PWS.pdf

PERFORMANCE WORK STATEMENT(PWS)

FOR

LRS SHELVING INSTALLATION

35 LRS/LGRM

MISAWA AIR BASE, JAPAN

August 21st , 2024

TABLE OF CONTENTS

Title Page #

1. DESCRIPTION OF SERVICES 3

2. GENERAL INFORMATION 4

3. SERVICES SUMMARY 6

4. APPENDICES 7

1. DESCRIPTION OF SERVICES The contractor shall provide all supervision, tools, materials, supplies, equipment and trained installation technicians to install BANAIR Instantly Adjustable Racking System (IARS), Cargo Cubers, Rolling Stock Crates, WRM crates, and all other systems listed in this PWS for the LRS in Misawa AB. All work shall be performed in accordance with (IAW) the terms and conditions of the contract, this Performance Work Statement (PWS), and commercial industry practices to ensure a safe environment, clean, neat, and professional appearance. The contractor shall comply with all applicable local and Japanese Government labor standards. All changes, to any section of this contract, shall be made only by the Contracting Officer pursuant to a properly executed modification.

1.1 BASIC SERVICES. The Contractor shall remove existing storage structures, assemble and install all available components in accordance with the contract requirements and Appendices A through C, and repair existing flooring if necessary. The contractor shall clean and dispose of any debris and waste resulting from the work performed under this paragraph IAW local waste disposal standards.

1.1.1 REMOVAL OF EXISTING STORAGE The contractor shall tear down and remove old shelving from the installation sites and consolidate all debris to a predetermined location within 100 feet of installation site.

1.1.2 INSTALLATION. The contractor shall:

1.1.2.1 Provide mechanical erection of the equipment in accordance with layout design detailed and accepted in contract. Assemble any ancillary storage devices, modules or aids supplied under contract.

1.1.2.2 Perform laser levelled assembly of equipment, fitting of spacers, and leveling shims where required.

1.1.2.3 Secure structure to floor surface with expansion anchors

1.1.2.4 Provide anchoring and levelling hardware for the storage equipment unless otherwise stated in the manufacturer instruction. A standard shimming solution is included, consisting of levelling hardware to overcome a floor slope of 1/1000 affecting the system to be erected.

1.1.2.5 Unload and carry components to the staging area upon delivery of the materials

1.1.2.6 Repair the existing flooring if necessary.

1.1.2.7 Assemble new BAN AIR storage equipment: BACC (20 ct.), BACC.S6 (20 ct.), ROLLINGSTACK crate (24 ct.), WRM Crate – 44” (48 ct.), WRM crate – 66" (18 ct.), WRM crate – 83" (10 ct.).

1.1.2.8 Install BANAIR IARS and other purchased storage systems—including Flow-Thru pallets and tire cradles—in accordance with the manufacturers installation manual.

1.1.2.9 Provide all necessary lifting devices to facilitate installation

1.1.2.10 Install metal guiderails

1.1.2.11 Coordinate with facility owners to ensure current warehouse stock is adequately repositioned for installation, including installing new systems in rotating stages to maintain adequate storage.

1.1.3 INSPECTION. The contractor shall perform a thorough check of floor level variations and preparation of site in readiness for equipment assembly.

2. GENERAL INFORMATION

2.1 HOURS OF OPERATION. Installation will be performed during the working hours of

8:00am thru 4:30pm, Monday through Friday. Work at the government site shall not take place on Federal holidays or weekends unless coordinated with their Department of Defense Point-of-

Contact (DOD POC).

2.2.1. U.S. LEGAL HOLIDAYS. If the holiday falls on a Saturday, the preceding Friday is observed as the holiday; if the holiday falls on a Sunday, the following Monday is observed as the holiday. The following is a list of U.S. legal holidays:

Holiday Date

New Year's Day 1st January

Birthday of Martin Luther King Jr. 3rd Monday of January

Presidents Day 3rd Monday of February

Memorial Day Last Monday of May

Juneteenth 19th June

Independence Day 4th July

Labor Day 1st Monday of September

Columbus Day 2nd Monday of October

Veteran's Day 11th November

Thanksgiving Day 4th Thursday of November

Christmas Day 25th December

2.2 INSTALLATION ACCESSES. The Contractor shall notify the Facility’s point of contact or their DOD POC for coordination of any required access to additional work areas.

Contractor(s) will need an Airman Escort which shall be present at all times while Contractors are on station. After all work is completed, the Contractor must notify the facility’s POC or DOD POC. A verbal or written status report will be provided to their DOD POC and escort following the completion of the work day as determined by that POC.

2.3 SPECIAL SECURITY REQUIREMENTS. The contractor shall comply with all Misawa AB security requirements. Any escort or special security requirements shall be coordinated with Misawa AB security forces and the Contracting Officer.

2.4 RANDOM ANTITERRORISM MEASURES (RAMS). RAMS are conducted on Misawa

Air Base at varying times during a 24-hour period and may consist of measures such as spot checks of identification credentials, random vehicle searches, and site security sweeps. The contractor is subject to participating and cooperating with RAMS as directed by competent authority. Anticipate increased RAMS during implementation of elevated Force Protection

Conditions (FPCONs). Reporting Suspicious Activity. It is the responsibility of all personnel working and residing on Misawa Air Base to be alert for detecting and reporting suspicious criminal or terrorist activity. The contractor shall immediately report any on-base observed suspicious activity to the 35 SFS/BDOC, Bldg. 646. All contractor-employed personnel shall be familiar with suspicious activity reporting numbers and procedures. The primary number for reporting suspicious activity on Misawa Air Base is 911 from a base phone or 0176-53-1911 from a mobile phone or off-base.

2.5. ANTITERRORISM AWARENESS TRAINING FOR CONTRACTORS (252.204-7004,

MARCH 2023).

(a) Definition. As used in this clause—

“Military installation” means a base, camp, post, station, yard, center, or other activity under the jurisdiction of the Secretary of a military department or, in the case of an activity in a foreign country, under the operational control of the Secretary of a military department or the Secretary of Defense (see 10 U.S.C. 2801(c)(4)).

(b) Training. Contractor personnel who require routine physical access to a Federally-controlled facility or military installation shall complete Level I antiterrorism awareness training within 30 days of requiring access and annually thereafter. In accordance with

Department of Defense Instruction O-2000.16 Volume 1, DoD Antiterrorism (AT)

Program Implementation: DoD AT Standards, Level I antiterrorism awareness training shall be completed—

(1) Through a DoD-sponsored and certified computer or web-based distance learning instruction for Level I antiterrorism awareness; or

(2) Under the instruction of a Level I antiterrorism awareness instructor.

(c) Additional information. Information and guidance pertaining to DoD antiterrorism awareness training is available at https://jko.jten.mil/ or as otherwise identified in the performance work statement.

(d) Subcontracts. The Contractor shall include the substance of this clause, including this paragraph (d), in subcontracts, including subcontracts for commercial products and commercial services, when subcontractor performance requires routine physical access to a Federally-controlled facility or military installation.

2.6 SAFETY. The telephone number for Security Police, Fire Protection, Emergency Medical Service, and other emergencies on Misawa Air Base is 911 from a base phone or 0176-53-1911 from a mobile phone or off-base. In performing work under this contract, the contractor shall:

(a) Comply with all applicable Misawa AB Directives, USFJ and DoD Instructions, OSHA standards, and the General Duty Clause of the OSH Act.

(b) Record and report promptly (within one hour) to the contracting officer, all available facts relating to each instance of damage to government property or injury to either contractor or government personnel.

(c) Take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the contracting officer.

(d) Cooperate fully with the investigation and assist government officials until the investigation is completed.

2.7 MISAWA AIR BASE FIRE PREVENTION. The contractor shall be responsible for fire prevention in all contracted area and be free from any potential fire hazards. The contractor shall comply with the following fire prevention guidance.

(a) Fire Reporting:

1) The primary emergency reporting number on Misawa Air Base is 911 or 0176-53-1911 from off base. Fire Department operations take place out of Bldg. 947 and 3003. 2) On-base telephones if any, in the on-base warehouse(s) shall have “911” stickers. 3) All contractor-employed personnel shall be familiar with fire reporting numbers and procedures, and shall put the number “0176-53-1911” into his/or her mobile-phone.

(b) Vehicles:

1) Access for fire fighting vehicles must be maintained at all working sites. 2) Contractor’s vehicles shall not be parked within fifteen (15) feet of any fire hydrant of Fire Department connection. 3) Contractor’s vehicles shall give the right-of-way to responding fire/emergency vehicles.

(c) Electrical Hazards:

1) All the contractor’s electrical tools and equipment shall be in good (original) working condition and its maintenance shall be done properly in compliance with manufacturer’s maintenance instructions. 2) All extension cords used shall be equipped with circuit breakers and plugged directly in the outlets (no other extension cords). 3) Building utility panels shall not be blocked by contractor tools/supplies.

2.8 REQUIRED INSURANCE by JAPANESE LAW

2.8.1 The Contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance on each vehicle used by the Contractor at the work site.

2.8.2 Type: Automobile Property Damage Insurance Amount: ¥3,000,000 or Dollar equivalent Bodily Injury Insurance Amount: ¥30,000,000 or Dollar equivalent.

2.8.3 All vehicles must be properly inspected/insured in accordance with Japanese Compulsory Insurance (JCI) requirements.

2.8.4 Prior to the commencement of work hereunder, the Contractor shall furnish to the Contracting Officer a certificate or written statement of the above required insurance. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the interests of the U.S.

Government in such insurance shall not be effective for such period as may be prescribed by the laws of the state in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the Contracting Officer.

3. SERVICES SUMMARY

3.1 PERFORMANCE. All work must be performed by competent trained personnel who are experienced and qualified to work on the specific equipment. All work performed shall be accomplished in accordance with the manufacturer’s instructions including, but not limited to, adjustments, calibrations, cleaning, lubrication, testing, disassembly, inspection, replacement of worn or defective parts, etc., required to keep the equipment in operating condition. Contractor’s maintenance of the equipment must satisfy all requirements as set forth by the manufacture. The Contractor shall provide personnel capable of performing the installation of all components as well as general instruction on the operation of the file storage system to be performed immediately after installation of the system.

Only new, standard parts shall be furnished by the Contractor. All parts shall be of the manufacture and have versatility be installed at the facility with as little structural augmentation as possible. All newly installed equipment and parts become the property of the Government.

Replaced parts are to be disposed of legally by the Contractor in accordance with industry standards and local Government laws and regulations.

The contractors will not furnish parts and/or test equipment for the performance of this contract.

It is the responsibility of the Contractor to bring the appropriate equipment and/or supplies necessary to complete the work as required within.

3.2 DELIVERABLES. The table shown below lists service functions that are considered critical to contract performance and to the operational areas for which they affect. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement.

Deliverables PWS Section Performance Standard

Inspection Method

Removal & Packaging of Current Storage Systems

1.1.1 0 defects Periodical inspection

Installation 1.1.2 0 defects Periodical Inspection

Inspection 1.1.3 100% Compliance 100% Inspection

Compliance with manufacturer instruction

3.1 0 Deviations Periodical Inspection