0_NTO.pdf

DEPARTMENT OF THE AIR FORCE

PACIFIC AIR FORCES

4 May 15

MEMORANDUM FOR PROSPECTIVE PROPOSER

FROM: 374 CONS/LGCZ

Unit 5228, Bldg. 620, Yokota Air Base Fussa-shi, Tokyo 197-0001

SUBJECT: Notice to Offerors for Solicitation No. FA5209-15-R-0014, Household Goods Packing and

Crating Services in Kanagawa

1. The following information is provided to you to supplement the subject solicitation:

a. Clauses or Provisions Incorporated by Reference. The solicitation and resultant contract incorporates one or more clauses or provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/VFFARA.HTM http://farsite.hill.af.mil/VFDFARA.HTM http://farsite.hill.af.mil/vfaffara.htm

b. The Government contemplates award of an Indefinite-Delivery Indefinite-Quantity (IDIQ) contract resulting from this solicitation. A single award is contemplated as a result of this solicitation, and therefore, offerors must propose on all line items in the pricing schedule.

c. Authorization to Perform. This project will be performed in its entirety in the country of Japan, therefore, the successful offeror must be licensed and registered to perform the business in the country of Japan. The Government requires, and the offeror certifies that the offeror does hold applicable authorization issued under the Trucking Business Law ("Kamotsu Jidosya Unso Jigyo Hou 貨物自動車運送事業法”) and/or the Freight Carrier-Using Transport Business Law ("Kamotsu Riyo Unso Jigyo Hou 貨物利用運送事業法") from the cognizant regulatory authority pursuant to applicable Japanese laws to perform the subject service. The offeror shall furnish to the Government, if requested, copies of the authorization.

d. Mobilization and Phase-In Period. In the event other than the incumbent contractor is the successful offeror, a period of 30 calendar days is deemed sufficient for the new contractor to mobilize, phase-in and complete preparations prior to the start of contract performance on the date specified in the contract. All offerors are cautioned to be fully aware of the above and consider the stated phase-in time in their planning and the pricing of their proposals. Mobilization and phase-in costs are not reimbursable under this contract.

e. Notice of Pre-Proposal Conference

(1) A pre-bid/pre-proposal conference will be conducted at NAVSUP Fleet Logistics Center Yokosuka, Joint Personal Property Shipping Office (JPPSO Japan), Bldg 1848 (Fujisan Training Room), Fleet Activities Yokosuka on 22 May 15, 10:00 A.M. for the purpose of answering questions regarding this solicitation.

Submit the names of all attendees (not to exceed 2 persons) to Ms Emi Yasuda or Ms Maki Kodama by fax at 042-551-0973 or e-mail at emi.yasuda.jp@us.af.mil or maki.kodama.jp@us.af.mil, prior to 14 May 15, 04:00 P.M. This information must be provided in advance in order to ensure access to the military base/conference site and adequate seats for the conference attendees.

http://farsite.hill.af.mil/VFFARA.HTM http://farsite.hill.af.mil/VFDFARA.HTM http://farsite.hill.af.mil/vfaffara.htm mailto:emi.yasuda.jp@us.af.mil mailto:maki.kodama.jp@us.af.mil mailto:maki.kodama.jp@us.af.mil

(2) Bidders/Offerors are requested to submit questions to the point of contact noted above not later than 18 May 15, 04:00 P.M. Information provided at this conference shall not qualify the terms and conditions of the solicitation and specifications. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply. A record of the conference shall be made and furnished to all prospective bidders/offerors. The record should include minutes of the meeting, including questions and answers.

(3) Site Visit. Following the pre-proposal conference, a site visit will be conducted at Government Warehouse, BLDG 5013. Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

(4) Gate Pass Request Form. To participate in the conference/site visit, the offerors shall submit one of the following listed in the paragraph (5) in advance (a copy of a passport, “Jyuki Net Card 住民基本台帳カード”, or Driver’s License with “Kisai Inji Hyo 記載印字票” or “Jyumin- Hyo 住民票”) and“車検証 Shaken Sho”), if you are driving to the site, to Ms. Emi Yasuda, Contract Specialist, by phone at 042-552-3010 (Fax 042-551-0973) / e-mail at emi.yasuda.jp@us.af.mil or Ms Maki Kodama, by the same phone and fax numbers / e-mail maki.kodama.jp@us.af.mil prior to 14 May 15, 04:00 P.M. This information must be provided one (1) week prior to the conference to ensure that access to the military base/conference site is approved and adequate seats for the conference attendees are available.

(5) Escorting for U.S. Installations. In order to gain access into the U.S. installation for participation in the pre-proposal conference, the offerors must possess a photo identification ( i.e.

Passport, Jyuki Net Card, or Japanese Driver’s License with “Kisai Inji Hyo 記載印字票” or “Jyumin-Hyo 住民票”). The identification will be checked at the gate of the U.S. installation by Security Police prior to access into the installation. If the offeror uses their Japanese driver’s license as identification, the individual must present their “Kisai Inji Hyo 記載印字票” issued by local police station to gain access. If the Kisai Inji Hyo is not provided to Security personnel, the individual will not be permitted to enter. Escorting process takes approximately 30 minutes therefore the offerors must arrive at least 30 minutes early at the gate of U.S. installation.

f. Data Universal Numbering System (DUNS) Number (Applies to offers exceeding $3,000). The offeror shall enter, in block 17a. with its name and address on the cover page of its offer, the annotation "DUNS" followed by the DUNS number that identifies the offeror's name and address. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet to obtain one. An offeror in Japan should contact Dun and Bradstreet TSR Ltd. office at Tel: 03-6910-3140, Fax: 03-5221-0712. The offeror may obtain more information regarding the DUNS number, including locations of local Dun and Bradstreet Information Services offices for offerors located outside the United States, from the Internet home page at http://www.dnbtsr.com/index.html. If an offeror is unable to locate a local service center, it may send an e-mail to Dun and Bradstreet at globalinfo@mail.dnb.com.

g. Commercial And Government Entity (CAGE) Code Reporting. The offeror is requested to enter its CAGE code on its offer in block 17a. with its name and address. The CAGE code entered must be for that name and address. Enter "CAGE" before the number. If the offeror does not have a CAGE code, it may ask the Contracting Officer to request one from the Defense Logistics Information Service (DLIS). The Contracting Officer will-

(1) Ask the Contractor to complete section B of a DD Form 2051, Request for Assignment of a Commercial and Government Entity (CAGE) Code;

mailto:emi.yasuda.jp@us.af.mil mailto:maki.kodama.jp@us.af.mil http://www.dnbtsr.com/index.html mailto:globalinfo@mail.dnb.com

(2) Complete section A and forward the form to DLIS; and

(3) Notify the Contractor of its assigned CAGE code. Offerors may not delay submission of the offer pending receipt of a CAGE code. If your organization does not have a CAGE assigned yet, for most countries you can obtain one by connecting to http://www.dlis.dla.mil/Forms/Form_AC135.asp

h. System for Award Management (SAM). Unless exempted by an addendum to the contract, the Contractor is responsible during performance and through final payment of any contract for the accuracy and completeness of the data within the SAM database and for any liability resulting from the government’s reliance on inaccurate or incomplete data. To remain registered in the SAM database after the initial registration, the contractor is required to review and update on an annual basis from the date of initial registration or subsequent updates its information in the SAM database to ensure it is current, accurate and complete. Updating information in the SAM does not alter the terms and conditions of the contract and is not a substitute for a properly executed contractual document. Offerors may obtain information on registration and annual confirmation requirements via the Internet at https://www.sam.gov/.

2. Point of contact on this solicitation is Ms Emi Yasuda, Contract Specialist, phone at 042-552-3010 from inside Japan/011-81-42-552-3010 from U.S., fax at 042-551-0973 from inside Japan/011-81-42-551-0973 from U.S., or e-mail at emi.yasuda.jp@us.af.mil or Ms Maki Kodama, Contracting Officer, at the same phone number or e-mail at maki.kodama.jp@us.af.mil.

JAN A. MANGUBAT

Contracting Officer http://www.dlis.dla.mil/Forms/Form_AC135.asp http://www.dlis.dla.mil/Forms/Form_AC135.asp https://www.sam.gov/ mailto:emi.yasuda.jp@us.af.mil mailto:maki.kodama.jp@us.af.mil