PWS_9_Apr_14.pdf

FA5209-14-T-0055

Attachment 1

Revised

DEPARTMENT OF THE ARMY

UNITED STATES ARMY GARRISON, JAPAN

DIRECTORATE OF PUBLIC WORKS

UNIT 35432 APO AP 96310-5432

PERFORMANCE-BASED WORK STATEMENT

FOR

INSPECTION AND TESTING

OF

FIRE EXTINGUISHING AND ALARM SYSTEM

AT HIROSHIMA AREA, JAPAN

Akizuki Sub-Fac Engr (ASFE)

Revised on 9 Apr 14

(FEWR No. DF-00002-4J )

Table of Contents

SECTION 1 Description of Services/General Information Pages 3 - 8

SECTION 2 Reserved Page 9

SECTION 3 Government Furnished Property and/or Services Page 9

SECTION 4 Appendices Page 10

SECTION 1

DESCRIPTION OF SERVICES/GENERAL INFORMATION

1. DESCRIPTION OF SERVICES. The contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and any other items or services necessary to perform inspection and full operational flow testing of fire extinguishing and automatic fire alarm systems at the U.S. facilities in

Hiroshima, Japan. The contractor shall perform subject services in accordance with this Performance

Based Work Statement (PWS), attached appendices and with commercial and local standards.

1.1. INSPECTION AND FULL OPERATIONAL FLOW TESTING

1.1.1 The contractor shall inspect and full operational flow test the listed fire extinguishing and automatic fire alarm components, equipment and systems in Appendix A annually/semi-annually in accordance with the latest and applicable National Fire Protection Association (NFPA) Standards, http://www.nfpa.org/aboutthecodes/list_of_codes_and_standards.asp, Japan Fire Law (消防法), and

UFC3-601-02, http://www.wbdg.org/ccb/DOD/UFC/ufc_3_601_02.pdf. Abstract from NFPA and UFC3-

601-02, are shown in Appendix B of this PWS. If any equipment or parts of the systems need to be removed by the contractor to test them at the contractor’s or manufacturer’s laboratory site, the contractor shall install replacement equipment or parts temporally to keep systems functional.

1.1.2. RESTART OPERATION PROPERLY. The contractor shall restart the fire extinguishing systems and automatic fire alarm systems after the completion of the inspection and full operational flow testing. The contractor shall ensure that the systems are working properly by thoroughly checking all parts and components of the systems (for example, all valves of system are adjusted at the right positions, and enough power is available for electric power supplies, etc.).

1.1.3. SUPPLY OF CONSUMABLES. The rupture-disk of the deluge-head at Bldg#2745, Kawakami

Ammunition Depot, the contractor shall supply maximum 8 pieces of rupture-disks every year depending on the number of use in full operational flow test. The contractor shall replace the batteries, maximum 40 batteries per year in total, for backup power supplies that have an upcoming expiration date of fire alarm panel. Consumables, such as valve-sheets and gaskets, the contractor shall perform maintenance, replace, etc. according to the deterioration level and manufacture’s guidelines.

1.2. SUBMITTALS.

1.2.1. WORK SCHEDULE.

1.2.1.1. The contractor shall coordinate all aspects of this project with the designated Government

Representative (GR).

1.2.1.2. The contractor shall submit an annual work schedule plan to the GR for review and approval within one (1) month after contract award. The final approved annual work schedule plan will be provided to the GR for use fifteen (15) days prior to the performance of this contract.

1.2.1.3. The contractor shall notify the GR of the actual inspection date and time for each facility’s systems one (1) month prior to the actual inspection date, and coordinate with the GR for the final approval.

1.2.1.4. When the contractor inspects the fire extinguishing and automatic fire alarm systems located in the http://www.nfpa.org/aboutthecodes/list_of_codes_and_standards.asp http://www.wbdg.org/ccb/DOD/UFC/ufc_3_601_02.pdf facilities which are normally inaccessible, the contractor shall coordinate with the GR to establish operational shut-down time schedule for those facilities.

1.2.1.5. If the system is connected to the installation fire department, the contractor shall notify the GR of the time schedule of the test.

1.2.1.6. When the contractor cannot perform a full operational flow test for all the required zones at once, the contractor shall report a selection of zones to be tested to the GR to complete all the required zones.

1.2.1.7. Any changes required due to potential conflicts shall be worked through the GR for approval and a revised work schedule shall be re-submitted to the GR as soon as approval is obtained.

1.2.1.8. In case of emergency and/or special events, the Contracting Officer (KO) or the GR may make a decision to stop the contractor’s work. The contractor shall comply with this decision. The contractor shall reschedule and provide rescheduled work at no additional cost to the Government as soon as possible.

1.2.2. REPORTS.

1.2.2.1. ORAL REPORT. The contractor shall make an oral report about the results of each inspection of the fire extinguishing and automatic fire alarm systems except smoke/heat detectors and emergency lights to the GR as soon as inspections and tests are conducted. Any discrepancies or impairments found in the systems during the inspections shall be reported immediately.

1.2.2.2. WRITTEN REPORT. The contractor shall prepare and submit five (5) sets of written reports in both English and Japanese within seven (7) days after completion of each inspection and test. The reports shall identify each system by location and building number, date of inspection/test, procedure used, name of inspectors and overall condition as a minimum. When the contractor identifies a malfunction in systems, such as defective parts, discrepancies and/or needed adjustments during inspection services, the contractor shall submit a written report in both English and Japanese, as additional information along with inspection report. This report shall include required repair work, necessary drawings, pictures, catalogue and cost estimates at a minimum. Sample format, which NFPA recommends, are attached at Appendix C to this

PWS.

1.3. GENERAL INFORMATION.

1.3.1. CONTRACT MANAGER. The contractor shall provide a contract manager who shall be responsible for the work. The name of this person and an alternate(s) who shall act for the contractor when the manager is absent, shall be designated in writing to the Contracting Officer. The contract manager or alternate shall have full authority to act for the contractor on all matters relating to this contract.

1.3.1.1. The contract manager or alternate shall have a good understanding of the requirements pertaining to this contract for interpretation and implementation of directives, issued by the Contracting Officer. If the contract manager or alternate do not meet these requirements, the contractor shall provide a translator for them.

1.3.2. CONTRACTOR EMPLOYEES. Contractor personnel shall be easily recognizable as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges which contain the contractor’s company name and the employee’s name.

1.3.2.1. QUALIFICATIONS

The contractor personnel must have a license required by GOJ Fire law for performance of inspection/test fire prevention equipment/systems. The contractor shall submit copies of the following applicable licenses to perform this service to the KO or GR with the quotation.

消防設備点検資格者 (Fire Fighting Equipment/System Inspector License), or

消防設備士 (Fire Fighting Equipment/System Engineer License)

1.3.2.2. REMOVAL OF CONTRACTOR’S EMPLOYEES. The contractor shall utilize only experienced, responsible and capable employees in the performance of this contract. The KO may require that the contractor remove any of his/her employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of the U.S. Government.

1.3.2.3. THIRD COUNTRY NATIONALS (TCN). The Security Forces on each base control entry to the base. Under certain circumstances, the TCN might be denied entry. It is the contractor’s responsibility to coordinate with Security Forces at each base when there is a question about particular entry circumstances.

1.3.3.4. U.S. GOVERNMENT AND/OR MASTER LABOR CONTRACT EMPLOYEES. The contractor shall not hire employees of the U.S. Government and/or Master Labor Contract employees in violation of the Procurement Integrity Act. See FAR Section 3.104. Further, the contractor shall not employ any Department of Defense employee, either military or civilian, unless such person seeks and receives approval in accordance with Department of Defense 5500.7-R, Joint Ethics Regulation.”

1.3.3.5. Military Personnel. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty.

Abrupt absence of these personnel could adversely affect contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for non-performance under this contract.

1.3.4. QUALITY CONTROL. The contractor shall develop and maintain a quality control program to ensure the services are performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services.

1.3.5. QUALITY ASSURANCE. The Government will evaluate the contractor’s performance by appointing a GR to monitor performance to ensure services are received.

1.3.6. GOVERNMENT REMEDIES. The KO shall follow FAR 52.212-4, Contract Terms and Conditions-

Commercial Items, for the contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

1.3.7. GOVERNMENT REPRESENTATIVE (GR). The contractor shall coordinate all aspects of this project with the GR. Completed work shall be subject to inspection and acceptance by GR. The GR shall

NOT direct or redirect any contractor action(s). This can only be done by the Contracting Officer.

1.3.8. CONTRACTING OFFICER (KO) AUTHORITY. Only the contracting officer has authority to enter into, administer, terminate or modify the terms and conditions herein. Any changes made by persons other than the Contracting Officer will be considered an Unauthorized Commitment and subject to

Ratification Actions in accordance with the Federal Acquisition Regulation part 1.602-3.

1.3.9. MOBILIZATION AND PHASE-IN PERIOD. In the event other than the incumbent contractor is the successful offeror, a period of 30 calendar days is deemed sufficient for the new contractor to mobilize, phase-in and complete preparations prior to the start of contract performance on the date specified in the contract. All offerors are cautioned to be fully aware of the above and consider the stated phase-in time in their planning and the pricing of their proposals. Mobilization and phase-in costs are not reimbursable under this contract.

1.3.10. AVAILABILITY OF FACILITY.

1.3.10.1. HOURS OF SERVICE. The contractor’s personnel will perform scheduled work on weekdays, Monday through Friday (exclusive of the U.S. legal and other designated holidays listed below, during normal duty hours, 0800 - 1645 hours unless prior arrangements have been made with the GR. Access to the facilities outside of these hours may be authorized by the GR with prior coordination by the contractor.

1.3.10.2. LEGAL AMERICAN HOLIDAYS AND OTHER DESIGNATED HOLIDAYS.

American Holidays

1 January New Year’s Days rd

Monday in January Martin Luther King Jr.’s Birthday rd

Monday in February President’s Day

Last Monday in May Memorial Day th of July* Independence Day st Monday in September Labor Day nd

Monday in October Columbus Day

11 November* Veterans Day th Thursday in November Thanksgiving Day

25 December* Christmas Day

Other Designated Holidays

1, 2 & 3 January New Year’s Days

29, 30 & 31 December Year End Days

*Holidays falling on a Saturday will be observed on the preceding Friday, Holidays falling on a Sunday will be observed on the following Monday.

1.3.10.3. ARRANGEMENTS OF THE PERFORMANCE TIME. Should the contractor decide to perform any of the required services before or after normal duty hours, the contractor will request approval prior to performance from the GR and shall do so at no additional cost to the Government.

1.3.11. SECURITY SAFETY REQUIREMENTS.

1.3.11.1. INSTALLATION BASE PASSES. The U.S. Government will issue all required

Installation/Base Passes and Controlled Area Badges to contractor personnel at no cost to the contractor.

Vehicle insurance certificate are required to obtain Base Passes and must cover the automobile liability insurance in the types and minimum amounts of (a) Bodily Injury - ¥30,000,000 per person per occurrence, in addition to the Japanese Compulsory Insurance (JCI), and (b) Property Damage - ¥3,000,000 per occurrence. The prime contractor shall be responsible for all passes issued to his/her own or subcontractor’s employees under this contract. The contractor shall return all applicable passes upon termination of employment or completion of this contract to the Japanese Pass Section, and a certificate of receipt shall be obtained.

NOTE: Contractor personnel are required to comply with U.S. Army Regulation 190-5 for personnel pass requirements. Contractors are also required to comply with U.S. Army Garrison Japan Regulation 190-13 for vehicle pass requirements. These regulations are available for the selected contractor’s review upon personnel and/or vehicle pass issuance.

1.3.11.2. SECURITY REQUIREMENTS. The contractor shall ensure each employee obtains all the required passes and identification items for access to U.S. Government’s installations. These items are issued by the Security Forces Pass and Registration Section. The contractor and employees shall return identification cards to Security Forces within 24 hours of termination or completion of this contract. All other Government identification for terminated employees shall be returned to the KO within 24 hours of termination.

1.3.11.3. REPORT OF DAMAGES, DESTRUCTION, INJURY, OR DEATH

(a) The contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract. The term “property” includes equipment, freight, or property of any type, whether Government owned or not. The term

“Contractor” includes the contractor, its agents, servants or employees.

(b) The contractor shall submit these reports to the KO through the GR as follows:

(1) A preliminary report shall be made as soon as practicable after the time the incident occurs.

Report may be either verbal or facsimile.

(2) A complete written report shall be submitted within 4 days (96 hours) after occurrence of the incident. A copy of this report shall be furnished to the GR.

1.3.11.4. SECURITY DANGER WARNING, ACCIDENT PREVENTION, FIRE-PREVENTION

AND FIRE PROTECTION REQUIRE. The contractor shall comply with all pertinent requirements of the U.S. Army and USAG-J Fire Protection and Safety Regulations or Laws of Japan, whichever is more stringent, to insure compliance by all subcontractors.

1.3.11.5. OFF LIMIT SIGNS. The contractor shall provide warning and/or ”OFF LIMITS” signs in both

English and Japanese and post them at the entrances of jobsite, and barricades around the jobsite while the equipment and/or systems are being serviced. The contractor shall control all personnel desiring access into jobsite areas when work is in progress.

1.3.11.6. HAZARDOUS MATERIALS. All hazardous materials must be contained and stored in the appropriate storage containers and/or cabinets. The contractor shall immediately report spills or release of hazardous materials to the KO and GR. The contractor shall be liable for containment and environmental clean-up of spill or release of such substance. The contractor shall comply with municipal environmental laws to protect the health and safety of employees/residents and minimize or eliminate environmental pollution. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling.

1.3.11.7. CLEANLINESS. The contractor is responsible for cleanliness of the service areas. This includes, but is not limited to, washing, sweeping, dusting and other janitorial services necessary to maintain the area in a clean and sanitary condition. The contractor shall furnish such supplies as required.

1.3.11.8. DISPOSAL OF MATERIALS. All debris and unserviceable materials generated under this contract such as industrial waste, non-recyclable materials and equipment/material not listed on hand-receipts shall be disposed of off-base by the contractor in accordance with the laws of Japan. Hand receipt items require turn-in action by the contractor when the listed items have to be replaced.

1.3.11.9. WARRANTY. The contractor shall provide the Government with their commercial warranty.

The Government shall receive the same warranty service as the contractor’s most favored customers. If the services fail to be performed or otherwise fail due to workmanship or materials, the contractor shall correct the affected area(s) at no additional cost to the U.S. Government. The Government reserves the right to reject any unserviceable or substandard item and to require replacement with a serviceable like item or acceptable quality item or to require full credit for the item.

1.3.11.10. RESPONSIBILITY FOR DAMAGES. Any damages caused to U.S. Government property during the course of performing this contract shall be restored, replaced and/or repaired to its original condition at no additional cost to the U.S. Government.

1.3.11.11. CONSERVATION OF UTILITIES. The contractor shall instruct employees in utility conservation practices. The contractor shall be responsible for operating under conditions, which preclude the waste of utilities. The contractor shall comply with additional energy policies upon notification by the

KO.

1.3.11.12. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY SECRETARY OF

DEFENSE OR THE OVERSEAS COMBATANT COMMANDER. This provision is not applicable since no services are required during the crisis. Contracting Officer or GRs shall notify the Contractor, by any means of communication, of a crisis. There shall be no costs paid by the Government to the

Contractor during a crisis except those costs incurred for work performed under this contract and PWS.

1.4. CONTRACTOR MANPOWER REPORTING. The office of the Assistant Secretary of the Army

(Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address: https://cmra.army.mil/. The required information includes: (1)

Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data; (5) Estimated direct labor hours (including sub-contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-contractors); (7) Total payments (including sub-contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different); (9) Estimated data collection cost; (10)

Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity

(the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information); (11) Locations where contractor and sub-contractors perform the work

(specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country). As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year. The contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor’s systems to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the web site.

SECTION 2

THIS SECTION IS RESERVED

SECTION 3

GOVERNMENT FURNISHED PROPERTY AND/OR SERVICES

3.1. GOVERNMENT FURNISHED FACILITIES, EQUIPMENT AND MATERIALS.

3.1.1. GOVERNMENT FURNISHED FACILITIES. None

3.1.2. GOVERNMENT FURNISHED TOOLS AND EQUIPMENT. None

3.1.3. GOVERNMENT FURNISHED MATERIALS (GFM). None

3.2. OTHER GOVERNMENT-FURNISHED ITEMS.

3.2.1. UTILITIES. The Government shall furnish available water, electricity and heat, without cost to the contractor. All temporary installations and connections made by the contractor shall comply with Army

Regulations (AR) 420-1 and applicable building codes, and shall be subject to periodic inspection by the

GR.

3.2.2. SECURITY FORCES AND FIRE PROTECTION. Upon request for emergency assistance, the following units will provide services on the installations as necessary:

Emergency Telephone for Fire, Ambulance, and the Military Police: Telephone 911

If the contractor uses the above services, the contract manager shall immediately report the details to the

GR. The detailed reporting requirements are specified in paragraph 1.3.11.2 above.

3.3. MEDICAL EMERGENCIES. In the event of a medical emergency, accident, or injury involving contractor personnel during performance of duties under this contract, services will be rendered in order to save life, limb or to stabilize for transportation to a local medical treatment facility. The contractor shall reimburse the Government for the emergency medical services. The contractor shall submit the report in accordance with paragraph 1.3.9.2. above.

SECTION 4

APPENDICES

4. APPENDICES

APPENDIX A: TYPE OF FIRE EXTINGUISHING AND ALARM SYSTEM AT

HIROSHIMA DISTRICT

APPENDIX B: NFPA

APPENDIX C: SAMPLES OF REPORT FORMS

C.1. Pre-Action and Deluge Systems

C.2. Fire Pumps

C.3. Water Storage Tanks

C.4. Water Spray Fixed Systems

APPENDIX D: UFC3-601-02