A14-5_SOW_MSA_Amd03.pdf

Solicitation No. FA5209-16-R-0018 Attachment 1

Statement of Work (SOW) For

Commercial Power for the Mission Support Area at Kyogamisaki Communication Site

31 May 2016 (Revised by Amendment No. 0003)

Commercial Power Service Mission Support Area (MSA), Japan

1. General Requirements:

1.1 General Description of Commercial Power Requirements: The contractor shall provide all personnel, equipment, tools, materials, supervision and other items and services necessary to provide commercial power twenty four (24) hours a day, seven (7) days a week, to the meter point at Kyogamisaki Communication Site (KCS) Mission Support Area (MSA), indicated on Exhibit 2, Commercial Power Meter Location. As for any matters that are not addressed by this SOW, the U.S. Government and the Contractor shall have mutual consultation based on the "Supply Rules” and the “General Supply Provisions" of the local General Electricity Business.

1.1.1 Required Commercial Power Electrical Service to MSA meter: The contractor shall have the capability to provide up to 2,000 Kilo-watts contract power demand for the MSA of KCS via a non-dedicated, 6,600 volt, three phase, three wire, 60 hertz frequency power line.

1.1.2 Licensed Electrical Engineer: The U.S. Government will assign a 3rd class electrical engineer as US technical representative to communicate with power service provider in accordance with applicable Japanese regulations.

1.1.3 Delivery Point: The delivery point for the electricity service shall be a connecting point for KCS’s electrical facilities with the contractor’s electrical line or service wire. For demarcation points for operation responsibility, property and responsibility for operation security see exhibit 2 and 3.

1.1.4 Property Border Point of Supplying Facilities: See exhibit 3.

1.1.5 Emergency Power Line/Standby Power: Commercial emergency power is not required for the MSA.

1.1.6 Standby power for the generators: Commercial emergency power is not required for the MSA generators.

1.1.7 Estimated Electricity Consumption:

Average Consumption Kilo Watts (kW) per hour: 1,050 kW Average Monthly Consumption Kilo Watt Hours (kWH): 756,000 kWH Average Annual Consumption: 9,198,000 kWH

1.1.8 Service Interruptions

1.1.8.1 Scheduled Interruptions to Service: The contractor shall ask the power transmission and distribution business department (the Transmission Dept) under the local General Electricity Business to give pre-notice following under the “Supply Rules”, the “General Supply Provisions”, and the “Supply Provision for Transmission and Distribution” of the local General

Electricity Business in writing for any scheduled interruption to service; for example for preventative/corrective maintenance or upgrades to the system.

1.1.8.2 Unscheduled Interruptions to service: The contractor shall ask the Transmission Dept to provide a Restore Service Response plan following under the “Supply Rules”, the “General Supply Provisions”, and the “Supply Provision for Transmission and Distribution”. The Restore Service Response plan shall define the procedure by which service shall be restored in the event of power outage. For the purposes of this statement of work, a power outage is defined as any unscheduled interruption of service, including but not limited to: natural disasters, inclement weather, line maintenance performed without prior notification, or any other outage not meeting the notification requirements of Section 1.1.8.1. At a minimum, the Contractor through the Transmission Dept must be able to receive trouble calls from the U.S. Government 24 hours a day, 7 days a week, and initiate the “Restore Service Response Plan”.

1.2 Meter Reading

1.2.1 Meter Reading: The contractor shall ask the Transmission Dept to install, maintain and repair metering equipment at the Transmission Dept’s expense. The contractor shall contact the U.S. Government 3rd class licensed electrical engineer at least seven (7) calendar days in advance to schedule a manual meter reading. The seven (7) calendar days is the U.S. Government request only and detail will be discussed after the contract award. See section 3.3 for site access requirements. The contractor through the Transmission Dept shall include the date of the meter reading in all official communications.

1.3 Government Furnished Property: None

1.4 Operational Agreements: After the contract is awarded, the contractor shall coordinate and take necessary actions with the Transmission Dept to have any other necessary operational agreements with the U.S. Government in addition to 1.1.8 and 1.2.

2 Electricity Price

2.1 Rates and Charges of Service: In accordance with Article VII of the Treaty of Mutual Cooperation and Security between the United States of America and Japan, Regarding Facilities and Areas and Status of United States Armed Forces in Japan (SOFA), the rates and charges of electricity under this contract shall be no less favorable than those that may be applicable from time to time to the ministries and agencies of the U.S. Government of Japan.

2.2 Electricity price shall be calculated as follows:

Electricity Price = Basic Monthly Charge + Usage Price

Basic Monthly Charge = Contract Power Demand x Unit Price per Power Demand x (185-Power Factor)/100

Usage Charge = (Usage x Unit Price) ± (Usage x Fuel Expense Adjustment Cost) + (Usage x Renewable Energy Power Surcharge)

2.3 Fuel Expense Adjustment Cost: The unit price can be adjusted with Fuel Expense Adjustment Cost on a monthly basis in accordance with the Ordinance for rates calculation of General Supply Provisions for General Electricity Business (Ippan Denki Jigyo Kyokyu Yakkan Ryokin Santei Kisoku) and “General Supply Provisions” of the local General Electricity Business.

2.4 Estimate Average Power Factor: The estimated average power factor will be 90% lagging.

2.5 Payment: In case of the late payment, penalty charge shall be calculated in accordance with the “General Supply Provisions” of the local General Electricity Business.

2.6 Penalty Charge for Excess of Contract Power Demand Charge:

(Highest power demand for the month – contract power demand) x Unit Price per Power Demand x (185-Power Factor)/100 x 1.5

3 General:

3.1 Contractor Authority: IAW FAR 1.602-1, the Contracting Officers are the only ones that have the authority to bind the U.S. Government.

3.2 Contractor Information: No later than the first day of performance after contract award the contractor through the Transmission Dept shall provide to the Contracting Officer a list of Points of Contact (POC) with phone numbers and email addresses so that the 374th Contracting Squadron, and the Contracting Officer’s Representative (COR), can contact the Contractor POC 24 hours a day, 7 days a week, in case of emergency including, but not limited to, power outages.

The contractor shall provide an updated list to the Contracting Officer no later than the date the POC list change takes effect during the contract term. The COR will provide a copy of the list to the Unit Commander which will also be maintained by the on-site security force.

3.3 Security or Safety Requirement: The Contractor and his employees must comply with all security requirements imposed by the local installation commander at all times while performing the requirements of this contract. The prime contractor is responsible for understanding and ensuring contractor and subcontractor employees comply with U.S. Army Garrison Japan Regulation 190-13 for personnel pass requirements as well as vehicle pass requirements. These regulations are available for the selected contractor’s review upon personnel and/or vehicle pass issuance. The contractor shall be held responsible for the security or safety of supplying facilities up to the delivery point, and for the contractor’s meters and other electrical installations placed at the KCS site. The Contractor shall comply with applicable industry standards, and practices for safety to perform the services in the contract. The Contractor's personnel shall take all reasonable steps and precautions to prevent accidents during the performance.

3.4 Site Access: The Contractor shall report to the COR upon arrival on site.

3.4.1 Base Passes: The U.S. Government will issue all required Installation/Base Passes to Contractor personnel at no cost to the Contractor. Vehicle insurance certificates are required to obtain Installation/Base Passes and must cover the automobile liability insurance in the types and minimum amounts of (a) Bodily Injury - ¥30,000,000 per person per occurrence, in addition to the Japanese Compulsory Insurance (JCI), and (b) Property Damage - ¥3,000,000 per occurrence. The prime Contractor shall be responsible for all passes issued to his/her own or sub- Contractor's employees under this contract. The contractor will be required to provide personnel information to the U.S. Government (30 days prior to pass required date) using the approved base access form and a certificate of receipt shall be obtained.

3.4.2 Escort Requirement: Access to KCS will require escort at all times. See Section 3.4 for contact information of the security force.

3.5 Security Force and Fire Protection: Upon request for assistance, the following units will provide services on base as necessary:

Base Security Forces Telephone: PH: 046-407-6300.

Any time the Contractor uses the above service, the Contractor's POC shall immediately report to the Contracting Officer and the COR with all of the details. The POC will be required to submit, in writing, within two (2) days, the details surrounding the use of this service to the Contracting Officer.

3.6 Licenses: The Contractor must submit all applicable licenses and registrations to provide power to KCS; including but not limited to the proper registration under the Government of Japan Electricity Business Act (Act No. 170 of Jul 11, 1964) to the Contracting Officer, and shall furnish proof of the properly licensed individuals and materials to provide commercial power.

3.7 English Requirement: All government submittals shall be in English. The contractor must have a representative that can read, speak, and write English.