NOTICE TO OFFERORS.pdf

DEPARTMENT OF THE AIR FORCE

PACIFIC AIR FORCES

8 Aug 12

MEMORANDUM FOR PROSPECTIVE OFFERORS

FROM: 374 CONS/LGCB

Unit 5228, Bldg. 620, Yokota Air Base

Fussa-shi, Tokyo 197-0001

SUBJECT: Notice to Offerors, Solicitation No. FA5209-12-R-0003, Integrated Solid Waste Management

Services at Yokota Air Base & Satellite Sites

1. The following information is provided to supplement subject solicitation:

a. Contract Assistance. Any questions regarding this solicitation may be referred to the 374 th

Contracting Squadron/LGCBB, Ms Kumie Aoki at Commercial: 042-551-6735, 042-552-2510 Ext. 5-9199 or e-mail kumie.aoki.jp@us.af.mil. The Contracting Officer may be reached at MAJ Michelle Lewis 042-

552-2511 (ex. 5-4763) E-mail: michelle.lewis.11@us.af.mil, or Ms. Catherine White at 042-552-2511 (ex.5-

7199) E-mail: catherine.white.7@us.af.mil. Please reference the solicitation number when making inquiries.

b. Clauses or Provisions Incorporated by Reference: The solicitation and resultant contract incorporates one or more clauses or provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause or provision may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/VFFARA.HTM http://farsite.hill.af.mil/VFDFARA.HTM http://farsite.hill.af.mil/vfaffara.htm

c. Notice of Pre-Proposal Conference:

(1) A pre-proposal conference will be conducted at Conference Room 109, 374 CONS/LGCB, Bldg

620, Yokota AB, at 1300 hours on 21 Aug 12 Japanese Standard Time (JST) for the purpose of answering questions regarding this solicitation. Submit the names of all attendees to Kumie Aoki, Contract

Administrator, at 225-9199 or kumie.aoki.jp@us.af.mil no later than 3 PM local time on 17 Aug 12. This information must be provided in advance in order to ensure access to the military base/conference site and adequate seating for the conference attendees.

(2) Offerors are requested to submit questions to the point of contact noted above not later than 3 PM local time on 17 Aug 12. Information provided at this conference shall not qualify the terms and conditions of the solicitation, performance-based work statement will remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgement and receipt of solicitation amendments shall apply. A record of the conference shall be made and furnished to all prospective offerors.

(3) Mobilization and Phase-In Period

In the event other than the incumbent contractor is the successful offeror, a period of 30 calendar days is deemed sufficient for other than the incumbent to mobilize, phase-in and complete preparation prior to the start of contract performance on the date specified in the contract. All offerors are cautioned to be fully aware of the above and consider the stated phase-in time in their planning and the pricing of their proposals.

Mobilization and phase-in costs are not reimbursable under this contract.

mailto:kumie.aoki.jp@us.af.mil mailto:michelle.lewis.11@us.af.mil mailto:catherine.white.7@us.af.mil http://farsite.hill.af.mil/VFFARA.HTM http://farsite.hill.af.mil/VFDFARA.HTM http://farsite.hill.af.mil/vfaffara.htm mailto:kumie.aoki.jp@us.af.mil

d. Commercial And Government Entity (CAGE) Code Reporting. The offeror is requested to enter its CAGE code on its offer in the block with its name and address. The CAGE code entered must be for that name and address. Enter "CAGE" before the number. If the offeror does not have a CAGE code, it may ask the Contracting Officer to request one from the Defense Logistics Information Service (DLIS) or you can obtain one by connecting to http://www.dlis.dla.mil/Forms/Form_Ac135.asp. Offerors may not delay submission of the offer pending receipt of a CAGE code.

e. Invoices. An invoice shall be submitted electronically. See DFARS 252.232-7003.

f. FAR 52.212-1 -- Instructions to Offerors -- Commercial Items (Jun 2008)

An offeror in Japan should contact Dun and Bradstreet TSR Tokyo office at Tel: 03-5860-0200, Fax: 03-

6436-0311. The offeror may obtain more information regarding the DUNS number, including locations of local Dun and Bradstreet Information Services offices for the offerors located outside the Unites States, from the internet home page at http://www.customerservice@dnb.com. If an offeror is unable to locale a local service center, it may send an e-mail to Dun and Bradstreet at globalinfo@mail.dnb.com.

g. The prospective awardee shall be registered in the Central Contractor Registration (CCR) database prior to award. Offerors may obtain information on registration and annual confirmation requirements via the Internet at http://www.ccr.gov.

2. If you have any questions, please contact one of the individuals listed in paragraph 1.a. above.

CATHERINE L. WHITE

Contracting Officer http://www.dlis.dla.mil/Forms/Form_Ac135.asp http://www.customerservice@dnb.com/ mailto:globalinfo@mail.dnb.com http://www.ccr.gov/