4._Atch1_PWS.pdf

Attachment 1 to Solicitation No. FA5209-14-T-0033

PERFORMANCE-BASED WORK STATEMENT

FOR

MOVEMENT OF GOVERNMENT FURNITURE

APPLIANCES

AT

NAVAL AIR FACILITY (NAF) ATSUGI

26 Nov 2013

1. DESCRIPTION OF SERVICES/GENERAL INFORMATION. The Contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to perform Movement of Government Furniture and Appliances at U.S. Naval Air Facility (NAF), Atsugi, Japan as defined in this Performance-based Work Statement (PWS) in compliance with the terms and conditions of this contract and applicable Japanese laws and trade practices.

1.1. AREA OF PERFORMANCE. The areas of performance are as specified below.

1.1.1. Area I: On-Base (within NAF Atsugi)

1.1.2. Area II: Under 30 kilometers radius from NAF Atsugi

1.1.3. Area III: 30 - 60 kilometers radius from NAF Atsugi

1.2. FREIGHT. Freight to be moved is Government issued furniture and appliances. Issued furniture and appliances will be new, repaired, or refurbished. Appendix B shows estimated dimensions, weights and types of furniture and appliances that would be moved under the contract. The total price for a movement order will be the sum of applicable unit price in the pricing schedule times the total weight of all furniture and/or appliances moved based on the weight of each item specified in the above list.

1.3. GENERAL PICKUP AND/OR DELIVERY SERVICES

1.3.1. Performance Time Schedule. Regular scheduled appointments are made within the time frame shown in the table below:

The Contractor shall determine the working hours to meet these appointments allowing for loading and travel. When the Government provides specific pick-up/delivery time for appointments with the residents, the Contractor shall make pickup or delivery at the residence within fifteen (15) minutes from the time scheduled (between 15 minutes before the appointment and 15 minutes after the appointment.)

1.3.2. Scheduling. The Contracting Officer’s Representative (COR) at Atsugi Housing Service Center (AHSC) will notify the Contractor’s dispatching office or the contractor’s designated drivers by document, fax/e-mail or other specifying at least the items, the number of items, and the time frame to be picked-up/delivered (hereinafter referred to as “movement order”) prior to 1700 hours on the working day preceding the day the services are to be performed. The term “working days” used herein covers Monday through Friday excluding U.S. legal holidays as specified at paragraph 1.8.3. below. The Contractor shall be responsible for the receipt of the movement order and all necessary documentations. Any changes to movement orders on the day of performance will be also notified to the Contractor by telephone or in person. Such changes will be annotated in the original movement order and signed by government representative and the Contractor representative. The Government may directly coordinate with the Contractor's crew for the changes in the movement order and the services under paragraph 1.7. in the event of emergency

1.3.3. AHSC warehouses are located at NAF Atsugi, Ohgami, Ayase-shi, Kanagawa-ken, Bldgs 925, 926, 927, 928, and 939.

1.3.4. Estimated workload data is provided at Appendix A.

Schedule 1: 0800 ~ 1000 hrs Schedule 2: 1000 ~ 1200 hrs Schedule 3: 1300 ~ 1500 hrs Schedule 4: 1500 ~ 1700 hrs

1.3.5. The Contractor shall pick up and load the item(s) onto the Contractor’s vehicle for subsequent delivery either to the residence, or the AHSC warehouse as specified in the movement order, U.S. GOV’T-FH, Movement Ticket, issued by the COR (Appendix C).

1.3.6. Prior to loading COR or the AHSC warehouse representative and the Contractor shall visually inspect each item for any indication of apparent damages or defects. When an item with any apparent damages or defects is identified at the AHSC warehouse, the Contractor shall specify the damages/defects on the movement order and obtain the COR’s or the AHSC warehouse representative's initial thereon.

This inspection method will be also applied to pick-ups from the residence, with the initials by residents for any apparent damages or defects as their acknowledgement, in lieu of the COR or the AHSC warehouse representative’s when neither of them are available at the site.

1.3.7. The Contractor shall provide all necessary tools for assemble/install/connect and disassemble / extract/disconnect all furniture and appliances requiring minor assembly/installation/connection and disassembly/extraction/disconnection, such as washer and dryer including the frame, bed frame, chest of drawer's mirror. The Contractor shall place each item of furniture or appliance at the location designated by the resident or COR.

1.3.8. When the Contractor performs pickup/delivery, and any interruption exists at the performing site, the Contractor will notify COR immediately and ask for resolution. The Contractor and the Government shall share all necessary information to accomplish pickup/delivery mission for U.S. Navy Family Housing Customers.

1.3.9. When the Contractor performs pickup/delivery and additional requirement comes up by residents’ request, the Contractor will notify COR immediately and ask for solution.

1.3.10. The Contractor shall provide coverings at residences to prevent damages to the residence.

1.3.11. The Contractor shall, upon completion of work, remove from the premises all rubbish or debris generated while loading or unloading, and leave the premises in a clean and neat condition.

1.3.12. The Contractor shall provide an English-speaking person at all pickup and/or delivery points.

1.4. PICKUP

1.4.1. All items will be emptied and cleaned by residents prior to pickup by the Contractor. If the items are not emptied/cleaned or ready for pick up, the Contractor shall notify the COR immediately for resolution.

1.4.2. The Contractor shall sign on the movement order that indicates the number of each item picked up as well as apparent damages/defects initialed by residents when applicable, and furnish one signed original to the COR.

1.4.3. For items to be turned into the Government warehouse, the Contractor shall unload and place the items in the location designated by the COR or the AHSC warehouse representative. Upon completion of the work, the COR’s or the AHSC warehouse representative’s signature shall be obtained on the movement order.

1.5. DELIVERY

1.5.1. The Contractor shall provide the minor cleaning services by wiping the outside of the furniture and appliances to keep away from the dust. The Contractor will provide minor cleaning materials. The contractor is responsible for loading furniture onto their vehicles.

1.5.2. The Contractor shall deliver the item(s) listed on the movement order to the resident, and verify the condition of the items. The Contractor shall obtain the resident’s receipt signature on these forms. The Contractor shall provide one signed original to the COR or the AHSC representative as evidence to the completion of the required services.

1.5.3. The Contractor may load the furniture and appliances on their vehicles for the delivery of the following day as long as the loading does not affect the pickup of the following day. The Contractor’s loaded vehicle may be in the custody of the Contractor for overnight. The Contractor shall secure and be responsible for any damage, loss, and defect on the loaded furniture and appliances in their possession.

The loading shall be accomplished within the operation hours of AHSC as specified at paragraph 1.8.3.

1.6. CANCELLATION CHARGES

1.6.1. In the event the Contractor cannot complete any delivery or pickup work due to the absence of the resident at no fault of the Contractor, the applicable rate under CLIN 0002 (and corresponding CLINs under options) will be paid to the Contractor provided; (i) the Contractor immediately notifies the COR,

(ii) the COR cannot have the resident be at the point within thirty minutes after notification by the Contractor, and (iii) the Contractor’s notice of attempted delivery or pickup is left at the residence. The above attempted pickup/delivery process will not be a reason for delaying the performance scheduled afterwards on the same day.

1.6.2. In the event any individual movement order is canceled on the day of the performance, the Contractor will be paid the cancellation charge at the applicable cancellation of Pickup/Delivery rate under CLIN 0002 (and corresponding CLINs under options) upon his submission of a written request to the COR.

1.6.3. The payment will not apply when the cancellation is due to fire, strike, typhoon, or other causes beyond the Government’s control.

1.6.4. Contractor Notice Regarding Late Delivery. In the event the Contractor encounters difficulty in meeting performance requirements, or anticipates difficulty in complying with agreed upon delivery schedule or date, the Contractor shall immediately notify either the AHSC representative or COR by phone or fax, giving pertinent details.

1.7. EMERGENCY SERVICES. If unscheduled same day delivery/pickup services are required, the COR or the AHSC representative notify the Contractor verbally and confirm it in writing. The Contractor is entitled to the charges under CLIN 0003 (and corresponding CLINs under options) to perform this service. The Contractor may be required to perform this service after the last Schedule 4 time frame (1500 ~ 1700 hrs) identified at paragraph 1.3.1, and turn in picked up items to the AHSC warehouse on the following working day when requested by the COR.

1.8. GENERAL INFORMATION

1.8.1. QUALITY ASSURANCE The Government will evaluate all of the Contractor’s performance in accordance with the Quality Assurance Surveillance Plan (QASP) to monitor performance to ensure services are received.

1.8.2. GOVERNMENT REMEDIES The KO will follow FAR 52.212-4, Contract Terms and Conditions-Commercial Items, for Contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

1.8.3. HOURS OF OPERATION The operation hours of AHSC are from 0800 to 1700 on Monday through Friday except the legal holidays as specified below. (See paragraph 1.3.2. and 1.5.3.)

1 January New Year’s Holiday 3rd Monday of January Martin Luther King Jr.’s Birthday 3rd Monday of February Washington’s Birthday Last Monday of May Memorial Day 4th July Independence Day 1st Monday of September Labor Day 2nd Monday of October Columbus Day 11th November Veterans Day 4th Thursday of November Thanksgiving Day 25th December Christmas Day

1.8.4. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE NATIONAL

COMMAND AUTHORITY OR OVERSEAS COMBATANT COMMANDER Services will not be required during a declared crisis.

1.8.5. INSTALLATION BASE PASSES.

1.8.5.1. The Government will issue all required installation/base passes to Contractor personnel and vehicles at no cost to the Contractor. The Contractor shall submit written requests for installation/base passes to the AHSC.

1.8.5.2. Vehicle insurance certificates are required to obtain Base Passes and must cover the automobile liability insurance in the types and minimum amounts of (a) Bodily Injury - ¥30,000,000 per person per occurrence, in addition to the Japanese Compulsory Insurance (JCI), and (b) Property Damage - ¥3,000,000 per occurrence. The prime Contractor shall be responsible for all passes issued to his own or his subcontractor’s employees under this contract. The Contractor shall return all applicable base passes, upon termination of employment or completion of this contract, to the Japanese Pass Section, Security Police, NAF Atsugi, and certification of receipt shall be obtained.

1.8.6. REMOVAL OF CONTRACTOR’S EMPLOYEES. The Contractor shall utilize only experienced, responsible and capable employees in the performance of this contract. The KO may require that the Contractor remove from the Government job any of his/her employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of military security.

1.8.7. THIRD COUNTRY NATIONALS (TCN). The Security Forces on each base control entry to the base. Under certain circumstances, the TCN might be denied entry. It is the Contractor’s responsibility to coordinate with Security Forces at each base when there is a question about particular circumstances.

1.8.8. The Contractor shall not employ any person who is an employee of the US Government and/or Master Labor Contract employees if employing that person would create a conflict of interest or become in violation of the Procurement Integrity Act (See Federal Acquisition Regulation Section 3.104.)

Additionally, the Contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DOD 5500.7-R, the Joint Ethics Regulation (JER).

1.8.9. CONTRACTOR PERSONNEL

1.8.9.1. Contract Manager (CM). The Contractor shall provide a CM who shall be responsible for the performance of the work under this PWS. The name of this person, an alternate(s) who shall act for the Contractor when the CM is absent, and the Point of Contact (POC) of the emergency requirements under paragraph 1.7, shall be designated in writing to the KO. The CM and alternate shall have full authority to act for the Contractor on all contract matters relating to the daily operations of the work performed under this contract. They must be able to communicate in English as required by the Government.

1.8.9.2. The CM or alternate shall be available on-site or by phone within one (1) hour when they are required to be contacted with the COR or the AHSC representative to discuss problem areas.

1.8.10. OBTAINING EXEMPTION FROM JAPANESE TAXES AND SUBMISSION OF

VEHICLES LISTING FOR TAX EXEMPTION CERTIFICATE.

1.8.10.1. The basis whereby US Armed Forces obtain exemption from Japanese taxes are prescribed in paragraph 3, Article XII of the Status of Forces Agreement under Article VI of the Treaty of Mutual Cooperation and Security between the US and Japan.

1.8.10.2. Prior to performing the services, the Contractor shall submit fuel consumption ratios of truck (by size) to the KO, 374th Contracting Squadron, Yokota Air Base, Fussa-shi, Tokyo-to for verification, and an accurate listing of all truck to be used under this contract together with the vehicle inspection certificates, and location(s)/distances between the Contractor’s Motor Pool(s) and USFJ installations, to the Tax Exemption Certifying Officer for issuance of fuel tax exemption certificate under this contract.

The revenue distance to be certified will be verified by the Government upon Contractor’s submission of requests for the Fuel Tax Exemption.

1.8.10.3. Mailing address of the Tax Exemption Certifying Officer is 197-0001 Tokyo-to, Fussa-shi, Yokota Air Base, Bldg 620, 374 CONS/LGCZ.

1.8.10.4. The Contractor shall also submit a certification statement to the Tax Exemption Certifying Officer for claiming deadhead distances for each ordered service during performance period. The wording for the certification statement will be provided to the Contractor by the Tax Exemption Certifying Officer.

1.8.10.5. The Contractor may claim tax exemption based on fuel consumption ratio of used size and type of truck(s). The Contractor will submit the request for tax exemption at least on a monthly basis to the COR. The COR will verify that the Contractor’s request is accurate based on the actual services performed and forward it to the KO for certification.

1.8.10.6. The Tax Exemption Certifying Officer will review the accuracy of the Contractor’s figures on fuel consumption prior to issuance of appropriate tax exemption certificate.

1.8.11. LIABILITIES

1.8.11.1. Contractor Liability for Personal Injury and/or Property Damage. The Government shall in no event be liable or responsible for damage or injury to any person or property occasioned through the use, maintenance, or operation of any vehicle or other equipment by, or the action of, the Contractor or the Contractor’s employees and agents in performing under this contract, and the Government shall be indemnified and saved harmless against claims for damage or injury in such cases.

1.8.11.2. Contractor Liability for Loss of and/or Damage to Furniture and Appliances. The Contractor shall assume full liability for any and all goods lost and/or damaged in the movement covered by this contract except when loss and/or damage arises out of causes beyond the control and without the fault or negligence of the Contractor.

1.8.11.3. Contractor Liability for Loss of and/or Damages to the Residence. The Contractor shall be responsible for any damages to the residence caused by the Contractor during the services. Repairs will be completed to the satisfaction of the property owner within the time period upon coordination between the COR and the Contractor. The Contractor shall report the damage to COR by close of business of the next working day and report the completion of the repair as soon as possible.

1.8.12. REPORT OF DAMAGE, DESTRUCTION, INJURY OR DEATH.

1.8.12.1. The Contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract. For the purposes of this statement, the term “property” include equipment, freight, or property of any type whether Government owned or not and the term “Contractor” includes the Contractor, its agents, servants or employees.

1.8.12.2. The Contractor shall submit these reports to the KO through the COR as follows:

1.8.12.2.1. A preliminary report shall be made as soon as practicable after the time the incident occurs.

Reports may be either verbal or electronic.

1.8.12.2.2. A complete written report shall be submitted within 96 hours after occurrence of the incident.

A copy of this report shall be furnished to the COR.

2. SERVICES SUMMARY

The following Services Summary (SS) identifies the performance objectives and performance thresholds for critical tasks associated with providing support services for this requirement. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement.

These thresholds are critical to mission success.

Performance Objective PWS Paragraph Performance Threshold

General Pickup/Delivery Service Para 1.3. No more than 2 defects per month Pickup Para 1.4. No more than 2 defects per month Delivery Para 1.5. No more than 2 defects per month Contractor Personnel Para 1.8.9. No more than 2 defects per month

3. GOVERNMENT-FURNISHED PROPERTY AND SERVICES.

For delivery of items or pickup of items to/from individual residence in the high rise tower apartment buildings within NAF Atsugi, the Contractor may use elevators at no cost to the Contractor.

4. APPENDICES:

A. Estimated Workload Data B. List of Furniture and Appliances (Estimate) C. Movement Ticket (Sample)

APPENDIX A

ESTIMATED WORKLOAD DATA

1. Normal workload:

2 – 8 trips per day for on/off base

2. Estimated weight per day

Area I: 50 ~ 5,000 lbs Area II: 50 ~ 5,000 lbs Area III: 50 ~ 2,000 lbs

3. Number of movements per month:

YEAR JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

2015 140 130 130 2016 130 130 120 120 130 140 150 150 150 140 130 130 2017 130 130 120 120 130 140 150 150 150 140 130 130 2018 130 130 120 120 130 140 150 150 150 140 130 130 2019 130 130 120 120 130 140 150 150 150 140 130 130 2020 130 130 120 120 130 140 150 150 150

4. A yearly estimated (projected) workload for each contract period is as follows (Based on average of FY10 through FY14 moves):

Area ESTIMATED NUMBER OF MOVES

a. Area I 1 – 4 moves per day

b. Area II 0 – 4 moves per day

c. Area III 1 - 2 moves per year

d. Cancellation 1 – 5 moves per month

e. Emergency Service 0 – 4 moves per day

* Some days work load are less or more than the above data.

5. Estimated Size Per Move (Based on average of FY10 through FY14 moves):

Months Area I and II

a. Jan, Feb, Mar 50 lbs – 2000 lbs

b. Apr, May 50 lbs – 2000 lbs

c. Jun, Jul, Aug 50 lbs – 2000 lbs

d. Sep, Oct 50 lbs – 2000 lbs

e. Nov, Dec 50 lbs – 2000 lbs Area III

f. Jan-Dec 0 lbs – 2000 lbs

6. Estimated Size for Emergency Service:

Months Area I and II

a. Jan - Dec 50 lbs – 2000 lbs

APPENDIX B

List of Furniture and Appliances (Estimate)

Furniture and Appliances Dimensions (inch) (H x D x W) Weight (lb)

FURNITURE:

Sofa Loveseat Easy Chair Coffee Table End Table Floor Lamp Table lamp Dining Table Dining Chair Box Spring Full/Double Mattress Full/Double Box Spring Twin/Single Mattress Twin/Single Mattress Cover Full/Twin Bed Frame Steel Night Table Chest of Drawers Baby Crib with Mattress Microwave Cabinet Stand

APPLIANCES:

Range US Gas Range JN Gas Range US Electric Refrigerator US (STANDARD) Refrigerator US (LARGE) Refrigerator (SMALL) Washer US Washer JN Dryer US Dryer JN with Stand Dishwasher US Microwave Oven US/JN Heater JN Ceramic Portable Heater JN Kerosene Portable Dehumidifier US Water Heater Electric Transformer Electric Smoke Detector Carbon Monoxide Detector

31x32x84 34x35x64 31x32x36 17x20x42 22x27x21

59x14 24x14

30x42x62L 36x25x21

53x80 53x80 38x80 38x80

9x75x54 4x75L

23x22x36 30x22x36 45x53x30 41x19x17

40x24x20 7x19x23

47x29x30 62x32x28 65x31x30 68x25x21 43x26x27 37x26x22 43x27x26 27x20x25 35x24x25 18x19x14 17x17x11 18x17x12 21x16x14

45x21 5x7x5

2x5 2x5

NOTE: ONE WEIGHT MEASUREMENT FOR ONE LINE ITEM. SEVERAL MODELS EXIST

IN SAME LINE ITEM. ONE LINE ITEM ONE MEASUREMENT POLICY.