17-U-0019_Replace_new_Furniture_36_AS_YAB.pdf

Solicitation No. FA5209-17-U-0019

Solicitation Number:

FA5209-17-U-0019

Notice Type:

Combined Synopsis/Solicitation Synopsis:

Added: August 28, 2017 08:00 a.m.

RFQ – Replace Furniture at Bldg 602, for 36th Airlift Squadron, Yokota Air Base, Japan

Requesting Agency: 36th Airlift Squadron

Yokota Air Base Fussa-shi, Tokyo 197-0001 Japan

Purchasing Agency: 374th Contracting Squadron/LGCB

Bldg. 620, Yokota Air Base Fussa-shi, Tokyo 197-0001 Japan

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; this is a Request for Quotation (RFQ) and a written solicitation will not be issued. The solicitation number FA5209-17-U-0019 is issued using FAR Subpart 13.1 Simplified Acquisition Procedures.

2. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-95 effective 19 Jan 2017, and the Defense Federal Acquisition Regulation Supplement (DFARS) Change Notice 20161222 effective 22 December, 2017, and the Air Force Federal Acquisition Regulation Supplement (AFFARS) Acquisition Circular 2017-0127 effective 27 January, 2017.

3. North American Industrial Classification Standard (NAICS) code is 337214 (Furniture).

4. There is no set aside for this RFQ in accordance with FAR 19.000 (b) as this contract will be performed solely in Japan.

5. DESCRIPTION

Replace Office Furniture, for 36th Airlift Squadron at Yokota Air Base, Japan. The Government accepts Brand Name or Equal Item as follows. “ITOKI” Brand or Equal, “IncLude” series for desk; “Shin Line Cabinet R” series for Cabinet; “Kaigi (Conference) Table DF”, “Kaigi (Conference) Table DD” series for Conference Table;

“Meeting Table DE” series for /Meeting Table; Vento” and “Monon” series for chair or equal item are acceptable.

Please see ATTACHMENT 2: Salient Minimum Characteristics of new office furniture

See STATEMENT OF WORK (SOW, Attachment 1) for additional requirements regarding delivery.

6. Point of Delivery: 36th Airlift Squadron at Bldg 602 Yokota Air Base, Japan

7. Desired Delivery Period: 60 days ARO

8. The following contract provisions apply to this acquisition:

FAR 52.212-1 Instructions to Offerors -- Commercial Items (Jan 2017)

*If offerors fail to submit the followings, offerors are considered as non-responsive and ineligible for contract award.

(i) Company's complete mailing and remittance address.

(ii) Offerors shall complete the registration to have their own access for System for Award Management

(https://www.sam.gov/portal/SAM/).

(iii) Quotations must be valid for a period unitl 30 Sep 2017.

(iv) Quotations shall contain following items:

(a) Price Schedule

(b) Technical Information

The vendor shall provide product literature (manufacture catalogue), or other documents, if quote with similar item.

A technical description of the items being offered in sufficient detail to evaluate compliance with the paragraphs 1 and 2 of SOW (Attachment 1), and Salient Minimum Characteristics (Attachment 2).

(c) Representations, Certifications, and Other Statements of Offeror or Quarters (Attachment 5)

Addenda to the following paragraphs of 52.212-1 are:

(a) All quotes are due on or before 16:00 p.m. Japan Standard Time (JST), MONDAY, 11 SEPTEMBER 2017. Electronic quotes are highly encouraged. Submission may be made via email to yoshiki.tada.jp@us.af.mil and keisuke.kiyotaka.jp@us.af.mil. Hand carried or mailed proposals must be addressed to the address below (see part b of this addenda for additional information on paper submissions). Quotes must reference the solicitation number.

374th Contracting Squadron Attn: Yoshiki Tada Unit 5228, Building 620 Yokota Air Base Fussa-shi, Tokyo 197-0001

(b) For paper/hand carried submissions, the sealed envelope or package used to submit your proposal must show the time and date specified for receipt, the solicitation number, and the name and address of the offeror. Offerors are cautioned that Yokota Air Base has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance. SOME DELAY SHOULD BE EXPECTED WHEN HAND-CARRYING PROPOSALS. Offerors should allow sufficient time to obtain a visitor pass and arrive at Bldg. 620 prior to the time specified for receipt. Late proposals will be processed in accordance with FAR 52.215-1(c)(3), “Submission, modification, revision, and withdrawal of proposals.”

(c) All firms must be registered in the System for Award Management (SAM) database @ www.sam.gov upon submission of request for quote (RFQ) to be considered responsive. If confirmation of SAM is not providing with the proposal submission by the closing date of the RFQ, the offer shall be considered nonresponsive and ineligible for contract award.

FAR 52.212-2 Evaluation – Commercial Items (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be the most advantageous to the Government, price and other factors considered.

The following factors shall be use be used to evaluate offers:

1. Price

2. Technical Acceptability: Technical Acceptability is achieved when either the offeror provides the exact or equal items with a proof that the products meet the item description stated on the Attachment 1, Statement of Work and Attachment 2, "Salient Minimum Characteristics" when submitting an equal item.

(i) Initially, offers shall be ranked according to evaluated prices. The price evaluation will document for the offers evaluated the completeness, and reasonableness of the proposed price. Incomplete or unreasonable offers shall be rejected and eliminated from further consideration.

(ii) Next, the Government will evaluate the lowest offerors technical information as referenced in paragraph 2 above. Technical Acceptability for all offerors will be rated as acceptable or unacceptable by the government.

(iii) If the lowest offeror meets the Government technical acceptability as defined in above paragraph 2, a Purchase Order will be awarded to the lowest offeror with technically acceptable capability. If the lowest offeror fails to meet the Government technical acceptable capability, the Government will then evaluate the next low offeror in the same manner to determine if they meet the technical capability. This process will continue until an offeror is found to meet the Government technical acceptable capability in ascending order of the low price.

To be considered for award, offers of "equal" products, including "equal" products of the brand name manufacturer, must meet the salient physical, functional, or performance characteristic specified in this solicitation; clearly identify the item by brand name, if any; and make or model number. Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and clearly describe any modification the Offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification. The Contracting Officer will evaluate "equal" products on the basis of information furnished by the Offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. Unless the Offeror clearly indicates in its offer that the product being offered is an "equal" product, the Offeror shall provide the brand name product referenced in the solicitation.

(b) A written notice of award or acceptance of an offer, which will be mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/

FAR 52.252-1 – Solicitation Provisions Incorporated by Reference (JAN 2017) FAR 52.212-3 – Offeror Representations and Certifications – Commercial Items (JAN 2017)

See Attachment 5.

FAR 52.203-3 Gratuities (APR 1984) FAR 52.211-6 Brand Name or Equal (AUG 1999) FAR 52.212-5 – Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (JAN 2017), is applicable to this procurement along with the additional FAR clauses cited in the clause to include:

X 52.222-21 – Prohibition Of Segregated Facilities (APR 2015) X 52.222-26 – Equal Opportunity (Sep 2016) (E.O. 11246) X 52.222-35 – Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

X 52.222-36 – Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

< Applicable provisions/clauses for DoD>

The following clauses/provisions are incorporated by reference:

252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.203-7005 Representation Relating to Compensation of Former DoD Officials

252.204-7008 Compliance with Safeguarding Covered Defense Information Controls 252.204-7012 Safeguarding of Unclassified Controlled Technical Information 252.204-7015 Disclosure of Information to Litigation Support Contractors 252.222-7007 Representation Regarding Combating Trafficking in Persons 252.223-7008 Prohibition of Hexavalent Chromium 252.232-7003 Electric Submission of Payment requests 252.232-7010 Levies On Contract Payments 252.244-7000 Subcontracts for Commercial Items 252.247-7023 Transportation of Supplies by Sea

AFFARS 5352.201-9101 Ombudsman (JUN 2016)

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, james.ting@us.af.mil AFICA KHO L-PAC 449-8569. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/HQ AFICA/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

This purchase will incorporate one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: http://farsite.hill.af.mil. A Firm-Fixed Price purchase order will be issued in writing to the successful offeror. To be eligible to receive an award resulting from this solicitation, contractor must be registered in the System for Award Management (SAM) www.sam.gov. Include FAR 52.212-3 Alternate I, Offer Representation and Certification with Offer. No telephonic or facsimile responses will be processed.

9. Deadline for receipt of offers: 16:00 p.m. Japan Standard Time (JST), MONDAY, 11 SEPTEMBER 2017.

All questions must be submitted by Close of Business, MONDAY 4 SEPTEMBER 2017. Quotations may be acceptable via e-mail to yoshiki.tada.jp@us.af.mil or keisuke.kiyotaka.jp@us.af.mil Email Submissions are preferred.

10. Site Orientation: 09:00 a.m. Japan Standard Time (JST), THURSDAY, 1 SEPTEMBER 2017 at Bldg 602, Yokota Air Base, Fussa, Tokyo 197-0001 Japan. Please provide e-mail me your Company name, Name of Attendee, Phone Number, Number prior to Close of business (COB) 31 Aug 17 (Thu). Also, meet at the Gate #5 (Supply Gate), Yokota Air Base, by 08:30 a.m., 1 Sep 17 (Fri).

The full text of the FAR, DFARS, and AFFARS can be accessed on the Internet at http://farsite.hill.af.mil

Primary Point of Contact for Solicitation Inquiry:

Yoshiki Tada yoshiki.tada.jp@us.af.mil Phone: 042-552-3011

Secondary Point of Contact:

Keisuke Kiyotaka keisuke.kiyotaka.jp@us.af.mil Phone: 042-552-3011

Point of Delivery:

Yokota Air Base Japan will be the final destination.

Note: If furniture is being shipped from the U.S., the contractor will be required to ship to following address. From your ship yard, the Contractor will take over and fund the delivery to Yokota Air Base, Japan.

Physical Address: Mailing Address:

36th Airlift Squadron 36th Airlift Squadron Bldg. 602, Yokota Air Base Unit 5067 Fussa, Tokyo 1970001 Japan APO, AP 96326-5067

Attachments:

Attachment 1: Statement of Work for Replace Office Furniture in Bldg 602, 36th Airlift Squadron (21 August

2017) Attachment 2: Salient Minimum Characteristics Attachment 3: Item List Attachment 4: Floor Plan Attachment 5: FAR 52.212-3 Representations and Certifications – Commercial Item