1.b._Notice_to_Offerors.pdf

DEPARTMENT OF THE AIR FORCE

PACIFIC AIR FORCES

MEMORANDUM FOR PROSPECTIVE OFFERORS 27 Apr 17

FROM: 374 CONS/LGCBA

Unit 5228, Bldg. 620, Yokota Air Base

Fussa-shi, Tokyo 197-0001

SUBJECT: Notice to Offerors for Solicitation No. FA5209-17-T-0054, Preventive maintenance and

Repair of Electronic Door Locks at Yokota Air Base, Japan

1. The following information is provided to you to supplement subject solicitation:

a. Clauses or Provisions Incorporated by Reference. The solicitation and resultant contract incorporates one or more clauses or provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/VFFARA.HTM http://farsite.hill.af.mil/VFDFARA.HTM http://farsite.hill.af.mil/vfaffara.htm

b. The Government contemplates award of a Firm Fixed Price contract resulting from this solicitation.

A single award is contemplated as a result of this solicitation, and therefore, offerors must propose on all line items in the pricing schedule.

c. Notice of Pre-Proposal Conference

(1) A pre-bid/pre-proposal conference will be conducted at Contracting Squadron, Bldg 620

(Conference Room 105&106), Yokota Air Base on 12 May 2017 at 1000 hours for the purpose of answering questions regarding this solicitation. Submit the names of all attendees (not to exceed 5 persons) to Mr. Nobuhisa Adachi by e-mail at nobuhisa.adachi.jp@us.af.mil, or Mr. Byron Muhlenberg e-mail at byron.muhlenberg.2@us.af.mil prior to 1400 hours, 10 May 2017. This information must be provided in advance in order to ensure access to the military base/conference site and adequate seating for the conference attendees.

(2) Bidders/Offerors are requested to submit questions to the point of contact noted above not later than 1400 hours, 24 May 2017. Information provided at this conference shall not qualify the terms and conditions of the solicitation and specifications. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply. A record of the conference shall be made and furnished to all prospective bidders/offerors. The record should include minutes of the meeting, including questions and answers.

2. In accordance with DFARS 232.7003, use of electronic payment requests is mandatory. Use of

WAWF-RA will speed up your payment processing time and allow you to monitor your payment status online. There are no charges or fees to use WAWF-RA.

Requests for payments must be submitted electronically via the Internet through the Wide Area

WorkFlow Receipt and Acceptance (WAWF-RA) system at https://wawf.eb.mil. Self-paced training is offered for WAWF-RA at http://www.wawftraining.com. For assistance with WAWF-RA, please http://farsite.hill.af.mil/VFFARA.HTM http://farsite.hill.af.mil/VFDFARA.HTM http://farsite.hill.af.mil/vfaffara.htm mailto:nobuhisa.adachi.jp@us.af.mil https://wawf.eb.mil/ http://www.wawftraining.com/ call 1-866-618-5988. Questions concerning payment should be directed to the Defense Finance

Accounting Services Customer Service Section (DFAS-J/JRLA). Please have your order number and invoice number ready when contacting DFAS about payment status. You can also access payment information using the DFAS “My Invoice” Inquiry System website at https://myinvoice.csd.disa.mil/.

PAYMENT STATUS/PROBLEMS/DISPUTES MUST BE ADDRESSED TO:

(Includes both invoice & proof of delivery to expedite payment)

Defense Finance Accounting Services Customer Service Section (DFAS-J/JRLA)

E-mail Address: DFAS-JP-VPISF@dfas.mil

Telephone: (From Japan) 042-552-2511, after recording dial Ext. 5- 4599

(From US) 011-81-3117-55-6288

Fax: (From Japan) 042-552-2511 Ext. 5-2678/4696

(From US) 011-81-3117-55-2678/4696

3. Point of contact on this solicitation is Mr Nobuhisa Adachi, Contract Specialist, phone at 042-552-

3014 from inside Japan/011-81-42-552-3014 from U.S or e-mail at nobuhisa.adachi.jp@us.af.mil or Mr.

Byron Muhlenberg at the same phone number or e-mail at byron.muhlenberg.2@us.af.mil.

ERIKO FUKUSHIMA

Contracting Officer https://myinvoice.csd.disa.mil/ mailto:DFAS-JP-VPISF@dfas.mil mailto:nobuhisa.adachi.jp@us.af.mil