5.__PWS_(Latrine)_20_May_14.pdf

RFQ NO. FA5209-14-T-0091

ATTACHMENT 1

PERFORMANCE-BASED WORK STATEMENT

TO PROVIDE

RENTAL, CLEANING, SEWAGE DISPOSAL SERVICES

OF PORTABLE LATRINES

IN SUPPORT OF

KYOGAMISAKI COMMUNICATION SITE,

KYOTO, JAPAN

20 MAY 2014

TABLE OF CONTENTS

SECTION 1 Description of Services/General Information Page 3

SECTION 2 Service Summary Page 10

SECTION 3 Government Furnished Property and/or Services Page 11

SECTION 4 Appendices Page 12

SECTION 1

DESCRIPTION OF SERVICES/GENERAL INFORMATION

1. DESCRIPTION OF SERVICES. The contractor shall provide all necessary personnel, supervision, management, tools, equipment, materials, maintenance and any other items or services necessary to provide the rental, cleaning, and sewage disposal services of portable latrines in support of Kyogamisaki Communication Site, Kyotango City, Kyoto, Japan. The contractor shall perform the work in accordance with this Performance-based Work Statement

(PWS), local and commercial standards, Japanese ordinances, and Japanese laws. These services shall be performed at the same levels as in the commercial marketplace to the maximum extent possible.

1.1. PORTABLE LATRINES.

1.1.1. The contractor shall provide and install portable latrines as listed in Appendix A at

Kyogamisaki Communication Site in accordance with this PWS and in compliance with commercial standards. The portable latrines shall be immobilized during the performance of this contract.

1.1.2. Prior to the commencement of contract work, the contractor shall coordinate with the

Contracting Officer (KO) or the Contracting Officer’s Representative (COR) to receive instructions for the installation of portable latrines.

1.1.3. Upon completion of the contract work, the contractor shall remove the portable latrines per coordination with the KO or the COR and restore the work site to the original condition.

1.1.4. The Contractor shall supply and replenish all toilet paper to be consumed under this contract, as needed, to ensure toilet paper is always available within every portable latrine.

1.2. CLEANING AND SEWAGE DISPOSAL OF PORTABLE LATRINES.

1.2.1. The contractor shall clean and disinfect the portable latrines as scheduled in Appendix A and ensure that mud, dirt, trash and human waste (hereinafter referred to as “sewage”) are removed and disposed of in accordance with the local municipal regulations, laws, and commercial standards.

1.2.2. If the performance of service as scheduled in Appendix A falls on a Japanese national holiday and/or a closing date of local municipal sewage disposal facility, or the performance cannot be made due to incremental weather, the contractor shall coordinate with the KO or the

COR to make up all missed services at no additional costs to the Government.

1.2.3. The contractor shall provide all materials or chemicals to ensure that the sewage does not freeze during cold weather.

1.2.4. Prior to the commencement of contract work, the contractor shall contact a municipal sewage disposal facility of Kyotango City to obtain proper instructions on handling of sewage disposal in Kyogamisaki Area.

1.2.5. The contractor shall provide their own water to perform all aspects of work covered by this PWS.

1.2.6. If emergency cleaning and sewage disposal services are required by the Government, outside of the scheduled services outlined in Appendix A, “Emergency On-call Services” paragraph 1.3. will be utilized.

1.3. ON-CALL SERVICES.

1.3.1. Emergency Cleaning and Sewage Disposal Service.

1.3.1.1. When the Government requires emergency cleaning and sewage disposal service for the portable latrines other than the date and time specified in Appendix A, the KO or the COR will make an emergency on-call request to the contractor. The request will be made from Monday to

Friday, between 0800 hours and 1700 hours. The contractor shall respond to the emergency on-call request within 24 hours after receipt of the notification except for the followings:

(a) If the date of performance falls on Saturday or Sunday, based on a 24-hour response time, the contractor shall perform the service on the following Monday by 1200 hours.

(b) If the date of service falls on a Japanese national holiday and/or a closing date of local municipal sewage disposal facility, the contractor shall perform the service on the earliest possible date and time by obtaining a prior approval by the K.O. or the COR.

1.3.1.2. Service fee per call shall include the travel expense, labor cost, sewage disposal fee, and any costs associated to perform emergency cleaning and sewage disposal services of the portable latrines listed in Appendix A and will be paid in accordance with the pricing exhibit under

Contract Line Item Number (CLIN) 0002 and corresponding option CLINs.

1.3.2. Relocation of Portable Latrines.

1.3.2.1. When the Government requires relocation of portable latrine(s), the KO or the COR will make an on-call request to the contractor. The request will be made from Monday to Friday, between 0800 hours and 1700 hours. The contractor shall respond to the on-call request within three (3) business days after receipt of the notification.

1.3.2.2. Service fee per call shall include the travel expense, equipment cost, labor cost, and any costs associated to relocate maximum of eight (8) portable latrines in Appendix A per call and will be paid in accordance with the pricing exhibit under Contract Line Item Number (CLIN)

0002 and corresponding option CLINs.

1.4. GENERAL INFORMATION.

1.4.1. CONTRACTING OFFICER (KO) AUTHORITY. Only the KO has authority to enter into, administer, terminate or modify the terms and conditions herein. Any changes made by persons other than the KO will be considered an Unauthorized Commitment and subject to

Ratification Actions in accordance with the Federal Acquisition Regulation part 1.602-3.

1.4.2. CONTRACING OFFICERS REPRESENTATIVE (COR). The contractor shall coordinate all aspects of this project with the COR. Completed work shall be subject to inspection and acceptance by the COR. This designation will be made in writing by the KO at the time of contract award, or prior to commencement of the COR duty. The COR shall NOT direct or redirect any contractor action(s). This can only be done by the KO.

1.4.3. QUALITY CONTROL. The contractor shall develop and maintain a quality control program to ensure the services are performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services. At a minimum, the contractor shall develop quality control procedures addressing the areas identified in paragraph 2, Services

Summary.

1.4.4. QUALITY ASSURANCE. The Government will evaluate the contractor’s performance in accordance with the Quality Assurance Surveillance Plan (QASP) by appointing a COR to monitor performance to ensure services are received.

1.4.5. GOVERNMENT REMEDIES. The KO will follow Federal Acquisition Regulation

(FAR) 52.212-4, Contract Terms and Conditions-Commercial Items for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

1.4.6. CONTRACTOR PERSONNEL

1.4.6.1. CONTRACT MANAGER. The contractor shall provide a contract manager who shall be responsible for the work. The name of this person and an alternate(s) who shall act for the contractor when the manager is absent, shall be designated in writing to the KO. The contract manager or alternate shall have full authority to act for the contractor on all matters relating to this contract.

The contractor shall appoint someone as the primary point of contact for this contract. The appointed individual shall be able to speak and read English sufficient enough to have a good understanding of the requirements pertaining to this contract for interpretation and implementation of directives (written and oral), which will be issued in English by the KO or the

COR.

1.4.6.2. EMERGENCY POINT(s) OF CONTACT. The contractor shall provide a point of contact sheet listing available twenty-four (24) hours a day with names and telephone numbers of individuals to call in the event emergency service is required for any aspect of this contract. The contractor shall respond to all emergency calls within twelve (12) hours from the time the call is placed.

1.4.6.3. CONTRACTOR EMPLOYEES. The contractor personnel shall be easily recognizable as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the contractor’s company name and the employee’s name.

1.4.6.4. REMOVAL OF CONTRACTOR’S EMPLOYEES. The contractor shall utilize only experienced, responsible and capable employees in the performance of this contract. The KO may require that the contractor remove from the Government job any of his/her employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of the U.S. Government.

1.4.6.5. THIRD COUNTRY NATIONALS (TCN). The Security Forces on each base control entry to the base. Under certain circumstances, the TCN might be denied entry. It is the contractor’s responsibility to coordinate with Security Forces at each base when there is a question about particular circumstances.

1.4.6.6. U.S. GOVERNMENT OR JAPANESE NATIONAL EMPLOYEES. The contractor shall not hire employees of the U. S. Government and/or Government of Japan (GOJ) Master

Labor Contractor (MLC) employees if employing such persons would create a conflict of interest, or appearance of a conflict of interest as determined by the contractor. The contractor shall not employ any person who is an employee of the Department of the Army, either military or civilian, unless such person seeks and receives approval in accordance with DoD 5500.7-R, Joint Ethics Regulation.

1.4.6.7. MILITARY PERSONNEL. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. Abrupt absence of these personnel could adversely affect contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for non-performance under this contract.

1.4.7. INSTALLATION BASE PASSES. The U.S. Government will issue all required

Installation/Base Passes and Controlled Area Badges to contractor personnel at no cost to the contractor. Vehicle insurance certificate are required to obtain Base Passes and must cover the automobile liability insurance in the types and minimum amounts of (a) Bodily Injury -

¥30,000,000 per person per occurrence, in addition to the Japanese Compulsory Insurance (JCI), and (b) Property Damage - ¥3,000,000 per occurrence. The prime contractor shall be responsible for all passes issued to his/her own or subcontractor’s employees under this contract. The contractor shall return all applicable passes upon termination of employment or completion of this contract to the COR, unless otherwise specified by the COR or KO, within 24 hours and a certificate of receipt shall be obtained. All other government identification for terminated employees shall be returned to the KO within 24 hours of termination.

NOTE: The contractor personnel are required to comply with U.S. Army Regulation 190-5 for personnel pass requirements. The contractors are also required to comply with U.S. Army

Garrison Japan Regulation 190-13 for vehicle pass requirements. These regulations are available for the selected contractor’s review upon personnel and/or vehicle pass issuance.

1.4.8. INSTALLATION SAFETY/FIRE REGULATIONS. The contractor is responsible for job site safety and fire prevention. Standard base procedures will be provided by the COR at the job site.

1.4.9. REPORTS OF DAMAGES, DESTRUCTION, INJURY, OR DEATH

(a) The contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract.

For the purposes of this clause, the term “property” includes equipment, freight, or property of any type, whether Government owned or not. The term “Contractor” includes the Contractor, its agents, servants or employees.

(b) The contractor shall submit these reports to the KO through the COR as follows:

(1) A preliminary report shall be made as soon as practicable after the time the incident occurs. Report may be either verbal or facsimile.

(2) A complete written report shall be submitted within 96 hours after occurrence of the incident. A copy of this report shall be furnished to the COR.

1.4.10. DISPOSAL OF MATERIALS. All debris generated from the work shall be removed from the job site and disposed by the contractor in accordance with the laws of Japan.

1.4.11. RESPONSIBILITY FOR DAMAGES. Any damages caused to U.S. Government property during the course of performing this contract shall be restored, replaced and/or repaired to its original condition at no additional cost to the U.S. Government.

1.4.12. AVAILABILITY OF FACILITIES. Normal duty hours are 0700 to 1700; however, the facilities will be made available to the contractor 24 hours a day, seven (7) days a week to include any U.S. and Japanese holidays. The contractor shall coordinate with the COR, if access to the facilities outside of the normal duty hours stated above is required.

1.4.13. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY

SECRETARY OF DEFENSE OR THE OVERSEES COMBATANT COMMANDER.

Services under this contract are not required during a crisis; therefore, no costs shall be paid by the Government to the contractor after notification has been made. The KO or the COR will notify the contractor, by any means of communication, of a crisis. The contractor shall stop all work immediately after notification. The contractor will be paid for all work performed prior to the notification IAW the contract terms and conditions and this PWS.

1.4.14. CONTRACTOR MANPOWER REPORTING (CMR). The office of the Assistant

Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address:

https://cmra.army.mil/. The required information includes:

(a) Contracting Office, Contracting Officer, Contracting Officer’s Technical

Representative

(b) Contract number, including task and delivery order number

(c) Beginning and ending dates covered by reporting period

(d) Contractor number, address, phone number, e-mail address, identity of contractor employee entering data

(e) Estimated direct labor hours (including subcontractors)

(f) Estimated direct labor dollars paid this reporting period (including subcontractors)

(g) Total payments (including subcontractors)

(h) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each subcontractor if different)

(i) Estimated data collection cost

(j) Organizational title associated with the Unit Identification Code (UIC) for the

Army Requiring Agency (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information)

(k) Locations where contractor and subcontractors perform the work (specified by zip code in the United States and nearest city, county, when in an overseas location, using standardized nomenclature provided on website)

(l) Presence of deployment or contingency contract language

(m) Number of contractor and subcontractor employees deployed in theater this reporting period (by country)

As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year. The contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor’s systems to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the web site.

1.4.15. HAZARDOUS MATERIALS. All hazardous materials must be contained and stored in the appropriate storage containers and/or cabinets. The contractor shall immediately report spills or releases of hazardous materials to the KO and the COR. The contractor shall be liable for https://cmra.army.mil/ containment and environmental clean up of spill or release of such substance. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. The contractor shall comply with environmental and hazardous materials storage and handling requirements and maintain current

Material Safety Data Sheets (MSDS).

1.4.16. ENVIRONMENTAL AND HAZARDOUS MATERIAL HANDLING. The

contractor shall comply with municipal environmental laws to protect the health and safety of employees / residents and minimize or eliminate environmental pollution.

1.4.17. CONSERVATION OF UTILITIES. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that prevent waste of utilities.

1.4.18. SIGNS. The contractor shall provide the necessary signs in both English and Japanese and post them as appropriate or required.

1.4.19. MOBILIZATION AND PHASE-IN PERIOD. In the event other than the incumbent contractor is the successful offeror, a period of 30 calendar days is deemed sufficient for the new contractor to mobilize, phase-in and complete preparations prior to the start of contract performance on the date specified in the contract. All offerors are cautioned to be fully aware of the above and consider the stated phase-in time in their planning and the pricing of their proposals. Mobilization and phase-in costs are not reimbursable under this contract.

SECTION 2

SERVICE DELIVERY SUMMARY

2. SERVICE DELIVERY SUMMARY. The following Services Summary (SS) identifies the performance objectives and performance thresholds for critical tasks associated with providing support services for this requirement. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

SS Number and

Performance Objective

PWS

Paragraph

Performance Threshold

SS# 1.

Cleaning and Sewage Disposal of

Portable Latrines

Para. 1.2.1.

thru 1.2.3.

One (1) defect is allowed per quarter

SS# 2.

Timely Response to On-call Service

Request

Para. 1.3.1.

& 1.3.2.

1. One (1) defect is allowed for Basic

Period

2. One (1) defect per quarter is allowed for Option Period 1 and 2

SECTION 3

3. GOVERNMENT FURNISHED PROPERTY AND / OR SERVICES.

3.1. GOVERNMENT FURNISHED FACILITIES, EQUIPMENT AND MATERIALS.

3.1.1. Government Furnished Facilities. None

3.1.2. Government Furnished Tools and Equipment. None

3.1.3. Government Furnished Materials (GFM). None

3.2. OTHER GOVERNMENT-FURNISHED ITEMS.

3.2.1. Utilities. Not Available.

3.2.2. Security Forces and Fire Protection. Upon request for emergency assistance, the following units will provide services on the installations as necessary:

Emergency Telephone for Fire, Ambulance, and the Military Police: Contact the COR

The contract manager shall immediately report the details to the COR. The detailed reporting requirements are specified in paragraph 1. 4.9. above.

3.2.3. Medical Emergencies. In the event of a medical emergency, accident, or injury involving contractor personnel during performance of duties under this contract, services will be rendered in order to save life, limb or to stabilize for transportation to a local medical treatment facility. The contractor shall reimburse the Government for the emergency medical services.

The contractor shall submit the report in accordance with paragraph 1.4.9. above.

SECTION 4 – APPENDICES

4. APPENDICES.

APPENDIX A. Schedule

APPENDIX A

SCHEDULE

Item Description Quantity Work Schedule Remarks

Portable Latrines, Western Style

8 EA

2 times per week: Tuesday & Friday between 0800 - 1100 hours

6 EA for males

2 EA for females