3.PWS_DORM_LOCK_26_April_17.pdf

Project No. ZNRE17-0940

Performance Work Statement

For

Preventive Maintenance and Repair of Electronic

Door Locks

ZNRE# 17-0940

Yokota Air Base, Japan

26 April 2017

Performance Work Statement for

Preventive Maintenance and Repair of Electronic Door Locks Yokota Air Base, Japan

1. DESCRIPTION OF SERVICES. The contractor shall provide all personnel, equipment, tools, and supervision, necessary to perform the preventive maintenance; replacement of batteries; repair of electronic door locks; and repair of operating system as identified in this Performance Work Statement, in a safe, timely and professional manner in accordance with applicable Japanese Environmental Governing Standards (JEGS), Japanese laws, pertinent regulations and commercial standards and practices. The contractor shall accomplish all services below to meet the requirements of the Manufacturer Specifications as seen in Appendix B.

1.1. Maintenance Services. The Contractor shall perform preventive maintenance services for all locks listed in Appendix A in accordance with manufacturers’ specifications and any commercial practices. The preventive maintenance work is identified as, but is not limited to the cleaning, the lubricating, adjustment of system, and the replacement of expendable parts as listed in Appendix B. During the inspection the Contractor will provide and replace batteries of each door lock and reprogram the lock and function check as required.

1.2. Annual Preventive Maintenance (APM). The contractor shall inspect the functionality of all the electronic locks in the dormitories. The inspection will include but limited to the lock integrity and the identification of loose, missing, and defective parts. The Contractor shall notify the users 30 days before annual maintenance service is scheduled. Maintenance for all electronic door locks in all dorms from appendix A should be completed within 8 weeks unless, the Contracting Officer or GR otherwise specify.

The first Annual Preventive Maintenance shall start in the month of September 2017.

1.3. Parts and Materials (CLINs X002). The Government will award CLIN x002 at the time of contract award and each subsequent Option Year, if exercised. Estimated quantity is 10 Each. Payment will be made on as required basis as further stipulated in paragraph 1.3.1. below.

1.3.1 Replacement of Defective Electronic Locks during Normal Operations. The Government already has 10 locks as an initial inventory. If the defective lock is found to be beyond repair and will need to be replaced, the Government will replace the lock so that the functionality of the door lock can be restored immediately. The Contractor will be requested to purchase the lock using the CLIN x002, provide to the Government and the request for payment. The Government will, at all times, keep 10 locks in their inventory. At the end of each contract period, Modification will be issued to de-obligate remaining funds in CLINs x002.

1.4. Level II Work. Level II work is the repair or restoration of locks using parts or components beyond the scope of preventive maintenance, such as mandatory replacement parts, or for defects or damages caused by inappropriate use, disaster and other factors that requires the technical expertise necessary to rectify any lock’s safety or malfunction deficiencies. Performance period and cost of all level II work are subject to negotiation between the Contractor and the Government. Level II work will be issued by modification to this contract. A written quote must be submitted to and approved by the Government Representative (GR) before any Level II work can be completed.

1.4.1. Level II Operating System Work. The contractor shall have technical expertise on the operating system and shall have access to KABA-ILCO technical services. The contractor has 24-hours to respond to this type of services.

1.5. Specifics of Lock. The brand and model of the electronic door locks is Kaba-Ilco Atlas RFID 790 Series. There are a total of 1,110 electronic locks installed in facilities. Information pertaining to the lock is specified in Appendix B. The locks must remain within manufacturer specifications.

2. GENERAL INFORMATION

2.1. Quality Control. The Government shall inspect and evaluate the Contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. The GR shall inspect by one of the following methods: 100% inspectionperiodic inspection. The GR shall record the result of surveillance in accordance with the Service Summary. Results of the surveillance then become the official Air Force record of the Contractor’s performance. When a performance threshold has not been met or Contractor performance has not been accomplished, the GR will initiate and provide the Contracting Officer (KO) a Contract Discrepancy Report (CDR) for issuance to the Contractor. The Contractor shall respond to the CDR in accordance with instructions provided and return it to the KO within 10 calendar days of receipt.

2.2. Work Schedule. The Contractor shall provide to GR & KO with an annual work schedule no later than 10 working days after the contract award date or after awarding a new option year. The schedule shall show the building and day of the service as shown in Appendix A. The Contractor will coordinate with the Airman Dorm Leaders (ADL) regarding conflicts in scheduling with shift workers. The GR will evaluate the Contractor’s schedule and will send recommendations to the KO for approval. The Contractor shall not deviate from the approved schedule without prior approval of the KO.

2.3. Report. The Contractor shall prepare and submit a written report in English within fourteen (14) calendar days after the date of services performed. The report shall identify each facility, room number, maintenance work performed, repairs needed, date of inspection, name of inspector, and overall condition of the locks.

2.4. Warranty. The contractor agrees to convey to the Government the same warranty against defective parts and components that they receive from the supplier. The contractor shall submit warranty certificates to the GR within fourteen (14) calendar days after installation of new materials and parts.

2.5. Job-Site Cleaning. All debris generated from the contractor’s performance shall be removed and disposed of by the end of each day at the contractor’s expense.

2.6. Hours of Operation. The Contractor shall perform the services required between Monday through Friday, 0730 to 1630 hours.

2.7. Holidays. The Contractor shall not schedule monthly inspection or maintenance service on U.S.

Holidays and Family Days:

1st January New Year’s Day 3rd Monday of January Martin Luther King, Jr’s Birthday 3rd Monday of February Washington’s Birthday Last Monday of May Memorial Day 4th of July Independence Day 1st Monday of September Labor Day 2nd Monday of October Columbus Day 11th of November Veterans Day 4th Thursday of November Thanksgiving Day

25th of December Christmas Day

Note: Normally, holidays that fall in Saturday will be observed the preceding Friday. Holidays falling on a Sunday will be observed the following Monday. Family days will be determined by the government.

2.8. Security Requirements/Base Passes. All Contractor employees will be issued base passes (identification cards) which shall be carried by the individual bearers at all times while on United States Government premises. The Contractor shall submit written requests for base pass issuance to the KO and shall be responsible for all base passes issued to his or her employees and subcontractors. The Contractor shall return all base passes to the Japanese Pass Section at Yokota Air Base upon termination of employment or completion of the contract.

2.9. Special Qualifications.

2.9.1. Project Manager. The Contractor shall provide a Project Manager (PM) who shall act fully on behalf of the Contractor on all matters relating to daily operation of this contract and perform overall management of the entire work requirements. The name of this person, and Assistant Project Manager (APM), who shall act for the Contractor when the Project Manager is absent, shall be designated in writing to the KO. APM is required to possess the same level of certification as the PM.

2.9.2. Either the PM or APM shall be present at the work site at all times. If the work is conducted same time at the multiple locations in Yokota AB, the PM or APM shall be present at one of the site and respond to other site upon request. The PM and APM must be able to read, write, speak and understand English, or provide a translator.

2.9.3. The PM and APM shall be designated in writing within seven (7) calendar days after notice of award and upon change of personnel.

2.9.4. Contractor Employees. The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor by the KO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

2.9.5. The Contractor employees shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name.

2.10. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE NATIONAL

COMMAND AUTHORITY OR OVERSEAS COMBATANT COMMANDER. The Contractor is not required to perform all services listed in this PWS during crisis.

2.11. Service Summary.

Performance Objective PWS Para Performance Threshold

SS# 1: Preventive Maintenance Locks are fully operational. 1.1. 100% of all locks are operational.

SS#2. Submit Work Schedule, Maintenance and Repair Reports.

Work schedules and accurate repairs are delivered on time.

2.2.

100% of the work schedules, maintenance, and repair reports are delivered on time.

SS#3. Level II Order.

Work will be initiated and completed within the negotiated performance period.

1.4.

1.4.1.

100% of the level II works are accomplished.

2.12. CONTRACTOR FULL-TIME REPORTING.

2.12.1. The Contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The Contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

2.12.2. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October each calendar year.

Contractors may direct questions to the CMRA help desk.

2.12.3. Reporting Period. Contractors are required to input data by 31 October of each year.

2.12.4. Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

2.12.5. User Manuals. Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for Government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

3. GOVERNMENT FURNISHED SERVICES.

3.1. The Government will furnish power in existing facilities at no cost to the contractor for the sole purpose of accomplishment of contract.

3.2. The Government will also provide, for emergency purposes only, the following services by dialing DSN: 911 or Commercial No. 042-507-6560:

a. Security Police Telephone 911 or 225-7227 or Commercial No. 042-507-6560

b. Fire Protection Telephone 911 or Commercial No. 042-507-6560

c. Hospital Emergency Telephone 911 or Commercial No. 042-507-6560

3.2.1. Any time the contractor uses one of the above services, the Contractor shall immediately report to the GR with all of the details. The Contractor will be required to submit, in writing, within two (2) calendar days, the details surrounding the use of this service to the GR.

3.3. Damage. The contractor shall exercise care not to damage any facilities and grounds at Yokota Air Base and the remote sites. Any damages determined to have been caused by the contractor shall be repaired by the contractor at no expense to the Government.

3.4. Government Remedies. The Contracting Officer shall follow FAR 52.212-4, Contract Terms and Conditions-Commercial Items, for the contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

4. APPENDICIES.

4.1. Appendix A: Estimated Workload Data.

4.2. Appendix B: Manufacturer Specifications.

APPENDIX A

Location Number Locks Schedule

118 & 130 272 1st Week of TBD 124 &125 200 2nd Week of TBD 208 & 220 298 3rd Week of TBD 330 & 331 133 4th Week of TBD 413 & 421 207 5th Week of TBD