Attachment_1_PWS.pdf

Attachment 1 for FA520918Q0024

DEPARTMENT OF THE ARMY

UNITED STATES ARMY GARRISON JAPAN

DIRECTORATE OF PUBLIC WORKS

UNIT 45006 APO AP 96343-5006

PERFORMANCE WORK STATEMENT

FOR

BACTERIOLOGICAL ANALYSIS

FOR

GROUNDWATER

IN

CAMP ZAMA,

SAGAMI GENERAL DEPOT,

AND SAGAMIHARA FAMILY HOUSING AREA, JAPAN

(FEWR No.JF-00807-8J)

18 JAN 2018

Table of Contents

SECTION 1 Description of Services / General Information Page 2-7

SECTION 2 Reserved

SECTION 3 Reserved

SECTION 4. Appendices

Appendix A. The Sampling Location Page 7

Appendix B. Analysis Items and Frequencies Page 8

SECTION 1

DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.0. DESCRIPTION OF SERVICES. The contractor shall provide all necessary labor, personnel, supervision, management, tools, equipment, transportation, materials, and any other items or services necessary to perform monitoring for groundwater at the wells in Camp Zama (Kurihara, Serizawadani), Sagami General Depot and Sagamihara Family Housing Area in accordance with this Performance Work Statement (PWS) and applicable Japanese environmental laws, regulations, and guidance.

1.1. SAMPLE COLLECTION

1.1.1. Sample for E. coli Analysis(糞便性大腸菌). The contractor shall receive the collected water samples at Room 201, Building 646 in Camp Zama and deliver to their own Laboratory every Tuesday between 1300 and 1600hrs. The contractor shall coordinate with the Government Representative (GR) to receive samples on Monday or Wednesday if Tuesday is US or Japanese Holiday.

1.1.2. Sample for Indicator Bacteria（指標菌）, and Cryptosporidium（クリプトスポリジウム） and Giardia Lamblia（ジアルジア鞭毛虫）. The contractor shall collect water samples at each well as listed in Appendix A on a frequency as listed in Appendix B between 0830 and 1600hrs on week day.

The contractor shall inform the GR about sampling schedule no later than four weeks before the date.

1.1.3. The GR will inform the contractor about postponement of sampling event as soon as possible, if installations are closed or affected by inclement weather.

1.1.4. The contractor shall store samples to sample storage at appropriate temperature in accordance with “Analytical Methods for Detection of Indicator Bacteria and Cryptosporidium in Public Water Supplies (水道における指標菌およびクリプトスポリジウム等の検査法法について)” mandated by Health, Labour and Welfare Ministry of Japan, until analysis is performed.

1.2 ANALYSES

1.2.1. The contractor shall analyze samples of raw water at ten (10) wells as listed in appendix A on a frequency as listed in Appendix B.

1.2.2. The contractor shall conduct bacteriological analysis for indicator bacteria including E. coli and anaerobic sporular bacteria （嫌気性芽胞菌）, Cryptosporidium, and Giardia lamblia meeting requirements in “Analytical Methods for Detection of Indicator Bacteria and Cryptosporidium in Public Water Supplies (水道における指標菌およびクリプトスポリジウム等の検査法法について)”.

1.2.3. The contractor shall inform the GR immediately if any problem occur associated with the samples submitted or turn-around time cannot be met.

1.2.4. The contractor shall conduct re-analysis if any of the conditions listed in 1.2.3 of this PWS exist.

1.3. REPORTS AND SUBMITTALS.

1.3.1. The contractor shall report results of coliform bacteriological testing within 7 days of analysis for E.coli, and 14 days of analysis for other items. All reports shall be provided in electronic file format in English.

1.3.2. The contractor shall inform to the GR immediately if the results of 1.3.1. are positive or have exceed the criteria in Japan Environmental Governing Standards.

2.0. GENERAL INFORMATION.

2.1. CONTRACTOR PERSONNEL.

2.1.1. Contract Manager. The contractor shall provide a contract manager who shall be responsible for all requirements in this PWS. The name of this person and an alternate(s) who shall act for the contractor when the manager is absent, shall be designated in writing to the Contracting Officer (KO). The contract manager or alternate shall have full authority to act for the contractor on all matters relating to this contract. The contractor shall provide the contract manager’s names, addresses, and telephone numbers.

The contractor shall maintain a current listing of employees, providing updates as changes occur. The contract manager or alternate shall have a good understanding of the requirements pertaining to this contract for interpretation and implementation of directives (written and oral), issued by the KO or GR.

If the contract manager or alternate do not meet these requirements, the contractor shall provide a translator for them.

2.1.2. Contractor Employees. Contractor personnel shall be easily recognizable as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges which contain the contractor’s company name and the employee’s name.

2.1.2.1. Qualifications. The contractor and/or sub contractor shall possess all required and applicable permits for the “Suishitsu Kensa Kikan Touroku (水質検査機関登録)” under the Water Supply Act or “Touroku Kenchikubutsu Inryousui Suishitsu Kensagyou (建築物飲料水水質検査業)” under the Act on Maintenance of Sanitation in Buildings by Ministry of Health, Labour and Welfare.

2.1.3. Removal of Contractor’s Employees. The contractor shall utilize only experienced, responsible and capable employees in the performance of this contract. The KO may require that the contractor remove any of his/her employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of the U.S. Government.

2.1.4. Third Country Nationals (TCN). The security forces on each base control entry to the base.

Under certain circumstances, the TCN might be denied entry. It is the contractor’s responsibility to coordinate with security forces at each base when there is a question about particular entry circumstances.

2.1.5. U.S. Government and/or Master Labor Contract Employees. The contractor shall not hire employees of the U.S. Government and/or Government of Japan Master Labor Contract employees in violation of the Procurement Integrity Act. See FAR 3.104. Furthermore, the contractor shall not employ any Department of Defense employee, either military or civilian, unless such person seeks and receives approval in accordance with Department of Defense 5500.7-R, Joint Ethics Regulation.”

2.1.6. Military Personnel. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty.

Abrupt absence of these personnel could adversely affect contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for non-performance under this contract.

2.2. QUALITY CONTROL. The contractor shall develop and maintain a quality control program to ensure the services are performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services.

2.3. QUALITY ASSURANCE. The Government will evaluate the contractor’s performance by appointing a GR to monitor performance to ensure services are received.

2.4. GOVERNMENT REMEDIES. The KO shall follow FAR 52.212-4, Contract Terms and Conditions- Commercial Items, for the contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

2.5. CONTRACTING OFFICER (KO) AUTHORITY. Only the KO has authority to enter into, administer, terminate or modify the terms and conditions herein. Any changes made by persons other than the KO will be considered an unauthorized commitment and subject to ratification actions in accordance with FAR 1.602-3.

2.6. GOVERNMENT REPRESENTATIVE (GR). The contractor shall coordinate all aspects of this project with the GR. Completed work shall be subject to inspection and acceptance by GR. The GR shall NOT direct or redirect any contractor action(s). This can only be done by the KO.

2.7. AVAILABILITY OF FACILITY.

2.7.1. Hours of Service. The contractor’s personnel will perform scheduled work on weekdays, Monday through Friday (exclusive of the U.S. legal and Japanese holidays), during normal duty hours, 0800 - 1630 hours unless prior arrangements have been made with the GR.

2.7.2. Legal American Holidays and Other Designated Holidays.

American Holidays 1 January New Year’s Days 3rd Monday in January Martin Luther King Jr.’s Birthday 3rd Monday in February President’s Day Last Monday in May Memorial Day 4th of July* Independence Day 1st Monday in September Labor Day 2nd Monday in October Columbus Day 11 November* Veterans Day 4th Thursday in November Thanksgiving Day 25 December* Christmas Day

*U.S. Holidays falling on a Saturday will be observed on the preceding Friday, and holidays falling on a Sunday will be observed on the following Monday.

*Japanese Holidays falling on a Sunday will be observed on the following Monday.

2.7.3. Arrangements of the Performance Time. Should the contractor decide to perform any of the required services before or after normal duty hours, the contractor shall request approval prior to performance from the GR and shall do so at no additional cost to the Government.

2.8. SECURITY AND SAFETY REQUIREMENTS.

2.8.1. Installation Base Passes. The U.S. Government will issue all required Installation/Base Passes and Controlled Area Badges to contractor personnel at no cost to the contractor. Vehicle insurance certificates are required to obtain Base Passes and must cover the automobile liability insurance in the types and minimum amounts of (a) Bodily Injury - ¥30,000,000 per person per occurrence, in addition to the Japanese Compulsory Insurance (JCI), and (b) Property Damage - ¥3,000,000 per occurrence. The prime contractor shall be responsible for all passes issued to his/her own or subcontractor’s employees under this contract. The contractor shall return all applicable passes upon termination of employment or completion of this contract to the Japanese Pass Section, and a certificate of receipt shall be obtained.

NOTE: Contractor personnel are required to comply with U.S. Army Regulation 190-5 for personnel pass requirements. Contractors are also required to comply with U.S. Army Garrison Japan Regulation 190-13 for vehicle pass requirements. These regulations are available for the selected contractor’s review upon personnel and/or vehicle pass issuance.

2.8.2 Security Requirements. The contractor shall ensure each employee obtains all the required passes and identification items for access to U.S. Government’s installations. These items are issued by the Security Forces Pass and Registration Section. The contractor and employees shall return identification cards to Security Forces within 24 hours of termination or completion of this contract. All other Government identification for terminated employees shall be returned to the KO within 24 hours of termination.

2.8.3. Off Limit Signs. The contractor shall provide warning and/or ”OFF LIMITS” signs in both English and Japanese and post them at the entrances of jobsite, and barricades around the jobsite while the equipment and/or systems are being serviced. The contractor shall control all personnel desiring access into jobsite areas when work is in progress.

2.8.4. Photography Permission. The contractor shall obtain GR approval prior to commencing any photography.

2.8.5. Reports of Damages, Destruction, Injury, or Death

2.8.5.1. The contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract. The term “property” includes equipment, freight, or property of any type, whether Government owned or not. The term “Contractor” includes the contractor, its agents, servants or employees.

2.8.5.2. The contractor shall submit these reports to the KO through the GR as follows:

(a) A preliminary report shall be made as soon as practicable after the time the incident occurs. The report may be either verbal or facsimile.

(b) A complete written report shall be submitted within 4 days (96 hours) after occurrence of the incident. A copy of this report shall be furnished to the GR.

2.8.6. Security Danger Warning, Accident Prevention, Fire Prevention and Fire Protection Requirements. The contractor shall comply with all pertinent requirements of the U.S. Army and USAG Japan Fire Protection and Safety Regulations or Laws of Japan, whichever is more stringent, to insure compliance by all subcontractors.

2.8.7. Environmental Regulations. The contractor shall comply with all U.S. Government and Japanese environmental laws (whichever are most stringent) to protect the health and safety of employees/residents, and preserve the local and global environment. The contractor shall comply with the Japan Environmental Governing Standards (JEGS) and shall minimize or eliminate environmental pollution and energy/utility waste.

2.8.8. Delivery and Storage of Materials. All materials delivered and placed in storage shall be protected from the weather, humidity and temperature variations, dirt and dust, or other contaminants by the contractor.

2.8.9. Disposal of Materials. All debris and unserviceable materials generated under this contract such as industrial waste, non-recyclable materials and equipment/material not listed on hand-receipts shall be disposed of off-base by the contractor in accordance with the laws of Japan. Hand receipt items require turn-in action by the contractor when the listed items have to be replaced.

2.8.10. Responsibility for Damages. Any damages caused to U.S. Government property during the course of performing this contract shall be restored, replaced and/or repaired to its original condition at no additional cost to the U.S. Government.

2.9. CLEANLINESS. The contractor is responsible for cleanliness of the service areas. This includes, but is not limited to, washing, sweeping, dusting and other janitorial services necessary to maintain the area in a clean and sanitary condition. The contractor shall furnish such supplies as required.

2.10. COMMERCIAL WARRANTY. The contractor shall provide the Government with their commercial warranty. The Government shall receive the same warranty service as the contractor’s most favored customers. If the services fail to be performed or otherwise fail due to workmanship or materials, the contractor shall correct the affected area(s) at no additional cost to the U.S. Government. The Government reserves the right to reject any unserviceable or substandard item and to require replacement with a serviceable like item or acceptable quality item or to require full credit for the item.

2.11. CONSERVATION OF UTILITIES. The contractor shall instruct employees in utility conservation practices. The contractor shall be responsible for operating under conditions, which preclude the waste of utilities. The contractor shall comply with additional energy policies upon notification by the KO.

2.12. Contract Manpower Reporting. The contractor shall report ALL labor hours (including subcontractor labor hours) required for the performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

2.12.1. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October each calendar year.

Contractors may direct questions to the CMRA help desk.

2.12.2. Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

SECTION 2

Reserved

SECTION 3

Reserved

SECTION 4

APPENDICES

3. APPENDICES.

Appendix A. The Sampling Location

Well Installation Bldg. No.

CZ Well-1 Camp Zama Bldg.S-1106 CZ Well-3 Camp Zama Bldg.S-1122 CZ Well-5 Camp Zama Bldg.S1109 SGD Well-2 Sagami General Depot Bldg.109-4 SGD Well-3 Sagami General Depot Bldg.174-6 SGD Well-4 Sagami General Depot Bldg.103-13 SFHA Well-1 Sagamihara Family Housing Area Bldg.420-1 SFHA Well-2 Sagamihara Family Housing Area Bldg.364-1 SFHA Well-3 Sagamihara Family Housing Area Bldg.333-1 SFHA Well-4 Sagamihara Family Housing Area Bldg.719

Appendix B. Analysis Items and Frequencies

Installation Well Analysis Items Frequency Number of

Analysis Camp Zama CZ Well-1 E. Coli Weekly 48

Indicator Bacteria Quarterly 4 CZ Well-3 E. Coli Weekly 40 Indicator Bacteria Monthly 12

Cryptosporidium and Giardia Lamblia

Quarterly 4

CZ Well-5 E. Coli Weekly 40

Quarterly 4

Sagami SGD Well-2 E. Coli Weekly 48 General Depot Indicator Bacteria Quarterly 4 SGD Well-3 E. Coli Weekly 48 Indicator Bacteria Quarterly 4 SGD Well-4 E. Coli Weekly 40

Quarterly 4

Sagamihara SFHA Well-1 E. Coli Weekly 51 Family Housing Indicator Bacteria Annually 1 Area SFHA Well-2 E. Coli Weekly 51 Indicator Bacteria Annually 1 SFHA Well-3 E. Coli Weekly 51 Indicator Bacteria Annually 1 SFHA Well-4 E. Coli Weekly 51 Indicator Bacteria Annually 1