4.__Attach_1_(PWS_no_Appendix_D).pdf

RFQ NO. FA5209-13-T-0093

ATTACHMENT 1

DEPARTMENT OF THE ARMY

UNITED STATES ARMY GARRISON, JAPAN

DIRECTORATE OF PUBLIC WORKS

UNIT 35432 APO AP 96310-5432

PERFORMANCE-BASED WORK STATEMENT

FOR

REFUSE COLLECTION, TRANSPORTATION AND

DISPOSAL SERVICES

AT

AKIZUKI AMMUNITION DEPOT, JAPAN

Akizuki Sub Fac Engr (ASFE) 18 June 2013

(FEWR No. DF-00001-3J )

Table of Contents

SECTION 1 Description of Services/General Information Pages 3 - 8

SECTION 2 Reserved Page 9

SECTION 3 Government Furnished Property and/or Services Page 10

SECTION 4 Appendices Page 11-13

SECTION 1

DESCRIPTION OF SERVICES/GENERAL INFORMATION

1. DESCRIPTION OF SERVICES. The contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform refuse collection, transportation and disposal services for Akizuki Ammunition Depot, Hiroshima, Japan.

The contractor shall perform subject service in accordance with this Performance-based Work

Statement (PWS), local regulations and policies of Etajima-city, and accepted commercial standards.

1.1. REFUSE COLLECTION AND TRANSPORTATION. The contractor shall collect and transport all solid general waste (ippan gomi) to the off-base disposal sites as specified at Para 1.3.

The estimated workload data is in Appendix A, collection schedule is listed in Appendix B, and maps of collection point are in Appendix D.

The contractor shall not collect any industrial waste (sangyo haikibutsu) under this contract. The contractor shall notify the Government Representative (GR) immediately by phone (0823-23-

1192) if industrial waste is present at any collection point.

1.1.1. REFUSE SEPARATION. The contractor shall separate burnable (containing food waste) and non-burnable (i.e. cans, glasses, plastic bottles) waste in accordance with Etajima-city regulations.

1.1.2. VEHICLES. The contractor shall keep vehicles, all equipment and/or tools in clean and sanitary condition during the contract period.

1.1.3. COLLECTION POINTS. Collection points for refuse are shown in Appendix D. The contractor shall position refuse containers for customer ease when depositing refuse. This may occasionally require repositioning of containers. The contractor shall also position containers to minimize interference with adjacent parking areas, sidewalks, roadways, overhead utilities, trees, and other potential obstructions.

1.1.5. CONTAINERS. The capacity of containers and quantity of containers are listed in

Appendix C. If refuse volume fluctuates drastically, the contractor shall immediately report it to the GR.

1.1.5.1. MAINTAINING CONTAINERS. The contractor shall furnish plastic bags and install them inside the Government furnished refuse containers. After servicing, the contractor shall return the containers to their original location. The contractor shall clean all containers at least semi-annually. During cleaning, the Government will furnish a maximum of ten (10) containers for temporary replacement purposes. These containers are located at buliding # 420 at Akizuki ammunition Depot. The contractor shall coordinate with the GR for use of the temporary replacement containers.

1.1.6. MAINTAINING COLLECTION AREAS. All waste on the ground within the general area of the containers, whether spilled by the contractor or placed there by base personnel, shall be picked up by the contractor during collection. The contractor is responsible for the cleanliness of the collection areas. This includes, but is not limited to, washing, sweeping, dusting and other janitorial services necessary to maintain the area in a clean and sanitary condition.

1.2. RECYCLABLE MATERIALS. The contractor shall sort materials types and recycle as required by local regulations of Etajima-city.

1.3. OFF BASE DISPOSAL. The contractor shall dispose all collected solid general waste at the off-base disposal sites approved by Etajima-city (Burnable waste: Etajima-shi Relay Center, Non-burnable waste: Etajima-shi Kankyo Center). The contractor shall be responsible for any permits or fees associated with the use of off-base disposal locations/facilities.

1.4. SUBMITTAL AND REPORTING.

1.4.1. ROUTE AND SCHEDULE SUBMITTALS. The contractor shall coordinate with the GR to establish vehicle routes and refuse collection schedules. The contractor shall submit both to the

GR for approval no later than (NLT) ten (10) calendar days prior to the start of contract performance. No changes are allowed to the schedule or haul rout without GR approval.

1.4.2. SCHEDULE OF CLEANING CONTAINERS. The contractor shall provide the GR with an annual schedule for cleaning of refuse containers NLT fifteen (15) calendar days prior to contract start date for basic and each option year.

1.4.3. LIST OF VEHICLES. The contractor shall submit a list of vehicles to the GR including the license plate number, capacity and certificate of insurance for approval and entry to the U.S. Government premises NLT fifteen (15) calendar days prior to contract start date.

1.4.4. SUBMISSION OF REPORT. The contractor shall submit a monthly report to includes date, the total cubic meters of solid general waste collected and disposed to the GR NLT the 15th day of the following month. This monthly report shall be included to confirm that all collected and disposed solid general waste has been treated in compliance with local (Etajima-city) regulations and Japanese law.

1.5. LICENSES. The contractor shall possess valid licenses for collection and transportation of solid general waste in accordance with Waste Disposal and Public Cleansing Law (Haikibutsu no shori oyobi seisou ni kansuru houritsu) and applicable local (Etajima-city) laws. The contractor shall submit all required licenses to the Contracting Officer (KO) prior to the award.

1.6. GENERAL INFORMATION.

1.6.1. QUALITY ASSURANCE. The Government will periodically evaluate the contractor’s performance by assigning a Government Representative (GR) to monitor performance to ensure services are performed in accordance with the PWS. The GR will evaluate the contractor’s performance to insure all required services have been performed.

1.6.2. GOVERNMENT REMEDIES. The KO shall follow FAR 52.212-4, Contract Terms and

Conditions-Commercial Items for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

1.6.3. GOVERNMENT REPRESENTATIVE (GR). The contractor shall coordinate all aspects of this project with the designated GR. Completed work shall be subject to inspection and acceptance by GR. The GR shall NOT direct or redirect any contractor action(s). This can only be done by the KO.

1.6.4. CONTRACTING OFFICER (KO) AUTHORITY. Only the KO has authority to enter into, administer, terminate or modify the terms and conditions herein. Any changes made by persons other than the KO will be considered an Unauthorized Commitment and subject to

Ratification Actions in accordance with the Federal Acquisition Regulation part 1.602-3.

1.6.5. MOBILIZATION AND PHASE-IN PERIOD. In the event other than the incumbent contractor is the successful offeror, a period of 30 calendar days is deemed sufficient for the new contractor to mobilize, phase-in and complete preparations prior to the start of contract performance on the date specified in the contract. All offerors are cautioned to be fully aware of the above and consider the stated phase-in time in their planning and the pricing of their proposals. Mobilization and phase-in costs are not reimbursable under this contract.

1.6.6. CONTRACTOR PERSONNEL

(a) CONTRACT MANAGER. The contractor shall provide a contract manager who shall be responsible for all requirements in this PWS. The contractor shall provide telephone numbers of contract manager and alternate(s) to the GR. He/she must be able to read and write English.

The contract manager or alternate(s) shall have full authority to act for contractor on contract matters relating to daily operation of contract.

(b) CONTRACTOR EMPLOYEES. The contractor personnel shall be easily recognizable as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the contractor’s company name and the employee’s name.

(c) REMOVAL OF CONTRACTOR’S EMPLOYEES. The contractor shall utilize only experienced, responsible and capable employees in the performance of this contract. The KO may require that the contractor remove from the Government job any of his/her employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of military security.

(d) U.S. GOVERNMENT OR JAPANESE NATIONAL EMPLOYEES. Contractor shall not hire employees of the United States Government and/or MLC (Master Labor Contractor) if employing such persons would create a conflict of interest, or appearance of a conflict of interest as determined by the contractor. Contractor shall not employ any person who is an employee of the Department of the Army, either military or civilian, unless such person seeks and receives approval according to DODR 5500.7, Standards of Conduct.

(e) MILITARY PERSONNEL. Contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. Abrupt absence of these personnel could adversely affect contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for non-performance under this contract.

(f) THIRD COUNTRY NATIONALS (TCN). The Security Forces on each base control entry to the base. Under certain circumstances, the TCN might be denied entry. It is the

Contractor’s responsibility to coordinate with Security Forces at each base when there is a question about particular circumstances.

1.6.7. INSTALLATION BASE PASSES. The U.S. Government will issue all required

Installation/Base Passes and Controlled Area Badges to contractor personnel at no cost to the

Contractor. Vehicle insurance certificate are required to obtain Base Passes and must cover the automobile liability insurance in the types and minimum amounts of (a) Bodily Injury -

¥30,000,000 per person per occurrence, in addition to the Japanese Compulsory Insurance (JCI), and (b) Property Damage - ¥3,000,000 per occurrence. The prime contractor shall be responsible for all passes issued to his/her own or subcontractor’s employees under this contract. The

Contractor shall return all applicable passes upon termination of employment or completion of this contract to the Japanese Pass Section, and a certificate of receipt shall be obtained.

NOTE: Contractor personnel are required to comply with U.S. Army Regulation 190-5 http://www.apd.army.mil/USAPA_PUB_pubrange_P.asp for personnel pass requirements.

Contractors are also required to comply with U.A. Army Garrison Japan Regulation 190-13 https://intranet.zama.army.mil/CmdStaff/usagj/cmdgrp/doc/reg190-13.pdf for vehicle pass requirements. These regulations are available for the selected contractor’s review upon personnel and/or vehicle pass issuance.

1.6.8. SECURITY REQUIREMENTS. Contractor shall ensure each employee obtains required pass and identification items for access to the base. These items are issued by the Security Forces

Pass and Registration Section, located in Building 100, Kure Pier 6. Contractor and employees shall return identification cards to Security Forces within 24 hours of termination or completion of this contract. All other government identification for terminated employees shall be returned to the GR within 24 hours of termination.

1.6.9. INSTALLATION SAFETY/ FIRE REGULATIONS. The contractor is responsible for job site safety and fire prevention. Standard base procedures will be provided by the U.S.

Government.

1.6.10. REPORTS OF DAMAGES, DESTRUCTION, INJURY, OR DEATH

http://www.apd.army.mil/USAPA_PUB_pubrange_P.asp https://intranet.zama.army.mil/CmdStaff/usagj/cmdgrp/doc/reg190-13.pdf

(a) The Contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract.

For the purposes of this clause, the term “property” includes equipment, freight, or property of any type, whether Government owned or not. The term “Contractor” includes the Contractor, its agents, servants or employees.

(b) The Contractor shall submit these reports to the KO through the Directorate of Public

Works (DPW) as follows:

(1) A preliminary report shall be made as soon as practicable after the time the incident occurs. Report may be either verbal or facsimile.

(2) A complete written report shall be submitted within 96 hours after occurrence of the incident. A copy of this report shall be furnished to the DPW.

1.6.11. HAZARDOUS MATERIALS. All hazardous materials must be contained and stored in the appropriate storage containers and/or cabinets. Contractor shall immediately report spills or releases of hazardous materials to the KO and GR. Contractor shall be liable for containment and environmental clean up of spill or release of such substance. Contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. Contractor shall comply with environmental and hazardous materials storage and handling requirements and maintain current Material Safety Data

Sheets (MSDS).

1.6.12. ENVIRONMENTAL AND HAZARDOUS MATERIAL HANDLING. Contractor shall comply with municipal environmental laws to protect the health and safety of employees/residents and minimize or eliminate environmental pollution.

1.6.13. RESPONSIBILITY FOR DAMAGES. Any damages caused to the U.S. Government property during the course of performing this contract shall be restored, replaced and/or repaired to its original condition at no additional cost to the U.S. Government.

1.6.14. HOURS OF OPERATION.

(a) AVAILABILITY OF FACILITIES. The facilities will be made available to the contractor from 08:00 to 16:45, Monday through Friday, excluding U.S. holidays and other designated holidays as listed at Para. (b) below. Access to the facilities outside of these hours may be authorized by the GR with prior coordination by the contractor.

(b) U.S. LEGAL HOLIDAYS AND OTHER DESIGNATED HOLIDAYS.

Recognized US legal holidays are listed below. Holiday falling on a Saturday may be observed on the preceding Friday. Holidays falling on a Sunday may be observed on the following

Monday.

DATE HOLIDAY

1st January New Year’s Day

3rd

Monday in January Martin Luther King’s Birthday

3rd Monday in February President’s Day

Last Monday in May Memorial Day

4th July Independence Day

1st Monday in September Labor Day

2nd Monday in October Columbus Day

11th November Veteran’s Day

4th Thursday in November Thanksgiving Day

25th December Christmas Day

Other Designated Holidays

1, 2 & 3 January New Year’s Holiday

29, 30 & 31 December Year End Holiday

1.6.15. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY

SECRETARY OF DEFENSE OR THE OVERSEES COMBATANT COMMANDER.

This provision is not applicable since no services are required during the crisis. The KO or GR shall notify the Contractor, by any means of communication, of a crisis. There shall be no costs paid by the Government to the Contractor during a crisis except those costs incurred for work performed under this contract and PWS.

1.7. CONTRACTOR MANPOWER REPORTING (CMR). The office of the Assistant

Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address:

https://cmra.army.mil/ The required information includes: (1) Contracting Office, Contracting

Officer, Contracting Officer’s Technical Representative; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4)

Contractor name, address, phone number, e-mail address, identity of contractor employee entering data; (5) Estimated direct labor hours (including sub-contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-contractors); (7) Total payments (including sub-contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the

Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information); (11) Locations where contractor and sub-contractor perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website);

(12) Presence of deployment or contingency contract language; and (13) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country). As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed

12 months ending 30 September of each government fiscal year and must be reported by 31 https://cmra.army.mil/

October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor’s systems to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the web site.”

SECTION 2

THIS SECTION IS RESERVED

SECTION 3

GOVERNMENT FURNISHED PROPERTY AND SERVICES

3. 1. GOVERNMENT FURNISHED FACILITIES, EQUIPMENT AND MATERIALS.

3.1.1. Government Furnished Facilities. None

3.1.2. Government Furnished Tools and Equipment. The Government will furnish refuse containers for burnable solid waste and non-burnable solid waste. The number of containers is listed in Appendix C and their locations are shown in Appendix D. The Government will also furnish at maximum 10 containers for temporally replacement purposes during cleaning of the containers.

3.1.3. Government Furnished Materials (GFM). None

3.2. OTHER GOVERNMENT-FURNISHED ITEMS.

3.2.1. Utilities. The Government shall furnish available water, electricity and heat, without cost to the contractor. All temporary installations and connections made by the contractor shall comply with Army Regulations (AR) 420-1 and applicable building codes.

3.2.2. Security Forces and Fire Protection. Upon request for emergency assistance, the following units will provide services on the installations as necessary:

Emergency Telephone for Fire, Ambulance, and the Military Police: Telephone 911

If the contractor uses the above services, the contract manager shall immediately report the details to the GR. The detailed reporting requirements are specified in paragraph 1.6.10. above.

3.2.3. Medical Emergencies. In the event of a medical emergency, accident, or injury involving contractor personnel during performance of duties under this contract, services will be rendered in order to save life, limb or to stabilize for transportation to a local medical treatment facility. The contractor shall reimburse the Government for the emergency medical services. The contractor shall submit the report in accordance with paragraph 1.6.10. above.

SECTION 4

APPENDICES

4. APPENDICES

APPNEDIX A: Estimated Workload Data

APPNEDIX B: Collection Schedule, Collection Points and Disposal Site

APPNEDIX C: Quantity and Size of Trash Containers

APPNEDIX D: Map of Collection Points

APPENDIX A

ESTIMATED WORKLOAD DATA

PICK UP POINT NAME ESTIMATED ANNUAL

QUANTITY (Cubic Meter)

Akizuki Ammunition Depot Solid General Waste 348

Large Refuse 2

APPENDIX B

COLLECTION SCHEDULE, COLLECTION POINTS AND DISPOSAL SITE

1. Collection Schedule

COLLECTION POINT NAME SCHEDULE

Akizuki Ammunition Depot Solid General Waste 2 times/week

Large Refuse Total 4 ~ 5 time /year

2. Number of Collection Point

COLLECTION POINT

NO. OF COLLECTION

POINTS

Akizuki Ammunition Depot 14

3. Distances to Etajima-city Disposal Sites

COLLECTION POINTS DISTANCE (KM)

Akizuki Ammunition Depot to Etajima-shi Relay Center

(Burnable Waste)

17.5

Akizuki Ammunition Depot to Etajima-shi Kankyo Center

(Non-burnable Waste)

42.5

APPENDIX C

QUANTITY AND SIZE OF TRASH CONTAINERS

COLLECTION POINT

NAME QTY (EA) CAPACITY OF

CONTAINERS

(GALONS)

Akizuki Ammunition Depot

Burnable 15 55

Non-burnable 14 55