2_NTO.pdf

DEPARTMENT OF THE AIR FORCE

PACIFIC AIR FORCES

28 Feb 2014

MEMORANDUM FOR PROSPECTIVE PROPOSER

FROM: 374 CONS/LGCZ

Unit 5228, Bldg. 620, Yokota Air Base

Fussa-shi, Tokyo 197-0001

SUBJECT: Notice to Offerors for Solicitation No. FA5209-14-T-0021, Leasing Railway Tank Cars

1. The following information is provided to you to supplement the subject solicitation:

a. Clauses or Provisions Incorporated by Reference. The solicitation and resultant contract incorporates one or more clauses or provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/VFFARA.HTM http://farsite.hill.af.mil/VFDFARA.HTM http://farsite.hill.af.mil/vfaffara.htm

b. The Government contemplates award of up to two (2) pre-priced Blanket Purchase Agreements

(BPAs) resulting from this solicitation, therefore, offerors must propose on all line items in the pricing schedule.

c. Mobilization and Phase-In Period. In the event other than the incumbent contractor is the successful offeror, a period of 5 calendar days is deemed sufficient for the new contractors to mobilize, phase-in and complete preparation prior to the start of contract performance on the date specified in the contract. Expect all offerors to be fully aware of the above and consider the stated phase-in time in their planning and the pricing of their proposals. Mobilization and phase-in costs are not reimbursable under this contract.

e. Data Universal Numbering System (DUNS) Number (Applies to offers exceeding $3,000). The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation

"DUNS" followed by the DUNS number that identifies the offeror's name and address. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet to obtain one. An offeror in Japan should contact Dun and Bradstreet TSR Ltd. office at Tel: 03-6910-3140, Fax: 03-5221-0712. The offeror may obtain more information regarding the DUNS number, including locations of local Dun and Bradstreet

Information Services offices for offerors located outside the United States, from the Internet home page at http://www.dnbtsr.com/index.html. If an offeror is unable to locate a local service center, it may send an e-mail to Dun and Bradstreet at globalinfo@mail.dnb.com.

f. Commercial And Government Entity (CAGE) Code Reporting. The offeror is requested to enter its CAGE code on its offer in the block with its name and address. The CAGE code entered must be for that name and address. Enter "CAGE" before the number. If the offeror does not have a CAGE code, it may ask the Contracting Officer to request one from the Defense Logistics Information Service (DLIS).

The Contracting Officer will-http://farsite.hill.af.mil/VFFARA.HTM http://farsite.hill.af.mil/VFDFARA.HTM http://farsite.hill.af.mil/vfaffara.htm http://www.dnbtsr.com/index.html mailto:globalinfo@mail.dnb.com

(1) Ask the Contractor to complete section B of a DD Form 2051, Request for Assignment of a

Commercial and Government Entity (CAGE) Code;

(2) Complete section A and forward the form to DLIS; and

(3) Notify the Contractor of its assigned CAGE code. Offerors may not delay submission of the offer pending receipt of a CAGE code. If your organization does not have a CAGE assigned yet, for most countries you can obtain one by connecting to http://www.dlis.dla.mil/Forms/Form_AC135.asp

g. System for Award Management (SAM). Unless exempted by an addendum to the contract, the

Contractor is responsible during performance and through final payment of any contract for the accuracy and completeness of the data within the SAM database and for any liability resulting from the government’s reliance on inaccurate or incomplete data. To remain registered in the SAM database after the initial registration, the contractor is required to review and update on an annual basis from the date of initial registration or subsequent updates its information in the SAM database to ensure it is current, accurate and complete. Updating information in the SAM does not alter the terms and conditions of the contract and is not a substitute for a properly executed contractual document. Offerors may obtain information on registration and annual confirmation requirements via the Internet at https://www.sam.gov/.

h. Facsimile Proposals. Offerors may respond to the subject solicitation via facsimile. Respond to this solicitation by fax is subject to the same rules as a response via postal mail or hand-carry. The number of receiving facsimile equipment is 042-551-0973 from inside Japan / 81 (country code)-42-551-0973 from outside Japan. The Government reserves the right to make award solely on the facsimile proposal. However, if requested to do so by the Contracting Officer, the apparently successful offeror promptly shall submit the complete original signed offer. Please note that submission of an offer by e-mail is NOT authorized.

2. Point of contact on this solicitation is Ms Sonomi Yoshihashi, Contract Specialist, phone at 042-553-

8549 from inside Japan/011-81-42-552-3010 from U.S., fax at 042-551-0973 from inside Japan/011-81-

42-551-0973 from U.S., or e-mail at sonomi.yoshihahsi.jp@us.af.mil or Ms Maki Kodama, Contracting

Officer, by phone at 042-552-3010 from inside Japan/011-81-42-552-3010 from U.S., fax at the same number, or e-mail at maki.kodama.jp@us.af.mil.

MAKI KODAMA

Contracting Officer http://www.dlis.dla.mil/Forms/Form_AC135.asp https://www.sam.gov/ mailto:sonomi.yoshihahsi.jp@us.af.mil mailto:maki.kodama.jp@us.af.mil