4_PWS_FY18_TRM-R_23Feb18.pdf

Attachment 1 to Solicitation No. FA520918Q0031

PERFORMANCE WORK STATEMENT (PWS)

FOR

FY18 SIDETRACK ROADBED MAINTENANCE

AT

U.S. GOVERNMENT SIDETRACK

NO. 342 AND 343, TSURUMI

FLCY-Tsurumi

23 February 2018

The attached PWS is being provided in accordance with (IAW) Section 801, 10 USC 2330. Any contract or task order resulting from this request is to be acquired using performance-based principles.

1. DESCRIPTION OF SERVICES. The Contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to perform maintenance and repairs to the sidetrack roadbed portion of U.S. Government Sidetrack No. 342 and 343, Tsurumi, in a manner that will ensure continuous and reliable railroad operational condition. The performance period shall be from 01 April 2018 through 31 March 2019.

1.1. MAINTENANCE AND REPAIR SERVICES. The maintenance and repair services shall be in accordance with (IAW) the Japan Freight Railway Company’s (JFRC) rules and regulations as specified in the Agreement between the United States of America and JFRC for Handling Military Sidetracks, dated 01 Apr 1987, paragraphs 2, 4, 6 and its first Supplementary Agreement dated 13 July 1987, paragraph 5 entitled “Maintenance”, and the second Supplementary Agreement dated 16 March 1988, subparagraphs 5.e and 5.f.

All construction debris or waste generated from this contract shall be removed IAW all Japanese laws and regulations, Japan Environmental Governing Standards (JEGS, See Appendix A), commercial practices, and local standards.

1.2. The Contractor shall perform maintenance and repairs to the sidetrack roadbed portion of U.S.

Government Sidetrack No. 342 and 343, Tsurumi, as identified in Appendices E through I to ensure reliable and continuous operation. The work shall include but is not limited to:

(a) Item 0001: Maintenance of Sidetrack OU-2 (No. 342) IAW Appendices E, G, and I.

(b) Item 0002: Maintenance Sidetrack OU-1 (No. 343) IAW Appendices F, H, I and J.

1.2.1. APPROVAL OF PEST MANAGEMENT CONSULTANT (PMC). Prior to performance of the scheduled work, the Contractor shall obtain the approval of the PMC for any pesticides that are required for performance. In order to obtain the approval, the Contractor shall submit the PMC through NAVFAC Online Pesticide Reporting System (NOPRS). The account and password will be provided for the Contractor. The account and password for the NOPRS will be provided by the PMC for the Contractor.

1.2.1.1. SAFETY DATA SHEET (SDS). For Chemical Weed Control (OU1/OU2), the Contractor shall use weed killers that are authorized for use by the Government of Japan (GOJ) authority for the use in Japan. The latest SDS both in English and Japanese shall be submitted to the KO as a part of technical proposals. For chemical products other than pesticides used for Chemical Weed Control (OU1/OU2), the Contractor shall submit the latest SDS both in English and Japanese with Contractor Hazardous Material Inventory Log (See Appendix B) to 374 CONS and the COR immediately after contract award.

1.2.1.2. LIST OF PESTICIDES. For Chemical Weed Control (OU1/OU2), the Contractor shall submit a list of pesticides along with the latest SDS to the KO at least 30 calendar days prior to scheduled use of the pesticides. The list must include, but not limited to, (a) product name, (b) a copy of the label or catalog of the pesticides (Japanese version is acceptable.), (c) estimated total quantity to be used under this contract, and (d) estimated quantity to be used per day. Pesticides must be registered and approved for sale or use within the U.S. or Japan in accordance with JEGS, Chapter 11 (See Appendix A).

1.2.1.3. WORK PLAN. For Chemical Weed Control (OU1/OU2), the Contractor shall submit an annual and monthly work plan (See Appendix C) to the KO and the COR immediately after contract award.

1.2.1.4. ORGANIZATION CHART. For Chemical Weed Control (OU1/OU2), the Contractor shall submit the Organization Chart that shows lines of authority of the key personnel, on-site supervisor, and pest control workers to the KO and the COR immediately after contract award.

1.2.1.5. CERTIFICATE (Nouyaku Kanri Shidoushi, Midori no Anzen Kanrishi, or a DoD Pesticide Applicator). Only workers who possess a proper certificate (e.g., Nouyaku Kanri Shidoushi / Certified Pesticide Applicator) can be applicators at a site. Therefore, the Contractor shall submit the copies of proper certificate to the KO and the COR immediately after contract award.

1.2.1.6. Environmental Protection Plan (EPP). Prior to initiating any work on site, the Contractor will meet with the Contracting Officer to discuss the proposed Environmental Protection Plan (EPP) and develop a mutual understanding relative to the details of environmental protection, including measures for protecting natural/cultural/historical resources, required reports, and other measures to be taken. Submit the proposed Environmental Protection Plan for further discussion, review, and approval. Commencement of work will not begin until the environmental Protection Plan has been approved.

1.2.2. PEST MANAGEMENT RECORDS. The Contractor shall submit to the COR a monthly NAVFAC Pest Management Records for each pest management operation, both chemical and nonchemical, e.g., pest survey and pesticide application through the NOPRS. (See Appendix D)

1.2.3. NAVFAC-FE, ENVIRONMENTAL OFFICE (PRY4 PWD ENVIRONMENTAL). The Contractor shall be familiar with Environmental Management System (EMS) at Commander, Fleet Activities, Yokosuka (COMFLEACT Yokosuka) which applies to all COMFLEACT Yokosuka departments, tenant organizations, and their contractors and its subcontractors within COMFLEACT Yokosuka’s fence line; and knowledge of environmental that are applicable to operations similar to those of this contract. EMS is available at ECATTS website, https://environmentaltraining.ecatts.com/.

1.2.3.1. The Contractor and the subcontractor shall perform work under the contract consistent with COMFLEACT Yokosuka’s EMS goals and policy.

1.2.3.2. The Contractor and the subcontractor shall maintain monitoring and measurement information to address the EMS goals and policy.

1.2.3.3. The Contractor and the subcontractor shall complete the latest EMS Awareness Training prior to performance of the scheduled work at COMFLEACT Yokosuka by ECATTS training modules on ECATTS website https://environmentaltraining.ecatts.com/ and/or by equivalent training method. The Contractor and its subcontractor shall submit certifications to the KO prior to performance of the scheduled work; and shall retain training records and make them available upon request.

1.2.3.4. In case any hazardous materials are used, the Contractor shall accomplish the following:

If this is a best value type contract, another proposed Contractor’s Work Plan should be submitted with proposal. It can help us to evaluate the technical and the cost of the pest control portion of the contractor proposal.

(a) Submit the latest SDS with Contractor Hazardous Material Inventory Log (See Appendix B) to PWD Yokosuka Environmental Division (PRY4).

(b) Input Material name, Manufacture name, SDS number, Material State (i.e., Liquid, Solid, Gas), and Daily Storage Quantity (Average and Max) into the log.

(c) A SDS information file shall be maintained on site.

(d) Hazardous material dispensing areas must be properly maintained.

(e) Drums/containers must not be leaking.

(a) Drip pans/absorbent materials must be placed under containers when necessary to collect drips or spills.

(b) Container contents must be clearly marked.

(c) Dispensing areas must be located away from catch basins and floor/storm drains.

(d) In case a Hazmat is stored, follow the appropriate requirements.

(e) HAZMAT shall be properly used and stored IAW SDS.

(f) Flammable Hazmat and Corrosive Hazmat shall be stored separately in appropriate lockers and acids are stored separate from alkali.

1.2.4. HAZARDOUS WASTE (HW).

1.2.4.1. No hazardous waste (HW) shall be brought onto the government property from off-base nor shall no HW be abandoned on government property.

1.2.4.2. The Contractor shall identify construction activities that will generate HW and identify, segregate, containerize, label, handle, accumulate/store, and dispose of it IAW the current JEGS (See Appendix A), installation regulations and requirements such as HW Management Plan (HWMP), and all the applicable Japanese national and local regulations and requirements. If the work requires the temporary storage/collection of HWs on site overnight, the Contractor shall request the establishment of a Contractor Hazardous Waste Accumulation Point (HWAP) at the point of generation and operate the Contractor HWAP to comply with the applicable regulations and requirements. When HW will be removed from the job site properly daily, the Contractor HWAP is not required. For further guidance, contact the CFAY PWD Environmental (Extension: 243-3186/4886 or Commercial: 046-816-3186/4886).

1.2.4.3. Any HW generated from this work will be properly disposed of through on-base Hazardous Waste Storage Area (HWSA), located in Bldg. 1822 in COMFLEACT Yokosuka, or at an approved off-base disposal facility IAW the current JEGS (See Appendix A), installation regulations and requirements, and all the applicable Japanese national and local regulations and requirements. In general, the Contractor shall dispose of HWs, excluding asbestos containing material (ACM) waste and contaminated soil or unless specified in this contract, at the HWSA while it shall dispose of HWs, such as ACM waste and contaminated soil in addition to specified waste in this contract, at off-base disposal facility with the Government’s approval. HWs that are turned into the HWSA shall be accompanied by a completely filled Hazardous Waste Disposal Request Form with a properly established disposal Job Order Number (JON) from the KO.

Contact the HWSA (Extension: 243-5777 or Commercial: 046-816-5777) for coordination or to schedule HW turn-in. Turn-in arrangement with the HWSA shall be made at least three (3) working days in advance.

Off-base disposal coordination shall be performed by the Contractor properly. Legible copies of Waste Disposal Manifest (at least a copy of receipt “A” at the time of shipping and a copy of receipt “E” upon completion of disposal) shall be submitted to the CFAY PWD Environmental via the KO in a timely manner. To obtain further disposal instructions and guidance, the Contractor shall coordinate with the CFAY PWD Environmental via the KO.

1.2.5. REQUIREMENT FOR HANDLING SOIL, SOLID WASTES, AND RECYCLABLE

MATERIALS.

1.2.5.1. The soil in entire OU1 and OU2 are “contaminated”. Soil in OU1 and OU2 were determined to be contaminated with following these chemicals or heavy metals everywhere. “Lead”, “Arsenic”, “Diesel/Waste Oil”, “Fluorine”, and “Mercury” were exceeded the contaminated soil disposal criteria of JEGS 2016 and Japan Soil Contamination Countermeasure Law. Soil testings in Tsurumi OU1 and OU2 were conducted in July 2000, Aug 2005, May 2009, May 2011, and Jul 2013.

1.2.5.2. Per CNFJ “Contaminated Soil Excavation and Management Policy”, soil generated from the excavation may be backfill into the same spots where the soil comes from. Soil testing is not required when the excavated soil is backfill in the original location. Excavated soil shall not be moved to other locations without testing. Excavated soil shall not be mixed and shall be segregated from other material. Rocks, concrete waste, and other material shall not be separated from contaminated soil in the process of loading or transporting. Excess contaminated/suspected/unknown soil disposed through off-base shall be tested by a certified laboratory and properly disposed of off-base IAW JEGS 2016 and Japan Soil Contamination Countermeasure Law. A legible copy of soil testing results shall be submitted to CFAY Soil Manager through the COR.

1.2.5.3. During the temporary storing of excavated soil until off-base disposal or backfill, the excavated soil shall be covered with vinyl sheets to prevent the soil from run-off by rain, and the label that indicates “Project Name”, “Contract Number”, “Contractor’s Name”, and “POC phone number” shall be posted on the vinyl sheet. For further soil disposal guidance, contact CFAY PWD Environmental at 243-5180/6720 (Extension) or 046-816-5180/6720 (Commercial).

1.2.5.4. Soil excavated from different locations shall be segregated based on the waste characteristics to prevent mixing. However, this requirement shall not apply when the contaminated soil is processed in a facility that is capable of treating soils with different waste characteristics. Contaminated soil shall not be unloaded except at an appropriate contaminated soil processing facility.

1.2.5.5. Soil sampling plan shall include sampling methods, sampling equipment and container, number of samples to be tested, sample volumes (minimum quantity required per container), preservation techniques, holding times and chain of custody (COC) to CFAY PWD Environmental Soil Program Manager at 243- 5180 (Extension) or 046-816-5180 (Commercial) prior to sampling even if excess soil will be disposed of off base or placed at a different location.

1.2.5.6. Any non-hazardous solid/industrial/construction/waste/debris other than recyclable scrap metals generated from this operation shall be properly segregated and transported/disposed of permitted off-base solid industrial waste disposal/landfill facility by government-approved solid/industrial waste transportation/disposal contractor IAW local and prefectural solid industrial waste transportation and disposal laws and regulations. A legible copy of Waste Disposal Manifest (a copy of receipt “E”) with the completion date of landfill and the CFAY Solid Waste Tonnage Report SHALL BE submitted to Solid Waste Manager, CFAY PWD Environmental through the COR. The CFAY Solid Waste Tonnage Report shall include the totals of (1) the accurate weight unit (Kg) and (2) monetary unit** (Both Dollar and Yen with the timely exchange rate). **If the material disposed or recycled off-base was sold for profit, you must indicate the amount the material was sold for, using < > symbols around the amount (i.e., <$150> or <¥15,000>).

1.2.5.7. Non-hazardous solid/industrial waste storage containers provided at the operation site shall be leak-proof, water-proof, and vermin-proof including sides, seams, and bottoms; and be durable enough to withstand anticipated usage and environmental conditions without rusting, cracking, or deforming in a manner that would impair serviceability. Storage containers shall have functional lids or equal to cover.

Containers should be stored in the avoidable area from physical damage and on a firm, level, well-drained surface that is large enough to accommodate all of the containers and that is maintained in a clean, spillage-free condition.

1.2.5.8. Scrap metals other than the items with contamination of hazardous substances or other than the Contractor’s property SHALL BE recycled through Bldg. 4856, CFAY Qualified Recycling Program (QRP), in COMFLEACT Yokosuka through coordination with the COR. Off-base recycling is required justification to be submitted and approved by CFAY QRP before recycling off-base.

1.2.5.9. The scrap rails shall not exceed the maximum allowable size of 8 meters (26 feet) when the Contractor turns in the scrap rails to CFAY QRP.

1.2.6. COMPLETION REPORTS. The Contractor shall submit reports to the COR upon completion of each maintenance item specified in Appendices E and F. At minimum, the report shall include the following: Maintenance item completed, date of completion, pictures of the item completed, signature of the Contractor’s representative. The reports shall be approved by JFRC prior to submission to the COR.

1.3. EMERGENCY REPAIR. In the event that action is required to correct a safety issue or protect lives and/or properties, the KO or the COR may verbally instruct the Contractor to proceed with the emergency repairs by issuance of a supplemental agreement pursuant to FAR 52.212-4, Contract Terms and Conditions

- Commercial Items in this contract. All repair work shall be IAW the JFRC’s rules and regulations. This effort is not included in the basic price.

1.4. JFRC’S INITIAL INSPECTION. After completion of the Contractor’s scheduled work cited in the contract, initial inspection shall be performed by JFRC prior to inspection by the Government. Inspection of services will be accomplished by the designated COR based on the JFRC’s certification of inspection.

1.5. ROAD-RAIL VEHICLES (Kirikusha). In case that using the road-rail vehicles which can operate both on rail tracks and a public road is necessary. Access to OU1 and OU2 by road-rail vehicle can be available for the Contractor at the rail-crossing at the public-road-side of OU1 and OU2.

1.6. INTERFERENCE WITH GOVERNMENT OPERATIONS. The Contractor shall make every effort to schedule its maintenance activities so as not to interfere with U.S. Government operations. In the event such interference is necessary, the Contractor shall provide the COR with a minimum of five (5) working days advance notification of the proposed work by written copies.

1.7. WORK SCHEDULE. The Contractor shall submit an annual work schedule to the COR prior to commencement of the subject contract. Additionally, the Contractor shall submit a monthly work schedule to the COR prior to the beginning of the month.

1.8. HUMANITARIAN ASSISTANCE AND DISASTER RELIEF (HADR). The scope of this contract includes services to respond to requirements in a contingency environment including humanitarian assistance and disaster relief.

1.9. GENERAL INFORMATION.

1.9.1. QUALITY CONTROL. The Contractor shall develop and maintain a quality control program to ensure the services are performed IAW the PWS, the standards of the contract, and the JFRC’s regulations.

A QCI (Quality Control Inspector) shall be responsible for inspecting, identifying, and preventing defects in the quality of service performed.

1.9.2. QUALITY ASSURANCE. The Government will evaluate all of the Contractor’s performance IAW the Quality Assurance Surveillance Plan (QASP) by appointing COR to monitor performance to ensure services are received.

1.9.3. GOVERNMENT REMEDIES. The KO will follow FAR 52.212-4, Contract Terms and Conditions

- Commercial Items for the Contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

1.9.4. CONTRACTOR PERSONNEL.

(a) CONTRACT MANAGER (CM). The Contractor shall provide a CM who shall be responsible for the performance of the work. The name of this person and an alternate or alternates, who shall act for the Contractor when the manager is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract and shall be individuals who are capable of conversing in and comprehending English.

(b) CONTRACTOR EMPLOYEES. Contractor personnel shall be easily recognizable as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges which contain the Contractor’s company name and the employee’s name.

(c) REMOVAL OF CONTRACTOR’S EMPLOYEES. The Contractor shall utilize only experienced, responsible, and capable employees in the performance of this contract. The KO may require that the Contractor remove from the Government job any of his/her employees who endanger persons or properties, or whose continued employment under this contract is inconsistent with the interests of military security.

(d) OTHER COUNTRY NATIONALS (OCN). The Security Forces on each base control entry to the base. Under certain circumstances, the OCN might be denied entry. It is the Contractor’s responsibility to coordinate with the Security Forces at each base when there is a question about particular circumstances.

(e) The Contractor shall not employ any persons who are employees of the U.S. Government and/or Master Labor Contract employees if employing that person would create a conflict of interest or become in violation of the Procurement Integrity Act (See Federal Acquisition Regulation Section 3.104). Additionally, the Contractor shall not employ any persons who are employees of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DOD 5500.7-R, the Joint Ethics Regulation (JER).

1.9.5. SUBCONTRACTING. The Contractor shall submit a list of its subcontractors to the KO. The subcontractors shall meet the standards required by this contract to perform the service. The prime Contractor is responsible for the performance of the subcontractors.

1.9.6. INSTALLATION BASE PASSES. For access to U.S. Installations, the U.S. Government will issue all required Gate Passes/Vehicle Passes to contractor personnel at no cost to the Contractor. To obtain passes, the Contractor is required to submit documents IAW each installation instruction. The prime Contractor shall be responsible for all passes issued to his/her own or his/her subcontractor’s employees under this contract. The Contractor shall return all applicable passes upon termination of employment or completion of this contract to the Installation Pass Office.

(a) GATE PASSES. In order to obtain Gate Passes, the Contractor may be required to (i) submit certificates of residence, abstracts of family registers, and an ID photo, in addition to application forms which could vary depending on each installation, and (ii) make appointments at the Installation Pass Offices to take ID photos and pick up issued passes. The Contractor is responsible for the expenses and costs that it would incur in order to obtain Gate Passes.

(b) VEHICLE PASSES. In order to obtain Vehicle Passes, the Contractor shall submit the proof of valid liability insurance that must cover the automobile liability insurance in the types and minimum amounts of (i) Bodily Injury - ¥30,000,000 per person per occurrence, in addition to the Japanese Compulsory Insurance (JCI), and (ii) Property Damage - ¥3,000,000 per occurrence.

1.9.7. HOURS OF OPERATION.

(a) WORK HOURS. Contractor work hours are from 0800 to 1630 Monday through Friday including Japanese holidays, but excluding U.S. legal holidays. The Contractor shall finish their work before sunset for safety reasons.

(b) U.S. LEGAL HOLIDAYS. Recognized U.S. legal holidays are listed below. Holidays falling on a Saturday may be observed on the preceding Friday. Holidays falling on a Sunday may be observed on the following Monday.

DATE HOLIDAY

1st January New Year’s Day 3rd Monday in January Martin Luther King’s Birthday 3rd Monday in February President’s Day Last Monday in May Memorial Day 4th July Independence Day 1st Monday in September Labor Day 2nd Monday in October Columbus Day 11th November Veteran’s Day 4th Thursday in November Thanksgiving Day 25th December Christmas Day

1.9.8. REPORTS OF DAMAGES, DESTRUCTION, INJURY, OR DEATH.

(a) The Contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract. For the purposes of this clause, the term “property” includes equipment or property of any type, whether Government owned or not. The term “Contractor” includes the Contractor, its agents, servants, or employees.

(b) The Contractor shall submit these reports to the KO through the COR as follows:

(1) A preliminary report shall be made as soon as practicable after the time the incident occurs.

Report may be either verbal or facsimile.

(2) A complete written report shall be submitted within 96 hours after occurrence of the incident.

A copy of this report shall be furnished to the COR.

2. SERVICES SUMMARY (SS).

The following Services Summary (SS) identifies the performance objectives and performance thresholds for critical tasks associated with providing support services for this requirement. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective PWS Paragraph Performance

Threshold Method of Assessment

SS 1: Repair and Maintain Sidetrack Roadbed Portion

a. Replacement of Regular Tie (No.342 / OU2)

b. Replacement of Iron Tie (No.342 / OU2)

c. Replacement of Switch Tie (No.342 / OU2)

d. Correction of Trackage (No.342 / OU2)

e. Cleaning of Flange Way (No.342 / OU2)

f. Oiling of Switching Point (No.342 / OU2)

g. Weeding (No.342 / OU2)

h. Chemical Weed Control (No.342 / OU2)

i. Replacement of Regular Tie (No.343 / OU1)

j. Replacement of Iron Tie (No.343 / OU1)

k. Replacement of Switch Tie (No.343 / OU1)

l. Cleaning of Flange Way (No.343 / OU1)

m. Oiling of Switching Point (No.343 / OU1)

n. Chemical Weed Control (No.343 / OU1)

o. Correction of Trackage (No.343 / OU1)

p. Repair by Replace Rail Fastening (No.343 / OU1)

q. Repair by Replace Asphalt Paving along Trackage

(No.343 / OU1)

r. Weeding (No.343 / OU2)

Ensure reliable and continuous condition IAW the JFRC’s rules and regulations.

1.1. – 1.2. Zero (0) defect. 100% Inspection

SS 2: Emergency Repair (No. 342 & 343/ OU2 & OU1) Ensure reliable and continuous condition IAW the JFRC’s rules and regulations.

1.3. Zero (0) defect. 100% Inspection

SS 3: Required Submittals 1.2.1.1. – 1.2.1.6., 1.2.6., and 1.7.

Zero (0) defect. 100% Inspection

3. GOVERNMENT-FURNISHED PROPERTIES AND SERVICES.

3.1. UTILITIES. Water, electricity, and sewage, where available from existing work sites, will be provided to the Contractor without cost. Wastewater contained chemical and paint shall not be discharged into the sewage and storm line.

3.2. SECURITY FORCES AND FIRE PROTECTION. Upon request for assistance, the following units will provide services on base as necessary:

(a) Base Security Forces Telephone 110 or 911 (046-816-0911)

(b) Base Fire Department Telephone 117 or 911 (046-816-0911)

4. APPENDICES.

A. References B. Sample Contractor Hazardous Material Inventory Log C. Guidance for Contractor’s Work Plan (CWP) D. Sample Pest Management Record E. List of Repair/Maintenance Work at U.S. Military Sidetrack Tsurumi (No. 342), 2018 OU2 F. List of Repair/Maintenance Work at U.S. Military Sidetrack Tsurumi (No. 343), 2018 OU1 G. Sketch of Repair/Maintenance Work at U.S. Military Sidetrack of Tsurumi Base (No. 342), 2018 (1 page) OU2 H. Sketch of Repair/Maintenance Work at U.S. Military Sidetrack of Tsurumi Base (No. 343), 2018 (1 page) OU1 I. Sketch of Repair by replace asphalt paving at public road, Tsurumi (No. 343), 2018 (1 page) OU1.

J. Sketch of Weeding & Chemical Weed Control Tsurumi (No. 343), 2018 (1 page) OU1 (Outside of

OU1)

K. Sketch of the structure of pressed bending iron-tie at U.S. Military Sidetrack Tsurumi (No. 342 &

343), 2018 (1 page) OU2 & OU1

APPENDIX A

References

1. JEGS

Original version issued by Headquarters, U.S. Forces Japan:

http://www.usfj.mil/Portals/80/Documents/Other/2016%20JEGS.pdf (The URL is subject to change)

Japanese version translated by Japan Ministry of Defense:

http://www.mod.go.jp/j/approach/chouwa/2016_jegs/ (The URL is subject to change)

2. Environmental Management System (EMS) https://environmentaltraining.ecatts.com/ (The URL is subject to change)

APPENDIX B

Sample Contractor Hazardous Material Inventory Log

APPENDIX C

Guidance for Contractor’s Work Plan (CWP) Content, Suggested Format

Purpose <Describe how the Pest Control requirements of the contract will be met.>

Scope <Include all aspects of pest control services as specified in the specification.>

Concept

Concept of Operations <Describe Integrated Pest Management protocol used in the development of these practices.>

Personnel Qualifications Technical Knowledge Experience and skills Licenses that required conducting pest control work Approved pesticides use

Pest Management Objectives <Include the protection of government real property and material.>

Work Plan Maintenance <This CWP will be reviewed whenever significant changes to the Installation Integrated Pest Management Plans are received, and with major modifications - but not less frequently than annually.

Changes resulting from these sources may result in an equitable adjustment to the price for this work. >

Pesticide Pollution Control <Describe procedures in use to control potential pollution from pesticide storage mixing, transportation, application and cleanup.>

Pest Management Records and Reports Copies of certificates for all pest control personnel Reports of pest management operations.

Periodic Inspections and Treatment Detail areas that receive periodic inspection and treatment Detail inspection and treatment procedures based on the Pest Group Sheets

Pest Control Service Response

Annexes

Planned Pesticide Use Sheets including Pesticide labels and Safety Data Sheets (SDS) Copy of Certification for Contractor Personnel Area that Receive Periodic Inspection and Treatment Inspection and Treatment Procedures

APPENDIX D

Sample Pest Management Record

Contract or In-

House

Date of Application

Inside or Outside

Facility:

Building # or

Area Operation Site

Contract 05/30/2002 Inside G-15 Manual Pesticide Application Semi-Improved Grounds

Pest Area

Treated Units Applicator Name

Pesticide Trade Name

Broad-leaved Weeds 1 Acres Bob Jones Roundup Pro

Pesticide Active Ingredient

EPA Registration # or Other #

Formulation Quantity Applied

Units

Glyphosate 524-475 Emulsion 40 Gallons

Final Conc. (%)

PAI Comments

0.07 0.25 Parking Lot

Item No.

PWS

SS Description Location Unit Qty Remarks

1 a Replace Wooden Tie: Nami (Regular) Ea 9 Total: 9 Track1 Ea 2 Track1=2 Track2 Ea 1 Track2=1 Track3 Ea 1 Track3=1 Track4 Ea 1 Track4=1 Track5 Ea 0 Track=0

Iriku Ea 3 Iriku=3 JR-Track8 (Anzen) Ea 0 JR-Track8=0 JR-Track9 (Anzen) Ea 1 JR-Track9=1

2 b Replace Iron Tie Ea 47 Total: 47 A type Track1 Ea 17 A type=17 A type Track2 Ea 3 A type=3 A type Track3 Ea 2 A type=2 A type Track4 Ea 4 A type=4 A type Track5 Ea 7 A type=7 A type Iriku Ea 0 A type=0 A type JR-Track8 (Anzen) Ea 0 A type=0 A type JR-Track9 (Anzen) Ea 0 A type=0 B type Track1 Ea 6 B type=6 B type Track2 Ea 0 B type=0 B type Track3 Ea 0 B type=0 B type Track4 Ea 0 B type=0 B type Track5 Ea 3 B type=3 B type Iriku Ea 1 B type=1 B type JR-Track8 (Anzen) Ea 0 B type=0 B type JR-Track9 (Anzen) Ea 0 B type=0

AP type JR-Track8 (Anzen) Ea 2 AP type=2 AP type JR-Track9 (Anzen) Ea 2 AP type=2

3 c Replace Switch Tie Ea 1 Total: 1.

280 (P21-i). Track1 Ea 1 280 (P21-i)=1

4 d Correction of Trackage Track 1 m 10 0k370m-0k380m (near rail gate).

5 e Cleaning of Flange Way Along trackage m 54 Total: 26m+28m=54m.

Cleaning of Flange Way in OU2 A: Flange-Way (a) m 26 6.5m x 2 (R/L rails) x 2 times a year (13x2=26).

Cleaning of Flange Way at OU2 Main Gate A: Flange-Way (b) m 28 7m x 2 (R/L rails) x 2 times a year (14x2=28).

6 f Oiling switching point 8-sets Set 8 Total: 8-sets: Once per Month.

No.P118, P21-i, P21-ro, P22-i, P22-ro, P1, P2 & P3.

7 g Weeding OU2 entrance m² 142.5 Total: 80m²+62.5m²=142.5m²: Once a Year Pulling up Weeds (OU2 entrance / R / once a year) B (b): Right m² 80.0 R: 2.5(m)x32(m)=80.0(m²). (Pulling up & Disposal: once a year) Pulling up Weeds (OU2 entrance / L / once a year) B (a): Left m² 62.5 L: 2.5(m)x25(m)=62.5(m²). (Pulling up & Disposal: once a year)

8 h Chemical Weed Control D m² 11,325 Total: 11,325m²: Twice a year Chemical Weed Control (along OU2 trackage) D m² 11,040 5,520m²x2(twice a year)=11,040m²

Chemical Weed Control (OU2 entrance / L & R) B (a: Left) & B (b: Right) m² 285 142.5(L+R) x 2(twice a year)=285m²

9 Emergency Repair Work (OU2) Job 1 OU2

Appendix-E / No. 342 / OU2 (FY2018).

English and Japanese Version of SDS must be submitted to FLCY Tsurumi Terminal and 374 CONS.

English and Japanese Version of SDS must be submitted to FLCY Tsurumi Terminal and 374 CONS.

Appendix E List of Repair/Maintenance Work at U.S. Military Sidetrack Tsurumi (No. 342), 2018 OU2

Attachment 1 to Solicitation No. FA520918Q0031

9/8/2017

Item No.

PWS

SS Description Location Unit Qty Remarks

1 i Replace Wooden Tie: Nami (Regular) Ea 12 Total: 12 120 Ea 1 Track3=1

124a-124k Ea 11 Iriku=11

2 j Replace Iron Tie Ea 2 Total: 2 B-type=2 122 & 123 Ea 2 B-type=2 (S=20, 50N=1, 40N=1: Iriku)

3 k Replace Switch Tie Ea 1 Total: 1 220 (P4). 121 Ea 1 220 (P4)=1

4 l Cleaning of Flange Way m 224 Total: 160+64=224 Cleaning of Flange Way at Public Road 126 m 160 40 x 2 (R/L) rails x 2 times a year (40x2x2=160).

Cleaning of Flange Way at OU1 Main-Gate 125 m 64 8 x 2 (R/ L) rails x 4 times a year (8x2x4=64).

5 m Oiling Switching Point 127 Set 2 Total: 2sets (No.P29 & Hama-P4: Once per Month).

6 n Chemical Weed Control at OU1. 129 & 128 m² 1,990.15 Twice a year Inside of OU1 129 m² 1,794 Total: 897 m² x twice (2) a year = 897m²x2=1,794m².

Outside of OU1 128b m² 196.15 Total: 98.075 x twice (2) a year = 98.075m²x2=196.15m².

7 o Correction of Trackage 130 m 11 0k030m-0k036m (27), 0k040m-0k045m (30).

8 p Repair by replace rail fastening 1-119 Ea 119 Total: 119 1-62 Ea 62 No.3 Trackage=62

63-119 Ea 57 No.4 Trackage=57

9 q Repair by replace asphalt paving along trackage. 131 m² 12.02 Total: A+B+C=12.02m² (Asphalt cutter must be used).

A m² 4.05 8.10 x 0.50 = 4.05m² B m² 4.56 5.70 x 0.80 = 4.56m² C m² 3.41 3.10 x 1.10 = 3.41m²

10 r Weeding (Pulling up & Disposal: Twice a year) 128a m² 196.15 98.075 m² x 2 = 196.15m²

11 Emergency Repair Work (OU1) Job 1 OU1

Appendix-F / No. 343 / OU1 (FY2018).

English and Japanese Version of SDS must be submitted to FLCY Tsurumi Terminal and 374 CONS.

English and Japanese Version of SDS must be submitted to FLCY Tsurumi Terminal and 374 CONS.

B-type tie-plates will be installed, when wooden ties are replaced with new ones.

Appendix F List of Repair/Maintenance Work at U.S. Military Sidetrack Tsurumi (No. 343), 2018 OU1

P118 1 2 3 4 5 6

4 5 10

P1 P2 15 12 9 6 24 1

2 18 4 17

14 15 P3 11 10 8 7 4 3 5 16

8 12

9 4 5 2

14 15 17

P21-i

P21-ro P22-ro

20 19 18 17 16 15 14 13 12 11 10 9 8 7 6 5 4 3 2 1

P22-i

Appendix-G Sketch of Repair/Maintenance Work at U.S. Military Sidetrack of Tsurumi Base (No. 342), 2018 (1 page) OU2

JR-Anzen Station

JR Track-8

JR Track-9

Track-1

Track-2

Track-3

Track-4

Track-5

OU2 Main-Gate

Public Road

OU-2

Security Fence

JFRC-Main Track

Rail Crossing

Security Fence

Security Fence

C

Security Fence

S2

Tank Truck Loading Stands

Se co nd ar y Be rm

Platform (308)

Platform (305, 307 & 317)

Tr ac k-

Iriku-sen

4300359

4300402

A: Flange-Way (a)

4300385 4300398

4300397

4300378 4300379

A: Flange-Way (b)

OU-2

1-1 Replace Iron Tie: A S=0.

1-2 Replace Iron Tie: A S=0.

1-3 Replace Iron Tie: A S=0.

1-4 Replace Iron Tie: A S=0.

1-6 Replace Iron Tie: A S=0.

1-7 Replace Iron Tie: A S=0.

1-8 Replace Iron Tie: A S=0.

1-9 Replace Iron Tie: A S=0.

1-10 Replace Iron Tie: A S=0.

1-11 Replace Iron Tie: A S=0.

1-12 Replace Iron Tie: A S=0.

1-13 Replace Iron Tie: A S=0.

1-14 Replace Iron Tie: A S=0.

1-15 Replace Iron Tie: A S=0.

1-16 Replace Iron Tie: A S=0.

1-17 Replace Iron Tie: A S=0.

1-18 Replace regular tie: Nami 1-19 Replace Iron Tie: B S=20.

1-20 Replace Iron Tie: B S=20.

1-21 Replace Iron Tie: B S=20.

1-22 Replace Iron Tie: B S=20.

1-23 Replace Iron Tie: B S=20.

1-24 Replace Iron Tie: B S=20.

1-25 Correction of Trackage. 10m.

1-26 Replace Switch Tie: 280 (P21-i).

1-27 Replace regular Tie: Nami.

2-1 Replace Iron Tie: A S=0.

2-2 Replace regular Tie: Nami.

2-3 Replace Iron Tie: A S=0.

2-4 Replace Iron Tie: A S=0.

3-1 Replace regular Tie: Nami.

3-2 Replace Iron Tie: A S=0.

3-3 Replace Iron Tie: A S=0.

4-1 Replace Iron Tie: A S=0.

4-2 Replace Iron Tie: A S=0.

4-3 Replace Iron Tie: A S=0.

4-4 Replace Iron Tie: A S=0.

4-5 Replace regular Tie: Nami.

5-1 Replace Iron Tie: A S=0.

5-2 Replace Iron Tie: A S=0.

5-3 Replace Iron Tie: A S=0.

5-4 Replace Iron Tie: A S=0.

5-5 Replace Iron Tie: A S=0.

5-6 Replace Iron Tie: A S=0.

5-7 Replace Iron Tie: A S=0.

5-8 Replace Iron Tie: B S=20.

5-9 Replace Iron Tie: B S=20.

5-10 Replace Iron Tie: B S=20.

Iriku 1 Replace regular Tie: Nami.

Iriku 2 Replace regular Tie: Nami.

Iriku 3 Replace regular Tie: Nami.

Iriku 4 Replace Iron Tie: B S=20.

26m+28m =54m (a): OU2 is as follows:

6.5 (m) x 2 (R&L) x 2 (Twice a year) = 26 m (b): OU2 Main Gate is as follows:

7 (m ) x 2 (R&L) x 2 (Twice a year) = 28 m B: Pulling up & Weeds at OU2 entrance .

(Including the disposal of weeds ).

Right and Left need to be weeded.

Once (1) per Year. Total: 142.5 (m²)

(a) Left: 2.5 (m) x 25 (m) = 62.5 (m²)

(b) Right: 2.5 (m) x 32 (m) = 80.0 (m²)

C: Oiling Switching Point Total: 8-sets (once per month) No. P118, P21-i, P21-ro, P22-i, P22-ro, P1, P2 & P3 D: Chemical Weed Control at OU2

142.5x2=285 11,040+285=11,325 11,325 m² (Total: twice-a-year).

Emergency Repair Work (OU2).

Secondary Berm

B (a): Left B (b): Right

C

C

C C

C

Grease Paint

Rail Crossing

Iri ku

-s en

Iriku-sen

8-18-2

9-19-29-3

1-18 1-17 1-16 1-15 1-14 1-13 1-12 1-11 1-10 1-9 1-8 1-7 1-6 1-5 1-4 1-3 1-2 1-1 1-21 1-20 1-19

1-

2-4 2-3 2-2 2-1

5-9 5-8 5-7 5-6 5-5 5-4 5-3 5-2 5-1

3-3 3-2 3-1

3-5 3-4 3-3 3-2 3-1 5-

Iriku 4 Iriku 3 Iriku 1

1-25 1-26

1-27 C

C C

Iriku 2

Attachment 1 to Solicitation No. FA520918Q0031

JR-Anzen Station JR 8-1 Replace Iron Tie : AP.

JR 8-2 Replace Iron Tie : AP.

JR 9-1 Replace Iron Tie : AP.

JR 9-2 Replace Iron Tie : AP.

JR 9-3 Replace Regular Tie: Nami.

A: Clean Flange-Way

Appendix-H Sketch of Repair/Maintenance Work at U.S. Military Sidetrack of Tsurumi Base (No. 343), 2018 (1 page) OU1

Track-３

Track-４

OU1 Main-Gate

Car Stop

Car Stop

1-62: Repair by replace rail fastening: 62 (Track-3).

63-119: Repair by replace rail fastening: 57 (Track-4).

120: Replace regular tie: Nami (Track-3).

121: Replace Switch Tie: 220: (Hama-P4).

122: Replace Iron Tie: B-type S=20 (Iriku).

123: Replace Iron Tie: B-type S=20 (Iriku).

124a: Replace regular tie: Nami: (Iriku).

124b: Replace regular tie: Nami: (Iriku).

124c: Replace regular tie: Nami: (Iriku).

124d: Replace regular tie: Nami: (Iriku).

124e: Replace regular tie: Nami: (Iriku).

124f: Replace regular tie: Nami: (Iriku).

124g: Replace regular tie: Nami: (Iriku).

124h: Replace regular tie: Nami: (Iriku).

124i: Replace regular tie: Nami: (Iriku).

124j: Replace regular tie: Nami: (Iriku).

124k: Replace regular tie: Nami: (Iriku).

125: Cleaning of Flange-Way at OU1 Main-Gate: 64m.

(8-m x 2-tracks x 4-times a year = 64 m).

126: Cleaning of Flange-Way at Public Road: 160m.

(40-m x 2-tracks x 2-times=160-m).

127: Oiling Switching Point: 2sets.

Once (1) per Month (No. P29 & Hama-P4).

128a: Weeding at OU1.

(11.3+29.4)x4.5/2+(1.3x10)/2=98.075 98.075m²xTwice(2) a year=196.15m².

128b: Chemical Weed Control at OU1

98.075m²xTwice(2) a year=196.15m².

129: Chemical Weed Control at OU1.

879m² x Twice (2) a year = 1,794m².

130: Correction of Trackage: 11m.

131: Repair by replace asphalt paving along trackage: 12.02m³

(Asphalt cutter must be used).

Emergency Repair Work (OU1).

Car Stop

Security Fence

Security Fence

OU1 Security Guard Office

Bldg. 4200175

Bldg.

JFRC-Main Track

Iriku-sen

No.29

Fire Monitoring

Room

Public Road

Public Road

Showa-Shell Central Tank Terminal (Nippon-Vopak) No.P29

Hama-P4

Iri ku

-s en

1-62

63-119

128a & 128b

124a-124k

Rail No.4 Rail No.5 Iriku-line

OU2-side OU1-side

Length (m) Width (m) Thickness (m) Surface Area (m²) Volume (m³) Ton (m³x2.35x1.07)

A 8.10 0.50 0.15 4.05 0.607 1.527 B 5.70 0.80 0.15 4.56 0.684 1.719 C 3.10 1.10 0.15 3.41 0.511 1.286

Total 12.02 1.802 4.532

Repair by replace rail fastening (Fac.4200209).

Surface Area for paving (m²)

Unit: Millimeter Asphalt cutter must be used.

1, 3,100

8,100

A

B

C

5,700

Appendix I Sketch of Repair by replace asphalt paving at public road, Tsurumi (No. 343), 2018 (1 page) OU1

Unit: Meter

Length c b a 4.5 OU1 b 29.4 c d 11.3 a e 1.3 91.575 f 10 6.500 e

98.075 m² f d

x) 2

196.15 m² Public-road OU2

(29.4+11.3) x 4.5 / 2 =

1.3 x 10 / 2 =

Twice a year

(b+d) x a / 2 = +) e x f / 2 =

Surface Area for weeding (m²) c e f d b a

OU2

OU1

Appendix J Sketch of Weeding & Chemical Weed Control Tsurumi (No. 343), 2018 (1 page) OU1 (Outside of OU1)

Jiro TOMIKAWA / DSN: 243-0807 / Fax: 243-0800 Commercial: 046-816-0807 / Fax: 046-816-0800 / Email: jiro.tomikawa.ja@fe.navy.mil

Mr. Nishimura of JFRC explained the structure of pressed bending iron-tie during the site-examination on 15FEB12. The structure of pressed bending iron-tie is not solid and is depression hollowed out by pressed bending method, while the iron-tie is C-shaped cross-section. In case of the pandrol rail fastening that was welded on the pressed bending iron-tie, there is an inspection hole at each pandrol rail fastening at both end of the pressed bending iron-tie, so that inspector will be able to visually check the top level of compacted gravel under the iron-tie through the inspection holes by using the tape measure or straight stick which is one (1) foot long.

Therefore, if the situation that the bottom part of pressed bending iron-tie is buried in the gravel at sidetrack with inadequate vibration compacting method by rammers (tie-tampers), the both ends of pressed bending iron-tie will be covered by gravel, however, the iron-tie is very easy to move by the vibration by tank cars and switch-engine moving due to the lesser frictions that is a safety hazard condition that lesser gravel is compacted under the iron-tie. In order to ensure the proper installing pressed bending iron-tie, the approved safety guideline was instructed by Mr. Nishimura of JFRC. The approved safety guideline by JFRC is that the top level of compacted gravel that is under the pressed bending iron-tie from inspection hole must be less than approximately ten (10) centimeters (4-inches) by using tape measure or straight stick, so that the inspector will be able to visually check the level of compacted gravel from inspection hole. If the depth of compacted gravel from inspection hole is much deeper than approximately ten (10) centimeters (4-inches) by inserting the tape measure or straight stick, the pressed bending iron-tie must be removed and reinstalled by using rammers (tie-tampers) again in order to prevent the derailing for JR-Switch Engine and tank cars for safety reasons. Otherwise, JFRC will request the contractor to remove and reinstall the pressed bending iron-tie for safety reasons.

Attachment K Sketch of the structure of pressed bending iron-tie at U.S. Military Sidetrack Tsurumi (No. 342 & 343), 2018 (1 page) OU2 & OU1

Attachment 1 to Solicitation No. FA520918Q0031

18 August 2017 mailto:jiro.tomikawa.ja@fe.navy.mil