RFQ_OS15_PWS-Portable_Latrines_23_Jul_15_FBO.pdf

Attachment 1 RFQ No. FA5209-15-T-0143

DEPARTMENT OF THE ARMY

UNITED STATES ARMY JAPAN AND I CORPS (FWD)

G-3 EXERCSES

ATTN: APAJ-GC-E

APO AP 96343-5005

PERFORMANCE-BASED WORK STATEMENT

FOR

RENTAL OF PORTABLE LATRINES

& SEWAGE REMOVAL SERVICES

IN SUPPORT OF ORIENT SHIELD 2015

Ojojihara Maneuver Area, Miyagi, Japan

23 JULY 2015

Army Exercise OS15 PWS – Portable Latrine

Table of Contents

SECTION 1 Description of Services / General Information

SECTION 2 Government Furnished Property and/or Services

SECTION 3 Appendices

SECTION 1

DESCRIPTION OF SERVICES/GENERAL INFORMATION

1. DESCRIPTION OF SERVICES. The contractor shall provide all necessary personnel, supervision, management, tools, equipment, transportation, materials and any other items or services necessary to support the U.S. Army/Japanese Ground Self Defense Forces (JGSDF) Bilateral Field Training Exercise ORIENT SHIELD 2015(OS15) in accordance with this Performance-Based Work Statement (PWS), the attached appendices and with commercial standards, local standards, Japanese ordinances and Japanese laws. These services shall be performed at the same levels as in the commercial marketplace to the maximum extent possible.

1.1. TYPE OF SERVICES REQUIRED. The contractor shall perform the following listed services:

(a) The contractor shall perform the required Portable Latrine services as listed in Appendix number one (#1) of this PWS.

(b) The contractor shall coordinate all aspects of this project with the designated

Government Representative (GR).

1.2. DESCRIPTION OF MATERIALS. The contractor shall provide all non-consumable supplies needed to perform all aspects of this contract.

1.3. INTERFERENCE WITH GOVERNMENT OPERATIONS. The contractor shall make every effort to schedule its activities so as not to interfere with U.S. Government operations. In the event the nature of the work may become such interference necessary, the contractor shall provide the GR with a minimum of five (5) days advance notification of the proposed work.

1.4. GENERAL INFORMATION.

1.4.1. QUALITY CONTROL. The contractor shall develop a Quality Control Program (QCP) to ensure services are performed in accordance with this PWS. A QCP shall be established and implemented by the contractor in order to identify and prevent defects or deficiencies in the quality of service performed.

1.4.2. QUALITY ASSURANCE. The Government will evaluate the contractor’s performance by appointing a GR to monitor performance to ensure services are received in accordance with this PWS. The U.S. Government reserves the right to increase or decrease the frequency of inspections being conducted based on the progress of the contractor, reported concerns, or perceived issues with the performance of contracted services.

Army Exercise OS15 PWS – Portable Latrine

1.4.3. GOVERNMENT REMEDIES. The Contact Office (KO) shall follow USA Government Federal Acquisition Regulation (FAR) 52.212-4, Contract Terms and Conditions-Commercial Items for Contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

1.4.4. CONTRACTOR PERSONNEL

(a) CONTRACT MANAGER. The contractor shall appoint and provide a contract manager who shall be responsible for all requirements in this PWS. No later than (NLT) five (5) days after contract award, the name of this person and an alternate and or alternates, who shall act for contractor when manager is absent, shall be designated in writing to KO/GR. The contractor shall provide telephone numbers of contract manager and alternate(s) for other than normal duty hours. He/She must be able to read, speak, and write English. Contract manager or alternate(s) shall have full authority to act for contractor on contract matters relating to daily operation of contract.

(b) EMERGENCY POINT(s) OF CONTACT. The contractor shall provide a point of contact sheet listing available twenty-four (24) hours a day with names and telephone numbers of individuals to call in the event emergency service is required for any aspect of this contract. The contractor shall respond to all emergency calls within twelve (12) hours from the time the call is placed.

(c) CONTRACTOR EMPLOYEES. The contractor personnel shall be easily recognizable as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the contractor’s company name and the employee’s name. The contractor shall not employ personnel who have been identified to the contractor as a potential threat to health, safety, security, general well being or operational mission of the installation or its population.

(d) REMOVAL OF CONTRACTOR’S EMPLOYEES. The contractor shall utilize only experienced, responsible and capable employees in the performance of this contract. The KO/GR may require that the contractor remove from the Government job any of his/her employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of military security.

(e) THIRD COUNTRY NATIONALS (TCN). The Security Forces on each installation control access to the installation. Under certain circumstances, Third Country National (TCN) personnel may be denied entry (374th Contracting Squadron maintains a list of specific countries whose citizens are considered TCN - as identified by the US State Department). It is the contractor’s responsibility to coordinate with Security Forces at each installation when there is a question about particular circumstances.

(f) U.S. GOVERNMENT OR JAPANESE NATIONAL EMPLOYEES. The contractor shall not hire employees of the United States Government and/or Master

Army Exercise OS15 PWS – Portable Latrine

Labor Contract employees in violation of the Procurement Integrity Act. See FAR Section 3.104. Further, the contractor shall not employ any Department of Defense employee, either military or civilian, unless such person seeks and receives approval in accordance with Department of Defense 5500.7-R, Joint Ethics Regulation.

(g) MILITARY PERSONNEL. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. Abrupt absence of these personnel could adversely affect contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for non-performance under this contract

(h) ACCOUNTING FOR CONTRACTED SERVICES REQUIREMENT. Due to a requirement at the U.S. Department of the Army (DA) level, all service related contracts are required to report personnel information on all service related contract employees needed to meet contracted service requirements. The requirements mandated by DA are stipulated in the following paragraph.

a. The Officer of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address:

https://contractormanpower.army.pentagon.mil. This required information includes:

（各従業員の合計労働時間を報告）

i. Contracting Office, KO, Contracting Officer’s Technical Representative

ii. Contract number, including task and delivery order number

iii. Beginning and ending dates covered by reporting period

iv. Contractor number, address, phone number, e-mail address, identity of contractor employee entering data

v. Estimated direct labor hours (including subcontractors)

vi. Estimated direct labor dollars paid this reporting period (including subcontractors)

vii. Total payments (including subcontractors)

viii. Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each subcontractor if different)

ix. Estimated data collection cost

x. Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Agency (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information)

Army Exercise OS15 PWS – Portable Latrine

xi. Locations where contractor and subcontractors perform the work (specified by zip code in the United States and nearest city, county, when in an overseas location, using standardized nomenclature provided on website)

xii. Presence of deployment or contingency contract language

xiii. Number of contractor and subcontractor employees deployed in theater this reporting period (by country)

As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be of performance not to exceed twelve (12) months ending thirty (30) September of each government fiscal year and must be reported by thirty-one (31) October of each calendar year. The contractor may use a direct Mark-up Language (XML) data transfer to the database server or fill in the field on the website. The XML direct transfer is a format for transferring files from a contractor’s system to the secure web site without the need for separate data entries for each data element at the web site. The specific formats for the XML direct transfer may be downloaded from the web site.

b. The FSC does not apply to Japanese contractors; Not Applicable (N/A) should be entered into this field.

c. The UIC for United States Army Japan Host Nation section is W6C0AA.

d. Use Ojojihara Maneuver Area, Miayagi, Japan for the locations where contractor or subcontractor performed the work.

e. No deployment of contingency contract language will be used in the contract;

NA should be entered into this field.

f. No contractor of subcontractor employees will be deployed in theater for this contract; N/A should be entered into this field.

1.4. 5. INSTALLATION / BASE PASS. Installation/Base Passes and Controlled Area Badges for contractor personnel are issued at no cost to the contractor. The contractor shall ensure each employee obtains required pass and identification items for access to Camp Ojojihara Maneuver Area, Miyagi, Japan. The contractor shall return all applicable passes upon termination of employment or completion of this contract. All other government identification for terminated employees shall be returned to the issuing office within 24 hours of termination, and a certificate of receipt shall be obtained. Additionally, all contractor personnel shall be in compliance with all Japanese and designated location‘s Motor Vehicle Code requirements pertaining to operation requirements.

1.4.6. PERSONNEL LIST. The contractor shall provide a complete roster of all personnel (includes contract manager and alternate contract manager[s] as appropriate) to Contracting Office NLT five (5) days after contract award. Roster must include name, address and telephone number of employee. The contractor shall maintain a current

Army Exercise OS15 PWS – Portable Latrine listing of employees, providing updates as changes occur. Contractor MUST Provide all personnel roster at least one (1) week prior to commencement of work to CPT Yagiuchi, Chief Logistics Planning Section, The 6th Div Headquarters, G4, TEL 0237-48-1151, Ext 5041（東北方面第 6 師団司令部 4 部 柳内 1 尉）.

1.4.7. INSTALLATION SAFETY/FIRE REGULATIONS. The contractor is responsible for job site safety and fire prevention. Contractor must ask standard base procedures to the General Service Unit (GSVC) at the job site.

1.4.8. REPORTS OF DAMAGES, DESTRUCTION, INJURY, OR DEATH

(a) The contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract. For the purposes of this clause, the term “property” includes equipment, material, supplies, freight, or property of any type, whether USA Government or GOJ owned or not. The term “contractor” includes the contractor, its agents, servants or employees.

(b) The contractor shall submit these reports to the KO/GR as follows:

(1) A preliminary report shall be made as soon as practicable after the time the incident occurs. Report may be either verbal or written (delivered in person or via facsimile).

(2) A complete written report shall be submitted within ninety-six (96) hours after occurrence of the incident. A copy of this report shall be furnished to the GR. The report should fully explain the incident, which was involved, the outcome of the incident, what caused the incident and should include recommendations on preventing similar incidents in the future.

1.4.9. HAZARDOUS MATERIALS. All hazardous materials must be contained and stored in the appropriate storage containers and/or cabinets. The contractor shall immediately report spills or releases of hazardous materials to the KO/GR and Contracting Office. The contractor shall be liable for containment and environmental cleanup of spill or release of such substance. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. The contractor shall comply with environmental and hazardous materials storage and handling requirements and maintain current Material Safety Data Sheets (MSDS).

1.4.10. ENVIRONMENTAL AND HAZARDOUS MATERIAL HANDLING. The

contractor shall comply with municipal environmental laws to protect the health and safety of employees/residents and minimize or eliminate environmental pollution.

1.4.11. DISPOSAL OF MATERIALS: The contractor is responsible for disposal of all materials and debris the work produces. All debris generated from the work shall be

Army Exercise OS15 PWS – Portable Latrine removed from the job site and disposed by the contractor in accordance with the laws of Japan.

1.4.12. RESPONSIBILTY FOR DAMAGES. Any damages caused to U.S. Government or JGSDF property during the course of performing this contract shall be restored, replaced and/or repaired to its original condition at no additional cost to the U.S.

Government or GOJ.

1.4.13. OFF LIMITS SIGNS. The contractor shall provide and post “OFF LIMITS” signs in both English and Japanese and post them as appropriate or required, and at other appropriate locations throughout the job site. Advance information concerning the contractor’s activities and on-site schedule will be provided to building occupants through the GR.

1.4.14. HOURS OF OPERATION.

(a) AVAILABILITY OF FACILITIES. The facilities will be made available to the contractor from 0400-2200 hours, Sunday through Saturday, seven days per week to include any U.S. or Japanese holidays. Access to the facilities outside of these hours may be authorized by the KO/GR with prior coordination by the contractor.

(b) ON-SITE HOURS. The hours of operation for performing these services are identified in Appendix number one (#1). In the event the KO/GR requests a temporary shutdown of the jobsite, the contractor will be notified verbally and in writing. Any U.S.

Government caused delays resulting in a temporary shutdown may require an adjustment to the contract and will be coordinated through the Contracting Office.

(c) U.S. LEGAL HOLIDAYS. Recognized US legal holidays are listed below.

Holiday falling on a Saturday may be observed on the preceding Friday. Holidays falling on a Sunday may be observed on the following Monday.

DATE HOLIDAY

1st January New Year’s Day 3rd Monday in January Martin Luther King Day 3rd Monday in February President’s Day Last Monday in May Memorial Day 4th July Independence Day 1st Monday in September Labor Day 2nd Monday in October Columbus Day 11th November Veteran’s Day 4th Thursday in November Thanksgiving Day 25th December Christmas Day

1.4.15. CONSERVATION OF UTILITIES. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that prevent waste of utilities.

Army Exercise OS15 PWS – Portable Latrine

1.4.16. GOVERNMENT REPRESENTATIVE (GR). The contractor shall coordinate all aspects of this project with the GR. Completed work shall be subject to inspection and acceptance by GR. The GR shall NOT direct or redirect any contractor action(s). This can only be done by the KO. The primary authorized U.S. Government Representative for this contract is Mr. Frederick Ellis, USARJ G3, Exercise Planner at (DSN) 263-3289 or 046-407-3289 and the alternate Mr Yuya Uchida, USARJ G3 Exercise Division, Logistic Coordinator, at 080-5199-4223.

1.4.17. CONTRACTING OFFICER AUTHORITY. Only the KO has authority to enter into, administer, terminate or modify the terms and conditions herein. Any changes made by persons other than the KO will be considered an Unauthorized Commitment and subject to Ratification Actions in accordance with the Federal Acquisition Regulation part 1.602-3. The authorized KO for this contract is Mr. Masaki Sato, 374th Contracting Squadron, Yokota Air Base, Tokyo, Japan at 042-551-6120 or DSN 225- 7544.

SECTION 2

GOVERNMENT FURNISHED PROPERTY AND SERVICES

2. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

2.1. UTILITIES. Water, electricity, and sewage as determined necessary to fulfill the needs of this contract will be provided to the contractor without cost.

2.2. SUPPLIES. The U.S. Government will provide consumable supplies to the contractor for use on this contract. These items include toilet paper, paper hand towels, cleaning solvent (Simple Green or like cleaning solvent) and bleach.

2.3. SECURITY FORCES AND FIRE PROTECTION. Upon request for assistance, the following units will provide services on base as necessary:

Emergency Telephone for Fire, Ambulance, and the Security Forces to be verified at exercise site.

SECTION 3

APPENDICES

3. APPENDICES

1. Rental of Portable Latrines and Sewage Removal Service

2. Map, Building and Set-up location

APPENDIX No. 1

RENTAL OF PORTABLE LATRINES & SEWAGE REMOVAL SERVICES

Period of Performance: 3 September 2015 – 22 September 2015

Quantity and Type of portable latrines required under this contract: 9 (nine) western style latrines.

Scope of Required Services: The contractor shall provide total nine (9) of portable latrines to Ojojihara maneuver area, Japan in accordance with Delivery/Pick up information of the PWS. Prior to delivery of portable latrines, the contractor shall coordinate with the designated GR to receive instruction for location, placement, and possible relocation of portable latrines. The Government reserves the right to request relocation of portable latrines up to two (2) times during the contract period without additional costs to the Government.

a. The contractor shall clean and disinfect the interior of the portable latrines and ensure mud, dirt, waste, and trash is removed daily, not later than 10:00 hours including weekends and Japanese holiday.

b. The contractor shall provide service of removal of non-water borne sewage to comply with Japanese and local regulations. The contractor shall empty the sewage out of the portable latrines every time they perform sewage removal service. The latrines should not overflow at any time and shall be kept in a sanitary condition. The sewage removal service is not required on Sunday and Japanese holidays unless emergency sewage removal service is needed.

c. The contractor shall coordinate with GR on final locations to set up prior to delivery.

d. The contractor shall replace the toilet paper as necessary (government will provide supplies).

e. The contractor shall ensure that non-water borne sewage does not freeze.

f. The contractor shall provide emergency contact numbers and points of contact for emergency cleaning and sewage removal.

g. The contractor shall conduct a final cleaning of the portable latrines on 22 Sep

15.

h. The contractor shall provide wireless auto-motion censored light (battery type or equivalent) inside of the each portable latrine.

i. The contractor is able to use water at Ojojihara Maneuver Area (TBD) for the operation and maintenance of portable latrines during this service. The contractor shall transport water to the portable latrine locations. The contractor is responsible to provide any necessary equipment and labor to transport water.

Army Exercise OS15 PWS – Portable Latrine

Delivery/ Pick-up Information:

Type of Portable Qty Delivery Pick-up Location

Latrines Date & Time Date & Time

Western Style 2 3-Sep-15 22-Sep-15 #1. U.S Parking Area 1000 hours 1400 hours Ojojihara Maneuver Area

Western Style 2 9-Sep-15 22-Sep-15 #2. Ojojihara Maneuver Area 1000 hours 1400 hours

Western Style 2 9-Sep-15 22-Sep-15 #3. Ojojihara Maneuver Area 1000 hours 1400 hours

Western Style 2 9-Sep-15 1000 hours

22-Sep-15 1400 hours

#4. Ojojihara Maneuver Area

Western Style 1 3-Sep-15 22-Sep-15 #5. AHA 1000 hours 1400 hours Ojojihara Maneuver Area

Special Instructions: All Portable latrines shall be placed 100 ft away from the US Forces/ JGSDF sleeping tents. The contractor must coordinate with Camp Taiwa Gyomu-tai and Ojojihara Maneuver Area Management Office prior to performance start date. Miyagi Prefectural Authority will submit the invoice to the contractor based on the actual amount of sewage removal after the completion. The contractor shall immediately settle the account.