3._PWS-Boiler_Inspection_14_Feb_17.pdf

PERFORMANCE WORK STATEMENT

FOR

BOILER & UNFIRED PRESSURE VESSEL INSPECTION

SERVICE

ZNRE#17-0929

Yokota Air Base, Japan Date: 14 Feb 17

PERFORMANCE WORK STATEMENT

FOR

BOILER & UNFIRED PRESSURE VESSEL INSPECTION SERVICE

FOR YOKOTA AB

1. Description of Services. The Contractor shall provide all necessary services, reports, supplies and equipment to perform the inspections on boilers and unfired pressure vessels at Yokota Air Base. The contractor shall accomplish the inspection in accordance with the manufacture’s specifications, Japanese Industrial Standards (JIS), Japanese laws, pertinent regulations, and commercial standards and practices.

The Contractor will accomplish all services below to meet the requirements of this Performance Work Statement (PWS). The description of boilers and unfired pressure vessels will be listed in Appendix B.

1.1. Boiler Inspections. The contractor will inspect boilers internally and externally between 1 April to 30 September each year in accordance with Appendix B. The inspection will be according to the following types:

1.1.1. Type BA: Internal and external visual inspections.

1.1.2. Type BB: Internal and external inspections, followed by external inspection while boiler is under hydrostatic testing.

1.1.3. Type BC: External inspection while under steam pressure or filled with water. This inspection also includes verification that safety devices perform as intended in accordance with ASME CSD-1 or NFPA 85, as applicable.

1.2. Unfired Pressure Vessel Inspections (UPV). The contractor will inspect unfired pressure vessels between 1 April to 30 September each year in accordance with Appendix B. The inspection will be according to the following type:

1.2.1. Type VA: Internal and external visual inspection of UPVs.

1.3. Business Permits and Licenses. The contractor shall possess all applicable business permits, certifications, and licenses to perform the inspection of boilers and unfired pressure vessels in accordance with the manufacture’s specifications, Japanese Industrial Standards (JIS), Japanese laws, pertinent regulations, and commercial standards and practices. The contractor will provide a copy of certification by the Ministry of Health, Labour and Welfare as an Authorized Inspection Agency and confined space job qualification for each inspector to the Government Representative (GR) and Contracting Officer (KO).

1.4. SUBMITTALS.

1.4.1. Work Schedule. The Contractor shall accomplish inspections as recommended by the Government and in accordance with Appendix B, Estimated Workload Data. The Government reserves the right to propose a new schedule each option year at no additional cost to the Government.

1.4.2. Disposal Receipts. The Contractor shall submit copies of disposal receipts to the GR and KO.

1.4.3. Inspection Reports. The Contractor shall prepare an AF Form 1222 or equivalent, Report of Inspection for each boiler and unfired pressure vessel inspected. An example is shown in Appendix A.

These forms can be provided by the Government.

1.4.3.1. Each report shall describe the physical condition of the boiler or pressure vessel that is inspected.

The inspector shall list any deficiencies and necessary repairs or changes required in order for the safety and dependability of the boiler or pressure vessel meets the requirements of good engineering practice. The inspection report shall be typed or printed legibly in ink. Each report shall be signed by the inspector performing the inspection and signed by the government’s representative witnessing the inspection. Each report shall include the inspector's certification number.

1.4.3.2. The inspector shall provide three copies of the inspection and signed AF Form 1222 or equivalent for each boiler and unfired pressure vessel to the government representative within 30 days after the date of each inspection.

1.5. GENERAL INFORMATION.

1.5.1. Quality Control. The Contractor shall develop and maintain a quality program to ensure boiler and unfired pressure vessel inspections are performed in accordance with commonly accepted commercial practices. The Contractor shall develop and implement procedures to identify, prevent, and ensure safe and non-defective services.

1.5.2. Quality Assurance. The Government will evaluate the Contractor’s performance by appointing a GR to monitor the contractor’s performance to ensure services are received. The GR will evaluate the Contractor’s on-base performance periodically through intermittent on-site inspections in accordance with the work schedule, Service Summary, and 100% inspection of manifests.

1.5.3. Government Remedies. The KO shall follow FAR 52.212-4, Contract Terms and Conditions- Commercial Items, for the Contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

1.5.4. Hours of Operation.

1.5.4.1. Normal Working Hours. The Contractor shall perform the contract services between the hours of 0730 to 1630, Monday through Friday including Japanese holidays, but excluding U.S. legal holidays.

1.5.4.2. Recognized US Holidays. The recognized U.S. legal holidays* are listed below:

1 January New Year's Day 3rd Monday of January Martin Luther King Jr's Birthday 3rd Monday of February Washington's Birthday Last Monday of May Memorial Day 4th July Independence Day 1st Monday of September Labor Day 2nd Monday of October Columbus Day 11th November Veterans Day 4th Thursday of November Thanksgiving Day 25th December Christmas Day

* Holidays falling on a Saturday will be observed on the preceding Friday. Holidays falling on a Sunday will be observed on the following Monday.

1.5.5. Base Passes. The Contractor’s employees will be issued base passes (identification cards), which shall be carried by the individual at all times while on Yokota Air Base and Tama Annex. The Contractor shall submit written requests for issuance of base passes to the KO and shall be responsible for all base passes issued to his/her employees. The Contractor shall return all base passes to the Japanese Pass Section at Yokota Air Base upon termination of employment or completion of the contract.

1.5.6. Special Qualifications.

1.5.6.1. Contract Manager (CM): The Contractor shall provide a CM who shall be responsible for the performance of the work. The name of this person and an alternate(s) who shall act for the Contractor when the manager is absent shall be designated in writing to the KO within ten (10) calendar days after contract award.

1.5.6.1.1. The CM and alternate, upon notification, shall be available during normal duty hours within two

(2) hours to meet on the installation with the GR to discuss problem areas.

1.5.6.1.2. The CM and alternate(s) must be able to read, write, speak, and understand English, or provide a translator.

1.5.6.2. Contractor Employees. The Contractor shall not employ persons for work on this contract, if he/she is identified to the Contractor by the KO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

1.5.6.2.1. The Contractor personnel shall present a neat appearance and be easily recognized. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee's names. The Contractor shall adhere to all base safety and traffic regulations and policies.

1.5.6.2.2. The Contractor shall not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest. The Contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies of the Department of the Air Force.

1.5.6.2.3. The Contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the Contractor’s ability to perform under this contract; however, their absence at any time shall not constitute an excuse for non-performance under this contract.

1.6. CONTRACTOR FULL-TIME REPORTING

1.6.1. The Contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The Contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

1.6.2. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October each calendar year.

Contractors may direct questions to the CMRA help desk.

1.6.3. Reporting Period: Contractors are required to input data by 31 October of each year.

1.6.4. Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

1.6.5. User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link.

However, user manuals for Government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

1.7. WASTE DISPOSAL.

1.7.1. Every effort shall be made to use recycling and/or reuse (diversion) measures to reduce the amount of waste generated under the contract. Waste minimization and disposal plan shall be included in the Environmental Protection Plan (EPP). In addition, a copy of contract(s) for waste transportation and disposal, and permits issued from local governments shall be submitted with the AF Form 3000 to CE Environmental (374 CES/CEIE) separate from the EPP. The plan also needs to list waste that will be generated from the contract and how they are treated (recycled/incinerated/landfilled). After the disposal, waste manifests shall be submitted to 374 CES/CEIE Environmental Flight, GR and KO along with recycling report that shows the amount of waste recycled/incinerated/landfilled.

1.7.2. Solid and Construction Waste: Solid waste shall be placed in containers which are emptied on a regular schedule. Likewise, construction debris will be placed in appropriate containers or vehicle equipment for proper handling and disposal. Handling and disposal shall be conducted to prevent contamination. Segregation measures shall be employed so that no hazardous or toxic waste will become co-mingled with solid waste. The Contractor shall transport solid waste to include construction debris off government property and dispose of it in compliance with applicable federal and local requirements for solid or construction waste disposal. In addition, the Contractor shall comply with Japanese local laws and regulations pertaining to the use of landfill areas. At a minimum, the following items will be recycled: scrap metal, cardboard, concrete, asphalt, scrap wood, wooden pallets, glass, and plastic. Green wastes such as leaves, trees, and branches should be mulched or composted. With the GR’s or KO’s approval, green waste may be transported and dropped off to the Civil Engineer yard near Building 4072 to be processed for mulching. Note: Green waste does not include wooden railroad ties.

1.7.3. Hazardous Waste (HW): All HW generated by the Contractor shall be disposed/recycled off-base IAW Japanese regulation, Article 3 of “Law of Disposal and Cleansing of Waste “Haikibutsu no shori oyobi seisou ni kansuru horitsu” and local regulations. Polychlorinated Biphenyl (PCB) containing items, fluorescent light bulbs, and any hazardous waste that meets criteria of JEGS Chapter 6 generating from existing U.S. properties must be turned in to 374 CES/CEIE for disposal or recycled. The Contractor shall not leave any hazardous waste at work site areas at the end of duty hours. If temporary hazardous waste storage is needed to accumulate hazardous waste on base, the Contractor shall submit spill response plan with site map, the list of all hazardous waste to be stored on-base and estimated quantities to 374 CES/CEIE, CE Fire Inspection (374 CES/CEF), Bioenvironmental (374 AMDS/SGPB), and Safety (374 AW/SE) for approval.

1.7.4. Burning: Open burning is prohibited for the purpose of reducing waste.

1.8. HAZARDOUS MATERIALS.

1.8.1. Approval is required before bringing any hazardous materials (HAZMAT) onto the installation. The Contractor seeking approval to bring HAZMAT onto the installation must submit the AF Form 3000 along with Safety Data Sheet (SDS) in English and Japanese. The Contractor is also required to provide the estimated amount of HAZMAT to be used during the project. If the HAZMAT is suspected to contain lead or asbestos, such as paint, primer, and caulking, a certificate from the manufacturer shall be provided to http://www.ecmra.mil/ prove that the HAZMAT is free of asbestos/lead. The AF Form 3000 package will be reviewed by 374 AMDS/SGPB, 374 AW/SE, and 374 CES/CEIE. The Contractor shall use non-hazardous chemicals when available. All excess materials and empty containers are the responsibility of the Contractor and shall be removed at the end of the contract. When the occupants of the facility request the Contractor leave the excess HAZMAT, the Contractor shall coordinate with and be approved by 374 CES/CEIE.

1.8.5. Environmental Spillage. The Contractor shall be responsible for spill clean-up and recovery. In the event of a spill, the Contractor shall be responsible for notifying the GR and 374 CES/CEIE Environmental prior to leaving the base.

2. GOVERNMENT- FURNISHED SERVICES.

2.1. The Government will furnish water in existing facilities at no cost to the Contractor for the sole purpose of accomplishment of this contract.

2.2. The Government will provide, for emergency purposes only, the following services:

a. Security Police Telephone 911 or 225-7227

b. Fire Protection Telephone 911

c. Hospital Emergency (Reimbursable expense) Telephone 911

Any time the Contractor uses one of the above services, the Contract Manager (CM) shall immediately report to the GR with all of the details. The CM will be required to submit, in writing, within two (2) working days, the details surrounding the use of the service to the KO.

2.3. Damage. The Contractor shall exercise care not to damage any facilities and grounds at Yokota Air Base and Tama Annex. Any damages determined to have been caused by the Contractor shall be repaired by the Contractor at no expense to the Government. The Contractor shall be responsible for verification of the job site and the existing condition of oil/water separators.

3. PERFORMANCE OF SERVICES DURING A CRISIS DECLARED BY THE NATIONAL

COMMAND AUTHORITY OR OVERSEAS COMBATANT COMMANDER. This service requirement does not require performance during such crisis.

4. APPENDIX.

4.1. Appendix A. AF Form 1222

Appendix B. Boiler & Unfired Pressel Vessel Information, Inspection Schedule 2017-2024