Atch_1_to_AMD_0001_Revised_PWS_5_Dec_16.pdf

RFQ FA5209-17-T-0004

Amendment 0001

Attachment 1

PERFORMANCE WORK STATEMENT

FOR

OIL & WATER SEPARATOR CLEANING AND

WASTE OIL RECYCLING SERVICE

AT

YOKOTA AB AND TAMA ANNEX

PROJECT# ZNRE 17-0936

Yokota Air Base and Tama Annex, Japan Date: 5 Dec 16

PERFORMANCE WORK STATEMENT

FOR

OIL & WATER SEPARATOR CLEANING AND WASTE OIL RECYCLING SERVICE

FOR YOKOTA AB AND TAMA ANNEX

1. Description of Services. The Contractor shall provide all necessary personnel, supervision, equipment, tools, materials, vehicles, and services necessary to perform the cleaning of oil/water separators and recycling of waste oil at Yokota Air Base and Tama Annex. The contractor will ensure proper treatment and disposal of all oil/water separator waste and recycle waste oil in accordance with applicable Japan Environmental Governing Standards (JEGS), Japanese laws, pertinent regulations, and commercial standards and practices. The Contractor shall accomplish all services below to meet the requirements of this Performance Work Statement (PWS). The estimated workload for oil water separator cleaning and waste oil collection is shown in Appendix A.

1.1. Oil Water Separator (OWS) Cleaning and Collection. The Contractor shall pump out all liquid, waste oil, and sludge from the inside of the oil/water separators and adjacent drains as described in Table 1 and 2 of Appendix A, Estimated Work Load Data. The contractor will ensure the cleaning of the OWS, clearing obstructions in inlet/outlet pipes, and inspecting all parts for functionality. If problems are discovered, the contractor shall notify the Contracting Officer’s Representative (COR) and Contracting Officer (KO) in writing within 24 hours. The Contractor shall recharge the OWS with clean water as required to ensure continuous operation after cleaning.

1.1.1. Oil Skimming. The Contractor shall skim oil from the OWS located at Building 4137 (POL Yard) at Yokota AB as needed to properly maintain the oil/water separator.

1.2. Waste Oil Collection. The Contractor shall collect waste oil (water content below 15%) from the Initial Accumulation Point (IAP) as listed in Table 3 of Appendix A, Estimated Workload Data. The contractor will be responsible to provide waste oil collection data to the COR, KO, and the 374 CES/CEIE- Hazardous Waste Office on a monthly basis.

1.2.1. Emergency Collections: The contractor may be required to provide unscheduled emergency collection and spill response activities to prevent environmental hazards or minimize impact to the base functions. If such an event should occur, the contractor shall respond within 24 hours of notification from the COR or KO.

1.3. Level II Work. Level II work is defined as any repair, replacement, and new part installation beyond the scope of normal inspection and maintenance as stated in paragraph 1.1. Level II work will be negotiated on by the contractor and the KO and be incorporated into the contract by a modification. Each Level II job order shall be limited to an amount not to exceed the yen equivalent of $30,000 in total price, which includes labor and materials to be furnished by the contractor. At the Government’s discretion, Level II work may be accomplished by other sources (including other contracts) designated by the KO.

All Level II work shall be inspected and accepted by the COR. Upon the completion of the work, the contractor shall submit a detailed report on work accomplished within 14 calendar days to the COR and

KO.

1.4. Transporting, Disposal and Recycling. The collected waste through this service contract shall be transported by the contractor directly to the contractor’s intermediate treatment facility for recycling, and the remaining waste shall be disposed legitimately.

1.5. Business Permits and Licenses. The contractor shall possess all applicable business permits, certifications, and licenses to clean, collect, transport, and disposal of OWS waste, sludge, and recycle waste oil in accordance with this PWS as required by JEGS, Japanese laws, and other pertinent regulations. As such, the Contractor shall possess Permits of Industrial Waste collection and transportation for Oily Water and Sludge, Permit of Industrial Waste Disposal, Permits of Special Controlled Industrial Waste Collection and Transportation for Waste Oil, and Permit of Special Controlled Industrial Waste Disposal. The contractor will ensure all documents, permits, licenses are current. The contractor shall submit a copy of each of these documents to the KO seven (7) days after receiving an updated or renewed document/license.

The Contractor employees who perform collection and transportation of waste oil shall also submit the Certificate/License of Supervisor of Hazardous Material Handling, Class A, B or C. (甲種, 乙種又は丙種

危険物取扱主任者) before the commencement of the service.

1.6. Annual Inspections. The contractor, Contracting Officer’s Representative, Contracting Officer, 374 CES/CEIE Environmental Section, and 374 CES/CEOIU Utilities Shop, and 374 CES Real Property will conduct an annual assessment of the OWS to review operability, functionality, infrastructure, parts, recommended repairs, removals, and modifications to the OWS and Waste Oil Collection points within 3 months before the award of the next option year. The 374 CES/CEOIU Utilities Shop and the 374 CES/CEIE Environmental section are the main organizational owners of the OWS program and is required to be kept aware of any changes or updates to the contract or OWS infrastructure.

1.7. SUBMITTALS.

1.7.1. Work Schedule. The Contractor shall follow and not exceed the recommended schedule in accordance with Table 1 Appendix A, Estimated Workload Data without prior approval from the Contracting Officer’s Representative or Contracting Officer. The schedule for the next monthly service shall be submitted to the COR by the 20th of each month for approval. As required, the contractor will advise the COR and KO of recommended changes to the schedule.

1.7.2. Waste Treatment and Recycling Process. The Contractor shall submit the waste treatment and recycling process chart to the COR ten (10) calendar days before contract start date.

1.7.3. Manifest. The Contractor shall prepare and submit manifests as specified in the Regulation of Waste Management and Public Cleansing Law (廃棄物の処理及び清掃に関する法律). The manifests shall be submitted to the COR along with the Contractor's monthly invoice and will be shown in kilograms (Kg). A copy of the manifest shall by submitted to the 374 CES/CEIE Environmental Section and the Contracting Officer.

1.7.4. Reports. The monthly report will show collected quantity in Kg, collection date, and location shall be submitted to the COR each month with the Contractor's invoice.

1.7.5. Spillage. The Contractor shall be responsible for spill clean-up and recovery. In the event of a spill, the Contractor shall be responsible for notifying the COR and 374 CES/CEIE Environmental prior to leaving the base.

1.8. GENERAL INFORMATION

1.8.1. Quality Assurance. The Government will evaluate the Contractor’s performance by appointing a COR to monitor the contractor’s performance to ensure services are received. The COR will evaluate the Contractor’s on-base performance periodically through intermittent on-site inspections in accordance with the work schedule, Service Summary, and 100% inspection of manifests.

1.8.2. Government Remedies. The KO shall follow FAR 52.212-4, Contract Terms and Conditions- Commercial Items, for the Contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

1.8.3. Hours of Operation.

1.8.3.1. Normal Working Hours. The Contractor shall perform the contract services between the hours of 0730 to 1630, Monday through Friday including Japanese holidays, but excluding U.S. legal holidays.

1.8.3.2. Recognized US Holidays. The recognized U.S. legal holidays* are listed below:

1 January New Year's Day 3rd Monday of January Martin Luther King Jr's Birthday 3rd Monday of February Washington's Birthday Last Monday of May Memorial Day 4th July Independence Day 1st Monday of September Labor Day 2nd Monday of October Columbus Day 11th November Veterans Day 4th Thursday of November Thanksgiving Day 25th December Christmas Day

* Holidays falling on a Saturday will be observed on the preceding Friday. Holidays falling on a Sunday will be observed on the following Monday.

1.8.4. Base Passes. The Contractor’s employees will be issued base passes (identification cards), which shall be carried by the individual at all times while on Yokota Air Base and Tama Annex. The Contractor shall submit written requests for issuance of base passes to the KO and shall be responsible for all base passes issued to his/her employees. The Contractor shall return all base passes to the Japanese Pass Section at Yokota Air Base upon termination of employment or completion of the contract.

1.8.5. Special Qualifications.

1.8.5.1. Contract Manager (CM): The Contractor shall provide a CM who shall be responsible for the performance of the work. The name of this person and an alternate(s) who shall act for the Contractor when the manager is absent shall be designated in writing to the KO within ten (10) calendar days after contract award.

1.8.5.1.1. The CM and alternate, upon notification, shall be available during normal duty hours within two

(2) hours to meet on the installation with the COR to discuss problem areas.

1.8.5.1.2. The CM and alternate(s) must be able to read, write, speak, and understand English, or provide a translator.

1.8.5.2. Contractor Employees. The Contractor shall not employ persons for work on this contract, if he/she is identified to the Contractor by the KO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

1.8.5.2.1. The Contractor personnel shall present a neat appearance and be easily recognized. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee's names. The Contractor shall adhere to all base safety and traffic regulations and policies.

1.8.5.2.2. The Contractor shall not employ any person who is an employee of the US Government if employing that person would create a conflict of interest. The Contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies of the Department of the Air Force.

1.8.5.2.3. The Contractor is cautioned that off duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the Contractor’s ability to perform under this contract; however, their absence at any time shall not constitute an excuse for nonperformance under this contract.

1.9. CONTRACTOR FULL-TIME REPORTING

1.9.1. The Contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The Contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

1.9.2. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October each calendar year. Contractors may direct questions to the CMRA help desk.

1.9.3. Reporting Period: Contractors are required to input data by 31 October of each year.

1.9.4. Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

1.9.5. User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link.

However, user manuals for Government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

2. SERVICES SUMMARY.

*Note for SS#3 and #6: “Periodic Inspection” is to be employed as inspection method for the requirement with 100% of the time performance threshold. This is because “100% Inspection” is physically infeasible due to the services performed.

Performance Objective

PWS Para. Performance Threshold

Method of Assessment

SS#1. Cleaning of OWS as specified in the PWS.

1.1.

Complete requirement 98% of the time

Periodic Inspection

SS#2. Perform Oil Skimming as specified in the PWS.

1.1.1.

Complete requirement 98%

SS#3. Perform Waste Oil Collection as specified in the PWS.

1.2 Complete requirement 100%

SS#4. Level II Work 1.3.

100% Inspection

SS#5. Provides Manifest Correctly and On-Time as specified in the PWS.

1.7.3.

100% Inspection

SS#6. Transports, Disposes and/or Recycles Waste as specified in the PWS.

1.4. and 1.5.

3. GOVERNMENT- FURNISHED SERVICES.

3.1. The Government will furnish water in existing facilities at no cost to the Contractor for the sole purpose of accomplishment of this contract.

3.2. The Government will provide, for emergency purposes only, the following services:

a. Security Police Telephone 911 or 225-7227

b. Fire Protection Telephone 911

c. Hospital Emergency (Reimbursable expense) Telephone 911

Any time the Contractor uses one of the above services, the Contract Manager (CM) shall immediately report to the COR with all of the details. The CM will be required to submit, in writing, within two (2) working days, the details surrounding the use of the service to the KO.

3.3. Damage. The Contractor shall exercise care not to damage any facilities and grounds at Yokota Air Base and Tama Annex. Any damages determined to have been caused by the Contractor shall be repaired by the Contractor at no expense to the Government. The Contractor shall be responsible for verification of the job site and the existing condition of oil/water separators.

4. APPENDIX.

A. Estimated Workload Data

APPENDIX A

ESTIMATED WORKLOAD DATA

Facility

Bldg# Description/Shop Name Estimated OWS

Capacity/Removal in Kilograms

Number of Collections Per

Year

Annual Estimated

Totals

9105 1247 West Fire Station 907 1 907

9124 1526 Incinerator Plant 12,065 48 579,120

9127 4336 East Fire Station 1,052 1 1,052

9129 804 DSRJ 1,356 1 1,356

9132 901 Aircraft Wash Rack 24,494 4 97,976 9139 4137 POL Sump Yard 113,400 2 226,800 9140 4086 Auto Hobby Shop 5,443 4 21,772

9143 0 Gate 18 9,879 1 9,879

9151 1307 Runway/Flight Line 86,220 1 86,220 9154 756 CES Compound 970 24 23,280 9159 1290 Vehicle Operations 4,082 24 97,968 9173 1351 Engine Test Cell 1,524 12 18,288 9202 702 Hangar 381 6 2,286

9203 702 Hangar 381 6 2,286

9208 4125 LRS Vehicle Operations 793 12 9,516 9210 4130 LRS Vehicle Operations 2,367 12 28,404 9211 4127 POL Vehicle Operation 878 12 10,536 9213 85 Aircraft Vehicle Maintenance 703 12 8,436 9216 907 Queen Bee 1,433 19 27,227

9225 530 Main Fire Department 653 4 2,612

9227 816 Parking Lot 2,159 1 2,159 9228 816 Parking Lot 2,159 1 2,159 9229 610 Age Maintenance 1,292 1 1,292 9230 610 Age Maintenance 1,723 1 1,723 9231 610 Age Maintenance 1,723 1 1,723

9232 610 Age Maintenance 136 1 136

9234 610 Age Maintenance 1,097 1 1,097 9237 812 Parking Lot 1,882 1 1,882 9238 812 Parking Lot 1,882 1 1,882 9239 812 Parking Lot 1,882 1 1,882 TBD 812 Parking Lot 1,882 1 1,882

TBD 812 Parking Lot 1,882 1 1,882

Total 32 1,275,620

Table 1 Yokota AB Oil Water Separators

Facility

Bldg# Description Estimated OWS

Capacity/Removal in Kilograms

Number of Collections Per Year

Annual Estimated Totals

1004 1006 Cart Maintenance 1,052 4 4,209

1042 1090 Golf Course Maintenance 1,034 2 2,068

Total 2 6,277

Table 2 Tama Annex Oil Water Separators

Note: The tables contains capacity quantities rounded, estimated number of collections per year, and estimated yearly collection totals. The locations and number of collections may change as required. Measurements: 1 gallon =

3.79 liters; 1 liter = 1 kilogram

Table 3 Waste Oil Recycling Locations

Note: Water content is below 15% and includes Hydraulic Oil, Engine Oil, JP-8, Kerosene, Diesel, Oil, Non-PCB Oil, Transmission Fluid, and Cutting Oil. * IAP #: Initial Accumulation Point Number

Bldg # IAP #* SHOP NAME Estimated

Yearly Collection (Kg)

85 8 LRS Material Handling Equipment 209 610 7 MXS AGE Shop 4,315 765 13 CE Power Pro 1,226 907 18 MXS Propulsion 535 955 99 CE Hazardous Waste Office 4,840 1290 51 FSS Vehicle Maintenance 297 4086 29 Auto Skill Center 1,326 4125 9 Vehicle Management 886

Total 8 13,634