2_Combined_RFQ_and_SOW_24-7_Fitness_-_Amendment_6.pdf

35th Contracting Squadron USAF Misawa Air Base, Japan

Amendment 6 - FA520518QB046 24/7 Fitness

REQUEST FOR QUOTATION:

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number is FA520518QB046; this solicitation is a Request for Quotation (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through FAC 2005-100, DPN 20180824, and AFAC 2018-0525. This acquisition will be full and open competition.

Offerers may use another format for submission of a response to this RFQ. All responses must contain the minimum information required as listed below.

Please provide the following information:

Company Name:

CAGE Code: DUNS No.: Quote Expiration:

Prompt payment discount terms: Delivery Time:

Name of Offeror:

Offeror Email: Offeror Phone:

Signature: Date:

Requested Supplies and Services List Item No. Description Qty Unit Unit Price Extended Price

0001 All Materials for 24/7 Security Access System 1 Lot

0002 Labor/Installation 1 Lot

0003 Asbestos Handling Plan 1 Lot

0004 Shipment 1 Lot

Total Amount:

*See attached Statement of Work for material & installation details.

RESPONSE TIME:

Please send any response NO LATER THAN 0900 on 21 Sept 18 (JST).

Point of contact is Christopher Unger, 2d Lt, Contracting Specialist, Telephone 011-81-176-77-8057, Email christopher.unger.2@us.af.mil

Alternate POC is Shannen Duffy, 1st Lt, Contracting Officer, Telephone 011-81-176-77-8059, Email shannen.duffy@us.af.mil.

No site visits will be held for this requirement.

Award shall be made in the aggregate, all or none.

mailto:christopher.unger.2@us.af.mil mailto:shannen.duffy@us.af.mil

For Contractors Shipping Equipment:

Upon delivery, please provide receipt to 2d Lt Christopher Unger at christopher.unger.2@us.af.mil. If multiple storage containers are used for freight when shipping, please be sure to label each container with the proper shipping information.

Shipping can be done directly to Misawa, either by APO or local delivery (if possible):

1. APO Address:

Misawa Air Base

APO, AP 96319

Unit 5019

2. Local Delivery Addres:

Building 620, Misawa Air Base Hirahata Misawa City 033-0012

SHIPPING ADDRESS/CONSOLIDATION POINT:

F.O.B. Destination shall be quoted for supplies to be delivered within the United States unless there are valid reasons to the contrary. Shipping cost should be included in the total quoted price. Please include the cost of shipping the items to Defense Distribution Depot San Joaquin (DDJC), Tracy Depot unless an exemption applies.

Please see exemptions below; if exemptions apply you must contact SDDC for booking and shipping instructions.

Primary Shipping Information:

Defense Logistics Agency Defense Distribution Depot San Joaquin (DDJC), Tracy Depot Address: Bldg. 30, CCP, 25600 Chrisman Road, Tracy, CA 95376

[Delivery Hours 07:00 - 15:30, M-F. All delivery appointments will be made at least 24 hours in advance through the carrier appointment system (aka. CAS). For registration/system information, call 1-800-462-2176, option 3. Any question regarding an appointment call 24 hours in advance.]

Exceptions to DDJC shipping:

The following material and/or shipment types should not be routed to a DLA consolidation and containerization activity (DDJC). The vendor must contact the military Surface Deployment and Distribution Command (SDDC) Movement Support Teams to book and document items:

a. Release unit (RU) shipment or combination of LRU’s which economically (by cube or weight) fill a seavan for a single consignee or overseas breakbulk activity.

b. Single items oversize to a 40-foot seavan (maximum item dimensions L= 228” x W = 85” x H = 85”, or occupying 50 percent or more of the floor space in a 40-foot seavan).

c. Air – eligible item(s) outsized to a single 463L pallet (L = 84” x W = 104” x H = 96”); or over 9645 lbs.; or containing hazardous material (Contact Aerial Port of Embarkation for these shipments).

d. Navy CASREPS and Air Force and Marine Corps high-priority (TP1 or TP2 designated 999, 777, 555, N__, and E__, or RDD under 21 days (60 days USMC) which have not been downgraded to surface.

e. Foreign Military Sales (FMS) shipments (except authorized special projects identified in the MAPAD).

f. Shipments consisting of material categorized as follows (WATER COMMODITY CODE):

1) Aircraft, unboxed, (990)

2) Arms, ammunition, explosives and radioactive waste, (40X-499;680-686)

Exception: (DDJC accepts 1.4 explosives)

3) Baggage/household goods, (360-399)

Exception: (DDJC Accepts HHG/Baggage)

4) Boats, (640-642)

Exception: (DDJC & DDSP can accept boats within the limits of paragraph 1b).

5) Bulk cargo, unpacked, dry or liquid, (200-280)

6) Classified or intelligence material or material requiring Transportation Protective Services

7) Controlled substances, (532, 533, 537, 540, 542)

8) Mail, (610-619)

9) Privately Owned Vehicles (POV), (300-359)

10) Radioactive material, (Type Cargo Code A, 4)

11) Radioactive material, (Water Commodity Code 451-496)

12) Refrigerated cargo, (100-189)

13) Special cargo/oversized

a) Antisubmarine equipment, (800-809)

b) Boats and boxed vehicles, (810-829)

c) Lumber and logs, (832-840, 842-843, 845-846, 848-849, 851-859)

d) Special cargo (860-894) Exception: DDJC & DDSP accept vehicles (except POVs) that can be loaded in a seavan or on a flatrack and meet the dimensional limitations.

14) Subsistence, perishable, (500-529)

15) Water Type Cargo Code A, C, D, I, J, P & S

16) Water Special Handling codes – Single Handling Condition, 2, 3, 4, 5, 6, 7 & 8

g. Parcel Post material addressed to an Army Post Office (APO)/Fleet Post Office shall be shipped via parcel post to the customer.

SDDC Point of Contact Information:

SDDC 597th BDE S3 Booking Office Address: 661 Sheppard Place, Fort Eustis, VA 23604-1626 Email- usarmy.jble.597-trans-bde.mbx.north-south-occa-booking-office@mail.mil Phone- 1-757-878-7513/8235/7516/8418/8364/0635/8360/0650

EVALUATION CRITERIA:

Evaluation of quotations will be completed in accordance with FAR 13.106-2. The Government will award the contract resulting from this solicitation to the responsible offeror whose offer conforms to the solicitation and represents the best value to the Government.

Evaluation Factors: (1) Technical and (2) Price.

Technical Acceptable/Unacceptable Rating Method Adjectival Rating Description Acceptable Proposal meets the requirements of the solicitation Unacceptable Proposal does not meet the requirements of the solicitation

Contractors must be actively registered with the System Award Management (SAM). Lack of registration in the SAM database will make an offeror ineligible for award. The Contractor is required to confirm on an annual basis that its information in the SAM database is accurate and complete at https://www.sam.gov/. (IAW FAR 52.232-33 Payment by Electronic Funds Transfer- System Award Management, Jul 13)

Contractors must be registered in Wide Area Work Flow (WAWF). The WAWF system is the method to electronically process vendor payment requests and receiving reports, at http://wawf.eb.mil/. (Authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports)

PROVISIONS/CLAUSES:

The following provisions and/or clauses apply to this acquisition. Offerors must comply with all instructions contained in. Clauses may be accessed electronically in full text through http://farsite.hill.af.mil.

mailto:usarmy.jble.597-trans-bde.mbx.north-south-occa-booking-office@mail.mil https://www.sam.gov/ http://wawf.eb.mil/ http://farsite.hill.af.mil/

Provisions/Clause incorporated by Reference:

FAR 52.203-3 Gratuities FAR 52.203-6 (Alt 1) Restrictions on Subcontractor Sales to the Government FAR 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards FAR 52.209-6 Protecting the Governments Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment FAR 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations FAR 52.212-1 Instructions to Offerors -- Commercial Items FAR 52.212-2 Evaluation – Commercial Items FAR 52.212-3 (Alt I) Offeror Representations and Certifications - Commercial Items FAR 52.212-4 Contract Terms and Conditions - Commercial Items FAR 52.212-5 (Dev) Contract Terms and Condition Required to Implement Statues or Executive

Orders-Commercial Items (Deviation) FAR 52.222-3 Convict Labor FAR 52.222-19 Child Labor – Cooperation with Authorities and Remedies FAR 52.222-50 Combating Trafficking in Persons FAR 52.223-18 Contractor Policy to Ban Text Messaging While Driving FAR 52.225-13 Restrictions on Certain Foreign Purchases FAR 52.225-14 Inconsistency Between English Version and Translation of Contract FAR 52.228-3 Workers Compensation Insurance (Defense Base Act) FAR 52.228-4 Workers Compensation and War-Hazard Insurance Overseas FAR 52.232-18 Availability of Funds FAR 52.232-33 Payment by Electronic Funds Transfer – System for Award Management FAR 52.233-3 Protest After Award FAR 52.233-4 Applicable Law for Breach of Contract Claim DFARS 252.203-7005 Representation Relating to Compensation of Former DoD Officials DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials DFARS 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls DFARS 252.204-7012 Safeguarding of Unclassified Controlled Technical Information DFARS 252.204-7015 Disclosure of Information for Litigation Support DFARS 252.213-7000 Notice to Prospective Suppliers on Use of Past Performance Information Retrieval System

– Statistical Reporting in Past Performance Evaluations DFARS 252.215-7007 Notice of Intent to Resolicit DFARS 252.215-7008 Only One Offer DFARS 252.225-7050 Disclosure of Ownership or Control by the Government of a Country that is a State f i DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports DFARS 252.232-7006 Wide Area Work Flow Payment Instructions DFARS 252.232-7010 Levies on Contract Payments

DFARS 252.243-7002 Requests for Equitable Adjustment DFARS 252.244-7000 Subcontracts for Commercial Items

DFARS 252.246-7008 Sources of Electronic Parts

Provisions/Clause incorporated by full text:

ADDENDA TO FAR 52.212-4

FAR 52.212-4 is tailored as follows:

Paragraph (k), Taxes, is changed to read "Exemption from Japanese customs duties and taxes. Resulting contract shall be exempt from customs duties and taxes of Japan, in accordance with article XI and XII of the status of Forces Agreement between Japan and the United States.

This is applicable to Japanese contractors only.

(End of Addenda)

FAR 52.252-2 -- Clauses Incorporated by Reference As prescribed in 52.107(b), insert the following clause:

Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://farsite.hill.af.mil

(End of Clause)

AFFARS MP5332.7 -- Contract Funding “Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.”

AFFARS 5352.201-9101 -- OMBUDSMAN (JUN 2016)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Air Force Installation Contracting Agency (AFICA)/KP Director, 1940 Allbrook Drive, Building 1, Wright-Patterson AFB OH 45433, Phone: (937)257-5529, Fax: (937)656-0919. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

(End of clause)

AFFARS 5352.242-9000 Contractor Access to Air Force Installations

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P92_14068 http://farsite.hill.af.mil/ office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle insurance certificate, and [insert any additional requirements to comply with local security procedures] to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with [insert any additional requirements to comply with AFI 31-101, Integrated Defense, and AFI 31-501, Personnel Security Program Management] citing the appropriate paragraphs as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) Failure to comply with these requirements may result in withholding of final payment.

(End of clause) http://static.e-publishing.af.mil/production/1/af_a4/publication/afi31-101/generic_wms.pdf http://static.e-publishing.af.mil/production/1/saf_aa/publication/afi31-501/afi31-501.pdf

STATEMENT OF WORK (SOW)

FOR

24/7 Potter Fitness Center Access

Current as of 17 Sep 2018

BLDG. 620 & 622, MISAWA AIR BASE, JAPAN

STATEMENT OF WORK

TABLE OF CONTENTS

SECTION PAGE

1 DESCRIPTION 2

2 GOVERNMENT FURNISHED PROPERTY AND SERVICES 3

3 GENERAL INFORMATION 3

4 APPENDICES 9

1. DESCRIPTION

The contractor shall provide all management, tools, supplies, equipment, and labor necessary to provide and install upgrades to have the capability of a 24/7 access to the Potter Fitness Center (building 620 and 622), Misawa Air Base, Japan. Surveillance cameras, 24/7 access system (to include: electric lock system, Non-contact card readers, wiring, television monitor) and a computer server to support the cameras will be installed. A listing of these supplies are listed in Appendix B, on page 12.

1.1 BASIC REQUIREMENTS.

The contractor is to provide and install 24/7 access system equipment for Building 620 and 622.

Procurement and installation will include electronic card reader, surveillance cameras, sensors, television monitor, computer server to store the camera feeds.

The contractor needs to consider that there are building materials in the facility that contain asbestos (located in building 622 past the "Fit Pit") and limited sampling has been conducted, however verification has not been made on whether or not the concrete contains such materials.

Cameras shall be affixed to walls, not the ceiling to mitigate exposure. An asbestos abatement plan will need to be conducted by the contractor on the main hallway (indicated in Appendix C).

Wiring must be externally affixed to the walls.

1.2 INSTALLATION TIMELINES

1.2.1 EQUIPMENT.

All materials needed for installation must be received by the customer no later than 30 days after notification of award of this contract. The customer, 35 FSS/FSVS, will secure these items until such time as the building is ready for installation to begin. A total of 10,000 IC Cards are required for this acquisition. All equipment must operate in English. Additional information on camera functionality and coverage can be found in Appendix B.

1.2.2 MOBILIZATION.

The contractor must mobilize all personnel required for the installation of this requirement and arrive within 5 days of notification that the building is ready for the 24/7 access system installation. The expected time line for install start is no later than 30 September 2018.

1.2.3 INSTALLATION.

The contractor is required to install the requirement per the award document, this statement of work, and any applicable/appropriate regulations within five (5) duty days after NTP. Upon completion of the install, the contractor must remain in place (on island) and accessible while the first 72-hour burn-in period testing is conducted. The contractor shall warranty all 24/7 access equipment for the first 30 days directly after the 72-hour burn-in period has been completed, in case of faulty equipment or installation, the contractor will replace faulty equipment / installation at no cost to the government. After the final 30 day period has been completed, if there are no issues with the systems or equipment; the customer will then accept the install. Contractor shall provide Emergency call-in number.

3.1 QUALITY CONTROL

All quality control is dependent on the Contractor. The contractor is responsible for ensuring that the items and services meet the requirements of the contract. Any in-process inspection by the Government shall be conducted in a manner consistent with commercial practice.

3.2 SECURITY REQUIREMENTS

Security and base access requirements are contained in clause 5352.242-9000 “Contractor Access to Air Force Installations.” Contractor employees will be required to obtain and display identification badges. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice. The services to be performed by the contractor during the period of this contract shall at all times and places be subject to review by an authorized representative(s) such as the Site Security Manager(s).

3.2.1 ID Passes, Badges and Vehicle Stickers: The contractor is responsible to obtain such clearances and/or passes as required for his/her employees to enter military installations on Misawa AB prior to start to work. The contractor shall be responsible for all passes issued to his/her employees under this contract. Applications shall be coordinated through the Contracting Officer or designated representative. At the time of application, Security Forces may conduct a background check on employees. Upon termination of employment, the contractor shall be responsible for returning identification cards and base passes to Security Forces within 24 hours.

3.3 PHYSICAL SECURITY

The contractor shall be responsible for safeguarding all government property provided for contractor use. At the close of each work period, government facilities, property, and materials shall be secured. The installation contractor will be escorted during installation. The escort shall open / secure locked boxes.

3.4 HOURS OF OPERATION

3.4.1 Normal Hours of Operation. The contractor shall perform the services required under this contract during the following hours: MON-FRI 0830-1630, except U.S. Federal holidays. The contractor may work, with prior approval of the Contracting Officer and Site Security Manager, extended hours to ensure timely completion of work at no additional cost to the government.

1.3. AS-BUILT DOCUMENTS. The Contractor shall provide drawings in white paper and two

(2) copies of CD-ROM’s containing all drawings with documents in Government readable format such as Word, Excel, PowerPoint, PDF, CADD formats. Prior to Final Inspection, the Contractor shall provide all the approved material catalog 2cuts and maintenance manuals in binders for the Government.

2. GOVERNMENT FURNISHED PROPERTY AND SERVICES

Conduit and wire shall be provided/installed ready for connection. Contractor is not allowed to use old wiring to substitute electrical fish tape for previously installed keypads/strikes and/or use electrical fish tape for new keypads/strikes. Most areas have previously installed wiring that is approximately 2-10 ft from keypad/strikes.

3. GENERAL INFORMATION

3.4.1.1 Recognized Holidays. The contractor is not required to provide service on the following days:

New Year's Day 1 January Martin Luther King's Birthday Third Monday in January President's Day Third Monday in February Memorial Day Last Monday in May Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans' Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December

If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

3.5 CONSERVATION OF UTILITIES

The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions which prevent the waste of utilities which include the following:

3.5.1 Lights shall be used only in areas where and when work is actually being performed.

3.5.2 Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by the contractor or by contractor employees unless authorized.

3.5.3 Water faucets or valves shall be turned off after the required use has been accomplished.

3.5.4 Government telephones shall be used only for official government business.

3.6 RECORDS

The contractor shall be responsible for creating, maintaining, and disposing of only those government required records that are specifically cited in this SOW. If requested by the Government, the contractor shall provide the original record or a reproducible copy of any such record within five working days of receipt of the request.

3.7 ENVIRONMENTAL CONTROLS

3.7.1 Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable Japan Environmental Governing Standards (JEGS), and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of the change, the contractor shall inform the Contracting Officer pursuant to notice requirements and negotiate a modification to the contract.

3.7.2 Notification of Environmental Spills. If the contractor spills or releases any substance contained in 40 CFR 302 into the environment, the contractor or its agent shall immediately report the incident to Misawa AB Fire Dept at 911. The liability for the spill or release of such substances rests solely with the contractor and its agent.

3.7.3 Material Storage and Use. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. This includes hazardous materials.

3.8 GOVERNMENT OBSERVATIONS

Government personnel, other than Contracting Officers (COs) and Contracting Officer Representative (CORs), may from time to time, with CO coordination, observe contractor operations. However, these personnel may not interfere with contractor performance or make any changes to the contract.

3.9 SAFETY REQUIREMENTS

In performing work under this contract, the contractor shall:

3.9.1 Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

3.9.2 Perform work in a safe manner as required by OSHA 2206, General Industry, Occupational Safety and Health Standards (29 CFR 1910) and Japan Environmental Governing Standards (JEGS) by US Force Japan.

3.9.3 Develop and provide at the start of the orientation period or the start of the first operational performance period (if there is no orientation period) a safety plan for the protection of government facilities and property and to provide a safe work environment for contractor personnel.

3.9.4 Provide protection to government property to prevent damage during the period of time the property is under the control or in possession of the contractor.

3.9.5 Include a clause in all subcontracts to require subcontractors to comply with the safety provisions of this contract as applicable.

3.9.6 Record and report promptly (within one hour) to the contracting officer or designated Government Representative (GR), all available facts relating to each instance of damage to government property or injury to either contractor or government personnel.

3.9.7 In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the contracting officer.

3.9.8 If the government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

3.9.9 Include a clause in each applicable subcontract requiring the subcontractor's cooperation and assistance in accident reporting and investigation.

3.11 CONTRACTOR QUALIFICATIONS

3.11.1 Contractor shall provide certified personnel to install the 24/7 access system equipment.

3.11.2 Contractor shall provide all required tools and equipment to install the 24/7 access system.

3.11.3 Contractor shall ensure that equipment are compatible with the current voltage of the facility’s power source.

3.11.4 Contractor shall be responsible for all installations and mounting of 24/7 access system equipment.

3.11.5 Contractor shall ensure all wiring of 24/7 access system are in good working order prior to completion.

3.11.6 Capable of completing an Implementation Plan and providing accreditation paperwork.

3.12 CONTINUATION OF ESSENTIAL DOD CONTRACTOR SERVICES DURING CRISIS

IAW DoDI 3020.37. (MANDATORY) IAW DoDI 3020.37 (Continuation of Essential DoD Contractor Services During a Crisis), and aforementioned Air Force implementation, it is determined that the alarm installation has been identified by the Functional Commander / Functional Director as an essential service.

3.13 PUBLICATIONS

Compliance with all publications, regulations and operating instructions provided by the Government is required when:

3.14.1 They pertain to the procedures for materials expediting herein and where the contractor is authorized by the performance work statement to accomplish the work specified in the publication, regulation or operating instructions.

3.14.2 The publications prescribe USAF policies, use of materials, procedures and processes applicable to the work requirements.

3.14.3 The contractor is required to acquire and work on the latest version of the publication.

3.15 CONTRACTOR PERSONNEL

3.15.1 Contract Manager and/or Contract Employee: the contractor shall provide a contract manager/employee who shall be responsible for the performance of the services. The names of the contract manager/employee shall be provided to the CO in writing prior to the beginning of the performance period. The contract manager/employee must be able to read, write, speak, and understand English.

3.15.2 The contract manager/employee shall be available during normal duty hours within two

(2) hours to meet on the installation with government personnel to discuss problems. After normal duty hours the manager/Employee shall be available within four (4) hours.

3.15.3 The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

3.15.3.1 Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name in English.

3.15.3.2 The contractor shall not employ any person who is an employee of the U.S.

Government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DOD 5500-7-R Joint Ethics Regulation. The contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies in AFI 64-106.

3.15.3.3 The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours or deployment.

Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor’s ability to perform;

however, their absence at any time shall not constitute an excuse for nonperformance under this contract.

3.16 JAPANESE ROAD LAWS

3.16.1 The contractor should have an international driver’s license and shall comply with Japanese Road Laws while on US Military installations to specifically include: Article 43, The Road Law (Japan) (prohibited acts relative to roads). No person shall commit the following described acts:

3.16.1.1 Damaging the road, causing roads to be littered with debris, polluting the roads with debris or fallout from motor vehicles or otherwise defacing roads unreasonably or without due cause.

3.16.1.2 Article 43-2 (Measures to be taken to prevent cargo or things loaded on motor vehicles from falling out)

3.16.2. The agency managing a road may when there is reasonable cause for him to feel that items or cargo being carried in or on a motor vehicle may fall out and damage, pollute, or otherwise deface the road in such manner as to hinder or obstruct the traffic, order the operator of the vehicle in question to take steps or measures necessary to prevent occurrence of such hindrance by stopping operation of the vehicle, or correcting the method of loading or traveling or operation of the vehicle.

3.17 REQUIRED INSURANCE by JAPANESE LAW

3.17.1 The Contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance on each vehicle used by the Contractor at the work site.

3.17.1.1 Type: Automobile Property Damage Insurance Amount: ¥3,000,000 or Dollar equivalent Bodily Injury Insurance Amount: ¥30,000,000 or Dollar equivalent.

3.17.1.2 All vehicles must be properly inspected/insured in accordance with Japanese Compulsory Insurance (JCI) requirements.

3.17.2. Prior to the commencement of work hereunder, the Contractor shall furnish to the Contracting Officer a certificate or written statement of the above required insurance. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the interests of the U.S.

Government in such insurance shall not be effective for such period as may be prescribed by the laws of the state in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the Contracting Officer.

4. APPENDICES

A. Acronyms & Abbreviations List B. Required Equipment C. Maps and/or Site Plans D. Publications/Forms E. Environmental Control Guide (01 57 19 MAB - Temporary Environmental Controls)

APPENDIX A

Acronyms & Abbreviations List

Acronym & Abbreviation

Definition

AF Air Force AFB Air Force Base CO Contracting Officer COR Contracting Officer Representative DEPT Department DoD Department of Defense FAR Federal Acquisition Regulation FSS Force Support Squadron GR Government Representative GFP/M Government Furnished Property/Materials JEGS Japan Environmental Governing Standards OSHA Occupational Safety and Health Act PBSA Performance Based Service Acquisition PWS Performance-Based Work Statement QA Quality Assurance QCP Quality Control Program SOW Statement of Work USAF United States Air Force

Attachment 1 – Statement of Work

Electronic card reader system / Surveillance cameras / computer server / TV monitor Units Equipment Bldg. / Rooms 1 Electronic Card Reader 620; main entrance 1 Computer Server for storage of camera feeds 620; Director’s Office (DO) 2 Television monitor will connect to the computer 620; DO & Main Entrance

Surveillance cameras 620; building entrance/exit, basketball court, weights, squat rack, cardio, Cybex, stretching room 2nd floor, hallways

Surveillance cameras 622; Basketball annex, main entrance (24/7 Entrance), front desk, hallways, cardio room, racquetball courts, spin, aerobics, parent & child area, FAC PT testing area, stretching room

Camera Requirements:

- Does not have to be High Definition; must operate in English

- Cameras can be mounted on the walls or the ceiling of the facility (to reduce the amount of cameras needed - use of 360° cameras is acceptable)

• Assume Asbestos for every camera installation

Performance Objectives:

- Cameras must provide full coverage of the rooms listed above. Cameras will leave no "dead spots" where staff are unable to view the whereabouts of customers.

- Cameras in the basketball court of building 620 , and cameras in the basketball annex and racquetball courts or building 622 must be protected, to prevent damage from flying objects such as basketballs, racquetballs, and volleyballs.

- Computer must be capable of storing and recalling daily footage for 90 days after it is recorded before being overwritten. It will be recording 24/7.

APPENDIX B

Required Equipment for 24/7 Access System

The contractor must provide the stated amount of electronic card readers, computer server storage of camera feeds, and television monitors. The amount of surveillance cameras provided is to be determined by the contractor, and must provide for full coverage of the gym (excluding restrooms and locker rooms). Quotations will not be evaluated on the number of cameras proposed, but their ability to provide for full video coverage.

APPENDIX C

Maps and/or Site Plans

Attachment 1: Building 622 Attachment 2: Building 620

- The camera in Racquetball Court 1 must be mounted behind the glass or screen protection on the upper floor to prevent the camera from damage during sports. The camera in Court 2 should be mounted above the door at a height equal to the fans to prevent visual of waist area.

Miscellaneous Information:

Monitors: Camera feed will need to be viewed from two separate areas, each with two TV's.

These areas will be behind the main entrance desk, and in the manager's office. User should be able to scroll through all video feed on the monitors. The computer system storing video feed will be kept in the manager's office to ensure security. Monitors and associated equipment at the front desk and in the manager's office can be mounted on the wall or utilize existing or new furniture to store the equipment.

Gym Access: Guests will register with the front desk to receive a coded card to be scanned at the entrance. The information stored will include the name, phone #, and unit. Common Access Cards and Freedom Fitness Center Cards will NOT interface with this system and cannot be used to gain access to Potter Fitness Center. Cards must be reset if inactive for more than six months.

Asbestos Abatement:

- Assume asbestos for every camera install - asbestos management procedures must be followed when installing every camera

• Contractor (or subcontractor) must be U.S. (AHERA/EPA accredited) certified to operate in asbestos conditions

• Contractor must provide a secure plan of containing asbestos during installation of cameras, which will be approved by the 35th Civil Engineering Squadron, before contract award (reference Appendix E for environmental specs)

APPENDIX B

BLDG 622

MAIN BASE GYM ANNEX - ADMIN AREAS

PT mom/tod Aerobics RM

Female Locker RM

Cardio RM Racquetball PT Spinning RM

Men’s locker RM FIT PIT

2ND FLOOR

Annex gym

• - 9 SM OF LINOLEUM FLOOR

TOTAL: 9 SM

Desired Card Reader Location monitor #1 location

Main Entrance

/Racquetball Court #2

Upstairs Hallway

#1

Hallway (with Asbestos)

APPENDIX B

BLDG 620

MAIN BASE GYM - ADMIN AREAS

FAC Female Locker RM

2nd floor Admin room

Main gym Men’s Locker RM

SPORTS OFFICE DV

Locker

Cybex room Cardio RM Weight Room

Stretching room

- 119 SM OF CARPET FLOOR

- 55 SM OF WOODEN FLOOR

TOTAL: 174 SM

TV Monitor #2

APPENDIX D

Publications/Forms

2.1. DEPARTMENT OF DEFENSE SPECIFICATION

UFGS Specifications are accessible to the public at:

http://www.wbdg.org Publications Name UFGS-28 20 01.00 10 Electronic Security System, Oct 2007 UFGS-28 16 00.00 20 Basic Intrusion Detection Systems (IDS), Apr 2006 UFGS-28 16 01.00 10 Small Intrusion Detection System, Nov 2008 UFGS-28 23 23.00 10 Closed Circuit Television Systems, Feb 2011 UFGS-28 26 23 Duress Signal System (For Brig Facilities), Apr 2006 UFGS-28 05 26.00 40 Grounding and Bonding for Electronic Safety and Security, Aug2013 UFGS-31 23 00.00 20 Excavation and Fill, Feb 2011 UFGS-27 21 10.00 40 Fiber Optic Data Transmission System, May 2013 UFGS-08 11 13 Steel Doors and Frames, Feb 2014 UFGS-08 34 53 Security Doors and Frames, Aug 2008 UFGS-08 34 73 Sound Control Door Assemblies, May 2012 UFGS-02 41 00 Demolition and/or Deconstruction, May 2010 UFGS-32 31 13.53 High-Security Chain Link Fences and Gates, Apr 2008 UFGS-26 55 53.00 40 Security Lighting, May 2011 UFGS-26 56 13.00 40 Lighting Poles and Standards, Nov 2008 UFGS-08 56 63 Detention and Security Windows, Apr 2006 UFGS-08 81 00 Glazing, Aug 2011 UFGS-08 88 53 Detention and Security Glazing, May 2011 UFGS-01 45 00.10 20 Quality Control for Minor Construction, Feb 2010

2.2. DEPARTMENT OF DEFENSE STANDARDS

Standards Standards are accessible to the public at:

http://www.wbdg.org FOUO Standards are available at:

https://pdc.usace.army.mil Registration will be required.

Publications Name UFC 4-010-05 Sensitive Compartmented Information Facilities Planning, Design, and Construction, 01 Feb 2013, with Change 1, 01 Oct

UFC 4-021-02 Electronic Security Systems, 01 Oct 2013 UFC 4-022-01 Security Engineering: Entry Control Facilities / Access Control

Points, 25 May 2005 UFC 3-520-01 Interior Electrical Systems, 03 Feb 2010, with Change 2, 01 Jul http://www.wbdg.org/ http://www.wbdg.org/ https://pdc.usace.army.mil/

UFC 4-022-03 Security Fences and Gates, 01 Oct 2013 UFC 4-010-01 DoD Minimum Antiterrorism Standards for Buildings, 09 Feb

2012, change 1 01 Oct 2013 UFC 4-020-01 DoD, Security Engineering Facilities Planning Manual, 11 Nov

UFC 4-020-02FA Security Engineering: Concept Design (FOUO), 01 Mar 2005 UFC 4-020-03FA Security Engineering: Final Design (FOUO), 01 Mar 2005 UFC 4-010-03 Security Engineering: Physical Security Measures for High-Risk

Personnel, 02 Aug 2011 UFC 3-530-01 Design: Interior and Exterior Lighting and Controls, 22 Aug

2006, with Change 3, 01 Sep 2013 MIL-HDDK-1013/1A Design Guidelines for Physical Security of Facilities, 15 Dec

MIL-HDBK-1190 Facility Planning and Design Guides, 01 Sep 87 MIL-STD-188-124B Grounding, Bonding and Shielding for Common Long

Haul/Tactical Communication Systems Including Ground Based Communications- Electronics Facilities and Equipment’s, 01 Feb 1992, with change notice 4, 04 Apr 2013

MIL-HDBK-419A Grounding, Bonding, and Shielding for Electronic Equipment’s and Facilities, Volume I, Basic Theory, 29 Dec 1987

MIL-HDBK-419B Grounding, Bonding, and Shielding for Electronic Equipment’s and Facilities, Volume II, Applications, 29 Dec 1987

ETL 13-4 Engineering Technical Letter (ETL) 13-4: Standby Generator Design, Maintenance, and Testing Criteria, 18 Nov 2013

UFC 1-300-09N Design Procedures, 25 May 2005, with Change 9, 01 Jul 2013

Air Force Publications.

Air Force publications are accessible at: http://www.e-publishing.af.mil. FOUO publications area available at:

https://wmsweb.afncr.af.mil/wms/default.aspx (CAC will be required) Publications Name AFI 31-101 (FOUO), Integrated Defense, 08 Oct 2009, with change 2, 07 Mar 2013 HQ PACAF Supplement to AFI 31-101 (FOUO), Integrated Defense Supplement, 11 Feb 2014

AFI 31-113 (FOUO) Installation Perimeter Access Control, 26 Jan 2012 AFI 10-207 Command Posts, 01 Feb 2012 AFI 32-1024 Standard Facility Requirements, 14 Jul 2011 AFM 32-1084 Facility Requirements, 20 Apr 2012 HQ PACAFI 32-1075 Integrated Base Defense Security System (IBDSS) Installation, Maintenance, Sustainment, Restoration and Modernization, 29 Oct https://wmsweb.afncr.af.mil/wms/default.aspx

DOD publications.

DOD publications are accessible at:

http://www.dtic.mil/whs/directives/index.html Publications Name DoDM 5200.01 Vol 3 DoD Information Security Program: Protection of Classified

Information, 24 Feb 2012, with change 2, 19 Mar 2013 DoDM 5100.76 Physical Security of Sensitive Conventional Arms, Ammunition, and

Explosives (AA&E), 17 Apr 2012 DoDI 8500.01 Cybersecurity, 14 Mar 2014 DoDI 8510.01 Risk Management Framework (RMF) for DoD Information

Technology (IT), 12 Mar 2014

Intelligence Community Publications.

National Institute of Standards and Technology (NIST).

Federal Information Processing Standards (FIPS) standards.

National Institute of Standards and Technology (NIST) Federal Information Processing Standards (FIPS) standards are accessible at:

www.nist.gov Publications Name FIPS-197 Advanced Encryption Standard (AES), 26 Nov 2001 FIPS 140-2 Security Requirements for Cryptographic Modules, 25 May

2001, with changes up to 03 Dec 2002 HSPD-12 Homeland Security Presidential Directive 12, 27 Aug 2004 FIPS PUB 201-2 Personal Identity Verification (PIV) of Federal Employees and

Contractors, Aug 2013 Occupational Safety & Health Administration standards and publications.

Intelligence Community Publications are accessible at:

http://www.navfac.navy.mil/navfac_worldwide/specialty_centers/exwc/products_and_servi ces/capital_improvements/dod_lock/Documents/DirectivesandGuidance.html Publications Name ICD 704 Intelligence Community Directive 704, Personnel Security Standards and Procedures Governing Eligibility for Access to Sensitive Compartmented Information and Other Controlled Access Program Information, 01 October 2008

ICD 705 Intelligence Community Directive 705, Sensitive Compartmented Information Facilities, 26 May 2010

ICS 705-1 Intelligence Community Standard Number 705-1, Physical and Technical Security Standards For Sensitive Compartmented Information Facilities, 17 Sep 2010

ICS 705-2 Intelligence Community Standard Number 705-2, Standards for the Accreditation and Reciprocal Use of Sensitive Compartmented Information, 17 Sep 2010

IC Tech Spec-for

ICD/ICS 705

Technical Specifications for Construction and Management of Sensitive Compartmented Information Facilities, Version 1.2, , 23 Apr http://www.dtic.mil/whs/directives/index.html http://www.nist.gov/ http://www.navfac.navy.mil/navfac_worldwide/specialty_centers/exwc/products_and_services/capital_improvements/dod_lock/Documents/DirectivesandGuidance.html http://www.navfac.navy.mil/navfac_worldwide/specialty_centers/exwc/products_and_services/capital_improvements/dod_lock/Documents/DirectivesandGuidance.html

Occupational Safety & Health Administration standards and publications are available at:

www.osha.gov USFJ instructions are available at:

www.usfj.mil under the USFJ Portal - A CAC will be required.

Publications Name OSHA Incorporation of General Industry Safety and Health Standards

Applicable to Construction Work, Fed Register #58:35076-35306, 30 Jun 1993

USFJ 64-102 United States Official Contractors and Their Employees, 01 Jul 2010

These standards are not accessible on the internet and will be provided.

CCD for IBDSS Capabilities Development Document for Integrated Base

Defense Security System (FOUO), Increment: 1, ACAT III, 17 Feb 05

ESE-SIT-0001 Standardized Electronic Security Equipment Siting and Design Guidance for Permanent Installations (FOUO), 01 Mar 2013

ESE-TP-0023 Electronic Security Equipment Installation Acceptance Test and Turnover Plan, 01 Mar 2013

HQ USAF/A7S Non-Nuclear Intrusion Detection System (IDS) Equipment Approval, (Approved IDS Equipment list), 29 Jan 2014

Joint Air Force - Army – Navy (JFAN 6/9) Manual

Physical Security Standards for Special Access Program Facilities, 23 March 2004, with change 1 to Annex B, 09 Dec

TO 31-10-24 Installation Practices: Communications Systems Grounding, Bonding, and Shielding.28 Apr 2014

TO 31-10-34 Fiber Optic Communication Cables and Connectors, 01 Oct 1998, with change 1, 01 Jul 1999

BISS-SYS-14000B System Specification for Alarm Set, Anti-Intrusion, Restricted Area AN/GSX-4 (Advanced Entry Control System (AECS)), 19 Aug 1996

Vindicator® Network SSP Force Protection Branch, Electronic Systems Center (now Life Cycle Management Center (LCMC)), Honeywell Vindicator® V5 Command and Control Display Equipment (CCDE) System Security Plan (SSP), 20 Jun 2011

2.3. NON-GOVERNMENT STANDARDS AND OTHER PUBLICATIONS

National Fire Protection Association (NFPA) National Fire Protection Association (NFPA) Codes are accessible at:

www.nfpa.org Publications Name NFPA 70 National Electrical Code®, 2014 NFPA 101 Life Safety Code®, 2012

- Underwriters Laboratory® (UL®) Standards http://www.osha.gov/ http://www.usfj.mil/ http://www.nfpa.org/

Underwriters Laboratory® (UL®) Standards are accessible at:

www.ul.com UL® may charge for the purchase of its standards.

Publications Name UL 2050 UL® Standard for Safety for National Industrial Security Systems, Fifth Edition, 05 Nov 2010 UL 634 UL® Standard for Safety for Connectors and Switches for Use with

Burglar- Alarm Systems, Ninth Edition, 12 Oct 2007 UL 639 UL® Standard for Safety for Intrusion-Detection Units, Eighth

Edition, 31 Aug 2007 UL 681 UL® Standard for Safety for Installation and Classification of

Burglar and Holdup Alarm Systems, Fifteenth Edition, 16 Jan

UL 1076 UL® Standard for Safety for Proprietary Burglar Alarm Units and Systems, Fifth Edition, 29 Sep 1995

UL 1034 UL® Standard for Burglary-Resistant Electric Locking Mechanisms, Sixth Edition, 18 May 2011

UL 294 UL® Standard for Access Control System Units, Sixth Edition, 10 May 2013

UL 1449 UL® Standard for Surge Protective Devices, Third Edition, 29 Sep

UL 497 UL® Standard for Protectors for Paired-Conductor Communications Circuits, Seventh Edition, 25 Apr 2001

UL 497A UL® Standard for Secondary Protectors for Communications Circuits, Third Edition, 20 Mar 2001

UL 497B UL® Standard for Protectors for Data Communications and Fire- Alarm Circuits, Fourth Edition, 14 Jun 2004

American Society of Mechanical Engineers (ASME) Drawing specifications American Society of Mechanical Engineers (ASME) Drawing specifications are available at:

www.asme.org ASME may charge for the purchase of its documents.

Publications Name ASME Y14.100-2014 Engineering Drawing Practices, dated 2014 ASME Y14.24-2012 Types and Applications of Engineering Drawings, dated 2012 ASME Y14.31-2014 Undimensioned Drawings, dated 2014 ASME Y14.34-2013 Associated Lists, dated 2013 ASME Y14.35M-1997 Revision of Engineering Drawings and Associated Documents, dated 1997.

ASME Y14.38-2007 Abbreviations and Acronyms for Use on Drawings and Related

Documents, dated 2007 http://www.ul.com/ http://www.asme.org/