01a Pre-prop Conf Slide Show_23R07.pdf

5/15/2023

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35th Fighter Wing

15 May 2023, 1300 hrs Bldg. 656, Misawa AB, Japan

Pre‐Proposal Conference / Site Visit

Roads/Pavements & Misc. Civil Work IDIQ Contract

RFP No. FA520523R0007

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Summary

Scope & Requirements

General Requirement / Pricing Structure

RFP

CONS remarks for solicitation / filling instructions

CES tech briefing (Exhibit L/I, Specs and Drwg)

Q & A session

Joint Site Visit

RFP No. FA520523R0007 Roads/Pavements & Misc. Civil Work IDIQ Pre‐Proposal Conference

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Description of Work: Repair, maintenance and construction of pavement structures such as roads and parking lots, and related work including but not limited to curb/gutter, drainage pipes, manhole, earthwork, sidewalks, markings, traffic signs, restoration and demolition of structure/obstacle, and other miscellaneous work.

Place of Performance: Misawa Air Base and locations within 40 km radius from Misawa AB, including its associated sites of Hachinohe Fuel Terminal, with the exception of the Misawa AB Airfield and Draughon Range.

Contract Type: FP‐IDIQ (Unit Price & TO Basis)

Type of Award: Single Award

RFP No. FA520523R0007 Roads/Pavements & Misc. Civil Work IDIQ Pre‐Proposal Conference

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Contract Period: 1 Year Basic Year + 2 one‐year Options

Basic Year: One year from the date of award

Option Year One: One year subsequent to Basic Year

Option Year Two: One year subsequent to Option Year One

Value: Guaranteed Minimum ¥300,000 ($2.3K)

Un‐Guaranteed Maximum ¥1,200,000,000 ($9.4M)

Max. Order Amount ¥200,000,000 ($1.6M)

RFP No. FA520523R0007 Roads/Pavements & Misc. Civil Work IDIQ Pre‐Proposal Conference

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RFP No. FA520523R0007 Roads/Pavements & Misc. Civil Work IDIQ Pre‐Proposal Conference

Fill‐in

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RFP No. FA520523R0007 Roads/Pavements & Misc. Civil Work IDIQ Pre‐Proposal Conference

Section B, Page 4 Fill‐in Proposal of Total Amount

Fill sum of Item No. 0001 thru 2001

See Exhibit A

See Exhibit B

See Exhibit C

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RFP No. FA520523R0007 Roads/Pavements & Misc. Civil Work IDIQ Pre‐Proposal Conference

Fill offeror’s name, address, signature and seal/han

Insert Unit Price / Extended Amount

Total Amount of Exhibit A‐C = Total Amts of Line Items No. 0001 ‐ 2001

Fill‐in

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Section B

Item No. & Exhibit Structure

RFP No. FA520523R0007 Roads/Pavements & Misc. Civil Work IDIQ Pre‐Proposal Conference

Item No. 0001 Basic Year Exhibit A

ELIN A001 – A124

Item No. 1001 Opt Yr One Exhibit B

ELIN B001 – B124

Item No. 2001 Opt Yr Two Exhibit C

ELIN C001 – C124

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Section I

52.211‐12 Liquidated Damages

If the contractor fails to complete the work within the time specified in the contract, the Contractor shall pay liquidated damages to the Government for each calendar day of delay until the work is completed or accepted.

@¥64,133 (1st day) & @¥31,985 (2nd day ～)

52.223‐3 Hazardous Material

252.223‐7001 Hazard Warning Labels

RFP No. FA520523R0007 Roads/Pavements & Misc. Civil Work IDIQ Pre‐Proposal Conference

Fill‐in

Fill‐in

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Section J

Exhibit / Attachment Table

Exhibit A‐C CLIN 0001 thru 2001 ELINs

Atch 1 Other Contract Requirements

Atch 2 Specification

Atch 3 Drawings

Atch 4 Schedule of Material Submittals

Atch 5 Historical Data

Atch 6 Past Performance Questionnaire

RFP No. FA520523R0007 Roads/Pavements & Misc. Civil Work IDIQ Pre‐Proposal Conference

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Other Contact Requirements (RFP Atch 1)

H002 Required Insurance

‐Property Damage ¥2,000,000

H003 Performance Bond

‐Required 100% of TO > $150K

‐Required additional if Modified > $10K

‐Submit within 30 CD after the receipt date of TO by the contractor

H004 Site Survey and TO

‐Site Survey Schedule/Plan: Submit within 2 weeks after receipt of NTP

‐Site Survey Result Report: Submit within 2 weeks after completion of survey

‐FY End TO: Submit svy result report by 15 Dec/final svy result report by 30 Apr

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Other Contact Requirements (cont’d)

K001 Exemption from Japanese Custom Duties and Taxes

Pursuant to SOFA

K002 Contractor’s Certification

K003 Construction Contractor License Offeror shall submit “special construction contractor license” under the

Japanese Construction Business Law together with offer, to demonstrate compliance with FAR 52.236‐7 as modified & DEFARS 252.225‐7042.

Joint Venture or Partnership – the special construction license of each member of the JV or each partner of the partnership must be submitted together with offer.

Such offeror that fails in representation of the above required license will not be considered for award.

RFP No. FA520523R0007 Roads/Pavements & Misc. Civil Work IDIQ Pre‐Proposal Conference

Fill‐in

Fill‐in

Submit

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Section K

FAR 52.204‐8 Annual Representations and Certifications.

52.204‐17 Ownership or Control of Offeror.

52.204‐20 Predecessor of Offeror.

FAR 52.204‐24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment.

FAR 52.209‐7 Information Regarding Responsibility Matters.

FAR 52.209‐13 Violation of Arms Control Treaties or Agreements‐ Certification.

DFARS 252.247‐7022 Transportation by Sea.

RFP No. FA520523R0007 Roads/Pavements & Misc. Civil Work IDIQ Pre‐Proposal Conference

Fill‐in

Fill‐in

Fill‐in

Fill‐in

SAM

SAM

SAM

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Section L

L‐100. Proposal Preparation Instructions Offerors are required to meet all solicitation requirements, terms & conditions, reps & certs, & technical requirements.

Prepare & Submit the following;

Part I ‐ Summary& Miscellaneous Data: 1 original + 2 copies

‐ A concise summary & master table of contest of the proposal

‐ Complete blocks 14 thru 17 and 20 of the RFP Section A, SF1442

‐ Complete blocks 19 of the RFP (if any amendment to RFP)

‐ Complete the fill‐ins and certifications in Sections I through K, and

Attachment 1, Other Contract Requirements.

‐‐ Sec K – Return in its entirety

‐‐ Sec I, J, Atc1 Other Contract Requirement – Only pages require a fill‐in

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(Sec L cont’d)

Part II – Price Proposal: 1 original + 2 copies

‐Complete Section B

‐‐Aggregate Estimate Amount of Basic Yr + 2 Option Yrs

‐‐Insert Proposal Prices in Section B for each CLIN in the table

‐Complete Exhibit A thru C

‐‐Insert proposed unit prices and estimated amounts in Exhibit A thru C of Submit an electronic of MS Excel spreadsheet Section

J for each of Exhibit Line Items (ELINs).

‐‐For competed Exhibit A thru C named as:

“(Identifiable Offeror’s Name)_RoadIDIQMisawa_ExihibitA‐C”

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(Sec L cont’d)

Part III – Technical Proposal: 1 original + 2 copies

‐Subfactor 1: Special Construction License issued by GOJ or its subdivision, for offeror and each member of the JV if formed (See Atch 1, Other Contract Requirements, paragraph 8, K003)

‐Subfactor 2: Resumes and Licenses of Project Manager

‐Subfactor 3: Resumes and Licenses of CQC System Manager

(See M‐900 A. for minimum qualification)

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(Sec L cont’d)

Part IV – Past Performance Proposal: 1 original + 4 copies

‐No more than 5 pages per contract.

(a) Quality and Satisfaction Rating of Contract (Sec M‐900, Para C)

‐‐Information that demonstrates customer satisfaction with overall job performance and/or quality of completed and/or ongoing contracts.

(b) Performance Surveys / Questionnaires (RFP Atch. 6)

‐‐POC submit directly to the Gov’t – NOT BACK TO THE OFFEROR

‐‐Ensure POC be reachable by phone and/or e‐mail, Gov’t will contact them.

(c) Past Performance Information (PPI) (Sec M‐900, Para. C)

‐‐List of no more than 5 of the most relevant contracts

‐‐Recency: Within the last 3 years prior to the RFP issue date of 8 May 23

‐‐Relevancy: Similar scope, magnitude of effort, and complexities to that required by RFP.

RFP No. FA520523R0007 Roads/Pavements & Misc. Civil Work IDIQ Pre‐Proposal Conference

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Section M

M‐900 Basis for Contract Award & Evaluation

Weight of Importance: Combined Past Performance Information (PPI) and Technical Acceptability is approximately equal to price.

Evaluation Process

Technical Acceptability Factor: On a Pass/Fail basis and assign Acceptable or Unacceptable rating.

Price Evaluation Factors:

‐Fairness and reasonableness of Total Evaluation Price (TEP):

‐‐Basic, Option 1‐2 & option to extend services

‐Unbalanced pricing IAW FAR 15.404‐1(g):

‐‐Analyze separately priced ELINs

‐Reserves the right to perform price realism analysis

RFP No. FA520523R0007 Roads/Pavements & Misc. Civil Work IDIQ Pre‐Proposal Conference

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(Sec M cont’d)

Past Performance Factor: Recency & Relevancy of PPI based on;

(i) the references of provided by the offeror,

(ii) any PPI obtained from survey/questionnaires (RFP Atch 6, PPQ), and

(iii) any data independently obtained by the Government

‐Recent: Contracts performed/being performed within 3 years

‐Relevancy: Performance effort involved similar scope, magnitude of effort, and complexities to that required by this RFP

‐Performance Quality Assessment: For recent PPI, the performance quality of work will be assessed based on Sec 4 of PPQ and ratings from CPARS, if available

RFP No. FA520523R0007 Roads/Pavements & Misc. Civil Work IDIQ Pre‐Proposal Conference

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Civil Engineer Technical Briefing

Attachment 2: Specifications

Attachment 3: Drawings

Exhibit A thru C: Line Items

Typical Construction Projects

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Locations of Damaged Pavement in Need of Repair

1. Falcon Drive East

2. Falcon Drive West

3. Munition Area

4. Washington Drive

5. Wild Weasel Way

6. Independence Drive

7. Yosemite Drive

8. Levitow Street

9. Reese Road

10. Titan Street

11. B412

12. Parking Lot for Any Building

RFP No. FA520523R0007 Roads/Pavements & Misc. Civil Work IDIQ Pre‐Proposal Conference

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Location for Site Visit

RFP No. FA520523R0007 Roads/Pavements & Misc. Civil Work IDIQ Pre‐Proposal Conference

Meeting Location

CONS

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Questions

RFP No. FA520523R0007 Roads/Pavements & Misc. Civil Work IDIQ Pre‐Proposal Conference

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Let’s move on to Site Visit but please be reminded

RFP Closing Date / Time:

7 Jun 2023 / 11:00

Questions shall be submitted to 35 CONS/PKA by

NLT 17 May 2023 / 13:00

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