PWS_14_Mar_14.pdf

FA5209-14-T-0055

Attachment 1

DEPARTMENT OF THE ARMY

UNITED STATES ARMY GARRISON, JAPAN

DIRECTORATE OF PUBLIC WORKS

UNIT 35432 APO AP 96310-5432

PERFORMANCE-BASED WORK STATEMENT

FOR

INSPECTION AND TESTING

OF

FIRE EXTINGUISHING AND ALARM SYSTEM

AT HIROSHIMA AREA, JAPAN

Akizuki Sub-Fac Engr (ASFE)

14 Mar 14

(FEWR No. DF-00002-4J )

Table of Contents

SECTION 1 Description of Services/General Information Pages 3 - 8

SECTION 2 Reserved Page 9

SECTION 3 Government Furnished Property and/or Services Page 9

SECTION 4 Appendices Page 10

SECTION 1

DESCRIPTION OF SERVICES/GENERAL INFORMATION

1. DESCRIPTION OF SERVICES. The contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and any other items or services necessary to perform inspection and full operational flow testing of fire extinguishing and automatic fire alarm systems at the U.S. facilities in

Hiroshima, Japan. The contractor shall perform subject services in accordance with this Performance

Based Work Statement (PWS), attached appendices and with commercial and local standards.

1.1. INSPECTION AND FULL OPERATIONAL FLOW TESTING

1.1.1 The contractor shall inspect and full operational flow test the listed fire extinguishing and automatic fire alarm components, equipment and systems in Appendix A annually/semi-annually in accordance with the latest and applicable National Fire Protection Association (NFPA) Standards, http://www.nfpa.org/aboutthecodes/list_of_codes_and_standards.asp, and Japan Fire Law (消防法).

Abstract from NFPA is shown in Appendix B of this PWS. If any equipment or parts of the systems need to be removed by the contractor to test them at the contractor’s or manufacturer’s laboratory site, the contractor shall install replacement equipment or parts temporally to keep systems functional.

1.1.2. RESTART OPERATION PROPERLY. The contractor shall restart the fire extinguishing systems and automatic fire alarm systems after the completion of the inspection and full operational flow testing. The contractor shall ensure that the systems are working properly by thoroughly checking all parts and components of the systems (for example, all valves of system are adjusted at the right positions, and enough power is available for electric power supplies, etc.).

1.1.3. SUPPLY OF CONSUMABLES. The rupture-disk of the deluge-head at Bldg#2745, Kawakami

Ammunition Depot, the contractor shall supply maximum 8 pieces of rupture-disks every year depending on the number of use in full operational flow test. The contractor shall replace the batteries for backup power supplies that have an upcoming expiration date. Consumables, such as valve-sheets and gaskets, the contractor shall perform maintenance, replace, etc. according to the deterioration level and manufacture’s guidelines.

1.2. SUBMITTALS.

1.2.1. WORK SCHEDULE.

1.2.1.1. The contractor shall coordinate all aspects of this project with the designated Government

Representative (GR).

1.2.1.2. The contractor shall submit an annual work schedule plan to the GR for review and approval within one (1) month after contract award. The final approved annual work schedule plan will be provided to the GR for use fifteen (15) days prior to the performance of this contract.

1.2.1.3. The contractor shall notify the GR of the actual inspection date and time for each facility’s systems one (1) month prior to the actual inspection date, and coordinate with the GR for the final approval.

1.2.1.4. When the contractor inspects the fire extinguishing and automatic fire alarm systems located in the facilities which are normally inaccessible, the contractor shall coordinate with the GR to establish http://www.nfpa.org/aboutthecodes/list_of_codes_and_standards.asp operational shut-down time schedule for those facilities.

1.2.1.5. If the system is connected to the installation fire department, the contractor shall notify the GR of the time schedule of the test.

1.2.1.6. When the contractor cannot perform a full operational flow test for all the required zones at once, the contractor shall report a selection of zones to be tested to the GR to complete all the required zones.

1.2.1.7. Any changes required due to potential conflicts shall be worked through the GR for approval and a revised work schedule shall be re-submitted to the GR as soon as approval is obtained.

1.2.1.8. In case of emergency and/or special events, the Contracting Officer (KO) or the GR may make a decision to stop the contractor’s work. The contractor shall comply with this decision. The contractor shall reschedule and provide rescheduled work at no additional cost to the Government as soon as possible.

1.2.2. REPORTS.

1.2.2.1. ORAL REPORT. The contractor shall make an oral report about the results of each inspection of the fire extinguishing and automatic fire alarm systems to the GR as soon as inspections and tests are conducted. Any discrepancies or impairments found in the systems during the inspections shall be reported immediately.

1.2.2.2. WRITTEN REPORT. The contractor shall prepare and submit five (5) sets of written reports in both English and Japanese within seven (7) days after completion of each inspection and test. The reports shall identify each system by location and building number, date of inspection/test, procedure used, name of inspectors and overall condition as a minimum. When the contractor identifies a malfunction in systems, such as defective parts, discrepancies and/or needed adjustments during inspection services, the contractor shall submit a written report in both English and Japanese, as additional information along with inspection report. This report shall include required repair work, necessary drawings, pictures, catalogue and cost estimates at a minimum. Sample format, which NFPA recommends, are attached at Appendix C to this

PWS.

1.3. GENERAL INFORMATION.

1.3.1. CONTRACT MANAGER. The contractor shall provide a contract manager who shall be responsible for the work. The name of this person and an alternate(s) who shall act for the contractor when the manager is absent, shall be designated in writing to the Contracting Officer. The contract manager or alternate shall have full authority to act for the contractor on all matters relating to this contract.

1.3.1.1. The contract manager or alternate shall have a good understanding of the requirements pertaining to this contract for interpretation and implementation of directives, issued by the Contracting Officer. If the contract manager or alternate do not meet these requirements, the contractor shall provide a translator for them.

1.3.2. CONTRACTOR EMPLOYEES. Contractor personnel shall be easily recognizable as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges which contain the contractor’s company name and the employee’s name.

1.3.2.1. QUALIFICATIONS

The contractor personnel must have a license required by GOJ Fire law for performance of inspection/test fire prevention equipment/systems. The contractor shall submit copies of the following applicable licenses to perform this service to the KO or GR with the quotation.

消防設備点検資格者 (Fire Fighting Equipment/System Inspector License), or

消防設備士 (Fire Fighting Equipment/System Engineer License)

1.3.2.2. REMOVAL OF CONTRACTOR’S EMPLOYEES. The contractor shall utilize only experienced, responsible and capable employees in the performance of this contract. The KO may require that the contractor remove any of his/her employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of the U.S. Government.

1.3.2.3. THIRD COUNTRY NATIONALS (TCN). The Security Forces on each base control entry to the base. Under certain circumstances, the TCN might be denied entry. It is the contractor’s responsibility to coordinate with Security Forces at each base when there is a question about particular entry circumstances.

1.3.3.4. U.S. GOVERNMENT AND/OR MASTER LABOR CONTRACT EMPLOYEES. The contractor shall not hire employees of the U.S. Government and/or Master Labor Contract employees in violation of the Procurement Integrity Act. See FAR Section 3.104. Further, the contractor shall not employ any Department of Defense employee, either military or civilian, unless such person seeks and receives approval in accordance with Department of Defense 5500.7-R, Joint Ethics Regulation.”

1.3.3.5. Military Personnel. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty.

Abrupt absence of these personnel could adversely affect contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for non-performance under this contract.

1.3.4. QUALITY CONTROL. The contractor shall develop and maintain a quality control program to ensure the services are performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services.

1.3.5. QUALITY ASSURANCE. The Government will evaluate the contractor’s performance by appointing a GR to monitor performance to ensure services are received.

1.3.6. GOVERNMENT REMEDIES. The KO shall follow FAR 52.212-4, Contract Terms and Conditions-

Commercial Items, for the contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

1.3.7. GOVERNMENT REPRESENTATIVE (GR). The contractor shall coordinate all aspects of this project with the GR. Completed work shall be subject to inspection and acceptance by GR. The GR shall

NOT direct or redirect any contractor action(s). This can only be done by the Contracting Officer.

1.3.8. CONTRACTING OFFICER (KO) AUTHORITY. Only the contracting officer has authority to enter into, administer, terminate or modify the terms and conditions herein. Any changes made by persons other than the Contracting Officer will be considered an Unauthorized Commitment and subject to

Ratification Actions in accordance with the Federal Acquisition Regulation part 1.602-3.

1.3.9. MOBILIZATION AND PHASE-IN PERIOD. In the event other than the incumbent contractor is the successful offeror, a period of 30 calendar days is deemed sufficient for the new contractor to mobilize, phase-in and complete preparations prior to the start of contract performance on the date specified in the contract. All offerors are cautioned to be fully aware of the above and consider the stated phase-in time in their planning and the pricing of their proposals. Mobilization and phase-in costs are not reimbursable under this contract.

1.3.10. AVAILABILITY OF FACILITY.

1.3.10.1. HOURS OF SERVICE. The contractor’s personnel will perform scheduled work on weekdays, Monday through Friday (exclusive of the U.S. legal and other designated holidays listed below, during normal duty hours, 0800 - 1645 hours unless prior arrangements have been made with the GR. Access to the facilities outside of these hours may be authorized by the GR with prior coordination by the contractor.

1.3.10.2. LEGAL AMERICAN HOLIDAYS AND OTHER DESIGNATED HOLIDAYS.

American Holidays

1 January New Year’s Days rd

Monday in January Martin Luther King Jr.’s Birthday rd

Monday in February President’s Day

Last Monday in May Memorial Day th of July* Independence Day st Monday in September Labor Day nd

Monday in October Columbus Day

11 November* Veterans Day th Thursday in November Thanksgiving Day

25 December* Christmas Day

Other Designated Holidays

1, 2 & 3 January New Year’s Days

29, 30 & 31 December Year End Days

*Holidays falling on a Saturday will be observed on the preceding Friday, Holidays falling on a Sunday will be observed on the following Monday.

1.3.10.3. ARRANGEMENTS OF THE PERFORMANCE TIME. Should the contractor decide to perform any of the required services before or after normal duty hours, the contractor will request approval prior to performance from the GR and shall do so at no additional cost to the Government.

1.3.11. SECURITY SAFETY REQUIREMENTS.

1.3.11.1. INSTALLATION BASE PASSES. The U.S. Government will issue all required

Installation/Base Passes and Controlled Area Badges to contractor personnel at no cost to the contractor.

Vehicle insurance certificate are required to obtain Base Passes and must cover the automobile liability insurance in the types and minimum amounts of (a) Bodily Injury - ¥30,000,000 per person per occurrence, in addition to the Japanese Compulsory Insurance (JCI), and (b) Property Damage - ¥3,000,000 per occurrence. The prime contractor shall be responsible for all passes issued to his/her own or subcontractor’s employees under this contract. The contractor shall return all applicable passes upon termination of employment or completion of this contract to the Japanese Pass Section, and a certificate of receipt shall be obtained.

NOTE: Contractor personnel are required to comply with U.S. Army Regulation 190-5 for personnel pass requirements. Contractors are also required to comply with U.S. Army Garrison Japan Regulation 190-13 for vehicle pass requirements. These regulations are available for the selected contractor’s review upon personnel and/or vehicle pass issuance.

1.3.11.2. SECURITY REQUIREMENTS. The contractor shall ensure each employee obtains all the required passes and identification items for access to U.S. Government’s installations. These items are issued by the Security Forces Pass and Registration Section. The contractor and employees shall return identification cards to Security Forces within 24 hours of termination or completion of this contract. All other Government identification for terminated employees shall be returned to the KO within 24 hours of termination.

1.3.11.3. REPORT OF DAMAGES, DESTRUCTION, INJURY, OR DEATH

(a) The contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract. The term “property” includes equipment, freight, or property of any type, whether Government owned or not. The term

“Contractor” includes the contractor, its agents, servants or employees.

(b) The contractor shall submit these reports to the KO through the GR as follows:

(1) A preliminary report shall be made as soon as practicable after the time the incident occurs.

Report may be either verbal or facsimile.

(2) A complete written report shall be submitted within 4 days (96 hours) after occurrence of the incident. A copy of this report shall be furnished to the GR.

1.3.11.4. SECURITY DANGER WARNING, ACCIDENT PREVENTION, FIRE-PREVENTION

AND FIRE PROTECTION REQUIRE. The contractor shall comply with all pertinent requirements of the U.S. Army and USAG-J Fire Protection and Safety Regulations or Laws of Japan, whichever is more stringent, to insure compliance by all subcontractors.

1.3.11.5. OFF LIMIT SIGNS. The contractor shall provide warning and/or ”OFF LIMITS” signs in both

English and Japanese and post them at the entrances of jobsite, and barricades around the jobsite while the equipment and/or systems are being serviced. The contractor shall control all personnel desiring access into jobsite areas when work is in progress.

1.3.11.6. HAZARDOUS MATERIALS. All hazardous materials must be contained and stored in the appropriate storage containers and/or cabinets. The contractor shall immediately report spills or release of hazardous materials to the KO and GR. The contractor shall be liable for containment and environmental clean-up of spill or release of such substance. The contractor shall comply with municipal environmental laws to protect the health and safety of employees/residents and minimize or eliminate environmental pollution. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling.

1.3.11.7. CLEANLINESS. The contractor is responsible for cleanliness of the service areas. This includes, but is not limited to, washing, sweeping, dusting and other janitorial services necessary to maintain the area in a clean and sanitary condition. The contractor shall furnish such supplies as required.

1.3.11.8. DISPOSAL OF MATERIALS. All debris and unserviceable materials generated under this contract such as industrial waste, non-recyclable materials and equipment/material not listed on hand-receipts shall be disposed of off-base by the contractor in accordance with the laws of Japan. Hand receipt items require turn-in action by the contractor when the listed items have to be replaced.

1.3.11.9. WARRANTY. The contractor shall provide the Government with their commercial warranty.

The Government shall receive the same warranty service as the contractor’s most favored customers. If the services fail to be performed or otherwise fail due to workmanship or materials, the contractor shall correct the affected area(s) at no additional cost to the U.S. Government. The Government reserves the right to reject any unserviceable or substandard item and to require replacement with a serviceable like item or acceptable quality item or to require full credit for the item.

1.3.11.10. RESPONSIBILITY FOR DAMAGES. Any damages caused to U.S. Government property during the course of performing this contract shall be restored, replaced and/or repaired to its original condition at no additional cost to the U.S. Government.

1.3.11.11. CONSERVATION OF UTILITIES. The contractor shall instruct employees in utility conservation practices. The contractor shall be responsible for operating under conditions, which preclude the waste of utilities. The contractor shall comply with additional energy policies upon notification by the

KO.

1.3.11.12. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY SECRETARY OF

DEFENSE OR THE OVERSEAS COMBATANT COMMANDER. This provision is not applicable since no services are required during the crisis. Contracting Officer or GRs shall notify the Contractor, by any means of communication, of a crisis. There shall be no costs paid by the Government to the

Contractor during a crisis except those costs incurred for work performed under this contract and PWS.

1.4. CONTRACTOR MANPOWER REPORTING. The office of the Assistant Secretary of the Army

(Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address: https://cmra.army.mil/. The required information includes: (1)

Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data; (5) Estimated direct labor hours (including sub-contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-contractors); (7) Total payments (including sub-contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different); (9) Estimated data collection cost; (10)

Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity

(the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information); (11) Locations where contractor and sub-contractors perform the work

(specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country). As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year. The contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor’s systems to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the web site.

SECTION 2

THIS SECTION IS RESERVED

SECTION 3

GOVERNMENT FURNISHED PROPERTY AND/OR SERVICES

3.1. GOVERNMENT FURNISHED FACILITIES, EQUIPMENT AND MATERIALS.

3.1.1. GOVERNMENT FURNISHED FACILITIES. None

3.1.2. GOVERNMENT FURNISHED TOOLS AND EQUIPMENT. None

3.1.3. GOVERNMENT FURNISHED MATERIALS (GFM). None

3.2. OTHER GOVERNMENT-FURNISHED ITEMS.

3.2.1. UTILITIES. The Government shall furnish available water, electricity and heat, without cost to the contractor. All temporary installations and connections made by the contractor shall comply with Army

Regulations (AR) 420-1 and applicable building codes, and shall be subject to periodic inspection by the

GR.

3.2.2. SECURITY FORCES AND FIRE PROTECTION. Upon request for emergency assistance, the following units will provide services on the installations as necessary:

Emergency Telephone for Fire, Ambulance, and the Military Police: Telephone 911

If the contractor uses the above services, the contract manager shall immediately report the details to the

GR. The detailed reporting requirements are specified in paragraph 1.3.11.2 above.

3.3. MEDICAL EMERGENCIES. In the event of a medical emergency, accident, or injury involving contractor personnel during performance of duties under this contract, services will be rendered in order to save life, limb or to stabilize for transportation to a local medical treatment facility. The contractor shall reimburse the Government for the emergency medical services. The contractor shall submit the report in accordance with paragraph 1.3.9.2. above.

SECTION 4

APPENDICES

4. APPENDICES

APPENDIX A: TYPE OF FIRE EXTINGUISHING AND ALARM SYSTEM AT

HIROSHIMA DISTRICT

APPENDIX B: NFPA

APPENDIX C: SAMPLES OF REPORT FORMS

C.1. Pre-Action and Deluge Systems

C.2. Fire Pumps

C.3. Water Storage Tanks

C.4. Water Spray Fixed Systems

TYPE OF FIRE EXTINGUISHING AND ALARM SYSTEM AT HIROSHIMA DISTRICT

Build# Frequency Type of Sprinkler System Memo Gong Siamese Place

1 2766-1 Semi-annual DC Extinguishing System Dry-Wet chemical system should be conducted semi-annual. Kawakami

2 2679 Annually Dry Type Sprinkler System Need Aerial work platform 〇 〇 Kawakami

3 2681 Annually Wet Type Sprinkler System 〇 〇 Kawakami

4 2745 Annually Wet Type Sprinkler System 〇 Kawakami

UV/IR Deluge Type Sprinkler System(Dry) Rupture Disks 〇 Kawakami

High Speed Type Deluge(Dry) 〇 Kawakami

5 2717-2 Annually Wet Type Sprinkler System 〇Warning Buzzer Kawakami

6 2705 Annually Wet Type Sprinkler System 〇 〇 Kawakami

7 2708 Annually Wet Type Sprinkler System 〇 〇 Kawakami

8 2677 Annually Wet Type Sprinkler System 〇Warning Buzzer 〇 Kawakami

Deluge Type Sprinkler System(Dry) 〇Warning Buzzer Kawakami

IR High Speed Deluge Type Sprinkler System(Dry) 〇Warning Buzzer 〇 Kawakami

9 2725 Annually Dry Type Sprinkler System Need Aerial work platform 〇 〇 Kawakami

10 2773 Annually Pre-action Type Sprinkler System(Wet) 〇 〇 Kawakami

11 218 Semi-annual WET Extinguishing System Dry-Wet chemical system should be conducted semi-annual. Akizuki

12 302 Annually Wet Type Sprinkler System 〇 〇 Akizuki

13 308 Annually UV Deluge Type Sprinkler System(Dry) 〇 Akizuki

14 357 Annually Wet Type Sprinkler System 〇 〇 Akizuki

15 359 Annually Wet Type Sprinkler System 〇 〇 Akizuki

16 419 Annually Wet Type Sprinkler System 〇 〇 Akizuki

17 420 Annually Wet Type Sprinkler System 〇 〇 Akizuki

18 421 Annually Wet Type Sprinkler System - - Akizuki

19 430 Annually Wet Type Sprinkler System 〇 〇 Akizuki

20 440 Annually Wet Type Sprinkler System 〇 〇 Akizuki

21 441 Annually Dry Type Sprinkler System 〇 〇 Akizuki

22 443 Annually Wet Type Sprinkler System 〇 〇 Akizuki

23 445 Annually Wet Type Sprinkler System - - Akizuki

24 447 Annually Wet Type Sprinkler System 〇 〇 Akizuki

25 100(Telephone Room) Annually HFC Extinguishing System Warning Buzzer - Kure

26 200(Club) Semi-annual DC-WC Extinguishing System (deep fryer Fire Suppression system) Dry-Wet chemical system should be conducted semi-annual. - - Kure

27 1285 Annually Wet Type Sprinkler System 〇 〇 Hiro

APPENDIX A

APPENDIX B

Appendix B-1

B. NFPA

B.1. Fire Detection and Alarm System (Chapter 10 of NFPA 72)

Visual inspections shall be performed to all components and be made to ensure that there are no changes that affect equipment performance.

Fire alarm systems and other systems and equipment that are associated with fire alarm systems and accessory equipment shall be tested according to the following table.

Device Method

1.

Control Equipment

(a) Functions

At a minimum, control equipment shall be tested to verify correct receipt of alarm, supervisory, and trouble signals (inputs), operation of evacuation signals and auxiliary functions (outputs), circuit supervision including detection of open circuits and ground faults, and power supply supervision for detection of loss of ac power and disconnection of secondary batteries.

(b) Fuses The rating and supervision shall be verified.

(c) Interfaced equipment Integrity of single or multiple circuits providing interface between two or more control panels shall be verified.

Interfaced equipment connections shall be tested by operating or simulating operation of the equipment being supervised. Signals required to be transmitted shall be verified at the control panel.

(d) Lamps and LEDs Lamps and LEDs shall be illuminated.

(e) Primary (main) power supply All secondary (standby) power shall be disconnected and tested under maximum load, including all alarm appliances requiring simultaneous operation. All secondary (standby) power shall be reconnected at end of test. For redundant power supplies, each shall be tested separately.

5.

Batteries — General Tests

Prior to conducting any battery testing, the person conducting the test shall ensure that all system software stored in volatile memory is protected from loss.

(a) Visual inspection Batteries shall be inspected for corrosion or leakage. Tightness of connections shall be checked and ensured. If necessary, battery terminals or connections shall be cleaned and coated. Electrolyte level in lead-acid batteries shall be visually inspected.

(b) Battery replacement Batteries shall be replaced in accordance with the recommendations of the alarm equipment manufacturer or when the recharged battery voltage or current falls below the manufacturer’s recommendations.

(c) Charger test Operation of battery charger shall be checked in accordance with charger test for the specific type of battery.

(d) Discharge test With the battery charger disconnected, the batteries shall be load tested following the manufacturer’s recommendations. The voltage level shall not fall below the levels specified.

APPENDIX C

SAMPLES OF REPORT FORMS

(For Information Purpose Only)

Appendix C1-1

C.1. PRE-ACTION AND DELUGE SYSTEMS

Appendix C1-2

Appendix C2-1

C.2. FIRE PUMPS

Appendix C2-2

Appendix C3-1

C.3. WATER STORAGE TANKS

Appendix C4-1

C.4. WATER SPRAY FIXED SYSTEMS

Appendix C4-2

Appendix B-2

(e) Load voltage test

With the battery charger disconnected, the terminal voltage shall be measured while supplying the maximum load required by its application.

The voltage level shall not fall below the levels specified for the specific type of battery. If the voltage falls below the level specified, corrective action shall be taken and the batteries shall be retested.

6.

Battery Tests (Specific Types)

(a) Primary battery load voltage test The maximum load for a No. 6 primary battery shall not be more than 2 amperes per cell. An individual (1.5-volt) cell shall be replaced when a load of 1 ohm reduces the voltage below 1 volt. A 6-volt assembly shall be replaced when a test load of 4 ohms reduces the voltage below 4 volts.

(b) Lead-acid type

1. Charger test With the batteries fully charged and connected to the charger, the voltage across the batteries shall be measured with a voltmeter. The voltage shall be 2.30 volts per cell ±0.02 volts at 25°C (77°F) or as specified by the equipment manufacturer.

2. Load voltage test Under load, the battery shall not fall below 2.05 volts per cell.

3. Specific gravity

The specific gravity of the liquid in the pilot cell or all of the cells shall be measured as required. The specific gravity shall be within the range specified by the manufacturer. Although the specified specific gravity varies from manufacturer to manufacturer, a range of 1.205–1.220 is typical for regular lead-acid batteries, while 1.240–1.260 is typical for high-performance batteries. A hydrometer that shows only a pass or fail condition of the battery and does not indicate the specific gravity shall not be used, because such a reading does not give a true indication of the battery condition.

(c) Nickel-cadmium type

1. Charger test With the batteries fully charged and connected to the charger, an ampere meter shall be placed in series with the battery under charge. The charging current shall be in accordance with the manufacturer’s recommendations for the type of battery used. In the absence of specific information, 1/30 to 1/25 of the battery rating shall be used.

2. Load voltage test Under load, the float voltage for the entire battery shall be 1.42 volts per cell, nominal. If possible, cells shall be measured individually.

(d) Sealed lead-acid type

1. Charger test With the batteries fully charged and connected to the charger, the voltage across the batteries shall be measured with a voltmeter. The voltage shall be 2.30 volts per cell ±0.02 volts at 25°C (77°F) or as specified by the equipment manufacturer.

2. Load voltage test Under load, the battery shall perform in accordance with the battery manufacturer’s specifications.

9.

Control Unit Trouble Signals

(a) Audible and visual Operation of panel trouble signals shall be verified as well as ring-back feature for systems using a trouble-silencing switch that requires resetting.

Appendix B-3

(b) Disconnect switches If control unit has disconnect or isolating switches, performance of intended function of each switch shall be verified and receipt of trouble signal when a supervised function is disconnected shall also be verified.

(c) Ground-fault monitoring circuit If the system has a ground detection feature, the occurrence of ground-fault indication shall be verified whenever any installation conductor is grounded.

(d) Transmission of signals to off-premises location An initiating device shall be actuated and receipt of alarm signal at the off-premises location shall be verified.

10.

Remote Annunciators

The correct operation and identification of annunciators shall be verified. If provided, the correct operation of annunciator under a fault condition shall be verified.

11.

Conductors — Metallic

(a) Stray voltage

All installation conductors shall be tested with a volt/ohmmeter to verify that there are no stray (unwanted) voltages between installation conductors or between installation conductors and ground. Unless a different threshold is specified in the system installed equipment manufacturer’s specifications, the maximum allowable stray voltage shall not exceed 1 volt ac/dc.

(b) Ground faults All installation conductors other than those intentionally and permanently grounded shall be tested for isolation from ground per the installed equipment manufacturer’s specifications.

(c) Short-circuit faults All installation conductors other than those intentionally connected together shall be tested for conductor-to-conductor isolation per the installed equipment manufacturer’s specifications. These same circuits also shall be tested conductor-to-ground.

(d) Loop resistance With each initiating and indicating circuit installation conductor pair short-circuited at the far end, the resistance of each circuit shall be measured and recorded. It shall be verified that the loop resistance does not exceed the installed equipment manufacturer’s specified limits.

(e) Supervision Introduction of a fault in any circuit monitored for integrity shall result in a trouble indication at the control unit. One connection shall be opened at not less than 10 percent of the initiating devices, notification appliances and controlled devices on every initiating device circuit, notification appliance circuit, and signaling line circuit.

12.

Conductors — Nonmetallic

(a) Circuit integrity Each initiating device, notification appliance, and signaling line circuit shall be tested to confirm that the installation conductors are monitored for integrity.

Appendix B-4

(b) Fiber optics

The fiber-optic transmission line shall be tested in accordance with the manufacturer’s instructions by the use of an optical power meter or by an optical time domain reflectometer used to measure the relative power loss of the line.

This relative figure for each fiber-optic line shall be recorded in the fire alarm control panel. If the power level drops 2 percent or more from the value recorded during the initial acceptance test, the transmission line, section thereof, or connectors shall be repaired or replaced by a qualified technician to bring the line back into compliance with the accepted transmission level per the manufacturer’s recommendations.

(c) Supervision Introduction of a fault in any supervised circuit shall result in a trouble indication at the control unit. One connection shall be opened at not less than 10 percent of the initiating device, notification appliance, and signaling line circuit.

13.

Initiating Devices

(a) Electromechanical releasing device

1. Nonrestorable-type link Correct operation shall be verified by removal of the fusible link and operation of the associated device. Any moving parts shall be lubricated as necessary.

2. Restorable-type link3 Correct operation shall be verified by removal of the fusible link and operation of the associated device. Any moving parts shall be lubricated as necessary.

(b) Fire extinguishing system(s) or suppression system(s) alarm switch The switch shall be mechanically or electrically operated and receipt of signal by the control panel shall be verified.

(c) Fire–gas and other detectors Fire–gas detectors and other fire detectors shall be tested as prescribed by the manufacturer and as necessary for the application.

(d) Heat detectors

1. Fixed-temperature, rate-of-rise, rate of compensation, restorable line, spot type (excluding pneumatic tube type)

Heat test shall be performed with a heat source per the manufacturer’s recommendations for response within 1 minute. A test method shall be used that is recommended by the manufacturer or other method shall be used that will not damage the nonrestorable fixed-temperature element of a combination rate-of-rise/fixed-temperature element detector.

2. Fixed-temperature, nonrestorable line type Heat test shall not be performed. Functionality shall be tested mechanically and electrically. Loop resistance shall be measured and recorded. Changes from acceptance test shall be investigated.

3. Fixed-temperature, nonrestorable spot type

After 15 years from initial installation, all devices shall be replaced or two detectors per 100 shall be laboratory tested. The two detectors shall be replaced with new devices. If a failure occurs on any of the detectors removed, additional detectors shall be removed and tested to determine either a general problem involving faulty detectors or a localized problem involving one or two defective detectors.

4. Nonrestorable (general) Heat tests shall not be performed. Functionality shall be tested mechanically and electrically.

Appendix B-5

5. Restorable line type, pneumatic tube only Heat tests shall be performed (where test chambers are in circuit) or a test with pressure pump shall be conducted.

6. Single- and multiple-station heat alarms Functional tests shall be conducted according to manufacturer’s instructions. Nonrestorable heat detectors shall not be tested with heat.

(e) Fire alarm boxes Manual fire alarm boxes shall be operated per the manufacturer’s instructions. Key-operated presignal and general alarm manual fire alarm boxes shall both be tested.

(f) Radiant energy fire detectors Flame detectors and spark/ember detectors shall be tested in accordance with the manufacturer’s instructions to determine that each detector is operative.

Flame detector and spark/ember detector sensitivity shall be determined using any of the following:

(1) Calibrated test method

(2) Manufacturer’s calibrated sensitivity test instrument

(3) Listed control unit arranged for the purpose

(4) Other approved calibrated sensitivity test method that is directly proportional to the input signal from a fire, consistent with the detector listing or approval.

If designed to be field adjustable, detectors found to be outside of the approved range of sensitivity shall be replaced or adjusted to bring them into the approved range.

Flame detector and spark/ember detector sensitivity shall not be determined using a light source that administers an unmeasured quantity of radiation at an undefined distance from the detector.

(g) Smoke detectors

1. System detectors and single-station smoke alarms used in other than one- and two-family dwellings

The detectors shall be tested in place to ensure smoke entry into the sensing chamber and an alarm response.

Testing with smoke or listed aerosol approved by the manufacturer shall be permitted as acceptable test methods.

Other methods approved by the manufacturer that ensure smoke entry into the sensing chamber shall be permitted.

Any of the following tests shall be performed to ensure that each smoke detector is within its listed and marked sensitivity range:

(1) Calibrated test method

(2) Manufacturer’s calibrated sensitivity test instrument

(3) Listed control equipment arranged for the purpose

(4) Smoke detector/control unit arrangement whereby the detector causes a signal at the control unit when its sensitivity is outside its listed sensitivity range

(5) Other calibrated sensitivity test method approved by the authority having jurisdiction

2. Single- and multiple-station smoke alarms Functional tests shall be conducted according to manufacturer’s instructions.

3. Air sampling Per manufacturer’s recommended test methods, detector alarm response shall be verified through the end sampling port on each pipe run; airflow through all other ports shall be verified as well.

Appendix B-6

4. Duct type Air duct detectors shall be tested or inspected to ensure that the device will sample the airstream. The test shall be made in accordance with the manufacturer’s instructions.

5. Projected beam type The detector shall be tested by introducing smoke, other aerosol, or an optical filter into the beam path.

6. Smoke detector with built-in thermal element Both portions of the detector shall be operated independently as described for the respective devices.

7. Smoke detectors with control output functions

It shall be verified that the control capability shall remain operable even if all of the initiating devices connected to the same initiating device circuit or signaling line circuit are in an alarm state.

(h) Initiating devices, supervisory

1. Control valve switch Valve shall be operated and signal receipt shall be verified to be within the first two revolutions of the hand wheel or within one-fifth of the travel distance, or per the manufacturer’s specifications.

2. High- or low-air pressure switch Switch shall be operated. Receipt of signal obtained where the required pressure is increased or decreased a maximum 70 kPa (10 psi) from the required pressure level shall be verified.

3. Room temperature switch Switch shall be operated. Receipt of signal to indicate the decrease in room temperature to 4.4°C (40°F) and its restoration to above 4.4°C (40°F) shall be verified.

4. Water level switch

Switch shall be operated. Receipt of signal indicating the water level raised or lowered 76.2 mm (3 in.) from the required level within a pressure tank, or 305 mm (12 in.) from the required level of a nonpressure tank, shall be verified, as shall its restoral to required level.

5. Water temperature switch Switch shall be operated. Receipt of signal to indicate the decrease in water temperature to 4.4°C (40°F) and its restoration to above 4.4°C (40°F) shall be verified.

(i) Mechanical, electrosonic, or pressure-type waterflow device

Water shall be flowed through an inspector’s test connection indicating the flow of water equal to that from a single sprinkler of the smallest orifice size installed in the system for wet-pipe systems, or an alarm test bypass connection for dry-pipe, pre-action, or deluge systems in accordance with NFPA 25, Standard for the Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems.

14.

Alarm Notification Appliances

(a) Audible

Sound pressure level shall be measured with sound level meter meeting ANSI S1.4a, Specifications for Sound Level Meters, Type 2 requirements. Levels throughout protected area shall be measured and recorded. The sound level meter shall be set in accordance with ANSI S3.41, American National Standard Audible Evacuation Signal, using the time-weighted characteristic F (FAST). Record the maximum output when the audible emergency evacuation signal is on.

(b) Audible textural notification appliances (speakers and other appliances to convey voice messages)

Sound pressure level shall be measured with sound level meter meeting ANSI S1.4a, Specifications for Sound Level Meters, Type 2 requirements. Levels throughout protected area shall be measured and recorded. The sound level meter shall be set in accordance with ANSI S3.41, American National Standard Audible Evacuation Signal, using the time-weighted characteristic F (FAST). Record the maximum output when the audible emergency evacuation signal is on.

Appendix B-7

(c) Visible

Test shall be performed in accordance with the manufacturer’s instructions. Appliance locations shall be verified to be per approved layout and it shall be confirmed that no floor plan changes affect the approved layout. Verify that the candela rating marking agrees with the approved drawings. It shall be confirmed that each appliance flashes.

B.2. Pre-Action & Deluge Fire Sprinkler Systems (Chapter 5 of NFPA 25)

Inspections;

Control valves supervised with seals in correct (open or closed) position?

Valve enclosures maintaining at least 40°F?

Gauges in good condition and showing normal air and water pressure?

For freezer systems, is the gage near the compressor reading the same as the gage near the pre-action valve?

Control valves with locks or electrical supervision in correct (open or closed) position?

Valves free from physical damage, trim valves in appropriate (open or closed) position, no leakage from valve seat, and all electrical components in service?

Sprinkler wrench with spare sprinklers?

Hydraulic nameplate (calculated systems) securely attached to riser and legible?

Fire Department Connections: Visible, accessible, couplings and swivels not damaged and rotate smoothly, plugs or caps in place and undamaged, gaskets in place and in good condition, identification sign(s) in place, check valve is not leaking, clapper is in place and operating properly and automatic drain valve in place and operating properly?

Alarm devices free from physical damage? (If plugs or caps are not in place, inspect interior for obstructions.)

Proper number and type of spare sprinklers?

Appendix B-8

Visible sprinklers;

Free of corrosion and physical damage?

Free of obstructions to spray patterns?

Free of foreign materials including paint?

Liquid in all glass bulb sprinklers?

Visible pipe;

In good condition/not external corrosion?

No mechanical damage and no leaks?

Properly aligned and no external loads?

Visible pipe hangers and seismic braces not damaged or loose?

Preaction and deluge valves that need to be opened to be reset passed internal inspection?

Must be done before cold weather

1. Adequate heat in areas with wet piping?

2. Low temperature alarms functioning?

3. Pipe through freezers free of ice blockage?

Ensure no internal obstructions that can be caused by debris (e.g., rocks, mud, tubercles) in water supply piping and spray heads of each system.

Compressed air or nitrogen gas is recommended to use this inspection. This inspection shall be conducted to UV/IR deluge systems. Pre-action automatic sprinkler systems are exceptions.

Appendix B-9

Testing;

Mechanical waterflow alarm devices passed tests by opening the inspector’s test connection or bypass connection with alarms actuating and flow observed?

Post indicating valves opened until spring or torsion is felt in the rod, then closed back one-quarter turn?

Is the priming level correct and has the low air pressure signal passed its test?

Main drain test for system downstream:

1. Record static pressure and residual pressure.

2. Is flow observed?

3. Are results comparable to previous test?

Valve supervisory switches indicate movement?

Electrical waterflow alarm devices passed tests by opening the inspector’s test connection or bypass connection with alarms actuating and flow observed?

Main drain test;

1. Record static pressure and residual pressure.

2. Is flow observed?

3. Are results comparable to previous test?

Are all sprinklers dated 1920 or later?

Fast response sprinklers 20 or more years old replaced or successfully sample tested within last 10 years?

Standard response sprinklers 50 or more years old replaced or successfully sample tested within last 10 years?

Appendix B-10

Standard response sprinklers 75 or more years old replaced or successfully sample tested within last 5 years?

Dry-type sprinklers replaced or successfully sample tested within last 10 years?

All control valves operated through full range and returned to normal position?

Low temperature alarms passed test?

Full flow trip test: (Not required where water can’t be discharged)

(Test all systems together that will operate simultaneously.)

1. Discharge from all nozzles unimpeded?

2. Pressure reading at hydraulically most remote nozzle.

3. Residual pressure reading at valve.

4. Above readings comparable to design values?

5. Manual activation devices passed test?

Automatic air maintenance devices on dry-pipe and preaction systems passed test?

Perform full operational flow test.

B.3. Fire Pumps (Chapter 8 of NFPA 25)

Pump house/room proper temperature (at least 70°F for diesels without engine heaters or 40°F for others)?

Ventilating louvers free to operate?

Appendix B-11

Suction, discharge and bypass valve open?

Piping free from leaks?

Suction and system pressure gauges normal?

Suction reservoir, if provided, full?

Electric Motor Driven Pumps

1. Controller indicating power on, transfer switch indication normal situation and isolation switch closed?

2. Reverse phase alarm indicator off or normal phase rotation indicator on?

3. Oil level in vertical motor sight normal?

Circulation relief valve flowing water while pump churns?

Pressure relief valves operating with proper pressure downstream while pump is operational?

Testing;

Electric Motor –Driven Pumps

1. Pump started automatically? Record starting pressure.

2. Pump run for at least 10 minutes? Record suction and discharge pressure while running.

3. Pump packing gland showing slight discharge?

4. Free from unusual noises or vibrations?

5. Packing boxes, bearings and pump casing free from overheating?

6. Record time for motor to accelerate to full speed.

Appendix B-12

7. For reduced voltage or reduced current starting, record time controller is on first step.

8. For automatic stop controllers, record time pump runs after starting.

9. All times and pressures of above acceptable?

Select method for annual pump running test from below and record each readings.

1. Discharge of flow through hose streams. Flow readings taken at each hose stream.

2. Discharge through by-pass flow meter to drain or suction reservoir. Flow readings taken by flow meter.

3. Discharge through by-pass flow meter directly returned to pump suction. Flow readings taken by flow meter.

Record suction pressure, discharge pressure, flow, electric voltage and current and pump speed under each condition such as no flow, rated flow and peak flow.

Are above readings acceptable?

No-flow (churn) test run for 30 min?

Circulation relief valve and pressure relief valve operated properly during all flow tests?

No alarm indicators or other visible abnormalities observed during no flow test?

Suction screens cleaned after flow?

Low Suction Throttling Device Test

1. Low suction pressure simulated? Free from abnormalities in throttling action?

2. Free from abnormalities in return to full flow?

Automatic Transfer Switch Test

Appendix B-13

1. Power failure simulated during peak flow? Connection made to alternate power source?

2. After termination of simulated power failure did motor reconnect to the normal power source?

All alarm conditions simulated? All alarm operated?

B.4. Fire Water Storage Tanks (Chapter 9 of NFPA 25)

Items during cold weather where tank is subject to freezing if tank is electronically supervised

1. Heating system operational?

2. Record water temperature. Is this reading acceptable?

Sealed valves in proper (open or closed) position?

Locked and supervised valves in proper (open or closed) position?

Gages in good condition, showing normal pressure?

Water level and condition correct?

Air pressure in pressure tanks correct?

Interior of tank, support structure, foundation, condition of water in tank, catwalks and ladders strong and free from obvious damage?