5_Atch1_PWS(GTSJ).pdf

Attachment 1 to Solicitation No. FA5209-15-R-0009

PERFORMANCE-BASED WORK STATEMENT (PWS)

FOR

GENERAL TRUCKING SERVICES – SOUTHERN JAPAN

7 August 2014

The attached PWS is being provided in accordance with (IAW) Section 801, 10 USC 2330. Any contract or task order resulting from this request is to be acquired using performance-based principles.

1. DESCRIPTION OF SERVICE. The Contractor shall furnish services of transporting Government freight by the Contractor provided trucks as set forth in the Pricing Schedule, IAW the terms and conditions of this contract and applicable Government of Japan (GOJ) laws and trade practices. The slash “/” means “and/or” throughout this document.

1.1. AREA OF PERFORMANCE. The areas of performance shall be throughout the Honshu, Kyushu and Hokkaido to meet transportation requirements as specified below. The area definition IAW GOJ Tariff is listed in Appendix A. The point-to-point routes are specified in the Pricing Schedule.

1.1.1. Group I.

Within Kyushu/Chugoku/Kinki/Chubu Areas.

Between Kyushu/Chugoku/Kinki/Chubu Areas and Tohoku/Hokuriku-Shin’etsu/ Hokkaido Areas.

1.1.2. Group II.

Between Kanto Area and Kyushu/Chugoku/Kinki/*Chubu Areas.

(*excluding Camp Fuji, Shizuoka-ken).

1.2. TYPES OF FREIGHT. The Contractor shall transport the following property upon order issued by the Transportation Officer (TO).

1.2.1. General Freight – shall consist of all types and descriptions other than dangerous, hazardous, or sensitive freight as further defined below.

1.2.2. Dangerous Freight – shall consist of items which are applied to the GOJ “Fire Defense Law” (Law No. 186, 24 July 1948, with revisions thereto), “Poisonous and Deleterious Substances Control Law” (Law No. 303, 28 December 1950, with revisions thereto), “High Pressure Gas Safety Law” (Law No. 204, 7 Jun 1951, with revisions thereto) and other related laws/ordinances. These items must be transported IAW such laws/ordinances. An additional charge for transporting of this freight is specified in Item A036AA (and corresponding Items under Options) in the Pricing Schedule.

1.2.3. Hazardous Freight – shall consist of low explosive, high explosive, or such other materials of explosives listed under the GOJ “Explosives Control Law” (Law No. 149, 4 May 1950, with revisions thereto) and other related laws/ordinances. These items must be transported IAW such laws/ordinances.

Based on shipping information provided by the TO, the Contractor shall obtain a GOJ clearance from the Prefectural Public Safety Commission responsible for the area from which the explosives are shipped, and it must be carried when the explosives are being transported. An additional charge for transportation of this freight is specified in Item A036AB (and corresponding Items under Options) in the Pricing Schedule.

In addition, the Government shall provide special (safety) instructions including truck inspection to the Contractor’s driver(s) prior to releasing the truck loaded with explosives. Written instruction and inspection shall be bilingual to ensure driver(s) fully understand the contents. As defined in the GOJ Explosives Control Law, the following Items shall not require the GOJ clearance based on net explosive weight (NEW) or quantities specified below. They shall be defined as sensitive freight specified in paragraph 1.2.4 under the contract, however, the Contractor shall not be relieved from complying with the said laws/ordinances and instruction/inspection related to hazardous freight.

(a) Low explosives: NEW of 200 kilograms or less.

(b) High explosives: NEW of 100 kilograms or less.

(c) Blasting caps, electric and non-electric: 40,000 each or less.

(d) Small arms primer: 400,000 each or less.

(e) Detonating cord: 6 kilometers length or less.

(f) Live or blank small arms ammunition (SAA) NEW of 0.5 grams or less per round: 400,000 each or less.

(g) Live or blank SAA NEW of over 0.5 grams per round: 200,000 each or less.

(h) Other explosive materials not listed above: NEW of 100 kilograms or less.

Remarks: When transporting two or more items mentioned above on the same truck, NEW or quantity of the items shall be divided by the applicable weight or quantity specified above, and the sum of the percentages shall not exceed 100% IAW GOJ Explosives control Law and applicable ordinances. In case when the sum of the percentages exceeds 100%, a GOJ clearance is required and the items shall be transported as the hazardous freight under the contract.

Example:

Item Item NEW/Qty of shipment Allowable NEW/Qty

%-age of allowable NEW/Qty

Detonating cord 3km 6km 50%

SAA (NEW over 0.5g/round) 80,000 each 200,000 each 40%

(The sum of the percentages is 90%; therefore, detonating cord (3km) and the SAA (80,000 each) may be shipped as sensitive freight under the contract: 3 km ÷ 6 km + 80,000 each ÷200,000 each = 50% + 40% = 90%)

1.2.4. Sensitive Freight – shall consist of any freight which requires a high degree of protection while in transit as designated by the TO. An additional charge for transporting of this freight is specified in Item A036AC (and corresponding Items under Options) in the Pricing Schedule. It includes explosives which do not require the GOJ clearance under the GOJ Explosives Control Law (See paragraph

1.2.3 above).

1.2.5. Dual Driver Protective Service (DDP) and Signature and Tally Record Service. The Contractor shall comply with the following when transporting freight designated as sensitive or hazardous freight by the TO.

(a) DDP. Any truck transporting sensitive or hazardous freight shall be manned by two (2) drivers possessing applicable driver’s licenses. The truck loaded with the said freight must be attended by at least one of the two drivers in the cab of the truck and not in a sleeper berth or within 25 feet of truck at all the time during brief stops when required.

(b) Signature and Tally Record Service (DD Form 1907). In conjunction with DDP, both drivers are required to sign DD Form 1907 when they assume responsibility for the shipment.

1.3. TYPES OF TRUCKS.

1.3.1. Definition.

Size of

Truck Type of Platform/Bed

Load Capacity (Kilogram)

Remarks

Over Up through

(a) 2-ton truck

A flatbed or van-type 1,000 2,000

Applicable to a shipment of freight up to 200 kilometers one-way. For over 200 kilometers one-way, 4-ton truck will be ordered.

(b) 3-ton truck

A flatbed or van/wing-type 2,000 3,000

Applicable to a shipment of freight up to 200 kilometers one-way. For over 200 kilometers one-way, 4-ton truck will be ordered.

(c) 4-ton truck

A flatbed or van/wing-type 3,000 4,000

(d) 8-ton truck

A flatbed or van/wing-type 6,000 8,000 See paragraph 1.3.2.(b) Inside Dimensions of Loading Platform/Bed.

(e) 10-ton truck

A flatbed or van/wing-type 8,000 10,000 See paragraph 1.3.2.(b) Inside Dimensions of Loading Platform/Bed.

(f) 12-ton truck

A flatbed or van/wing-type 10,000 12,000 See paragraph 1.3.2.(b) Inside Dimensions of Loading Platform/Bed.

1.3.2. Specifications for Trucks.

(a) Van/Wing-Type Truck. Van/wing-type truck shall be aluminum or stainless steel enclosed cargo compartment/body, equipped with rear and/or side cargo door(s) with latches/hasps for securing doors with a padlock or similar locking device. In addition, see paragraph (c) below.

(b) Inside Dimensions of Loading Platform/Bed.

(1) Length. 10-ton or 12-ton trucks to be used under this contract shall have a minimum loading platform/bed length of nine (9) meters.

(2) Width. 8-ton, 10-ton or 12-ton trucks to be used under this contract shall have a minimum loading platform/bed width of two point three (2.3) meters.

Note: The trucks having loading platforms/beds smaller than dimensions specified above can be dispatched only with permission from the TO at the time of placing an order for services with the Contractor.

(c) For ammunition and explosives (AE) shipment, the Contractor shall provide trucks with wood beds when directed by the TO. The Government will nail wood blocking and bracing to the wood truck floor in accordance with the applicable regulations at the loading points.

1.3.3. Condition of the Loading Platform. The Contractor shall provide van/wing-type trucks of any sizes defined in paragraph 1.3.1 above as ordered by the TO for transportation of hazardous/sensitive freight or non-perishable freight. Flatbed trucks with double tarp and double tie down may be used for transportation of hazardous or sensitive freight if van/wing-type trucks are not available and the use of flatbed trucks is specifically approved by the TO. The outer layer shall be a canvas or rain cover and must be both fire and water resistant.

1.4. SECURITY GUARDS. The TO reserves the right to furnish security guards or military police escorts for any or all vehicles while the vehicles are engaged in the performance of services under this contract. The Contactor shall, if required by the TO, permit one (1) security guard or escort to ride on any or all of the vehicles at no extra charge. In the event the security guard is used, the Contractor is not required to return him/her to the loading point.

1.5. SAFETY REQUIREMENTS. The Contractor shall comply with the following requirements when transporting ammunition and explosives (AE) (Reference C3.16, DOD 4145.26-M, dated 13 March 2008):

1.5.1. Written Procedures. The Contractor shall develop written procedures to ensure for safe and efficient transportation of AE in motor vehicles. These procedures shall include, as a minimum:

(a) Brakes shall be set and the wheels chocked when the possibility exists that the vehicle could move during loading or unloading.

(b) AE shall not be loaded or unloaded when a motor vehicle’s engine is running, unless the engine is providing power to accessories used in the loading and unloading, such as mechanical handling equipment. If the engine is diesel powered, it may continue to run during loading or unloading of explosives except when exposed explosives are involved.

(c) Vehicles, including partly or completely loaded flatbeds, shall have the load blocked and braced to prevent shifting during transit.

(d) The operator shall not transport AE material in the passenger compartment of the vehicle.

(e) Motor vehicles transporting AE within the establishment but outside the explosives area shall bear at least two appropriate placards identifying the hazard division of the AE. These placards should be removed or covered whenever the vehicle is not loaded. Reflectorized placards are preferred.

(f) The vehicle operator shall be trained in emergency procedures to be followed in the event of a vehicle fire, breakdown, accident, damaged or leaking containers, and spilled AE material.

1.5.2. Pre-Loading Motor Vehicle Inspections. All motor vehicles used to transport AE shall be inspected daily before loading to verify:

(a) Vehicles are in a safe operating condition.

(b) Batteries and wiring are not in contact with containers of AE.

(c) Exposed ferrous metal in the interior of the vehicle body is covered with non-sparking material when scrap and bulk explosives are being transported in containers that could be damaged or when explosives could otherwise become exposed.

(d) A serviceable portable fire extinguisher of the appropriate class is carried on the motor vehicle

IAW the referenced manual and the local standards.

1.5.3. Loaded Incoming Motor Vehicle Inspections.

(a) Vehicles loaded with AE shall be inspected upon arrival at remote sites. If no problems are found, vehicles may be opened for interior inspection or moved to the designated unloading location.

(b) Motor vehicles loaded with AE that are suspected of being in hazardous condition shall be moved to a suspect truck site that is separated from other potential explosion sites or exposed sites by the applicable quantity distance criteria.

(c) Vehicles shall be inspected after unloading AE to ensure that they are clean and free from loose explosives and flammable materials and that placards and vehicle certificates have been removed.

Explosives waste cleaned and removed from the floors shall be disposed of properly.

1.6. OPERATIONAL REQUIREMENTS.

1.6.1. The Contractor shall perform services when scheduled by the TO at any time during any calendar day to meet the established loading and unloading dates and times. The Contractor is required to follow the operational definitions and requirements described below.

1.6.2. Ordering/Bill of Lading.

(a) When an order for services is placed with the Contractor, the TO will specify the loading and unloading points, reporting time and date at loading and unloading points, size and type of truck, nature of freight, estimated weight/cubic measurement including quantity, and ferry service if required. In addition, ferry schedule between Aomori-ko and Hakodate-ko for hazardous freight, dangerous freight, or sensitive freight with explosives must be confirmed when ordering through the Contractor.

(b) The TO shall issue a Bill of Lading (BL), USFJ Form 334EJ, for service provided under the contract. The TO shall indicate terms and conditions (size/type of truck ordered, ferry route, accessorial services, etc.) in remarks column of BL for which payment is due. The TO shall provide an original BL to the Contractor in exchange for the signed receipt of shipping documents (e.g., DD Form 1384, Transportation Control and Movement Document/Supporting Document) within 15 calendar days after the shipment is completed and the Contractor submits the said shipping document.

(c) The order will be given orally and confirmed by means of a properly executed BL. In the event of original BL is known to have been lost, rendered unusable, or destroyed after the original BL is issued, a Certificate in Lieu of Lost Bill of Lading (USFJ Form 376EJ) shall be used to document the shipment. Some Accessorial Services charges will be documented by a properly executed Bill for Accessorial Services (BAS), USFJ Form 416EJ as identified at paragraph 1.6.11.

(d) Advance Notification. The TO will place an order for service with the Contractor prior to the time frame set forth below. The term “working days” used herein covers Monday through Friday excluding U.S. legal holidays specified at paragraph 1.7.9 below.

(1) For general, dangerous, sensitive freight (other than (3) below): 02:00 PM on the working day preceding the day service is required.

(2) For hazardous freight other than (3)(ii) below.

(i) Intra-prefectural shipment under jurisdiction of one Prefectural Public Safety

Commission: Three (3) working days prior to the day service is required.

(ii) Inter-prefectural shipment under jurisdiction of more than one Prefectural Public

Safety Commission: Four (4) working days prior to the day service is required.

(3) For freight to/from Hokkaido (Applicable to Group I):

(i) General freight and sensitive freight other than (ii) below: Four (4) working days prior to the day service is required.

(ii) Hazardous freight, dangerous freight, and sensitive freight with explosives: Ten (10) working days prior to the day service is required.

1.6.3. Repetitive Orders of Items in Distance Table. Rates at Item A036AX and A036AZ (and corresponding Items under Options) in the Pricing Schedule are to be used for unforeseen requirement only. When repetitive orders are required for a specific service under the rates indicated in the Tables, upon written request of either the Contractor or the Government, the said service shall be incorporated into the “point to point” pricing schedule by way of a supplemental agreement to the contract.

1.6.4. Cost of Operation. All Costs of operation under this contract shall be borne by the Contractor, including but not limited to, tolls, licenses, costs of overtime/Sunday or holiday work, ferry charges, or for operations during stormy or inclement weather except those authorized by paragraph 1.6.11, Accessorial Services.

1.6.5. Government Installations – shall consist of USFJ installations, and Japan Self Defense Forces (JSDF) facilities.

1.6.6. Freight Loading Point – a shipping point designated by the TO.

1.6.7. Freight Unloading Point – a receiving point designated by the TO.

1.6.8. Loading and Unloading. All freight shall be loaded and unloaded by the Government.

However, the Contractor shall not be relieved from the responsibility for the proper stowage and securing of freight against loss or damage while in transit.

1.6.9. Free Time. The Contractor shall provide free time for loading and unloading of freight at no cost to the Government for a one (1) hour period for 2-ton, 3-ton or 4-ton trucks, and a one (1) hour and 30 minutes period for 8-ton, 10-ton or 12-ton trucks, commencing at the time -

(a) The truck is placed by the Contractor at the freight loading point within each installation and notice thereof is given to the TO placing orders.

(b) The truck arrives at the freight unloading point within each installation and notice thereof is given to the TO.

1.6.10. Basis for Payment.

(a) If the Contractor furnishes a truck of larger size than that ordered due to non-availability of the ordered size, payment will be made on the basis of ordered size of truck. Payment for the larger size truck shall be authorized only when it is so stated on the BL by the TO.

(b) In case the actual loading weight and the volume converted into the corresponding weight is less than 50% of the ordered truck size, the service shall be paid as the performance of the next smaller-sized truck specified in the Pricing Schedule. Note: One (1) cubic foot shall equal to eight (8) kilograms.

(c) In case a 8-ton truck is ordered and the actual loading weight and volume of the truck is less than 50%, the prices of 6-ton truck in the distance tables are applied to the payment under Items A036AX or A036AZ (and corresponding Items under Options) in the Pricing Schedule. However, when the prices of 6-ton truck are applied to shipping services including ferry, the Contractor shall receive the ferry charge for 8-ton truck specified in Item A036AY (and corresponding Items under Options) in the Pricing Schedule. Note: The prices of 6-ton truck shall be only available in conjunction with condition stated in this paragraph.

(d) When the following condition(s) is required to accomplish freight shipment, the paragraphs

(b) and (c) shall not apply to the payment. The TO will indicate the condition(s) on the BL and the payment shall be made based on the truck size as ordered.

(1) Freight cannot be stacked due to its nature/configuration.

(2) A truck having a loading platform/bed specified in paragraph 1.3.2.(b)(1)/(2) is required due to the freight dimensions.

1.6.11. Accessorial Services (Charge will be paid by BL or BAS).

(a) Retention of Loaded Truck (BAS). When specifically scheduled by the TO, the Contractor shall leave a loaded truck in the designated Government installation for any length of period between 04:45 PM and 08:00 AM hours in conjunction with performance of transportation services under the contract. An additional charge is specified in Item A036AW (and corresponding Items under Options) in the Pricing Schedule.

(b) Demurrage (BAS). If through no fault of the Contractor, a vehicle is not loaded and dispatched or discharged and released within the allowable free time as specified in paragraph 1.6.9, the Contractor shall be entitled to demurrage for detention of the vehicle by the Government beyond the free time at the rate indicated in Items A036AH through A036AN (and corresponding Items under Options) in the Pricing Schedule. For purpose of payment thereunder, the full half hourly rates shall be paid for any period of time up to and including 30 minutes. The Contractor shall submit a request for demurrage to the TO within thirty (30) calendar days following incurrence of the said charges. In the event the Contractor fails to submit such a request for demurrage as herein required, the Government shall be relieved from all responsibility for such a request unless the Contractor’s delay in submitting the said request is due to circumstances beyond the Contractor’s control.

(c) Use of Pay Parking Lots and Toll Roads (BAS).

(1) The Contractor is required, when directed by the TO, to use pay parking lots at commercial airports/rail stations and toll road(s) for transportation of personal baggage in supporting unilateral/bilateral exercises.

(2) the Contractor is required, when directed by the TO, to use toll road(s) for the transportation of sensitive freight accompanied by the Government escorts, or for expediting shipments of military freight to meet the Required Delivery Date/Time at destination.

(3) USFJ Form 334EJ shall be annotated with “Use of pay parking lot/toll roads authorized” or “Use of toll roads authorized” respectively in the “Remarks” column thereon. Actual amount will be paid to the Contractor for the use as directed by the TO and as supported by original parking/toll road receipts under Item A036BA (and corresponding Items under Options). The Contractor is responsible for submission of original parking and/or toll road receipts in a timely manner to the TO who will issue USFJ Form 416EJ for payment purpose. (The parking and toll road receipts shall be filed with the No.5 copy of the USFJ Form 416EJ at the issuing transportation office.)

(d) Midnight and Early Morning Charge (BL). When specifically directed by the TO, the Contractor shall commence the service between 10:00 PM and 05:00 AM. An additional charge is specified in Item A036AF (and corresponding Items under Options) in the Pricing schedule. However, this charge shall not apply to a shipment of freight exceeding 200 kilometers one-way.

(e) Winter Periods/Charges (BL).

(1) When the Contractor performs service to/from Tohoku/Hokuriku-Shin’etsu Areas listed in Area Definition at Appendix A during the period from 1 December through 31 March, an additional charge specified in Item A036AD (and corresponding Items under Options) in the Pricing Schedule shall be applied. (Applicable to Group I)

(2) When the Contractor performs service to/from Hokkaido Area listed in Area Definition at

Appendix A during the period from 16 November through 15 April, an additional charge specified in Item A036AE (and corresponding Items under Options) in the Pricing Schedule shall be applied. (Applicable to Group I)

(f) Ferry Service (BL). Ferry routes and charges available for shipments to/from Hokkaido shall be specified in Item A036AY (and corresponding Items under Options) in the Pricing Schedule.

(Applicable to Group I)

(g) Shipment for Non-Appropriated Funds Activity (BL). When the shipment services performed for the Non-Appropriated Funds, consumption tax is not exempted under the Status of Forces Agreement (SOFA). The Contractor shall be compensated at the rate specified in Item A036AG (and corresponding Items under Options) in the Pricing Schedule. However, for shipment consisting of freight to be paid by combination of appropriated and non-appropriated funds, the instance increase shall not be applied. Upon the Contractor's submission of the invoice, the payment office in SF1449, block 18a, will verify and notify the Contractor of the amount to be invoiced for Non-Appropriated Funds, and the Contractor shall submit the invoice to the invoicing office specified at Addenda to SF 1449, “For all other Non- Appropriated Fund and Non-Military Department Shipments.”

1.6.12. Cancellation of Requirement (Charge will be paid by BAS).

(a) Cancellation charges specified in Item A036AP thru A036AU (and corresponding Items under Options) in the Pricing Schedule shall be applied when service is scheduled and the requirement is cancelled, rescheduled or postponed on the day of the performance, whether or not the Contractor’s truck has been placed at the freight loading point. In case when the truck is held after the expiration of the free time, the Contractor shall not be paid the demurrage charge in addition to the cancellation charge.

(b) In the event the service is scheduled and the requirement is cancelled after the Contractor has obtained all clearances for transportation of hazardous freight from the Public Safety Commission(s) of GOJ, the Contractor shall be entitled to cancellation charge specified in Item A036AV (and corresponding Items under Options) in the Pricing Schedule by submitting evidence to the TO. This “hazardous freight” cancellation charge is in addition to the cancellation charge payable under the provisions of paragraph (a) above. However, the cancellation charge shall not accrue when the shipment is rescheduled or postponed due to military necessity within the allowable period of the clearance certificate.

1.6.13. Calculation of Charges. Additional charges shown in percentages shall be calculated based on unit price listed in the Pricing Schedule (including Distance Rate Tables).

(a) In case the items loaded on a truck are commingled with general/dangerous/ hazardous/sensitive freight, the charge is calculated based on the highest rate specified in the Pricing Schedule.

(b) If more than one (1) increase percentage is applicable, adjustments for such percentages will be made prior to calculation of transportation cost; e.g., if a 30% increase and 5% increase are applicable, transportation charge will be calculated by increasing the price by 35%. However, when a shipment is accomplished with ferry services listed in the contract, ferry charges shall be excluded from the amount to which any increase percentages are applied.

1.6.14. Table of Distances.

(a) HQ U.S. Army Garrison Japan issued Military Traffic Management Bulletin (MTMB) No. 2, entitled “Official Table of Highway Distances, Japan” as revised, shall be used in computing charges for services rendered hereunder. The MTMB No.2 establishes the kilometer distance between the main gates of loading and unloading installations.

(b) For transportation of freight between points not indicated in the MTMB No.2, the Movements

Management Branch, Transportation Division, Logistics Readiness Center Honshu (LRC Honshu), 403rd Army Field Support Brigade (AFSB), will measure new distance(s) upon request from the shipping Transportation Office, and provide the distance(s) to the requesting Transportation Office and the Contractor for computation of transportation charges.

1.6.15. Humanitarian Assistance and Disaster Relief (HADR). The scope of this contract includes services to respond to requirements in a contingency environment including humanitarian assistance and disaster relief.

1.7. GENERAL INFORMATION.

1.7.1. Quality Assurance. The Government will evaluate the Contractor’s performance by appointing a Contracting Officer’s Representative (COR) to monitor performance to ensure services are received.

The COR will evaluate the Contractor’s performance through receipt of complaints from the TOs. The Government will evaluate all of the Contractor’s performance IAW the Quality Assurance Surveillance Plan (QASP).

1.7.2. Government Remedies. The Contracting Officer (KO) will follow FAR 52.212-4, Contract Terms and Conditions-Commercial Items for the Contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

1.7.3. Performance of Services during Crisis Declared by the National Command Authority or Overseas Combat Commander. Not required for this contract.

1.7.4. Transportation Officer. The TO or Transportation Agent is authorized to place an order or schedule deliveries in the manner described herein. The TO shall have authority to certify the performance of services by the Contractor. A current list of TOs will be submitted to the Contractor at the pre-performance conference.

1.7.5. Obtaining Exemption of Japanese Tax and Submission of Vehicle’s Listing for Tax Exemption Certificate.

(a) The basis whereby US Armed Forces obtain exemption from Japanese taxes are prescribed in paragraph 3, Article XII of the Status of Forces Agreement under Article VI of the Treaty of Mutual Cooperation and Security between the U.S. and Japan.

(b) The Contractor shall be responsible for submission of the following documents to the Tax

Exemption Certifying Officer; mailing address is 252-8511 Kanagawa-ken, Zama-shi, Camp Zama, ATTN: ASKO-LCZ-TRM (Movements Management Branch, Transportation Division, LRC Honshu, 403rd AFSB) for verification and issuance of fuel tax exemption certificates under this contract.

(1) Fuel consumption ratios of truck by size.

(2) Accurate lists of all trucks to be used under this contract with copies of vehicle inspection certificates, and other information if required.

(c) The Contractor will submit requests for issuance of tax exemption certificates to the Tax Exemption Certifying Officer not later than 365 calendar days after receipt of an original BL (see Para 1.6.2.(b)).

(d) The Contractor shall also submit a certified statement to the Tax Exemption Certifying Officer for claiming deadhead distances for each ordered service during the performance period. The wording for the certification statement will be provided to the Contractor by the Tax Exemption Certifying Officer.

(e) The Contractor shall not include deadhead distance for trucks that owned or used by a third party. This service is not considered for official use for fuel tax exemption purposes.

(f) The Tax Exemption Certifying Officer will review the accuracy of the Contractor’s figures on fuel consumption prior to issuance of appropriate tax exemption certificate.

1.7.6. Security Safety Requirements.

(a) Installation Base Passes. For access to US Installations, the US Government will issue all required Gate Passes/Vehicle Passes to Contractor personnel at no cost to the Contractor. To obtain passes, the Contractor is required to submit documents IAW each installation instruction. The prime Contractor shall be responsible for all passes issued to his/her own or his/her subcontractor’s employees under this contract. The Contractor shall return all applicable passes upon termination of employment or completion of this contract to the Installation Pass Office.

(1) Gate Passes. In order to obtain Gate Passes, the Contractor may be required to (i) submit certificates of residence, abstracts of family registers and an ID photo, in addition to application forms which could vary depending on each installation, and (ii) make appointments at the Installation Pass Offices to take ID photos and pick up issued passes. The Contractor is responsible for the expenses and costs that they would incur in order to obtain Gate Passes.

(2) Vehicle Passes. In order to obtain Vehicle Passes, the Contractor shall submit the proof of valid liability insurance that must cover the automobile liability insurance in the types and minimum amounts of (i) Bodily Injury - ￥30,000,000 per person per occurrence, in addition to the Japanese Compulsory Insurance (JCI), and (ii) Property Damage - ￥3,000,000 per occurrence.

(b) Report of Damage, Destruction, Injury or Death.

(1) The Contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract. For the purposes of this paragraph, the term “property” includes equipment, freight, or property of any type whether Government owned or not and the term “Contractor” includes the Contractor, its agents, or employees.

(2) The Contractor shall submit these reports to the KO and the COR as follows:

(i) A preliminary report shall be made as soon as practicable after the time the incident occurs. The report may be either verbal or by facsimile.

(ii) A complete written report shall be submitted within 96 hours after occurrence of the incident.

1.7.7. Contractor’s Personnel.

(a) Contract Manager (CM). The Contractor shall provide a CM who shall be responsible for the performance of work under this PWS. The name of this individual and alternate(s) who shall act for the Contractor when the CM is absent shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the Contractor on all contract matters relating to the daily operations of the work performed under this contract. The CM and alternate shall be individuals who are capable of conversing in, and comprehending English.

(b) The CM or alternate shall not perform any other services under this PWS without coordination through the COR. The CM shall report any problems that are encountered in any work locations.

(c) Removal of Contractor’s Employee. The Contractor shall utilize only experienced, responsible and capable employees in the performance of this contract. The KO may require that the Contractor remove from the Government job any of his/her employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of military security.

(d) Third Country Nationals (TCN). The Security Forces on each base control entry to the base.

Under certain circumstances, the TCN might be denied entry. It is the Contractor’s responsibility to coordinate with Security Forces at each base when there is a question about particular circumstance.

1.7.8. Subcontracting. The Contractor shall not use subcontractors without prior written coordination with the KO. The subcontractors shall meet the standards required by this contract to perform the service.

The prime Contractor is responsible for the performance of the subcontractors.

1.7.9. U.S. Legal Holidays. The U.S. legal holidays are specified below (see paragraph 1.6.2.(d) above):

1st January New Year’s Day 3rd Monday of January Martin Luther King Jr.’s Birthday 3rd Monday of February Presidents’ Day Last Monday of May Memorial Day

4th July Independence Day 1st Monday of September Labor Day 2nd Monday of October Columbus Day 11th November Veterans Day 4th Thursday of November Thanksgiving Day 25th December Christmas Day

1.7.10. Liabilities.

(a) The Government shall in no event be liable or responsible for damage or injury to any person or property occasioned through the use, maintenance, or operation of any vehicle or other equipment by, or the action of, the Contractor or the Contractor’s employees and agents in performing under this contract, and the Government shall be indemnified and saved harmless against claims for damage or injury in such cases.

(b) Except when loss and/or damage arises out of causes beyond the control and without the fault or negligence of the Contractor, the Contractor shall assume full liability for any and all goods lost and/or damaged in the movement covered by this contract.

2. SERVICE SUMMARY.

Performance Objective

PWS

Paragraph Performance Threshold

Compliance with sensitive or hazardous freight requirement

1.2.3., 1.2.4., and 1.2.5

Customer complaints shall not exceed 1 per month

Furnishing proper trucks as ordered 1.3 Customer complaints shall not exceed 3 per month

Compliance with Transportation Officer’s schedule

1.6.1 Customer complaints shall not exceed 3 per month

Proper stowage of freight 1.6.8 Customer complaints shall not exceed 3 per month

3. GOVERNMENT-FURNISHED SERVICES. None.

4. APPENDIX.

A. GOJ AREA DEFINITION

B. HISTORICAL WORKLOAD DATA

APPENDIX A

GOJ AREA DEFINITION

Hokkaido Area: Hokkaido.

Tohoku Area: Aomori-ken, Iwate-ken, Miyagi-ken, Akita-ken, Yamagata-ken, and

Fukushima-ken.

Hokuriku-Shin’etsu Area: Niigata-ken, Nagano-ken, Toyama-ken, and Ishikawa-ken.

Kanto Area: Tokyo-to, Kanagawa-ken, Chiba-ken, Saitama-ken, Ibaraki-ken, Gunma-ken, Tochigi-ken, and Yamanashi-ken.

Chubu Area: Aichi-ken, Shizuoka-ken, Gifu-ken, Mie-ken, and Fukui-ken.

Kinki Area: Osaka-fu, Kyoto-fu, Hyogo-ken, Shiga-ken, Nara-ken, and Wakayama-ken.

Chugoku Area: Hiroshima-ken, Tottori-ken, Shimane-ken, Okayama-ken, and Yamaguchi-ken.

Kyushu Area: Fukuoka-ken, Saga-ken, Nagasaki-ken, Kumamoto-ken, Oita-ken, Miyazaki-ken, and Kagoshima-ken.

APPENDIX B

HISTORICAL WORKLOAD DATA

GROUP I

X001 Between and US Fleet Activities, Sasebo, Tategami-machi, Sasebo-shi, Nagasaki-ken or Hario Village, US Fleet Activities, Sasebo, Egami-cho, Sasebo-shi, Nagasaki-ken

(352 km/350 km) Apr13 May13 Jun13 Jul13 Aug13 Sep13 Oct13 Nov13 Dec13 Jan14 Feb14 Mar14 Total

X001AA 4-Ton Truck 2 1 1 1 1 4 10 X001AB 8-Ton Truck 1 1 1 2 1 1 1 1 9 X001AC 10-Ton Truck 6 2 1 2 0 5 2 1 19 X001AD 12-Ton Truck 20 22 20 18 20 21 21 19 21 20 19 19 240

X002 Between USMC Air Station, Iwakuni and

(350 km/344 km) Apr13 May13 Jun13 Jul13 Aug13 Sep13 Oct13 Nov13 Dec13 Jan14 Feb14 Mar14 Total

X002AA 4-Ton Truck 4 1 2 3 1 1 2 14 X002AB 8-Ton Truck 1 2 1 2 6 X002AC 10-Ton Truck 2 1 1 1 3 1 2 11 X002AD 12-Ton Truck 5 1 1 7

X003 Between 10th Regional Support Group (RSG) Ammunition Depot, Kawakami Depot, Hachihonmatsu-cho, Higashi-Hiroshima-shi, Hiroshima-ken and Maebata Ordnance or Hario Ordnance

(420 km/414 km) Apr13 May13 Jun13 Jul13 Aug13 Sep13 Oct13 Nov13 Dec13 Jan14 Feb14 Mar14 Total

X003AA 4-Ton Truck 1 1 X003AB 8-Ton Truck 1 1 X003AC 10-Ton Truck 1 4 5 10 X003AD 12-Ton Truck 1 1

X004 Between US Fleet Activities, Sasebo and

(51 km) Apr13 May13 Jun13 Jul13 Aug13 Sep13 Oct13 Nov13 Dec13 Jan14 Feb14 Mar14 Total

X004AA 2-Ton Truck 2 6 1 1 3 2 1 3 19 X004AB 3-Ton Truck 0 X004AC 4-Ton Truck 0

USMC Air Station, Iwakuni, Misumi-machi, Iwakuni-shi, Yamaguchi-ken

Nagasaki Airport (Omura Airport), Mishima-machi, Omura-shi, Nagasaki-ken

Maebata Ordnance, US Fleet Activities, Sasebo, Maehata-machi, Sasebo-shi, Nagasaki-ken or Hario Ordnance, US Fleet Activities, Sasebo, Akunoura, Arifuku-cho, Sasebo-shi, Nagasaki-ken

X005 Between US Fleet Activities, Sasebo and

(116 km) Apr13 May13 Jun13 Jul13 Aug13 Sep13 Oct13 Nov13 Dec13 Jan14 Feb14 Mar14 Total

X005AA 2-Ton Truck 2 1 4 4 2 13 X005AB 3-Ton Truck 0 X005AC 4-Ton Truck 0 X005AD 8-Ton Truck 0 X005AE 10-Ton Truck 0 X005AF 12-Ton Truck 0

X006 Between US Fleet Activities, Sasebo and

(1,981 km) Apr13 May13 Jun13 Jul13 Aug13 Sep13 Oct13 Nov13 Dec13 Jan14 Feb14 Mar14 Total

X006AA 4-Ton Truck 1 1 2 X006AB 8-Ton Truck 1 1 1 3 X006AC 10-Ton Truck 1 1 1 1 4 X006AD 12-Ton Truck 1 1

X007 Between and Misawa Air Base

(1,561 km/1,580 km) Apr13 May13 Jun13 Jul13 Aug13 Sep13 Oct13 Nov13 Dec13 Jan14 Feb14 Mar14 Total

X007AA 4-Ton Truck 1 1 2 X007AB 8-Ton Truck 20 1 1 22 X007AC 10-Ton Truck 0 X007AD 12-Ton Truck 0

X008 Between USMC Air Station, Iwakuni and Misawa Air Base

(1,635 km) Apr13 May13 Jun13 Jul13 Aug13 Sep13 Oct13 Nov13 Dec13 Jan14 Feb14 Mar14 Total

X008AA 4-Ton Truck 1 1 2 X008AB 8-Ton Truck 1 1 2 X008AC 10-Ton Truck 1 1 X008AD 12-Ton Truck 0

X009 thru X015 Reserved.

Fukuoka International Airport (Itazuke Annex), Kamiusui, Hakata-ku, Fukuoka-shi, Fukuoka-ken

Misawa Air Base, Hirahata 1-chome, Misawa-shi, Aomori-ken

10th RSG Ammunition Depot, Kawakami Depot, or 10th RSG Ammunition Depot, Hiro Depot, Hiro-Oban-cho, Kure-shi, Hiroshima-ken

GROUP II

X016 Between Sagami General Depot, Kamiyabe, Chuo-ku, Sagamihara-shi, Kanagawa-ken and

(908 km/926 km) Apr13 May13 Jun13 Jul13 Aug13 Sep13 Oct13 Nov13 Dec13 Jan14 Feb14 Mar14 Total

X016AA 4-Ton Truck 1 1 1 1 4 X016AB 8-Ton Truck 2 1 2 1 2 4 1 13 X016AC 10-Ton Truck 0 X016AD 12-Ton Truck 0

X017 Between and USMC Air Station Iwakuni

(916 km) Apr13 May13 Jun13 Jul13 Aug13 Sep13 Oct13 Nov13 Dec13 Jan14 Feb14 Mar14 Total

X017AA 4-Ton Truck 2 1 1 2 1 1 1 9 X017AB 8-Ton Truck 1 1 1 2 5 X017AC 10-Ton Truck 0 X017AD 12-Ton Truck 0

X018 Between USN Air Facility, Atsugi and US Fleet Activities, Sasebo or US Fleet Activities, Sasebo via USMC Air Station, Iwakuni

(1,262 km/1,268 km) Apr13 May13 Jun13 Jul13 Aug13 Sep13 Oct13 Nov13 Dec13 Jan14 Feb14 Mar14 Total

X018AA 4-Ton Truck 2 1 3 X018AB 8-Ton Truck 1 1 3 5 X018AC 10-Ton Truck 2 1 3 X018AD 12-Ton Truck 0

X019 Between Yokohama North Dock, Mizuho-cho, Kanagawa-ku, Yokohama-shi, Kanagawa-ken and US Fleet Activities, Sasebo or US Fleet Activities, Sasebo via USMC Air Station, Iwakuni

(1,270 km/1,275 km) Apr13 May13 Jun13 Jul13 Aug13 Sep13 Oct13 Nov13 Dec13 Jan14 Feb14 Mar14 Total

X019AA 4-Ton Truck 1 1 2 X019AB 8-Ton Truck 1 3 1 2 2 1 10 X019AC 10-Ton Truck 8 6 10 8 7 5 11 10 9 7 5 6 92 X019AD 12-Ton Truck 4 11 2 3 1 2 8 2 3 4 1 41

10th RSG Ammunition Depot, Akizuki Depot, Akizuki, Etajima-cho, Etajima-shi, Hiroshima-ken or 10th RSG Ammunition Depot, Akizuki Depot via 10th RSG Ammunition Depot, Kawakami Depot

USN Air Facility, Atsugi, Ogami, Ayase-shi, Kanagawa-ken

X020 Between and USMC Air Station, Iwakuni (921 km)

Apr13 May13 Jun13 Jul13 Aug13 Sep13 Oct13 Nov13 Dec13 Jan14 Feb14 Mar14 Total

X020AA 4-Ton Truck 2 2 1 2 3 1 2 1 1 15 X020AB 8-Ton Truck 8 8 5 12 6 12 6 3 6 7 5 5 83 X020AC 10-Ton Truck 12 7 17 9 7 7 11 13 10 7 6 9 115 X020AD 12-Ton Truck 1 1 2

X021 Between US Fleet Activities, Yokosuka and US Fleet Activities, Sasebo or US Fleet Activities, Sasebo via USMC Air Station, Iwakuni

(1,266 km/1,273 km) Apr13 May13 Jun13 Jul13 Aug13 Sep13 Oct13 Nov13 Dec13 Jan14 Feb14 Mar14 Total

X021AA 4-Ton Truck 1 1 1 3 X021AB 8-Ton Truck 11 10 9 14 6 10 11 4 10 10 8 8 111 X021AC 10-Ton Truck 50 64 53 41 54 47 64 73 47 42 49 53 637 X021AD 12-Ton Truck 3 2 2 1 1 1 3 13

X022 Between Yokota Air Base, Fussa-shi, Tokyo-to and USMC Air Station, Iwakuni

(940 km) Apr13 May13 Jun13 Jul13 Aug13 Sep13 Oct13 Nov13 Dec13 Jan14 Feb14 Mar14 Total

X022AA 4-Ton Truck 2 2 1 1 1 2 1 10 X022AB 8-Ton Truck 1 4 1 1 1 1 2 11 X022AC 10-Ton Truck 0 X022AD 12-Ton Truck 0

US Fleet Activities, Yokosuka, Honcho, Yokosuka-shi, Kanagawa-ken

X023 From USMC Air Station, Iwakuni To

(954 km) Apr13 May13 Jun13 Jul13 Aug13 Sep13 Oct13 Nov13 Dec13 Jan14 Feb14 Mar14 Total

X023AA 4-Ton Truck 1 1 1 1 1 5 X023AB 8-Ton Truck 2 2 2 1 1 2 2 12 X023AC 10-Ton Truck 0 X023AD 12-Ton Truck 1 1

X024 From US Fleet Activities, Sasebo To US Fleet Activities, Yokosuka via Yokota Air Base

(1,360 km) Apr13 May13 Jun13 Jul13 Aug13 Sep13 Oct13 Nov13 Dec13 Jan14 Feb14 Mar14 Total

X024AA 4-Ton Truck 0 X024AB 8-Ton Truck 1 1 1 3 X024AC 10-Ton Truck 9 7 8 11 9 8 7 6 6 8 3 2 84 X024AD 12-Ton Truck 1 1

X025 From US Fleet Activities, Sasebo To

(1,300 km) Apr13 May13 Jun13 Jul13 Aug13 Sep13 Oct13 Nov13 Dec13 Jan14 Feb14 Mar14 Total

X025AA 4-Ton Truck 0 X025AB 8-Ton Truck 1 1 X025AC 10-Ton Truck 2 3 4 2 1 2 2 2 2 5 3 28 X025AD 12-Ton Truck 0

X026 thru X035 Reserved.

US Fleet Activities, Yokosuka via USN Air Facility, Atsugi

US Fleet Activities, Yokosuka via USN Air Facility, Atsugi

X036 Accessorial Services, Cancellation Charges and Table Items for Group I and Group II:

Apr13 May13 Jun13 Jul13 Aug13 Sep13 Oct13 Nov13 Dec13 Jan14 Feb14 Mar14 Total

X036AA 43 38 45 43 33 29 31 34 29 34 27 36 422

X036AB 21 13 2 2 2 2 1 2 3 0 7 5 60

X036AC 7 6 3 1 2 4 2 8 8 2 2 6 51

X036AD 1 3 1 4 9

X036AE 0

X036AF 0

X036AG 0

X036AH 0

X036AJ 0

X036AK 15 15

X036AL 0

X036AM 0

X036AN 0

X036AP 0

X036AQ 0

X036AR 0

X036AS 0

X036AT 0

X036AU 0

X036AV 1 1

X036AW 1 1 2

X036AX 3 19 12 1 2 4 2 6 2 2 4 6 71

X036AY 0

X036AZ 9 8 6 8 4 3 5 3 2 4 6 8 66

X036BA 8 25 1 2 4 1 5 4 2 2 4 10 68

Transporting of freight to/from Hokkaido Area during the winter period.

Ferry Route/Round Trip Ferry Charge for use in shipments to/from Hokkaido under Group I specified in paragraph 1.1.1 of the PWS Distance Rate Table for transportation service of general freight NOT specified in Item X016 through X025

Use of pay parking lots and toll roads as directed by the TO

Cancellation charge for each 3-ton truck Cancellation charge for each 4-ton truck Cancellation charge for each 8-ton truck Cancellation charge for each 10-ton truck

Retention of each truck when scheduled by the Transportation Officer Distance Rate Table for transportation service of general freight NOT specified in Item X001 through X008

Cancellation charge for each certificate with all clearance from the GOJ authority for transportation of hazardous freight

Cancellation charge for each 12-ton truck

Demurrage charge for each 12-ton truck

Midnight and Early Morning Charge For shipment of freight to be paid by non-appropriated funds.

Cancellation charge for each 2-ton truck

Demurrage charge for each 2-ton truck Demurrage charge for each 3-ton truck

Demurrage charge for each 4-ton truck

Demurrage charge for each 10-ton truck Demurrage charge for each 8-ton truck

Transporting of dangerous freight defined in paragraph 1.2.2.of the PWS.

Transporting of freight to/from Tohoku/Hokuriku-Shin'etsu Area during the winter period.

Transporting of hazardous freight defined in paragraph 1.2.3.of the PWS.

Transporting of sensitive freight defined in paragraph 1.2.4.of the PWS.

Between And Distance

(km) Size (ton)

Apr 13 May 13 Jun 13 Jul 13 Aug 13 Sep 13 Oct 13 13-Nov Dec 13 Jan 14 Feb 14 Mar 14 Sub Total

8 3

10 6 12 6 4 1 8 1 2 1 6 10 1 4 1 8 2

Kawakami Depot (Dp)

Tachinoura TC 238 8 1 1

Iwakuni Hario Ord via Sasebo NB

371 12 1 1

4 1 8 2 1 1 2 12 2

Hiro Dp Hario Ord 446 12 1 1 Hiro Dp Maebata Ord 452 4 1 1

8 6 10 2 12 2

Iwakuni JGSDF Aibano 496 8 2 2

JASDF Aibano Sub-Base

JASDF Ashiya Air Base (AB)

Fukuoka 700 4 1 1

4 1 1 1 8 1 1 1

Fuel Department Akasaki Terminal

Rokko Island 726 8 1 1

Sasebo NB Camp Fuji 785 4 3 3 Hario Ordnance

(Ord) Camp Fuji 1187 12 1 1

4 1 1 2 8 1 2 10 1 1 12 1

3 19 12 1 2 4 2 6 2 2 4 6 71

Maebata Ord Camp Fuji 1193 10

Total

Iwakuni Tachinoura Container

Terminal (TC)

Sasebo NB Rokko Island 719 6

JGSDF

Nyutabaru

Distance Rate Table 1 (Item X036AX)

USMC Air Station Iwakuni

(Iwakuni)

JGSDF

Haramura

Iwakuni 10

Iwakuni Rokko Island 372 9

Sasebo Naval Base (NB)

Tachinoura TC 195

4-ton Truck 8-ton Truck 10-ton Truck 12-ton Truck Between Aomori-ko and Hakodate-ko Between Hachinohe-ko and Tomakomai-ko

4-ton Truck 8-ton Truck 10-ton Truck 12-ton Truck Between Hachinohe-ko and Tomakomai-ko

4-ton Truck 8-ton Truck 10-ton Truck 12-ton Truck Between Aomori-ko and Hakodate-ko

4-ton Truck 8-ton Truck 10-ton Truck 12-ton Truck Between Aomori-ko and Hakodate-ko

Ferry Route for Sensitive Freight without Explosives

(Item X036AY)

Ferry Route for Hazardous/Sensitive Freight with

0 0

0 0

Truck Size

0 0 0 0

0 0 0

Truck Size

Truck Size

Truck Size

Table 2 Ferry Route/Round Trip Ferry Charge per Truck

Ferry Route for General Freight

Ferry Route for Dangerous Freight

There was no use of Ferry Service in the period of 1 Apr 2013 through 31 Mar 2014.

0 0

0 0

0 0 0 0

Between And Distance

(km) Size (ton)

Apr 13 May 13 Jun 13 Jul 13 Aug 13 Sep 13 Oct 13 Nov 13 Dec 13 Jan 14 Feb 14 Mar 14 Sub Total

Yokosuka NB Nagoya-ko 355 4 1 1

4 2

8 1

JGSDF Cp Kasumigaura

JASDF Gifu AB 474 4 1 1

Yokosuka NB Kyoto

University 480 4 1 1

Naval Air Facility (NAF) Atsugi

JMSDF Maizuru 572 4 1 1

NAF Atsugi Kawakami Dp 844 4 1 1

4 2 1

8 1

4 2

849 8 2 1

12 1

Camp Zama Kure Pier 6 881 4 1 1 2

Hiro Dp Yokota AB 892 8 1 1

4 1

8 1

Camp Zama Iwakuni 910 8 1 1 2

4 1

8 2 2 1

Yokohama North Dock (ND)

Iwakuni 923 8 2 2

Yokota Air Base

(AB)

Fukuoka Air Port 1186 8 2 2

JASDF Kouradai SubBase Fukuoka

Yokota AB 1204 4 1 1

1271 8 2 2

10 2

Yokota AB Hario Ord 1277 8 1 1

Yokota AB Maebata Ord 1283 4 1 1 1 1 4

4 2 1

1285 8 1

10 2

10 1

12 7

Hinata Ord Maebata Ord 1261 10 1 1

Sasebo NB Contractor's Warehouse (Yokohama)

1288 4 1 1 2

Yokosuka NB via 10 1

Yokohama ND 12 1

9 8 6 8 4 3 5 3 2 4 6 8 66

Sagami General Depot

Iwakuni 919

Total

Yokosuka NB Fuel Department Akasaki Terminal

Sasebo NB 1299

Hario Ord Sasebo NB 1255

Yokota AB Iwakuni 6

Distance Rate Table 3 (Item A036AZ)

Hinata Ord JGSDF Aibano 469

Camp Zama Kawakami Dp 845

Hinata Ord Kawakami Dp 6

Camp Zama Akizuki Dp