4.PWS_Parts_Washer_solvent_replacement_rev20150820.docx

PERFORMANCE BASED WORK STATEMENT (PWS)

FOR

PARTS WASHER SOLVENT REPLACEMENT AT YOKOTA AIR BASE

11 August 2015 (Revised on 20 August 2015)

PERFORMANCE WORK STATEMENT

FOR

PARTS WASHER SOLVENT REPLACEMENT

AT YOKOTA AIR BASE

1. DESCRIPTION OF SERVICES.

The contractor shall furnish all labor, materials, tools, equipment, supplies, materials, and transportation necessary to replace parts washer solvent in accordance with this Performance Work Statement (PWS), and the commercial and industry practice, at multiple locations on Yokota AB and Tama Service Annex, Japan. The contractor shall monitor the progress of all the work performed and costs incurred under the contract. The contractor shall ensure that services are conducted in a manner that protects human health, the environment and complies with the latest Japan Environmental Governing Standards (JEGS) and applicable Japanese laws and regulations. The Contractor shall provide the following services:

1.1. Replace Solvents.

1. 1.1. Solvent meeting MILSPEC MIL-PRF-680

1.1.1.1. The contractor shall refill dry cleaning and degreasing solvents, or equivalent, based on MILSPEC MIL-PRF-680 Type II for washer machines in accordance with the attached location of refill solvent service and schedule in Appendix A. Solvent must meet properties and test methods listed in Appendix B.1

1.1.1.2. The contractor shall submit the information including Manufacturer’s Safety Data Sheet (SDS)/Material Safety Data Sheet (MSDS) and a letter to prove that the solvent to be provided meet MILSPEC MIL-PRF-680 Type II. Documentation shall be submitted to the Contracting Officer (CO) and reviewed by 374 CES/CEIE and a user before use of the materials in accordance with the PWS. No solvents shall be used without prior approval of the CO and 374 CES/CEIE.

1. 1.2. Naphtesol 220

1.1.2.1. The contractor shall refill Naphtesol 220, manufactured by Godo Co., Ltd. for a washer machine in accordance with the attached location of refill solvent service and schedule in Appendix A.

1.1.2.2. The contractor shall submit the information including Manufacturer’s Safety Data Sheet (SDS)/Material Safety Data Sheet (MSDS). Documentation shall be submitted to the Contracting Officer (CO) and reviewed by 374 CES/CEIE and a user before use of the materials in accordance with the PWS. No solvents shall be used without prior approval of the CO and 374 CES/CEIE.

1.1.3. Other Solvents

1.1.3.1. The contractor shall refill the least environmentally hazardous dry cleaning and degreasing solvents available for washer machines in accordance with the attached location of refill solvent service and schedule in Appendix A.

1.1.3.2. The contractor shall submit a copy of the information including SDS/ MSDS for the solvents. Documentation will be submitted to the Contracting Officer (CO) and be reviewed by 374 CES/CEIE before use of the materials in accordance with the PWS. No solvents shall be used without prior approval of the 374 CES/CEIE.

1.1.4.

The contractor shall collect and recycle the used solvent in accordance with the contractor’s internal control procedures and conformance with Japanese Laws/Regulations.

1.2. Cleaning.

The contractor shall be responsible for cleaning the parts washer machines. When replacing the solvent, the contractor shall wipe all residues inside and outside of the machines

1.3. Regulatory Compliance Requirements. The contractor is responsible for identifying and applying the proper procedures and protocols.

1.4. Emergency Call. In the event of any emergency, the contracting officer or Government Representative will notify the contractor. The contractor shall initiate emergency service within 24 hours after receiving the call.

1.5. Product Recycling. The contractor shall recycle the collected solvent, materials, any waste or solid produced from performance of this service as much as possible, in a manner that does not violate the Japanese Laws/Regulations.

1.6. Safety, Fire and Spill Response. The contractor shall pay careful attention to the physical security during the performance. The Contractor shall be responsible for protecting the lives and health of employees and other persons on the work site; preventing damage to property, materials, supplies, and equipment; avoiding work interruptions. Portable fire extinguishers shall be supplied by the contractor as required by the Fire Emergency Services Flight. Fire extinguishers shall be readily available and kept in a fully operational condition at all times. The Contractor must have adequate spill response material at all times during the service. If a solvent spill incident occurs, the contractor shall immediately isolate personnel to safe area and notify the Fire Emergency Services (from a base phone, dial 911; from a Japanese cell phone dial 042-552-2510, wait for the tone and dial 911) and the Government Representatives. The contractor shall remove the spilled chemical from the incident site and restore to the original condition. Any damage to the government properties caused by the contractor shall be restored at no cost to the government. Any waste generated from the spill has to be properly disposed of by the contractor.

1.6.1 Incident Report: The Contractor shall report all incidents including hazardous spills, damage or destruction of property, or personal injury or death to any person, arising out of and during the performance of this contract. The Contactor shall notify the Contracting Officer and Contractor Officer’s Representative immediately. The initial notification can be made by either verbal or email. A complete written report shall be submitted within 24 hours after occurrence of the incident.

1.7. Required Documentation. SDS/ MSDS of the solvents have to be English and have to be created or translated by responsible parties. After the used solvent is recycled, the Contractor shall submit all copies of final manifests including pages A and E. Additionally, the Contractor shall report the volume (gallon) and weight (pound) of solvent collected from each location within 30 days of the collection. All documents shall be submitted to 374 CES/CEIE through the Contracting Officer for their review and records.

2. GENERAL INFORMATION.

2.1. Contractor Personnel. The contractor personnel performing the work shall present such appearance as to be easily recognized as a contractor. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee’s names. Employee(s) assigned to accomplish services outlined in this PWS must be properly qualified.

2.2. Conflict of Interests. The contractor personnel shall not be any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval in accordance with DOD Directive 5500.7-R - Joint Ethics Regulation. The contractor shall not employ persons for the work stated in this PWS, if such employment would create a conflict of interest per AFI 64-106 - Air Force Industrial Labor Relations Activities.

2.3. Quality Assurance. The Government's Representative will monitor the contractor’s performance to ensure services are received. The Government's Representative will inspect the contractor's performance with regards to the performance thresholds in the Services Summary, paragraph 3, of this PWS. The government may inspect any other area if deemed appropriate because of repeated failures discovered or repeated customer complaints. The government may decrease the number of quality assurance inspections for excellent performance. The government will also receive and investigate complaints from various customers located on the installation. The contractor shall be responsible for initially validating customer complaints. However, the Government Representative shall make final determination of the validity of customer complaint(s) in cases of disagreement with customer(s).

2.4. Government Remedies. The Contracting Officer shall follow the requirements of FAR 52.212-4, Contract Terms and Conditions - Commercial Items, for contractor’s failure to correct nonconforming services.

2.5. Hours of Operations. The contractor shall perform the duties on the normal duty hours of 0730 to 1630, Monday through Friday, excluding U.S. Federal holidays. The U.S. Federal holidays are as follows.

2.6. Base Closures. Work scheduled but not accomplished because of base closure due to weather, exercises, or actual alert, will be accomplished as soon as possible after reopening the base.

2.7. Performance of Services during Crisis Declared by the National Command Authority or Overseas Combat Commander. Work required in this PWS is not determined essential to be performed during a crisis.

2.8. Contractor/employee Base Pass and Identification, Special Clearances and Vehicle Passes. Prior to the start of on-site work, the contractor shall submit applications for base passes to the Contracting Squadron for all employees requiring access to Yokota Air Base in order to perform the services under this contract.

The contractor shall cease employment of persons for work on this contract, if he/she is identified to the contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

2.9. Traffic Laws. The Contractor and its employees shall comply with base traffic and safety regulations.

2.10. Schedules. The Contractor shall submit an annual schedule for services identifying facilities by building number in numerical order, and approximate time cleaning will occur. When any changes need to be made in the schedule, the Contractor shall coordinate with Contracting Office, Environmental Office and the users.

2.11. Miscellaneous Meetings. The contractor may be asked to attend miscellaneous meetings upon request by the CO or Contract Administrator (CA), to discuss or solve problem areas in the contract requirements. The contractor may request such meetings to the Government at any time.

2.13. Inspection of Facilities. The contractor must allow the Government Representative’s visitation and inspection of contractor facilities at any time. These visits will be to conduct Quality Assurance Quality Control.

3. SERVICES SUMMARY. The service summary table listed below shows service functions that are considered critical to contract performance and to the operational areas for which they affect. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement.

Cleaning The contractor removes all residues.

4. GOVERNMENT-FURNISHED PROPERTY AND SERVICES.

4.1. Government-Furnished Property: Parts washer machine is available at each location. See appendix A for the details.

4.2. Government-Furnished Service: Government-furnished services, such as phone use, are only authorized to the contractor or their employees when they need to contact the Base Security Forces or the Fire Emergency Services. The Emergency Phone Number is 911.

5. APPENDICES.

Appendix A. Service Locations and Service Schedule Appendix B. Solvent Properties and Test Methods required by MIL-PRF-680