PWS_22_Feb_16_(Revised_B-1).pdf

FA5209-15-T-0102

Attachment 1

DEPARTMENT OF THE ARMY

UNITED STATES ARMY GARRISON, JAPAN

DIRECTORATE OF PUBLIC WORKS

UNIT 35432 APO AP 96310-5432

PERFORMANCE WORK STATEMENT

TO

INSPECTION MAINTENANCEAND REPAIR

SERVICES FOR RUNOFF TREATMENT

FACILITY, D-10

AT

KAWAKAMI AMMUNITION DEPOT

HIROSHIMA, JAPAN

AKIZUKI SUB FAC ENGR

22 Feb 16

( FEWR No. FD-00002-3J)

Table of Contents

SECTION 1 Description of Services/General Information Pages 3 - 7

SECTION 2 Reserved Page 8

SECTION 3 Government Furnished Property and Services Page 8

SECTION 4 Appendices Pages 9 - 11

SECTION 1 – DESCRIPTION OF SERVICES/GENERAL

INFORMATION

1. DESCRIPTION OF SERVICES.

The contractor shall provide all necessary personnel, supervision, management, tools, equipment, transportation, materials and any other items or services necessary to perform inspection, maintenance and repair of the runoff treatment facility, D-10 at Kawakami Ammunition Depot, Hiroshima, Japan. The contractor shall perform the subject service in accordance with this Performance work Statement (PWS), the manufacturer’s maintenance plan, standard laws/regulations and commercial practice.

1.1. TYPE OF SERVICES REQUIRED. The contractor shall perform the following listed services:

1.1.1. Maintenance and Inspection: The contractor shall perform annually/monthly maintenance and inspections in accordance with Appendix B, Minimum Maintenance and Inspection Task List, for Runoff

Treatment Facility, D-10 (Make: KOTOBUKI KAKOKI CO., LTD.) at Kawakami Ammunition Depot, Hiroshima, Japan.

1.1.2. Schedule: The contractor shall submit the annual maintenance and inspection schedule to the

Government Representative (GR) within 10 calendar days after award notification for basic year and at least 15 calendar days prior to the end of the current contract period for the next option year. The contractor shall not deviate from the approved schedule without obtaining prior approval by the GR(s).

1.1.3. Replacement of Chelating Resin: (キレート樹脂): The Contractor shall replace and dispose of chelating resin (キレート樹脂) from the runoff treatment facility to the contractor’s intermediate facilities at least every three years. Disposal must comply with all applicable laws, concerning Waste

Management and Public Cleansing Law (廃棄物の処理及び清掃に関する法律) and other laws/regulations applied to these services.

1.1.4. Report: The contractor shall submit an inspection, maintenance and repair report both in English and in Japanese within five (5) business days after each service is completed. When the contractor identifies any malfunction, such as defective parts, discrepancies and/or needed adjustments during inspection, maintenance (para. 1.1.1.), the contractor shall submit the deficiency report both in English and in Japanese to the GR(s) within five (5) business days of the findings.

1.1.5. Repair: Repair work includes the reprocessing or replacement of parts or materials which have deteriorated and could not have been corrected through routine maintenance. In the event that the contractor identifies needed repairs during routine maintenance services, a deficiency report shall be provided to the GR’s in accordance with paragraph 1.1.4. of this PWS. The GRs will review the deficiency report, and if repairs and/or replacement work value per tank is below $3,000.00 or equivalent yen value of the total cost (materials, equipment and labor), the GRs will notify the contractor to proceed with the repair within 5 calendar days. Repair cost incurred will be covered under CLINs X002 and corresponding option CLINs. If the estimated repair costs exceed $3,000.00 or equivalent yen value total per repair per tank, the work will be considered “Additional Repair Work” and the procedures at paragraph 1.1.5.1. will be followed.

1.1.5.1. Additional Repair Work:. All repair and/or replacement work in excess of $3,000.00 per repair per tank are considered ADDITIONAL REPAIR WORK. If the contractor identifies a need for additional repair work, the contractor shall provide the COR a report described in para 1.1.4. The additional repair work shall be accomplished via modification to the existing contract or by a separate contract action. The price of additional repair work is not included in the basic contract price and may be negotiated between the contractor and the Contracting Officer (KO) on a case-by-case basis. The contractor shall commence additional repair work only after receipt of a written notification from the KO.

1.1.5.2. Repair Work Schedule. The repair work schedule shall include the start and estimated completion dates, location, date of failure, description of failure, a required materials list, estimated man-hours, detailed work description of the repair, proposed work schedule, estimated cost and signature of the

GR.

1.1.5.3. Repair Report. The contractor shall prepare and submit a written report within five (5) business days after the scheduled repair is accomplished. This report shall include the date, time, and service performed, etc. If the service performed did not follow the schedule, the contractor shall document the reasoning in the report. Report shall be inclusive of all information relating to costs actually incurred for repairs.

1.2. GENERAL INFORMATION.

1.2.1. Contract Manager: The contractor shall provide a contract manager who shall be responsible for the work. The name of this person and an alternate(s) who will represent the contractor when the manager is absent, shall be designated in writing to the KO. The contract manager or alternate shall have full authority to on behalf of the contractor on all matters relating to this contract. The contractor shall provide the contract manager’s names, addresses, and telephone numbers. The contractor shall maintain a current listing of employees, providing updates as changes occur.

1.2.1.1. The contract manager or alternate shall be proficient in English and have a good understanding of the requirements pertaining to this contract for interpretation and implementation of directives (written and oral), issued in English by the contracting officer or GR. If the contract manager or alternate do not meet these requirements, the contractor shall provide a translator for them.

1.2.2. Contractor Employees: Contractor personnel shall be easily recognizable as contractor employees.

This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges which contain the contractor’s company name and the employee’s name.

1.2.2.1. Qualification: The Contractor shall utilize only experienced, responsible and capable personnel in the performance of this contract. The contractor personnel shall also possess the following listed certificates/licenses at all time while performing work. The required certificates/licenses shall be current and updated when changes occur.

- Lead Handling Manager (鉛作業主任者)

1.2.2.2. Removal of Contractor’s Employees: The contractor shall utilize only experienced, responsible and capable employees in the performance of this contract. The KO may require that the contractor remove any of his/her employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of military security.

1.2.2.3. Third Country Nationals (TCN): The Security Forces on each base control entry to the base.

Under certain circumstances, the TCN might be denied entry. It is the contractor’s responsibility to coordinate with Security Forces at each base when there is a question about particular entry circumstances.

1.2.2.4. U.S. Government and/or Master Labor Contract Employees: The contractor shall not hire employees of the U.S. Government and/or Master Labor Contract employees in violation of the

Procurement Integrity Act. See FAR Section 3.104. Further, the contractor shall not employ any

Department of Defense employee, either military or civilian, unless such person seeks and receives approval in accordance with Department of Defense 5500.7-R, Joint Ethics Regulation.”

1.2.3. Quality Control: The contractor shall develop and maintain a quality control program to ensure the services are performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services.

1.2.4. Government Remedies: The KO shall follow the procedures of FAR 52.212-4, Contract Terms and

Conditions-Commercial Items, for the contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

1.2.5. Government Representative (GR): The contractor shall coordinate all aspects of this project with the GR. Completed work shall be subject to inspection and acceptance by GR. The GR shall NOT direct or redirect any contractor action(s). This can only be done by the Contracting Officer.

1.2.6. Contracting Officer (KO) Authority: Only the Contracting Officer (KO) has authority to enter into, administer, terminate or modify the terms and conditions herein. Any changes made by persons other than the KO will be considered an Unauthorized Commitment and subject to Ratification Actions in accordance with the Federal Acquisition Regulation part 1.602-3.

1.2.7. Availability of Facility:

1.2.7.1. Hours of Service: The contractor’s personnel will perform scheduled work on weekdays, Monday through Friday (exclusive of the U.S. legal and other designated holidays listed below), during normal duty hours, 0800 - 1630 hours unless prior arrangements have been made with the GR.

1.2.7.2. Legal American Holidays and Other Designated Holidays:

American Holidays

1 January New Year’s Days rd

Monday in January Martin Luther King Jr.’s Birthday rd

Monday in February President’s Day

Last Monday in May Memorial Day th of July* Independence Day st Monday in September Labor Day nd

Monday in October Columbus Day

11 November* Veterans Day th Thursday in November Thanksgiving Day

25 December* Christmas Day

*Holidays falling on a Saturday will be observed on the preceding Friday, Holidays falling on a Sunday will be observed on the following Monday.

1.2.7.3. Arrangements of the Performance Time: Should the contractor decide to perform any of the required services before or after normal duty hours, the contractor will request approval prior to performance from the GR and shall do so at no additional cost to the Government.

1.2.8. Security Safety Requirements:

1.2.8.1. Installation Base Passes: The U.S. Government will issue all required Installation/Base Passes and Controlled Area Badges to contractor personnel at no cost to the contractor. Vehicle insurance certificate are required to obtain Base Passes and must cover the automobile liability insurance in the types and minimum amounts of (a) Bodily Injury - ¥30,000,000 per person per occurrence, in addition to the

Japanese Compulsory Insurance (JCI), and (b) Property Damage - ¥3,000,000 per occurrence. The prime contractor shall be responsible for all passes issued to his/her own or subcontractor’s employees under this contract. The contractor shall return all applicable passes upon termination of employment or completion of this contract to the Japanese Pass Section, and a certificate of receipt shall be obtained.

NOTE: Contractor personnel are required to comply with U.S. Army Regulation 190-5 for personnel pass requirements. Contractors are also required to comply with U.S. Army Garrison Japan Regulation 190-13 for vehicle pass requirements. These regulations are available for the selected contractor’s review upon personnel and/or vehicle pass issuance.

1.2.8.2. Security Requirements: The contractor shall ensure each employee obtains all the required passes and identification items for access to U.S. Government’s installations. These items are issued by the Security Forces Pass and Registration Section. The contractor and employees shall return identification cards to Security Forces within 24 hours of termination or completion of this contract. All other

Government identification for terminated employees shall be returned to the KO within 24 hours of termination.

1.2.8.3. Photography Permission. Permission for photography shall be obtained via GRs in advance if requested by the contractor to take photographs.

1.2.8.4. Reports of Damages, Destruction, Injury, or Death:

(a) The contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract. The term “property” includes equipment, freight, or property of any type, whether Government owned or not. The term

“Contractor” includes the contractor, its agents, servants or employees.

(b) The contractor shall submit these reports to the KO through the GR as follows:

(1) A preliminary report shall be made as soon as practicable after the time the incident occurs.

Report may be either verbal or facsimile.

(2) A complete written report shall be submitted within 4 days (96 hours) after occurrence of the incident. A copy of this report shall be furnished to the GR.

1.2.8.5. Security Danger Warning, Accident Prevention, Fire Prevention and Fire Protection

Requirements: The contractor shall comply with all pertinent requirements of U.S. Army and USAG-J

Fire Protection and Safety Regulations while performing the requirements of this contract on the military installations. The prime contractor is responsible for understanding and insuring subcontractor compliance.

1.2.8.6. Off Limit Signs: The contractor shall provide warning and/or ”OFF LIMITS” signs in both

English and Japanese and post them at the entrances of jobsite, and barricades around the jobsite while the equipment and/or systems are being serviced. The contractor shall control all personnel desiring access into jobsite areas when work is in progress.

1.2.9. Delivery and Storage of Materials: All materials delivered and placed in storage shall be protected from the weather, humidity and temperature variations, dirt and dust, or other contaminants by the contractor.

1.2.10. Cleanliness: The contractor is responsible for cleanliness of the service areas. This includes, but is not limited to, washing, sweeping, dusting and other janitorial services necessary to maintain the area in a clean and sanitary condition. The contractor shall furnish such supplies as required.

1.2.11. Disposal of Materials: All debris and unserviceable materials generated under this contract such as industrial waste, non-recyclable materials and equipment/material not listed on hand-receipts shall be disposed of off-base by the contractor in accordance with the laws of Japan. Hand receipt items require turn-in action by the contractor when the listed items have to be replaced.

1.2.12. Warranty: The contractor shall provide the Government with their commercial warranty. The

Government shall receive the same warranty service as the contractor’s most favored customers. If the services fail to be performed or otherwise fail due to workmanship or materials, the contractor shall correct the affected area(s) at no additional cost to the U.S. Government. The Government reserves the right to reject any unserviceable or substandard item and to require replacement with a serviceable like item or acceptable quality item or to require full credit for the item.

1.2.13. Responsibility for Damages: Any damages caused to U.S. Government property during the course of performing this contract shall be restored, replaced and/or repaired to its original condition at no additional cost to the U.S. Government.

1.2.14. Conservation of Utilities: The contractor shall instruct employees in utility conservation practices. The contractor shall be responsible for operating under conditions, which preclude the waste of utilities. The contractor shall comply with additional energy policies upon notification by the KO.

1.3. CONTRACTOR MANPOWER REPORTING.

The office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address:

https://cmra.army.mil/. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data; (5) Estimated direct labor hours

(including sub-contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-contractors); (7) Total payments (including sub-contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit

Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information); (11) Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12)

Presence of deployment or contingency contract language; and (13) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country). As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending 30

September of each government fiscal year and must be reported by 31 October of each calendar year. The contractors may use a direct XML data transfer to the database server or fill in the fields on the website.

The XML direct transfer is a format for transferring files from a contractor’s systems to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the web site.

SECTION 2

RESERVED

SECTION 3

GOVERNMENT FURNISHED PROPERTY AND SERVICES

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

3.1. GOVERNMENT FURNISHED FACILITIES, EQUIPMENT AND MATERIALS.

3.1.1. Government Furnished Facilities: None

3.1.2. Government Furnished Tools and Equipment: None

3.1.3. Government Furnished Materials (GFM): None

3.2. OTHER GOVERNMENT-FURNISHED ITEMS.

3.2.1. Utilities: The Government will furnish available water and electricity at existing outlets as may be required for the work to be performed under the contract at no cost to the Contractor. The

Contractor shall provide and maintain, at its expense, any necessary service lines from existing

Government outlets to the site of work. All temporary installations and connections made by the

Contractor shall comply with prevailing safety, fire and sanitary regulations, and applicable building codes. Temporary installations and connections shall be subject to periodic inspection by authorized GR and to restoration upon completion of work. Contractor shall instruct employees in utilities conservation practices. Contractor shall be responsible for operating under conditions that prevent waste of utilities.

3.2.2. Emergency Telephone for Fire, Ambulance, and the Military Police: Telephone 911

If the contractor uses the above services, the contract manager shall immediately report the details to the

GR. The detailed reporting requirements are specified in paragraph 1.2.8.4. above.

3.2.3. Medical Emergencies: In the event of a medical emergency, accident, or injury involving contractor personnel during performance of duties under this contract, services will be rendered in order to save life, limb or to stabilize for transportation to a local medical treatment facility. The contractor shall reimburse the Government for the emergency medical services. The contractor shall submit the report in accordance with paragraph 1.2.8.4. above.

3.2.4. SECURITY FORCES AND FIRE PROTECTION: Upon request for assistance, the following unit will provide services on base as necessary:

Fire Department Emergency No. DSN No.

Kawakami Ammo Depot 0824-28-2272 256-2881

SECTION 4

4. APPENDICES.

Appendix A Location Map

Appendix B. Minimum Maintenance and Inspection Task List

APPENDIX A

Location Map

(will be provided after award)

APPENDIX B

Minimum Maintenance and Inspection Task List