Attach_1_PWS_-_UST_-_18_May_2015_Final_FBO.pdf

Attachment 1 to Solicitation FA5209-15-T-0060

DEPARTMENT OF THE ARMY

UNITED STATES ARMY GARRISON JAPAN

DIRECTORATE OF PUBLIC WORKS

UNIT 45006 APO AP 96343-5006

PERFORMANCE-BASED WORK STATEMENT

FOR

INSPECTION, TESTING, CLEANING, CALIBRATION,

MAINTENANCE AND REPAIR

OF

UNDERGROUND STORAGE TANKS (USTs)

WITH AUXILIARY EQUIPMENT AND SYSTEMS,

CAMP ZAMA (CZ),

SAGAMIHARA FAMILY HOUSING AREA (SFHA),

SAGAMI GENERAL DEPOT (SGD),

AND AKASAKA PRESS CENTER (APC), JAPAN

18 May 2015 (FEWR No. JF-40060-4J, SF-00245-4J, & AF-03013-4J)

Table of Contents

SECTION 1 Description of Services/General Information Page 2 thru 13

SECTION 2 Services Summary Page 14

SECTION 3 Government Furnished Property Page 15 and/or Services

SECTION 4 Appendices Page 16

Appendix A: Workload Data

A1.1. Tank Location A1.1-1 thru 4 A1.2 List of USTs and Auxiliary Equipment A1.2-1 thru 3 A2. Minimum Required Work Elements A2-1 thru 3 A3. Manufacturer’s instructions ELR Series

LTC-2230

ELM Series

DL-535

MS-RD

DL-915

SECTION 1 –DESCRIPTION OF SERVICES/GENERAL

INFORMATION

1. DESCRIPTION OF SERVICES. The contractor shall provide all necessary personnel, supervision, management, tools, equipment, transportation, materials, and any other items or services necessary to perform inspection, testing, cleaning, calibration, maintenance, and repair of underground storage tanks (USTs) with auxiliary equipment and systems in Camp Zama (CZ), Sagamihara Family Housing Area (SFHA), Sagami General Depot (SGD) and Akasaka Press Center (APC), Japan. The service shall be performed in accordance with this Performance-based Work Statement (PWS) and applicable manufacturer’s standards, Unified Facilities Criteria UFC 3-460-03 Operation and Maintenance;

Maintenance of Petroleum Systems (http://www.wbdg.org/ccb/DOD/UFC/ufc_3_460_03.pdf ), Field Manual FM-10-67-1 Concepts and Equipment of Petroleum Operations (http://armypubs.army.mil/doctrine/DR_pubs/dr_a/pdf/fm10_67_1.pdf) and recognized industry standards. The minimum required work elements are listed in Appendix A2 of this PWS. . The location maps for each UST by each installation are shown in Appendix A.1.1. Required USTs and auxiliary equipment/systems under this contract are listed in Appendix A1.2.

1.1. Inspection, Testing and Cleaning. USTs and auxiliary equipment/systems listed in Appendix A1.2 shall be inspected, tested and cleaned in accordance with the manufacturer’s recommendations/instructions, Unified Facilities Criteria UFC 3-460-03 Operation and Maintenance;

Maintenance of Petroleum Systems (http://www.wbdg.org/ccb/DOD/UFC/ufc_3_460_03.pdf ), Field Manual FM-10-67-1 Concepts and Equipment of Petroleum Operations (http://armypubs.army.mil/doctrine/DR_pubs/dr_a/pdf/fm10_67_1.pdf) and recognized industry standards.

1.1.1. Tank Inspection/Cleaning Requirements. The contractor shall clean and inspect the interior surface of all USTs under this contract, to include associated fuel connecting pipes and filters/separators/strainers. These inspections/cleanings shall be performed in accordance with accepted commercial practices and the frequencies stated in Appendix A2. After completing cleaning and inspection of each tank by the contractor, a visual inspection shall be conducted jointly with the contractor and the COR. If any deficiencies are found during the inspection, the contractor shall correct them and conduct re-inspection at no additional charge to the Government. These inspections/cleanings shall be performed only in the option 3 year of this contract.

1.1.1.1. Fuel Handling. The contractor is responsible for conforming to Chapter 28 of FM 10-67-1 for fuel handling.

1.1.1.1.1. Inventory. The contractor and COR shall jointly inventory and document existing fuel levels in the UST. This inventory shall consist of the amount of usable fuel that has been pumped out and the amount of unusable fuel that is contaminated with water and sludge from the UST.

1.1.1.1. 2. Pumping Out. The contractor shall pump out usable fuel from the individual underground fuel tanks to a contractor-supplied tank truck during inspection/cleaning operation on base. The contractor shall use an explosion-proof pump for pumping out gasoline and/or diesel fuel transfer.

Pumped out fuel shall be filtered and separated from sludge, water, and dirt.

1.1.1.1. 3. Storage of Pumped-out Fuel. The contractor shall secure the pumped out fuel during cleaning operations on base. If the contractor needs to transfer pumped out fuel to other tanks, the contractor shall coordinate with CORs at each installation

1.1.1.1. 4. Replenishment. After acceptance of tank cleaning and pressure testing by the Government, the contractor shall return the filtrated clean fuel to the UST. Prior to return fuel into the UST, the contractor shall perform a commercial standard pressure test to the UST system to confirm “No Leaking of The UST System”. The contractor shall furnish written certification to the government.

1.1. 2. Storage Tank Cleaning.

1.1.2.1. Vapor Freeing A Tank. The contractor shall keep unauthorized people out of the area around the tank during vapor freeing operations. The only exception is for contractor personnel who approach the tank from time to time to conduct vapor tests.

1.1. 2.2. Vapor Test. The contractor shall conduct periodic vapor tests and record them during vapor-freeing operations. The vapor test is conducted using an explosimeter and, if necessary, a hydrogen sulfide detector.

1.1. 2.3. Cleaning Operation. Only licensed workers shall have authorization to perform cleaning.

After a tank has been declared vapor free by personnel who have a valid license, the contractor performing the cleaning detail may enter the tank to begin cleaning operations.

1.1.2.4. Restoration. The contractor shall perform restoration of the UST as follows:

• Restore all disconnected flanges and pipes using new gaskets.

• Apply touch-up paint on all flanges and pipes at the manholes with rust preventative paint.

• Replace O-ring sealed rubber packing on all manhole covers.

1.1. 2.5. Sludge Disposal. The contractor shall remove the sludge from the tanks and place it into government furnished drums. After the sludge is removed, the contractor shall submit 50 grams of dry sludge as a sample to the DPW Environmental Division (IMJN-PWE) for analysis of the heavy metal content. This testing shall be in accordance with the Japan Environmental Governing Standards (JEGS).

The contractor is responsible for keeping the drums and sludge in good sanitary and non-hazardous conditions during the periods which the analysis is being performed. If the sludge contains any heavy metals that exceed the thresholds found in the hazardous material list of the current JEGS, the sludge must be treated and disposed of by the Government. Disposal of the contaminated sludge shall be performed in accordance with the JEGS regulations for disposal of hazardous waste. If the sludge does not contain heavy metals which exceed the threshold, the sludge may be disposed of off-base in accordance with laws of Japan. The contractor shall await decision from the DPW Environmental Division (IMJN-PWE) prior to any disposal efforts.

1.1.2.6. Sludge Recycle. The contractor can select the treatment method of the non-contaminated sludge generated from tank cleaning as either disposal or recycle. If the contractor selects to dispose the non-contaminated sludge, the contractor must have a license for industrial waste disposal. Any disposal method utilized must comply with the requirements specified in paragraph 1.1.2.5. If the contractor selects to recycle the non-contaminated sludge, the contractor shall provide drums, containers or tank trucks for transportation of the sludge. The contractor shall submit the manifest specified as recycled to the CORs in each installation in accordance with the Japanese law.

The contractor enforces efforts to recycle the sludge as much as possible by incorporating the installation’s policy and all applicable regulations and guidance in Japan. Sludge recycling or disposal shall be performed in accordance with Chapter 7, Solid Waste of Japan Environmental Governing Standards (JEGS Sep 2012) and Waste Management and Public Cleansing Law (Law No. 137 of 1970, Haikibutsu no shori oyobi seisou ni kansuru houritsu) and applicable prefecture’s regulations.

1.1.2.7 Cleaning Precautions.

1.1.2.7.1. Need Training Before Tank Cleaning. At a minimum, at least two members who clean the tanks must be trained and tested in first aid and be certified for confined space entry in accordance with the laws of Japan. The training must include cardiopulmonary resuscitation and treatment for vapor inhalation. In addition, the cleaning detail supervisor must prepare a fire plan for the tank in the event fuel vapors are ignited. Training certification and plan must be submitted to the KO prior to starting work.

1.1.2.7.2. Prevention of Fire and Explosion. A mixture of 1 to 8 percent fuel vapor and air will ignite at once when it comes in contact with a spark or flame. The contractor shall keep the mixture level of fuel vapor and air less than 1 percent on the inside and outside of the tank.

1.1. 3. Corrosion Protection System Inspection/Testing Requirements. Once each calendar year, the contractor shall, conduct tests on each buried tank that is in contact with the ground; any submerged UST and pipeline system ; and any pipeline system that is under cathodic protection and/or isolation by coating/painting to determine whether the protection is adequate. The corrosion protection system must be certified by a cathodic protection technician and/or corrosion expert.

1.1.3.1. Cathodic Protection Technician and/or Corrosion Expert. A cathodic protection technician and/or corrosion expert must have the licenses/qualifications as stated in paragraph 1.8.2.1.

1.2. Calibration. The contractor shall calibrate automatic tank gauges, interstitial monitoring/leak detection systems, high level alarms and flow meters in accordance with manufacturer’s recommendations/instructions. Manufacturer’s instructions are attached in Appendix A3. The contractor shall collect and obtain supplementary manufacturer’s instruction if the contractor requires additional instructions in order to perform required services. Intervals of calibration shall be conducted least annually to comply with manufacturer’s instruction.

1.3. Maintenance. The contractor shall perform recurring, systematic and periodic maintenance as required to preserve USTs and auxiliary equipment, including but not limited to those listed in Appendix A1.2. This maintenance is to ensure safe and economic performance of the UST and its systems.

Minimum requirements for maintenance work and frequency are detailed in Appendix A2.

1.3.1. Under this contract, the contractor shall conduct preliminary studies of USTs and auxiliary equipment. The contractor shall provide the recognized industry standard maintenance procedures.

When the equipment is not covered in the referenced publications listed in paragraph 1. or in the manufacturer’s instructions listed in Appendix A3, the contractor shall provide the recommended procedures and proposed maintenance schedules to the COR for approval.

1.3.2. The contractor shall perform lubrication of valves, application of touch-up paint on metal surfaces, water drainage from the inside of the manhole, pipe trench and interstitial systems, and removal of debris from inside of manhole, pipe trench, etc. Preventive work against deterioration is considered as maintenance under this contract.

1.4. Repairs. The contractor shall be responsible to keep all equipment and systems in usable and capable condition under this contract. The contract includes repair work which may require reprocessing or replacement of constituent parts or materials which have deteriorated by action of the elements or by wear and tear in use, and which could not have been corrected through routine maintenance servicing.

The contract also includes repair work which is required for correction of conditions and equipment that adversely affects the use of system for designated purpose, and any repair work required to restore failed or failing components. The COR and the contractor will perform a 100% joint inspection to ensure that the repair work is performed and accepted.

In the event that the contractor identifies needed repairs during a routine maintenance service, a deficiency report shall be provided to the COR’s in accordance with paragraph 1.5.3. of this PWS. Upon receipt of deficiency reports, if repairs and/or replacement work value per tank is below $3,000.00 or equivalent yen value of the total cost (materials and labor), the CORs will notify the contractor to proceed with the repair within 5 calendar days. Repair cost incurred will be paid under CLINS X002 of the pricing schedule of the contract. If the estimated repair costs exceed $3,000.00 or equivalent yen value total per repair per tank, the work will be considered “Additional Repair Work” and the procedures at paragraph 1.4.3 will be followed.

1.4.1. Scheduled Repairs. The contractor shall accomplish any scheduled repair in accordance with an approved schedule. If the scheduled repair work requires any utilities/operation outage, the contractor shall provide a repair schedule describing the utilities/outage requirements in detail. The contractor shall obtain approval for the utility/operation outage from all affected customers thru the COR prior to shutting the system down. The contractor shall provide and submit a daily and annual report in accordance with para. 1.5.2. and 1.5.4. of this PWS. If the service performed does not follow the schedule, the contractor shall document this in the report.

1.4.2. On-Call Repair Services, The COR may request on-call repair services to the contractor. The contractor shall dispatch their employee within 3 hours from the time of COR’s on-call repair request during normal duty hours. Other than normal duty hours, the contractor shall be available within 8 hours.

The contractor shall report to the work location, survey, perform minor repairs, and restore the equipment and/or systems to the maximum extent practicable. The contractor shall immediately take temporary measures to ensure safety and to minimize/prevent further damages to the systems if repairs are unable to be made at the time of the response. The contractor shall follow the procedure as specified in para. 1.4.

for repair services.

1.4.2. 1. The total estimated number of on-call repair services is ten (10) per contract period. The price per on-call repair service includes travel expenses and labor associated with the repair service. The contractor shall be paid for the actual services performed under CLINs 0002, 1002, 2002, 3002 and 4002 of the contract when each on-call service does not exceed $3,000.00.

1.4.3. Additional Repair Work. All repair and/or replacement work which exceeds $3,000.00 per repair per tank will be considered as additional repair work and shall be accomplished via modification to the existing contract or by a separate contract action. The additional repair work is not included in the basic contract price and shall be negotiated separately between the contractor and Contracting Officer

(KO).

1.5. Submittals.

1.5.1. Annual Schedule. The contractor shall submit an annual schedule to the Contracting Officer’s Representatives (CORs) to obtain approval within 15 days from contract award and start date of each option year. The annual schedule shall show the order in which the contractor proposes to perform the inspection, cleaning, testing, calibration and maintenance services, the dates on which the contractor will start each work element, the schedule date for completion of each element, and number of man–hours needed for each work element.

1.5.2. Daily Coordination and Daily Performance Report. The contractor shall visit the COR’s office at 0800 on each scheduled performance day in order to confirm daily performance schedule between the COR and the contractor. Office locations of each installation are building 646, CZ (responsible areas of COR are CZ and SFHA), building 161-1, SGD (responsible area of COR is SGD), and building 1, APC (responsible area of COR is APC). The contractor shall provide daily performance reports and submit them to COR by 1630 of each performance day. Daily performance report shall include at a minimum the following information:

(1) Installation name

(2) Tank number

(3) Date and time work performed

(4) Who performed with licenses of the service

(5) Description and method of service performed

(6) Inspection, testing, calibration and/or maintenance data

(7) Conditions of serviced equipment and/or systems

(8) Signature of Contractor Representative

1.5.3. Deficiency Report. When any deficiencies are identified on USTs with auxiliary equipment and systems under this contract, the contractor shall inform the CORs immediately by oral and daily performance reports. Deficiencies shall include, but not limited to, problems associated with the condition of the USTs with auxiliary equipment and systems which are required repairs, replacements and/or improvements. The contractor shall provide the deficiency report containing conditions and/or situations, and submit it to the COR within 5 days from finding. The deficiency report shall be included at a minimum the following information:

(1) Installation name

(2) Tank number and equipment/system name

(3) Finding date of failure

(4) Description of failure (picture, drawings, etc.)

(5) Justification (what will happen if repair is not accomplished)

(6) Description of repair work (drawings, pictures, etc.)

(7) Material list (description of article, quantity, catalogue-cut, pictures, etc.) for repair

(8) Man-hour list (type of worker, required man-hour of each worker, etc)

(9) Proposed repair schedule by the contractor (repairs under this basic contract.)

(10) Cost estimate for repair work (in case of additional repair work)

(11) Submission date of the report

(12) Signature of Contractor Representative

1.5.4. Annual Work Performance Reports. The contractor shall submit summarized annual work performance reports in both English and Japanese to the COR for approval within 15 calendar days after the completion date of each contract year. Such reports shall be submitted in booklet-type form and include more detailed reports required Para 1.5.2. and 15.3. The contractor shall make copies of approved annual work performance report in the booklet-type hard copies and digital format-type copies as following:

Booklet-type hard copies;

All tanks in each installation 3 sets All tanks in CZ and SFHA 2 sets All tanks in SGD 2 sets All tanks in APC 2 sets Tank No. 1021-N in CZ 1 set

Tank No. 380-1N, 2N and 381-N in CZ, 112-1N and 2N in SFHA, 1 set and 103-21 in SGD 1 set Digital format-type copies;

All tanks in each installation 1 set

1.5.5. Tank Inspection/Cleaning Report. The contractor shall provide a work performance report in both English and Japanese and submit it to the COR within 30 calendar days after the completion of this service to all tanks. Such reports shall be submitted in booklet-type form, and include tank conditions, the working hours taken for each item, inspection/test results, pictures for step–by-step process of services and any recommendations/suggestions.

The contractor shall provide booklet-type reports as follows:

All tanks on each installation 3 sets All tanks on CZ and SFHA 2 sets All tanks on SGD 2 sets All tanks on APC 2 sets Tank No. 1021-N in CZ 1 set Tank No. 380-1N, 2N and 381-N in CZ, 1 set 112-1N and 2N in SFHA, and103-21 in SGD

1.6. Special Safety Requirements.

1.6.1. Health Hazards.

1.6.1.1 Fuel and Sludge. The contractor’s workers shall wear rubber gloves and boots to protect their hands, feet and skin, or any other protective gear/clothing required by laws of Japan.

1.6.1.2 Fuel Vapors. Use of respiratory equipment shall be required during level testing of the fuel vapors until the level of fuel vapors is at, or below, the allowable limit.

1.6.1.3 Lack of Oxygen. Respiratory equipment shall be used during tank cleaning until a tank has been cleared of fuel vapors. Care must also be taken when entering a clean tank that has been closed for a long time. The metal surface inside may have rusted, using up the oxygen inside the tank. No one should enter such a tank until fresh air has been allowed to circulate inside the tank.

1.6.2 Protection of Personnel.

1.6.2.1 All respiratory protection shall be provided to workers in conjunction with a respiratory protection program which meets the requirements of 29 CFR 1910.134 (b), (e), (f) and 29 CFR 1926.58 or Laws of Japan, whichever is more stringent. This requirement shall be posted at the work site in English and Japanese.

1.6.2.2 The contractor shall provide their workers with sufficient sets of protective clean, white cotton coveralls of the proper size. Clothing sets shall consist of white cotton coveralls, headgear, and fuel resistant gloves and boots (reinforced toes and nonslip soles). The contractor shall provide their own eye protection and hard hats as required by section 5 of EM 385-1-1, Safety Manual. Disposable type protective clothing, headgear, and footwear may be approved.

1.6.3 Confined Space Entry.

The inside of a UST is considered “confined space”. The contractor shall comply with section 34 of EM 385-1-1, the US Army Corps of Engineers’ Safety and Health Requirements Manual, (http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1- 1_2008Sep_Consolidated_2011Aug.pdf). The contractor shall provide equipment (and equipment maintenance procedures) to be used for confined space entry. Equipment shall include the following at a minimum:

(1) Atmospheric testing and monitoring equipment to assure safe entry;

(2) Ventilation equipment to assure maintenance of safe entry conditions;

(3) Communication equipment for entry;

(4) Personal Protective Equipment (PPE) necessary in the event that engineering controls and work practices do not adequately protect entrants;

(5) Lighting equipment for entry;

(6) Barriers and shields to keep unauthorized entrants out of the confined spaces during entry;

(7) Ladders or other equipment necessary for entrant access and egress;

(8) Rescue and emergency equipment needed to remove entrants in the event of an emergency;

(9) Any other equipment necessary for safe entry into or rescue from confined spaces;

1.7. Fluctuation of Contract Requirements

1.7.1. Replace USTs with aboveground storage tanks (ASTs). U.S. Army Garrison Japan has a program in progress to replace USTs with aboveground storage tanks (ASTs). Therefore, USTs currently under this contract will eventually be replaced by ASTs. When the replacement of a UST with an AST is completed, this contract must be modified to delete the UST requirement and reduce the contract amount.

1.7.2. New Installation of USTs. There is a potential to have a few new USTs by the various projects such as the Host Nation project (FIP), Military Construction Army project (MCA), Sustainment, Restoration and Modernization project (S/RM) etc. When the installation of a UST is completed, but prior to the expiration of the newly-installed UST warranty period, the contract will be modified to cover the newly installed UST requirement and the associated contract amount.

1.8. General Information.

1.8.1. Contract Manager. The contractor shall provide a contract manager who shall be responsible for the work. The name of this person and an alternate(s) who shall act for the contractor when the manager is absent, shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all matters relating to this contract.

1.8.1.1. The contract manager or alternate shall be proficient in English and have a good understanding of the requirements pertaining to this contract for interpretation and implementation of directives (written and oral), issued in English by the contracting officer or COR. If the contract manager or alternate do not meet these requirements, the contractor shall provide a translator for them.

1.8.2. Contractor Employees. Contractor personnel shall be easily recognizable as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges which contain the contractor’s company name and the employee’s name.

1.8.2.1. Qualifications. The contractor or their sub-contractors shall ensure their employees have the following current and valid professional certification to provide the required services under this contract.

• Hazardous Material Handler, Hei Group or Higher (危険物取扱者 丙種以上)

• Inspection/Testing Engineer for Underground Storage Tanks (地下タンク等定期点検技術者)

• Electrical License, 2nd Class (電気工事士 2 種)

• Chief Worker for Oxygen Shortage Area, 2nd Class (酸素欠乏危険作業主任者)

1.8.2.1.1. Cathodic Protection Technician and/or Corrosion Expert’s Qualifications. Cathodic Protection Technician and/or Corrosion Expert are required to possess one of following certificates;

• Certificates by National Association of Corrosion Engineers (“カソード防食テクニシャン” or “NACE 認定塗装検査員”) or

• Rust prevention Administrator certified by Japan Association of Corrosion Control (社団法人日本

防錆技術協会が認証している資格で“防錆管理士”) or

• Corrosion Protection Specialist certified by Japan Society Corrosion Engineering [(社) 腐食防食

協会に認定された“腐食防食専門士]

1.8.2.2. Removal of Contractor’s Employees. The contractor shall utilize only experienced, responsible and capable employees in the performance of this contract. The KO may require that the contractor remove any of his/her employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of the U.S. Government.

1.8.2.3. Third Country Nationals (TCN). The Security Forces on each base control entry to the base.

Under certain circumstances, the TCN might be denied entry. It is the contractor’s responsibility to coordinate with Security Forces at each base when there is a question about particular entry circumstances.

1.8.2.4. U.S. Government and/or Master Labor Contract Employees. The contractor shall not hire employees of the U.S. Government and/or Master Labor Contract employees in violation of the Procurement Integrity Act. See FAR Section 3.104. Further, the contractor shall not employ any Department of Defense employee, either military or civilian, unless such person seeks and receives approval in accordance with Department of Defense 5500.7-R, Joint Ethics Regulation.”

1.8.2.5. Military Personnel. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty.

Abrupt absence of these personnel could adversely affect contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for non-performance under this contract.

1.8.2.6. Roster. The contractor shall provide a complete roster of all personnel (including the contract manager and alternate contract manager) to the COR prior to start of performance. The roster must include all employee names, addresses, telephone numbers, certificates/licenses, and corresponding documentation of the certificate/license including the date which it was obtained and validated. The contractor shall maintain a current listing of employees, providing updates as changes occur.

1.8.3. Quality Control. The contractor shall develop and maintain a quality control program to ensure the services are performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services. At a minimum, the contractor shall develop quality control procedures addressing the areas identified in paragraph 2, Services Summary.

1.8.4. Quality Assurance. The Government will evaluate the contractor’s performance in accordance with the Quality Assurance Surveillance Plan (QASP) by appointing a COR to monitor performance to ensure services are received.

1.8.5. Government Remedies. The KO shall follow FAR 52.212-4, Contract Terms and Conditions- Commercial Items, for the contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

1.8.6. Contracting Officers Representative (COR). The contractor shall coordinate all aspects of this project with the COR. Completed work shall be subject to inspection and acceptance by COR. This designation will be made in writing by the KO at the time of contract award, or prior to commencement of COR duty. The COR shall NOT direct or redirect any contractor action(s). This can only be done by the Contracting Officer.

1.8.7. Contracting Officer (KO) Authority. Only the contracting officer has authority to enter into, administer, terminate or modify the terms and conditions herein. Any changes made by persons other than the Contracting Officer will be considered an Unauthorized Commitment and subject to Ratification Actions in accordance with the Federal Acquisition Regulation part 1.602-3.

1.8.8. Availability of Facility.

1.8.8.1. Hours of Service. The contractor’s personnel will perform scheduled work on weekdays, Monday through Friday (exclusive of the U.S. legal and other designated holidays listed below, during normal duty hours, 0800 - 1630 hours unless prior arrangements have been made with the COR).

1.8.8.2. Legal American Holidays and Other Designated Holidays.

American Holidays 1 January New Year’s Days 3rd Monday in January Martin Luther King Jr.’s Birthday 3rd Monday in February President’s Day Last Monday in May Memorial Day 4th of July* Independence Day 1st Monday in September Labor Day 2nd Monday in October Columbus Day 11 November* Veterans Day 4th Thursday in November Thanksgiving Day 25 December* Christmas Day

Other Designated Holidays 1, 2 & 3 January New Year’s Days 29, 30 & 31 December Year End Days

*Holidays falling on a Saturday will be observed on the preceding Friday, Holidays falling on a Sunday will be observed on the following Monday.

1.8.8.3. Arrangements of the Performance Time. Should the contractor decide to perform any of the required services before or after normal duty hours, the contractor will request approval prior to performance from the COR and shall do so at no additional cost to the Government. The contractor shall consider operating conditions of each UST facility. If any services under this contract are required to be performed at evening time, night time and/or early morning time on weekdays, weekend, and/or holidays, the contractor shall comply with this requirement at no additional cost to the government.

1.8.9. Security Safety Requirements.

1.8.9.1. Installation Base Passes. The U.S. Government will issue all required Installation/Base Passes and Controlled Area Badges to contractor personnel at no cost to the contractor. Vehicle insurance certificate are required to obtain Base Passes and must cover the automobile liability insurance in the types and minimum amounts of (a) Bodily Injury - ¥30,000,000 per person per occurrence, in addition to the Japanese Compulsory Insurance (JCI), and (b) Property Damage - ¥3,000,000 per occurrence. The prime contractor shall be responsible for all passes issued to his/her own or subcontractor’s employees under this contract. The contractor shall return all applicable passes upon termination of employment or completion of this contract to the Japanese Pass Section, and a certificate of receipt shall be obtained.

NOTE: Contractor personnel are required to comply with U.S. Army Regulation 190-5 for personnel pass requirements. Contractors are also required to comply with U.S. Army Garrison Japan Regulation 190-13 for vehicle pass requirements. These regulations are available for the selected contractor’s review upon personnel and/or vehicle pass issuance.

1.8.9.2. Security Requirements. The contractor shall ensure each employee obtains all the required passes and identification items for access to U.S. Government’s installations. These items are issued by the Security Forces Pass and Registration Section. The contractor and employees shall return identification cards to Security Forces within 24 hours of termination or completion of this contract. All other Government identification for terminated employees shall be returned to the KO within 24 hours of termination.

1.8.9.3. Photography Permission. Permission for photography shall be obtained prior to the commencement of photographing work. The permission should be requested to the DES Physical Security Office by the COR, however, the contractor shall work together with the COR to prepare USAG- J Form 1797 and other necessary documents. The Contractor shall also be physically present at the office with valid photo identification when applying for the permission.

1.8.9.4. Reports of Damages, Destruction, Injury, or Death

(a) The contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract. The term “property” includes equipment, freight, or property of any type, whether Government owned or not. The term “Contractor” includes the contractor, its agents, servants or employees.

(b) The contractor shall submit these reports to the KO through the GR as follows:

(1) A preliminary report shall be made as soon as practicable after the time the incident occurs.

Report may be either verbal or facsimile.

(2) A complete written report shall be submitted within 4 days (96 hours) after occurrence of the incident. A copy of this report shall be furnished to the COR.

1.8.9.5. Security Danger Warning, Accident Prevention, Fire Prevention and Fire Protection Requirements. The contractor shall comply with all pertinent requirements of the U.S. Army and USAG-J Fire Protection and Safety Regulations or Laws of Japan, whichever is more stringent, to insure compliance by all subcontractors.

1.8.9.6. Accident Prevention Plan and a Job Hazard Analysis. The contractor shall not commence work at the job site until an Accident Prevention Plan and a Job Hazard Analysis are submitted for review and approved by the COR. The contractor is responsible for reviewing section 1 and 34 of EM 385-1-1, the US Army Corps of Engineers’ Safety and Health Requirements Manual, http://140.194.76.129/publications/eng-manuals/em385-1-1/2008_English/toc.html.

1.8.9.7. Off Limit Signs. The contractor shall provide warning and/or ”OFF LIMITS” signs in both English and Japanese and post them at the entrances of jobsite, and barricades around the jobsite while the equipment and/or systems are being serviced. The contractor shall control all personnel desiring access into jobsite areas when work is in progress.

1.8.9.8. Hazardous Materials. All hazardous materials must be contained and stored in the appropriate storage containers and/or cabinets. The contractor shall immediately report spills or release of hazardous materials to Fire and Emergency Services, Directorate of Emergency Services, U.S. Army Garrison Japan and the KO and COR. The contractor shall be liable for containment and environmental clean-up of spill or release of such substance. The contractor shall comply with municipal environmental laws to protect the health and safety of employees/residents and minimize or eliminate environmental pollution. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling.

The contractor shall comply with environmental and hazardous materials storage and handling requirements and maintain current Material Safety Data Sheets (MSDS).

1.8.9.9. Environmental and Hazardous Material Handling. The contractor shall comply with the Japan Environmental Governing Standards (JEGS) to protect the health and safety of employees/residents and minimize or eliminate environmental pollution.

The Contractor shall follow the installation Spill Prevention Control and Countermeasure (SPCC) Plan and Oil and Hazardous Substance (OHS) pollution Contingency Plan in case of a spill or release of POL and/or hazardous substances. The Contractor shall immediately notify Fire and Emergency Services, Directorate of Emergency Services, and COR, U.S. Army Garrison Japan of any spills that occur on the installation through the Emergency Phone Number. The contractor will be liable for containment and clean-up of the site.

1.8.10. Delivery and Storage of Materials. All materials delivered and placed in storage shall be protected from the weather, humidity and temperature variations, dirt and dust, or other contaminants by the contractor.

1.8.11. Cleanliness. The contractor is responsible for cleanliness of the service areas. This includes, but is not limited to, washing, sweeping, dusting and other janitorial services necessary to maintain the area in a clean and sanitary condition. The contractor shall furnish such supplies as required.

1.8.12. Disposal of Materials. All debris and unserviceable materials generated under this contract such as industrial waste, non-recyclable materials and equipment/material not listed on hand-receipts shall be disposed of off-base by the contractor in accordance with the laws of Japan. Hand receipt items require turn-in action by the contractor when the listed items have to be replaced.

http://140.194.76.129/publications/eng-manuals/em385-1-1/2008_English/toc.html

1.8.13. Warranty. The contractor shall provide the Government with their commercial warranty. The Government shall receive the same warranty service as the contractor’s most favored customers. If the services fail to be performed or otherwise fail due to workmanship or materials, the contractor shall correct the affected area(s) at no additional cost to the U.S. Government. The Government reserves the right to reject any unserviceable or substandard item and to require replacement with a serviceable like item or acceptable quality item or to require full credit for the item.

1.8.14. Responsibility for Damages. Any damages caused to U.S. Government property during the course of performing this contract shall be restored, replaced and/or repaired to its original condition at no additional cost to the U.S. Government.

1.8.15. Conservation of Utilities. The contractor shall instruct employees in utility conservation practices. The contractor shall be responsible for operating under conditions, which preclude the waste of utilities. The contractor shall comply with additional energy policies upon notification by the KO.

1.8.16. Performance of Services During Crisis Declared by Secretary of Defense or the Overseas Combatant Commander. This provision is not applicable since no services are required during the crisis. Contracting Officer or COR shall notify the Contractor, by any means of communication, of a crisis. There shall be no costs paid by the Government to the Contractor during a crisis except those costs incurred for work performed under this contract and PWS.

1.9 CONTRACTOR MANPOWER REPORTING. The office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address: https://cmra.army.mil/. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data; (5) Estimated direct labor hours (including sub-contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-contractors); (7) Total payments (including sub-contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information); (11) Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country). As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year. The contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor’s systems to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the web site.

SECTION 2

2. SERVICES SUMMARY.

The following Services Summary (SS) identifies the performance objectives and performance thresholds for critical tasks associated with providing support services for this requirement. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

SS Number and Performance Objective

PWS Paragraph Performance Threshold

SS #1. Inspection, Testing and Cleaning

Para 1.1. through 1.1.3.1. One (1) defect is allowed per location per year.

SS #2. Calibration Para 1.2. One (1) defect is allowed per location per year.

SS #3 Maintenance Para 1.3.through 1.3.2. One (1) defect is allowed per location per quarter.

SS #4. Repair Para 14. through 1.4.3. No defects are allowed per repair.

SS #3. Timely Submission of Required Schedule/Reports

Para 1.5 through 1.5.5. Annual Schedule: No Delays are allowed.

Daily Report: No Delays are allowed.

Deficiency Report: Two (2) days delay are allowed

Annual Work Performance Report: One (1) week delay is allowed

Tank Inspection/Cleaning Report: One (1) week delay is allowed

SECTION 3

3. GOVERNMENT FURNISHED PROPERTY AND / OR SERVICES.

3.1. GOVERNMENT FURNISHED FACILITIES, EQUIPMENT AND MATERIALS.

3.1.1. Government Furnished Facilities. None

3.1.2. Government Furnished Tools and Equipment. None

3.1.3. Government Furnished Materials (GFM). DPW Environmental Division provides drum and storage spaces for drum during sludge analysis in accordance with para 1.1.2.5.

3.2. OTHER GOVERNMENT-FURNISHED ITEMS.

3.2.1. Utilities. The Government shall furnish available water, electricity and heat, without cost to the contractor. All temporary installations and connections made by the contractor shall comply with Army Regulations (AR) 420-1 and applicable building codes, and shall be subject to periodic inspection by the

COR.

3.2.2. Security Forces and Fire Protection. Upon request for emergency assistance, the following units will provide services on the installations as necessary:

Emergency Telephone for Fire, Ambulance, and the Military Police: Telephone 911

If the contractor uses the above services, the contract manager shall immediately report the details to the COR. The detailed reporting requirements are specified in paragraph 1.8.9.4. above.

3.2.3. Medical Emergencies. In the event of a medical emergency, accident, or injury involving contractor personnel during performance of duties under this contract, services will be rendered in order to save life, limb or to stabilize for transportation to a local medical treatment facility. The contractor shall reimburse the Government for the emergency medical services. The contractor shall submit the report in accordance with paragraph 1.8.9.4. above.

SECTION 4

4. APPENDICES.

Appendix A: Workload Data

A1.1. Tank Location A1.1-1 thru 4 A1.2 List of USTs and Auxiliary Equipment A1.2-1 thru 3 A2. Minimum Required Work Elements A2-1 thru 3 A3. Manufacturer’s instructions ELR Series

LTC-2230

ELM Series

DL-535

MS-RD

DL-915