2_NTO_20160513.pdf

DEPARTMENT OF THE AIR FORCE

PACIFIC AIR FORCES

13 May 2016

MEMORANDUM FOR PROSPECTIVE PROPOSER

FROM: 374 CONS/LGCZ

Unit 5228, Bldg. 620, Yokota Air Base Fussa-shi, Tokyo 197-0001

SUBJECT: Notice to Offerors for Solicitation No. FA5209-16-R-0005, Reefer Trucking Services

1. The following information is provided to you to supplement the subject solicitation:

a. Clauses or Provisions Incorporated by Reference. The solicitation and resultant contract incorporates one or more clauses or provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/VFFARA.HTM http://farsite.hill.af.mil/VFDFARA.HTM http://farsite.hill.af.mil/vfaffara.htm

b. The Government contemplates awarding Indefinite-Delivery Indefinite-Quantity (IDIQ) Type contract(s) resulting from this solicitation. A single or split award is contemplated as a result of this solicitation, and therefore, offerors must propose on all line items in the pricing schedule.

c. Authorization to Perform. This project will be performed in its entirety in the country of Japan, therefore, the successful offerors must be licensed and registered to perform the business in the country of Japan. The Government requires, and the offerors certify that the offerors hold applicable authorization issued under the Trucking Business Law ("Kamotsu Jidosya Unso Jigyo Hou 貨物自動車運送事業法”) and/or the Freight Carrier-Using Transport Business Law ("Kamotsu Riyo Unso Jigyo Hou 貨物利用運送事業法") from the cognizant regulatory authority pursuant to applicable Japanese laws to perform the subject service. The offerors shall furnish to the Government, if requested, copies of the authorization.

d. Mobilization and Phase-In Period. In the event other than the incumbent contractor is the successful offeror, a period of 30 calendar days is deemed sufficient for the new contractors to mobilize, phase-in and complete preparation prior to the start of contract performance on the date specified in the contract. Expect all offerors to be fully aware of the above and consider the stated phase-in time in their planning and the pricing of their proposals. Mobilization and phase-in costs are not reimbursable under this contract.

e. Notice of Pre-Proposal Conference

(1) A pre-bid/pre-proposal conference will be conducted at Contracting Squadron, Bldg 620 (Conference Room 109), Yokota Air Base on 25 May 2016, 10:00 AM ~ 11:30 AM, Japan Standard Time (JST) for the purpose of answering questions regarding this solicitation. Submit the names of all attendees (not to exceed 3 persons) to Ms Sonomi Yoshihashi or Ms Maki Kodama by fax at 042-551-0973 or e-mail at sonomi.yoshihashi.jp@us.af.mil or maki.kodama.jp@us.af.mil, prior to 20 May 2016, 02:00 PM, JST. This information must be provided in advance in order to ensure access to the military base/conference site and adequate seating for the conference attendees.

(2) Bidders/Offerors are requested to submit questions to the point of contact noted above not later than 20 May 2016, 02:00 PM, JST. Information provided at this conference shall not qualify the terms and conditions of the solicitation and specifications. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply. A record of the conference shall be made and furnished to all prospective bidders/offerors. The record should include minutes of the meeting, including questions and answers.

(3) Escorting for U.S. Installations. In order to gain access on an U.S. installation for participation of the pre-proposal conference, the offerors must possess an individual identification with a photo. The identification will be checked at a gate on the U.S. installations by Security Police prior to access to the U.S.

installations. If the offeror uses their Japanese driver license as identification, the individual must present their 8 digit password to gain access to the US installation. If the password is not provided to Security personnel, the individual will not be permitted from entering the US installation. Escorting takes approximately 30 minutes therefore the offerors must be at least 30 minutes early at the gate of the U.S. installation than the pre-proposal conference start-up time. Individuals requiring access to the US installation must show up 30 minutes prior to the pre-proposal conference start time.

f. Data Universal Numbering System (DUNS) Number (Applies to offers exceeding $3,000). The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "DUNS" followed by the DUNS number that identifies the offeror's name and address. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet to obtain one. An offeror in Japan should contact Dun and Bradstreet TSR Ltd. office at Tel: 03-6910-3140, Fax: 03-5221-0712. The offeror may obtain more information regarding the DUNS number, including locations of local Dun and Bradstreet Information Services offices for offerors located outside the United States, from the Internet home page at http://www.dnbtsr.com/index.html. If an offeror is unable to locate a local service center, it may send an e-mail to Dun and Bradstreet at globalinfo@mail.dnb.com.

g. Commercial And Government Entity (CAGE) Code Reporting. The offeror is requested to enter its CAGE code on its offer in the block with its name and address. The CAGE code entered must be for that name and address. Enter "CAGE" before the number. If the offeror does not have a CAGE code, it may ask the Contracting Officer to request one from the Defense Logistics Information Service (DLIS). The Contracting Officer will-

(1) Ask the Contractor to complete section B of a DD Form 2051, Request for Assignment of a Commercial and Government Entity (CAGE) Code;

(2) Complete section A and forward the form to DLIS; and

(3) Notify the Contractor of its assigned CAGE code. Offerors may not delay submission of the offer pending receipt of a CAGE code. If your organization does not have a CAGE assigned yet, for most countries you can obtain one by connecting to http://www.logisticsinformationservice.dla.mil/nato/ObtainCAGE.aspx.

h. System for Award Management (SAM). Unless exempted by an addendum to the contract, the Contractor is responsible during performance and through final payment of any contract for the accuracy and completeness of the data within the SAM database and for any liability resulting from the government’s reliance on inaccurate or incomplete data. To remain registered in the SAM database after the initial registration, the contractor is required to review and update on an annual basis from the date of initial registration or subsequent updates its information in the SAM database to ensure it is current, accurate and complete. Updating information in the SAM does not alter the terms and conditions of the contract and is not a substitute for a properly executed contractual document. Offerors may obtain information on registration and annual confirmation requirements via the Internet at https://www.sam.gov/.

2. Point of contact on this solicitation is Ms Sonomi Yoshihashi, Contract Specialist, phone at 042-553-8549 from inside Japan/011-81-42-552-3010 from U.S., fax at 042-551-0973 from inside Japan/011-81-42-551- 0973 from U.S., or e-mail at sonomi.yoshihahsi.jp@us.af.mil or Ms Maki Kodama, Contracting Officer, by phone at 042-552-3010 from inside Japan/011-81-42-552-3010 from U.S., fax at the same number, or e-mail at maki.kodama.jp@us.af.mil.

JAN A. MANGUBAT

Contracting Officer