PWS_Aircraft_Corrision_Control_Repainting.docx

Performance - Based Work Statement (PWS)

FOR

Corrosion Control/Painting of NMUSAF Static Displays

Non-personal Service

35th Contracting Squadron Misawa AB, Japan

17 August 2018

RFQ No: FA520518QB068 Attachment 1 Corrosion Control/Painting of NMUSAF Static Displays

Table of Contents

FOR

Corrosion Control/Painting of NMUSAF Static Displays

Misawa AB, Japan

Paragraph Title

1. DESCRIPTION OF SERVICES

1.1. The contractor shall provide all personnel, tools, equipment, material, supervision, technical expertise, and other related items necessary to perform painting/restoration on one F-16A and one F-4C static display aircraft. These static displays represent significant historical aircraft or historically operated by the 35th Fighter Wing.

1.2. The requirements of this Performance Work Statement (PWS) are applicable to the pedestal mounted F-16A aircraft located on the corner of Friendship Blvd and Levitow Street, Misawa Air Base. The F-4C which rests on its landing gear at ground level is located in Risner Circle in front of the 35th Fighter Wing Headquarters (Bldg 507) Misawa Air Base.

1.3. The contractor shall accomplish all necessary work, up to and including light sheet metal work, to complete exterior aircraft painting/restoration in accordance with Technical Order 1-1-4, Section V, and the paint colors shades listed in accordance with the Federal Standard colors, 595C, dated Jan 2008, NSN 7690-01-162-2210. The painting/restoration requirements shall include, but are not limited to, corrosion control measures, prepping of static displays (metal & fiberglass repair) sanding, scuffing, washing, painting, clear coating, stenciling, decal marking and insignias, etc.

1.4. The government will provide a copy of the applicable Technical Orders and Federal Standard colors.

2. PAINTING/RESTORATIONSTANDARDS

2.1. Prior to any work all proposed paint designs for the display aircraft must be submitted to the Contracting Officer for approval. I.A.W. Air Force Instruction (AFI) 84-103 U.S. AIR FORCE HERITAGE PROGRAM, AFI 84-105 ORGANIZATIONAL LINEAGE, HONORS, AND HERALDRY, Technical Order (TO) 1-1-4, EXTERIOR FINISHES, INSIGNIA AND MARKINGS, APPLICABLE TO USAF AIRCRAFT, and the paint colors shades listed in accordance with the Federal Standard colors, 595C, dated Jan 2008, NSN 7690-01-162-22 t 0. This review shall include, but is not limited to, correct placement and historical accuracy of color/paint scheme, decals, insignia crew members, aerial victories, and other identifying aircraft markings.

2.2. The contractor shall ensure and warranty that the painted/restored static displays have a smooth (semi-gloss) finish and decals are in the appropriate position to simulate the original historical specifications. ·

2.3. The paint shall be of a semi-gloss finish and/or top coat and able to sustain a minimum of 24 months durability as protection against weather and other environmental elements.

2.4. Contractor shall take into consideration the Government may need to access the internal aircraft structure on or around the decals so an appropriate application, such as painting, shall be utilized in order to accommodate this future requirement.

3. GUARANTEED WORKMANSHIP

3.1. The contractor shall ensure and warranty that the painted/restored static display will not show evidence of rust, peeling, flaking, cracking, dulling, oxidation, and/or any other surface deterioration within two calendar years from acceptance of work by the government. Re-performance shall be required if any display aircraft shows evidence of deterioration as indicated above in this paragraph.

4. PERFORMANCE

4.1. The contractor shall not work during scheduled wing events (will be notified of events by contracting officer) and the contract will specify these constraints. Requests for extensions will be coordinated through the Contracting Officer.

5. SERVICE SUMMARY (SS)

6. GOVERNMENT FURNISHED SERVICES/EQUIPMENT

6.1. Availability and use of water and electricity services.

7. GENERAL INFORMATION

7.1. PASSES FOR THE CONTRACTOR'S EMPLOYEES

The Contractor shall submit a request for base passes for his employees to the 35th Contracting squadron. The Contractor shall hand carry the approved request to the Pass & ID Section, Bldg. 301, Misawa Air Base. The prime Contractor shall be responsible for all passes issued to his or his subcontractor's employees under this contract. The Government reserves the right to obtain certification of receipt for all base passes upon termination of employment or completion of contract, prior to payment of final invoice.

7.2. QUALITY CONTROL

The policy of the Government for Contractor Quality Control and applicable definitions are provided in the Federal Acquisition Regulations in Part 46. The Contractor is required to control the quality of service delivery and offer to the Government for acceptance only services which conform to contract requirements. The overall control of quality must meet the specified performance thresholds for each requirement in the Services Summary.

1. Quality Control Program. The contractor shall provide a complete Quality Control Program (QCP) to ensure the requirements of the contract are provided as specified. The contractor shall provide a QCP describing the inspection system for the requested services listed in the PWS. The contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of unacceptable services. The contractor shall submit to the Contracting Officer for review no later than 15 days after the contract award.

2. The contractor shall update the plan as changes occur and changes shall be submitted for review by the Contracting Officer.

3. The contractor's QCP shall contain, as a minimum, the following items:

a. A description of the inspection system to cover all services. Description shall include the specific areas to be inspected on a scheduled and unscheduled basis, frequency of inspections, and the title and organizational placement of the inspector(s).

b. A description of the methods to be used for identifying and preventing defects in the quality of service performed.

c. A description of how the records will be kept. Records must document all inspections and corrective or preventive actions taken.

4. Records of inspections shall be kept and made available to the Government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

7.3. QUALITY ASSURANCE

1. The government will periodically evaluate the contractor's performance by appointing a representative(s) to monitor performance to ensure services are received. The government representative will evaluate the contractor's performance through intermittent on-site inspections of the contractor's quality control program. The government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections. Likewise, the government may decrease the number of quality control inspections if merited by performance. The government will also investigate complaints received from government agencies located on the installation. The contractor shall be responsible for initially validating complaints. However, the government representative shall make final determination of the validity of complaint(s) in cases of disagreement.

2. The Quality Assurance Personnel (QAP) is the authorized government representative(s) who will perform assessments of the contractor's performance. Subsequent to contract award; the identity of the QAP(s), with a letter defining their duties and authority will be promptly furnished to the successful bidder. Call 53-3145 to contact local police and 54-4111 to contact local fire department. The off-base emergency phone number is 119.

3. The QAP(s) or alternate(s) will inform the contractors contract manager in person when discrepancies occur and will request corrective action. The QAP(s) or alternate(s) will make a notation of the discrepancy on their surveillance checklist with the date and time the discrepancy was noted and will request the contract manager to initial the entry on the checklist.

4. Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the Contracting Officer and not to the QAP(s).

5. The services to be performed by the contractor during the period of this contract shall at all times and places are subject to review by the Contracting Officer or authorized representative(s).

7.4. ENVIRONMENTAL REQUIREMENTS

1. The contractor shall be knowledgeable of and comply with all Department of Defense and Japan Environmental Standards Governing Standard Solid Waste requirements regarding environmental protection.

2. In the event environmental laws, regulations, or requirements change during the term of the contract, the contractor shall comply with such changes. Upon receipt of any such change, the contractor has 30 calendar days to request an equitable adjustment, if necessary, to comply with a newly applicable environmental rule.

7.5. HOURS OF OPERATION

1. Contractor shall perform services required under this contract between the hours: Monday through Friday, except legal holidays: 0730 to 1630 hours. The contractor shall notify the contracting officer if he/she desires to perform services other than the hours and days stated in this paragraph.

2. Holidays. The contractor is not required to provide service, except as noted, on the following U.S. holidays:

* NOTE: If a holiday falls on Saturday it will be observed the preceding Friday. If a holiday falls on a Sunday it will be observed the following Monday. The government may add additional family days in conjunction with these holidays.

7.6. EMERGENCY ACTION PLAN

The contractor shall prior to the first day of the first performance period provide the contracting officer an Emergency Action Plan. The Emergency Action Plan shall include fire prevention, response procedures, and contact numbers for the Misawa AB Fire Department. The Emergency Action Plan once approved by the contracting officer shall be implemented by the contractor at the start of the first performance period.

7.7. SECURITY REQUIREMENTS

1. Security and base access requirements are contained in clause 5352.242-9000 "Contractor Access to Air Force Installations." Contractor employees shall be required to obtain and display identification badges. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice. The contractor shall be responsible for safeguarding all government property provided for contractor use. At the end of each work period, all government facilities, equipment and materials shall be secured.

2. The following phone numbers are furnished:

Misawa AB

7.8. CONTRACT MANAGER

1. The contractor shall provide a contract manager and alternate contract manager (responsible in the absence of the contract manager) who shall be responsible for the performance of the services. The names of the contract manager and alternate(s) shall be provided to the CO in writing prior to the beginning of the first performance period. The contract manager and alternate(s) must be able to read, write, speak, and understand English.

2. The contract manager and alternate shall have full authority to act for the contractor on all contract matters relating to daily operations of this contract.

3. The contract manager or alternate shall be available during normal duty hours within two (2) hours to meet on the installation with government personnel (designated by the CO) to discuss problems. After normal duty hours the manager or alternate shall be available within 24 hours.

7.9. CONTRACTOR EMPLOYEES

1. The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

2. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name in English.

3. The contractor shall not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DOD 5500- 7-R Joint Ethics Regulation. The contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies in AF! 64-106.

a. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor's ability to perform; however, their absence at any time shall not constitute an excuse for nonperformance under this contract.

b. The Contractor agrees to utilize only experienced, responsible and capable people in the performance of the work The Contacting Officer may require that the Contractor remove from the Government job employees who endanger persons or property, or' whose continued employment under this contract is inconsistent with the interests of military security.

c. The Contracting Officer, in writing, may require the Contractor to remove from the work site, area, or base, objectionable employees.

d. Objectionable employees include those employees not properly attired or those employees using profane language or abusing or disobeying base/host country conduct rules or regulations.

7.10. CONTRACTOR E-MAIL

The contractor shall have the capability to transmit and receive documents and email using electronic digital media. E-mail addresses for the government personnel and contractor personnel will be exchanged during the pre-performance conference.

7.11. INTERFACES.

Do not unduly interfere with regularly scheduled Government operational act1v1t1es in the performance of contract requirements. In the event a Government supervisor so requests, temporarily cease work in the area and report the instructions, to include name of the Government person involved, to the Contracting Officer immediately by the most expedient means. Notify the Contracting Officer verbally of disputes with government agencies or other base contractors and follow-up verbal contact with a written account of the dispute.

7.12. WORK CLEARANCE REQUESTS

Obtain an approved Work Clearance Request for all work which involves excavation including minor digging. Digging permits are available, contact QAP for procedures to obtain a digging permit.

7.13. SAFETY REQUIREMENTS AND REPORTS

In performing work under this contract, the contractor shall:

1. Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

2. Perform work in a safe manner as required by OSHA 2206, General Industry, Occupational Safety and Health Standards (29 CFR 1910) and Japan Environmental Governing Standards (JEGS) by US Force Japan.

3. Develop and provide at the start of the orientation period or the start of the first operational performance period (if there is no orientation period) a safety plan for the protection of government facilities and property and to provide a safe work environment for contractor personnel.

4. Provide protection to government property to prevent damage during the period of time the property is under the control or in possession of the contractor.

5. Include a clause in all subcontracts to require subcontractors to comply with the safety provisions of this contract as applicable.

6. Record and report promptly (within two hours) to the contracting officer and QAP, all available facts relating to each instance of damage to government property or injury to either contractor or government personnel.

7. In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the contracting officer.

8. If the government elects to conduct an investigation of the accident/mishap, the contractor shaft cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

9. Include a clause in each applicable subcontract requiring the subcontractor's cooperation and assistance in accident reporting and investigation.

7.14. JAPANESE ROAD LAWS

1. The contractor shall comply with Japanese Road Laws while on US Military installations to specifically include: Article 43 The Road Law (Japan) (prohibited acts relative to roads). No person shall commit the following described acts:

2. Damaging the road, causing roads to be littered with debris, polluting the roads with debris or fallout from motor vehicles or otherwise defacing roads unreasonably or without due cause.

3. Article 43-2 (Measures to be taken to prevent cargo or things loaded on motor vehicles from falling out). The agency managing a road may take action when there is reasonable cause for him to feel that items or cargo being carried in or on a motor vehicle may fall out and damage, pollute, or otherwise deface the road in such manner as to hinder or obstruct the traffic, order the operator of the vehicle in question to take steps or measures necessary to prevent occurrence of such hindrance by stopping operation of the vehicle, or correcting the method of loading or traveling or operation of the vehicle.

7.15. REQUIRED INSURANCE (In addition to that required by Japanese Law)

1. The Contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance on each vehicle used by the Contractor at the work site.

2. Type: Automobile Property Damage Insurance Amount: ¥3,000,000 or Dollar equivalent Bodily Injury Insurance Amount: ¥30,000,000 or Dollar equivalent

3. All vehicles must be properly inspected/insured in accordance with Japanese Compulsory Insurance (JCI) requirements.

4. Prior to the commencement of work hereunder, the Contractor shall furnish to the Contracting Officer a certificate or written statement of the above required insurance. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the interests of the U.S. Government in such insurance shall not be effective for such period as may be prescribed by the laws of the state in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the Contracting Officer.

7.16. ENVIRONMENTAL STANDARDS

The contractor shall comply with the Japanese Environmental Governing Standards (JEGS), DoD, and local environmental regulations. The contractor shall coordinate with the Environmental Flight, 35th CES/CEV, at 226-3724 prior to starting work on base.

1. Hazardous Materials. Contractors bringing hazardous material (HM) must have a list of the HM's, along with an Material Safety Data Sheet (MSDS) in English provided with submittal documents.

2. These documents must be coordinated through 35th Wing Safety, Bioenvironmental and the Environmental flight. Contractors will be required to have an approved USAF form AF-3952 coordinated through the 35 LRS/LGRM (Hazmat Pharmacy) and approved by Wing Safety, Bioenvironmental and Environmental as per AF( 32-7086, section 2.5. Documents shall be submitted to the QAP to begin the approval process.

3. The HM inventory shall include the contract number, performance period, and a Contractor point of contact for HM matters. All excess material and empty containers are the responsibility of the Contractor and shall be removed accordingly at the end of the contract. Should Contractor HM requirements change during the performance period, the Contractor shall immediately notify the HAZMART of such changes in writing.

4. HM's must be stored, handled, used, and disposed of, in accordance with 29 CFR 1910, JEGS Chapter 5, and local regulations. The Contractor shall observe HM storage practices in accordance with regulations, policies, plans and procedures employed by the base.

5. A list of HM's, the associated MSDS’ and/or approved form AF-3952 must be presented to the QAP before bringing HM's on the base. Consult with the HAZMART Pharmacy at 226- 9728 for a determination of whether a product is a HM or not. All containers with HM shall be correctly marked/labeled with DD form 2522 (DD-2522) or an equivalent label with the container contents and protected from damage (compressed gases, fuels, acids, and refrigerants (ODS) are also included).

6. All contractor personnel shall immediately report to the QAP and 35 CES/CEV any hazardous materials, substances (including suspect asbestos containing materials), chemicals, or contaminated areas encountered. Further, the contractor personnel shall immediately cease work in the area unless the work is of an emergency nature and the risk of exposure can be mitigated by the use of personal protective equipment (PPE) or clothing. The government will determine the best means of sampling and corrective action and will notify the contractor accordingly.

7. All hazardous materials and waste resulting from the project shall be managed in accordance with applicable laws and regulations of Government of the United States and Japan, however denominated, including those applicable political subdivisions, departments, and other entities.

8. Hazardous Waste. The Contractor shall be considered the primary co-generator for all hazardous wastes generated throughout the duration of the contract.

9. All hazardous waste must be managed in accordance with the JEGS and applicable laws and regulations of the Government of the United States and Japan, however denominated, including those applicable political subdivisions, departments, and other entities. The QAP shall contact 35 CES/CEV if handling procedures for hazardous waste and materials is unclear. Under no circumstances may hazardous waste be disposed of in the dumpster.

10. Hazardous wastes, including excavated contaminated soil, shall be stored, transported, and disposed in accordance with the JEGS and applicable laws and regulations of the Government of the United States and Japan, however denominated, including those applicable political subdivisions, departments, and other entities. The Contractor shall identify what wastes are hazardous using specific and technical knowledge and/or sampling and analysis. This responsibility also includes preparation of waste profile sheets, packaging, marking and labeling of wastes in accordance with Federal, JEGS, GOJ, Prefectural, and local requirements.

11. All cost for labor, equipment, materials, transportation, and other services required to comply with Federal, JEGS, GOJ, Prefectural, and local laws and regulations governing hazardous waste generations are the responsibility of the Contractor. This requirement extends to personnel training and the identification, initial accumulation and transportation of hazardous waste generated during the project.

12. Air Quality. High Efficiency Particulate Air (HEPA) vacuum sanders must be used for sanding operations. A HEPA vacuum must be· used to remove sanding dust after each sanding operation.

13. High Volume Low Pressure (HVLP) equipment shall be used for painting operations.

14. Plastic and/or paper sheeting must be utilized in areas where overspray could travel downwind or contaminate the surrounding area.

15. Spill Prevention. The Contractor is required to familiarize personnel with spill procedures, fire suppression systems and Material Safety Data Sheets for all materials used and/or stored on the project site.

16. The Contractor is responsible for spill clean-up. The Contractor shall determine, as quickly as possible, the nature of the spilled substance and implement necessary safety precautions to protect both human health and the environment. Cleanup shall be in accordance with applicable local laws and regulations as determined by 35 CES/CEV at no additional cost to the Government, and shall only be performed by personnel adequately trained in spill response and cleanup techniques for the severity of the spill incident.

17. The Contractor shall provide and maintain spill equipment, sufficient in both type and quantity, at all sites involving the storage, use or handling of hazardous materials and/or hazardous wastes. The type of equipment and quantity required will be identified in the contractor's site specific contingency plans. Equipment must be adequate to contain any release.

18. Cost incurred from any Contractor spills is the responsibility of the Contractor, if the Government has to perform emergency spill response and cleanup, due to the non-availability of designated personnel or if spill is beyond the capability of designated personnel, the Contractor shall be held liable for all costs associated with performing said work. The costs of clean-up will be subject to contract price offsets in accordance with FAR 32.610 and 32.611. If remaining contract payments are insufficient, the government reserves the right to pursue other offsets, administrative or civil actions to satisfy this. (JEGS,- Chapter 18)

19. The Contractor shall train employees in the use of the above equipment and document training.

20. The Contractor shall take sufficient measures to prevent spillage of hazardous and toxic materials during dispensing and shall collect waste in suitable containers observing chemical compatibility requirements. If the Contractor is required to stockpile contaminated soil for testing prior to disposal, the CO will inform the Contractor of the stockpile location after consultation with 35 CES/CEV.

21. The Contractor waives all claims to damage or loss that arise from Government actions after thirty (30) days.