PWS-FA5209-10-T-0184.pdf

FA5209-10-T-0184

Attachment 1

PERFORMANCE-BASED WORK STATEMENT (PWS)

FOR

CATHOLIC DIRECTOR OF RELIGIOIUS EDUCATION

1. DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.1 DESCRIPTION OF SERVICES

1.1.1 Scope of Work:

The contractor shall coordinate and administer the comprehensive Catholic Director of Religious Education program. Assist the Senior Catholic Chaplain in determining curriculum needs, selecting appropriate curricula in accordance with Catholic teaching and Air Force Chaplain Corps standards.

1.1.2

Schedule:

3 hours 1000-1300: Sunday 4 hours 0800-1200: Monday, Tuesday, Friday 3 hours 0900-1200: Thursday 2 hours variable by date throughout the week to cover any evening activity

1.1.3 Various facilities located on Yokota AB Japan as listed below:

Location:

Traditional (West) Chapel, Building 345 Contemporary (East) Chapel, Building 4314 Yokota Middle School, Building 4155 Taiyo Community Center, Building 3260

1.1.4

Overall Responsibilities:

1.1.4.1 Coordinates and administers the comprehensive Catholic Religious Education/Formation program to include the following: Catholic Religious Education (CRE) classes for children ages four through 12th grade; Children’s Liturgical Church program; Adult Religious Education; and Sacramental preparation programs as determined by the Catholic Chaplain.

1.1.4.2 Assists the Catholic Chaplain in determining curriculum needs, selecting appropriate curriculum in accordance with directions provided by the Archdiocese for the Military Services in accordance with Air Force Chaplain Service standards. Prepares and submits orders for religious education materials.

1.1.4.3 Recognize that the Catholic program is governed by various government and ecclesiastical regulations and as appropriate the Roman Catholic Chaplain has the final decision in all Catholic Parish matters.

1.1.4.4 Open/secure the following chapel-owned/sponsored facilities for schedule Religious Education functions.

Traditional (West) Chapel, Building 345 Contemporary (East) Chapel, Building 4314 Yokota Middle School, Building 4155 Taiyo Community Center, Building 3260

1.1.4.5 Be responsible for the continuing performance of this Contract if absent for an extended period of time during the contract period. Replacement is subject to prior approval by the Roman Catholic Chaplain or his designee.

1.1.4.6 Comply with all Federal, State, and Local Laws and requirements and Air Force Instructions that apply to this position.

1.1.4.7 Submit an application for a local background check to the Roman Catholic Chaplain according to Department of Defense Instruction (DoDI 1402.5), Criminal history Background Checks.

1.1.5

SPECIFIC RESPONSIBILITIES

1.1.5.1 Will assign students to the correct religious education class.

1.1.5.2 Will recruit individuals, secure and assign volunteer teachers and aides for each class.

1.1.5.3 Maintains an accurate and up to date database on teachers, aides, substitutes, facilitators, children and parents and adult participants in the comprehensive CRE Program. Maintain a current master file of enrolled students and ensure that parents are contacted after three consecutive absences.

1.1.5.4 Recruits and trains Catholic Religious Education teachers/volunteers to serve as leaders in the program(s) developed. Will maintain a master listing of teachers/volunteers.

1.1.5.5 Recruits and coordinates with volunteers for conducting Children’s Church if program is desired by incumbent Catholic Chaplain. Will provide volunteers with proper materials.

1.1.5.6 Coordinates Background Investigations as required by Chapel Operating Instructions for volunteer teachers and aides. NCOIC, Chaplain Division will maintain completed Background Investigation records pursuant to Privacy Act standards.

1.1.5.7 Possesses a working knowledge of the religious observances and events of the Catholic faith to anticipate the religious education needs of the Catholic Parish.

1.1.5.8 Provides and assists teachers and facilitators with CRE Program-furnished resources, equipment and supplies needed for the various programs and projects within the comprehensive Catholic RE Program.

1.1.5.9 Develops, plans, coordinates and attends all regular religious education workshops for volunteer teachers.

1.1.5.10 Maintains a library of resource materials (i.e., books, filmstrips, cassettes and other teaching aides) and maintain a current list of such items.

1.1.5.11 Practices annually a fire drill, with safety and fire instruction at beginning of the Religious Education year.

1.1.5.12 Maintains, track and submit as required religious education attendance figures for Chapel, HQ PACAF/HC and HQ USAF/HC statistical reports.

1.1.5.13 Prepares and submits (following the approval of the Catholic Chaplain) announcements and articles for the weekly parish worship service bulletin, base news paper and any other form of advertisement.

1.1.5.14 Responsible for canceling programs due to inclement weather after consulting with the Catholic Chaplain.

1.1.5.15 Must show the ability to operate the computer systems and computer programs utilized by the Base Chapel including Microsoft Word and Excel.

1.1.5.16 Prepares and coordinates scheduling for all religious education events seeking to avoid and/or resolve schedule conflicts with other chapel programs.

1.1.5.17 Prepares an annual fiscal year CRE budget and coordinates requirements with the Catholic Chaplain.

1.1.5.18 Completes, coordinates and submits the necessary forms for processing supply, equipment, and curriculum orders through the RE Chaplain, Account Manager, and Chapel Tithes and Offering Fund (CTOF) office.

1.1.5.19 Coordinates project officer requests, return project officer reports, processes and manage collection of funds projects, and deposits project officer and project collection monies.

1.1.5.20 Inventories materials received from CTOF orders.

1.1.5.21 Safeguards all government/chapel equipment and supplies provided to fulfill the provision of this agreement.

1.1.5.22 Responsible for securing chapel facilities and equipment following programs and activities.

1.1.5.23 Plan, develop and implement an annual Christmas Program, Lent/Easter Program and First Penance/First Communion celebrations for the Catholic Parish of Yokota AB Japan.

1.1.5.24 Must work harmoniously with the Protestant Religious Education Coordinator in planning, developing and implementing the annual Vacation Bible School for Yokota AB Japan.

1.1.5.25 Must set by example by appropriate dress, courtesy, and cleanliness.

1.1.5.26 The vendor shall provide the Contracting Officer or his/her designee with a monthly certification of services rendered.

1.2 GENERAL INFORMATION

1.2.1

Government Remedies:

1.2.1.1 The Contracting Officer shall follow the requirements of FAR 52.212-4, Contract Terms and Conditions for Commercial Items, for Contractor’s failure to correct nonconforming services in which the Government reserves the right to inspect or test any services that have been tendered for acceptance. The Government may require reperformance of nonconforming services at no increase in contract price. If reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming services.

1.2.2

Qualifications:

1.2.2.1 Possess a four year degree or actual work equivalence in Religious Education or Administration of a Catholic Religious Education program (grades K-12).

1.2.2.2 Have a minimum two years previous experience in religious education.

1.2.2.3 Be at least 18 years of age at award of the agreement.

1.2.2.4 Be a role model for teachers and students of the Catholic faith by being an active, baptized and confirmed Catholic in good standing with the Catholic Church. If married, the marriage must be a Sacramental marriage properly documented by the Church. A statement of one’s Sacramental records should be brought to the interview along with other applicable documents.

1.2.2.5 Be familiar with teachings of Vatican II and the 1992 Catechism of the Catholic Church.

1.2.2.6 Speak, read and write English fluently.

1.2.2.7 Pass a Background Investigation at a minimum involving the following agencies;

Security Forces, Family Advocacy, Behavioral Health and Family Housing.

1.2.2.8 Have the ability to work with and train teachers and helpers of a diversified background and outlook on life.

1.2.2.9 Have the ability and willingness to provide Religious Education Services in an ecumenical and pluralistic environment.

1.2.2.10 Be willing to adapt themselves to the direction/vision of the Catholic Chaplain.

1.2.2.11 Be willing to work with chaplains of all faiths and to work in harmony with the entire Chapel Staff.

1.2.2.12 Be present when the Catholic community gathers to maximize recruiting effort and to coordinate and advertise for future events.

1.2.2.13 Support and demonstrate the Air Force Core Values in the Chapel; integrity in all things, service to all who come to the chapel and excellence in all that is undertaken.

1.2.2.14 Interview with the Catholic Chaplain or his designee, and a 3-member panel made up of the Catholic Chaplain, NCOIC of Chapel Operations, and additional chapel or CTOF representative. The following documentation must be present at the time of the interview:

biography (one page), work resume, recommendation from the last place of employment, two character recommendations as well as College/University transcripts. Be ready to discuss your philosophy of education (grade/age appropriate), theological perspective, and motivation for applying

1.2.3 Security Requirements

: Accomplish the following to obtain a security clearance, common access card and access to the Yokota network:

1.2.3.1 Obtain AF Form (IMT) 2583, Request for Personnel Security Action, from chapel security manager and hand carry form to the Yokota Medical Facility, Force Health Management, for review of medical records.

1.2.3.2 Complete Standard Form 86 or Standard Form 85P.

1.2.3.3 Report to Bldg 305 for a final interview with/finger-printed by 374th SFS/SPAI.

1.2.3.4 Complete DD Form 1172-2, Application for Department of Defense Common Access Card.

1.2.3.5 Report to Military Personnel Customer Service (Bldg 316) to obtain a CAC and

PIN.

1.2.3.6 Vendor is not authorized access to classified equipment and classified information in the service of this contract.”

2. GOVERNMENT-FURNISHED PROPERTY AND UTILITIES

2.1 Government-owned furnishings, computer systems, audiovisual aids, administrative supplies, religious education curriculum, are available in the chapel facilities. For those items not provided by the Chaplain Corps, the vendor will obtain items required.

2.2 The vendor understands that Government-owned equipment/supplies will not be removed from the Chapel facilities without the permission of the Wing Chaplain.

2.3 Requirements for supplies (i.e. curriculum, books, videos, pens, paper, etc.) will be submitted in writing at least sixty (60) days in advance of the required data and will include appropriate information as explained in the Chapel Operating Instructions and a suggested source/vendor for acquiring the requested items.