PWS.pdf

FA5209-15-T-0054

PERFORMANCE-BASED WORK STATEMENT

TO PROVIDE TEMPORARY WATER AND

SEWER FOR LATRINE FACILITY

IN SUPPORT OF KYOGAMISAKI

COMMUNICATION SITE, KYOTO, JAPAN

KYOGAMISAKI COMMUNICATIONS SITE,

KYOTO PREFECTURE, JAPAN

May 26, 2015

Table of Contents

SECTION 1 Description of Services/General Information Page 3

SECTION 2 Services Summary Page 8-9

SECTION 3 Drawings Page 10

SECTION 1

DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.0. DESCRIPTION OF SERVICES. The contractor shall provide all necessary personnel, supervision, management, tools, equipment, transportation, materials, and labor to support the

Kyogamisaki Communications Site (KCS), Kyoto, Japan in accordance with this Performance-

Based Work Statement (PWS), the attached appendices, commercial standards, local standards, Japanese ordinances and Japanese laws. These services shall be performed at the same levels in the commercial marketplace to the maximum extent possible.

1.1. Type of Services Required.

1.1.1. The contractor shall deliver and install a 10,000 L water tank, pump with control system, and all required appurtenances to supply potable water to the latrine facility for the urinals and toilets located at KCS. The tank shall be resistant to weather over the life of the contract. A proper safety system shall be installed on the tank to ensure against overturning.

1.1.1.1. The service connection is to be made on the 50mm cold water line located at the north side of the facility (see KCS drawing sheet P4-101).

1.1.1.2. The pump shall supply a minimum water pressure of 0.07 MPa (10 psi) at the urinals and toilets. Pressure loss through the water line and backflow preventer must be accounted for in the selection of the pump. The anticipated water demand is 1,300 liters per day (333 gpd).

1.1.1.3. The contractor shall furnish power requirement for the potable water pressurization system 14 days prior to installation to ensure requirements are met.

1.1.2. The contractor shall deliver and install a 15,000 L effluent tank, grinder pump and control system, and all required appurtenances to collect and store effluent from the latrine facility. The tank shall be resistant to weather over the life of the contract. A proper safety system shall be installed on the tank to ensure against overturning in up to 50 mph winds.

1.1.2.1. The effluent is to be collected at existing sewer line at manhole 1-11 (see KCS drawing sheet CU-402). The total effluent load is estimated at 1,500 liters per day (396 gpd).

1.1.2.2. The contractor shall furnish power requirement for the effluent and control systems 14 days prior to installation to ensure requirements are met. The control system shall include an audio/visual alarm to indicate proper pump operations.

1.1.3. The contractor shall provide inspection and maintenance for the system not less than once every six months, to ensure all tanks, pumps, and piping remain in proper working order. The contractor shall perform the inspection and maintenance in accordance with commercial standards.

1.1.4. On-Call Service. If on-call service is required, the contractor shall report to the work location within 24 hours after notification from the Contracting Officer’s Representative (COR).

The contractor shall survey, perform minor repairs, and restore the equipment and/or systems to the maximum extent practicable to ensure down time does not exceed 48 hours. If the repair is unable to be made at the time of the response, the contractor shall immediately take temporary measures to ensure safety and to minimize/prevent further damages to the systems. For non-minor repairs, the contrcator shall follow the procedures in para 1.1.5. The contractor will be paid for the actual services performed under CLIN 0004, 1002, and 2002 (On-Call Service).

1.1.5. Non-Minor Repairs. Non-minor repair work shall include repairs not able to be performed during on-call service requests. The contractor shall provide an estimate for KO or

COR for approval and complete the repairs at the soonest availability to restore the system to full functionality.

1.1.6. The contractor shall remove and dispose the water tanks, pumps, and control systems.

1.2. Interference with Government Operations. The contractor shall make every effort to schedule its activities so as not to interfere with U.S. Government operations. In the event the nature of the work may become such interference necessary, the contractor shall provide the

COR with a minimum of five (5) days advance notification of the proposed work.

2.0. GENERAL INFORMATION.

2.1. Contractor Personnel. The contractor shall provide a contract manager who shall be responsible for all requirements in this PWS. The name of this person and an alternate or alternates, who shall act for contractor when manager is absent, shall be designated in writing to the Contracting Officer no later than (NLT) five (5) calendar days after contract award. The contractor shall provide telephone numbers of contract manager and alternate(s) for other than normal duty hours. He/She must be able to read, speak, and write English. The contract manager or alternate(s) shall have full authority to act for contractor on contract matters relating to daily operation of contract. The contractor personnel shall be easily recognizable as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the contractor’s company name and the employee’s name.

2.2. Quality Control. The contractor shall develop and maintain a quality control program to ensure the services are performed in accordance with commonly accepted commercial practices.

The contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services. At a minimum, the contractor shall develop quality control procedures addressing the areas identified in para. 2, Services Summary.

2.3. Quality Assurance. The Government will evaluate the contractor’s performance in accordance with the Quality Assurance Surveillance Plan (QASP) by appointing a COR to monitor performance to ensure services are received.

2.4. Government Remedies. The Contracting Officer (KO) will follow Federal Acquisition

Regulation (FAR) 52.212-4, Contract Terms and Conditions-Commercial Items for the contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

2.5. Contracting Officer (KO) Authority. Only the KO has authority to enter into, administer, terminate or modify the terms and conditions herein. Any changes made by persons other than the KO will be considered an unauthorized commitment and subject to ratification actions in accordance with the FAR 1.602-3.

2.6. Contracting Officer’s Representative (COR). The contractor shall coordinate all aspects of this project with the COR. Completed work shall be subject to inspection and acceptance by

COR. This designation will be made in writing by the KO at the time of contract award, or prior to commencement of COR duty. The COR shall NOT direct or redirect any contractor action(s).

This can only be done by the Contracting Officer.

2.7. Availability of Facility. The facilities will be made available to the contractor between

0700 - 1800 a day seven (7) days a week to include any U.S. or Japanese holidays unless otherwise specified by the COR. In the event the Government requests a temporary shutdown of the jobsite, the contractor will be notified verbally. Any Government caused delays resulting in a temporary shutdown may require an adjustment to the contract and will be coordinated through the contracting office.

2.8. Security and Safety Requirements.

2.8.1. Installation/Base Passes. The U.S. Government shall facilitate contractor access to site to perform the tasks defined in this PWS. This may include providing Government escorts as required in areas requiring escorts. Installation/Base Passes and Controlled Area Badges for contractor personnel and their vehicles are issued at no cost to the contractor. The contractor shall ensure each employee obtains required pass and identification items for access the MDA site, Kyogamisaki, Japan. The contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, background checks for access to the JASDF using the contractor limited access route, and for complying with any laws, codes, and regulations applicable to the performance of work. The contractor shall return all applicable passes upon termination of employment or completion of this contract to the COR, unless otherwise specified by the COR or KO, within 24 hours and a certificate of receipt shall be obtained. All other Government identification for terminated employees shall be returned to the issuing office within 24 hours of termination, and a certificate of receipt shall be obtained.

Vehicle insurance certificates are required to obtain Base Passes and must cover the automobile liability insurance in the types and minimum amounts of (a) Bodily Injury - ¥30,000,000 per person per occurrence, in addition to the Japanese Compulsory Insurance (JCI), and (b) Property

Damage - ¥3,000,000 per occurrence.

Note: The contractor personnel are required to comply with U.S. Army Regulation 190-5 for personnel pass requirements. The contractors are also required to comply with U.S. Army

Garrison Japan Regulation 190-13 for vehicle pass requirements. These regulations are available for the selected contractor’s review upon personnel and/or vehicle pass issuance.

2.8.2. Clearance. The contractor shall submit, via email or paper documents, access requests to th

Battery. The 14th will be the determining factor in allowing those personnel access to the work location. The contractor shall submit a memorandum with an attached listing of the individuals who will be working on site.

2.8.3. Reports of Damages, Destruction, Injury, or Death.

2.8.3.1. The contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract.

For the purposes of this clause, the term “property” includes equipment, freight, or property of any type, whether Government owned or not. The term “contractor” includes the contractor, its agents, servants or employees.

2.8.3.2. The contractor shall submit these reports to the KO through the COR as follows:

(a) A preliminary report shall be made as soon as practicable after the time the incident occurs. The report may be either verbal or email.

(b) A complete written report shall be submitted within 96 hours after occurrence of the incident. A copy of this report shall be furnished to the COR.

2.8.4. Hazardous Materials. All hazardous materials must be contained and stored in the appropriate storage containers and/or cabinets. The contractor shall immediately report spills or releases of hazardous materials to the KO and COR. The contractor shall be liable for containment and environmental cleanup of spill or release of such substance. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. The contractor shall comply with environmental and hazardous materials storage and handling requirements and maintain current

Material Safety Data Sheets (MSDS) of both of English and Japanese versions. Upon request of the COR, the contractor shall submit the MSDS to the COR.

2.8.5. Environmental Regulations. The contractor shall comply with all U.S. Government and

Japanese environmental laws (whichever are most stringent) to protect the health and safety of employees/residents, and preserve the local and global environment. The contractor shall comply with the Japan Environmental Governing Standards (JEGS) and shall minimize or eliminate environmental pollution and energy/utility waste.

2.8.6. Delivery and Storage of Materials. All materials delivered and placed in storage shall be protected from the weather, humidity and temperature variations, dirt and dust, or other contaminants by the contractor.

2.8.7. Disposal of Materials. All debris and unserviceable materials generated under this contract shall be disposed of off-base by the contractor in accordance with the laws of Japan.

2.8.8. Responsibility for Damages. Any damages caused to U.S. Government property during the course of performing this contract shall be restored, replaced and/or repaired to its original condition at no additional cost to the U.S. Government.

2.9. Cleanliness. The contractor is responsible for cleanliness of the service areas. This includes, but is not limited to, washing, sweeping, dusting and other janitorial services necessary to maintain the area in a clean and sanitary condition. The contractor shall furnish such supplies as required.

2.10. Conservation of Utilities. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that prevent waste of utilities.

2.11. Warranty. The contractor shall provide the Government with their commercial warranty.

The Government shall receive the same warranty service as the contractor’s most favored customers. If the services fail to be performed or otherwise fail due to workmanship or materials, the contractor shall correct the affected area(s) at no additional cost to the Government. The

Government reserves the right to reject any unserviceable or substandard item and to require replacement with a serviceable like item or acceptable quality item or to require full credit for the item.

2.12. Contractor Manpower Reporting (CMR). The office of the Assistant Secretary of the

Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address: https://cmra.army.mil/. The required information includes:

(1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative

(2) Contract number, including task and delivery order number

(3) Beginning and ending dates covered by reporting period

(4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data

(5) Estimated direct labor hours (including sub-contractors)

(6) Estimated direct labor dollars paid this reporting period (including sub-contractors)

(7) Total payments (including sub-contractors)

(8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different)

(9) Estimated data collection cost

(10) Organizational title associated with the Unit Identification Code (UIC) for the Army

Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information)

(11) Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website)

(12) Presence of deployment or contingency contract language

(13) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country) https://cmra.army.mil/

As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year. The contractor may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor’s systems to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the web site. (NOTE: XML = Extensible

Markup Language)

SECTION 2

SERVICES SUMMARY

Services Summary. The following Services Summary (SS) identifies the performance objectives and performance thresholds for critical tasks associated with providing support services for this requirement. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

SS Number and

Performance Objective PWS Paragraph Performance Threshold

SS# 1. Installation of Tanks Para. 1.1.1 and 1.1.2 Zero (0) defects allowed

SS# 2. Semi-annual Inspection and Maintenance

Para 1.1.3 One (1) defect allowed per period

SS# 3. Timely Response to

On-call Service Request Para 1.1.4 Zero (0) defects allowed per call

SECTION 3

DRAWINGS

PLEASE SEE ATTACHMENT