ADDENDUM_TO_52-212-1_Instructions_to_Offerors_(PERSONAL_SERVICE).pdf

ADDENDUM TO 52.212-1 -- Instructions to Offerors -- Commercial Items (Oct 2015)

A. To assure timely and equitable evaluation of the quote:

The offeror must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factor or subfactors. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

Complete the necessary fill-ins and certifications in provisions/clauses. The provisions/clauses FAR 52.212-3, 52.223-3 shall be returned along with the quote (see bottom).

The quote shall consist of two (2) separate factors. The Technical Capability will have three (3) subfactors;

FACTOR 1 – TECHNICAL CAPABILITY

SUBFACTOR 1 – Past Experience SUBFACTOR 2 – Education SUBFACTOR 3 – Licensure

FACTOR 2 – PRICE QUOTE

B. The contracting officer has determined:

There is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer’s opinion, adequate price competition exists, no additional cost information will be required. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists, offerors may be required to submit uncertified cost or pricing data to support a determination of price reasonableness.

C. Specific Instructions:

FACTOR 1 – TECHNICAL CAPABILITY QUOTE - Limited to no more than 10 pages to include but not limited to attachments, title pages, and table of contents. Submit one (1) original and three (3) copies or original only if submitted electronically. Any attachments provided by the Contracting Office does not count toward the limit

SUBFACTOR 1 - Past Experience:

Contractors must have a minimum of two (2) years of clinical nursing experience. Contractors must submit at least twelve (12) months of recent and relevant past experience within the last 36 months. Experience must include all phases of in clinical nursing, social work, care coordination, discharge planning or case management in a medical setting. Recent is defined as experience acquired in the last thirty-six (36) months from the closing date of this solicitation. Not Relevant experience is defined as past/present experience effort that did not involve any of the magnitude of effort and complexities this solicitation required. Relevant is defined as past/present performance efforts involved much of the magnitude of effort and/or complexities this solicitation requires such as; contracts for Referral Management Center Clerk services and/or familiarity with Ambulatory Procedure Grouping (APGs), Diagnostic Related Grouping (DRGs), International Classification of Diseases-Version 9 (ICD-9), Current Procedural Terminology-Version 4 (CPT-4) coding and InterQual or Milliman Ambulatory Care Guidelines.

Working knowledge is defined as having at least one (1) year of experience working these items or training certifications. Provide documentation of recent and relevant contracts or employment for government agencies and/or commercial customers.

SUBFACTOR 2 – Education:

Prospective contractor must submit a copy of a valid degree showing that they have graduated from a US nationally accredited nursing program recognized by the US Department of Education. The minimum education requirement is graduation from a State Board of Nursing approved LPN/LVN training program or completion of equivalent United States military training that permits sitting for a state licensure examination.

SUBFACTOR 3 - Licensure:

Submit copy of a vetted license. The Contractor must possess a current, valid and unrestricted license in one of the 50 states and/or the District of Columbia, the Commonwealth of Puerto Rico, or territories of the United States. All licenses must meet all state requirements, be unencumbered and remain in effect during contract employment. The contractor must be in good standing, and under no restrictions, with the state or national licensure board in any state in which a license is held or has been held within the last 10 years.

FACTOR 2 – PRICE - Limited to no more than 2 pages to include attachments. Submit one (1) original and three

(3) copies or original only if submitted electronically. Any attachments provided by the Contracting Office does not count toward the limit.

(a) Provide Discount Terms, Offeror Complete Address, Name, Date, CAGE Code, and Signature. In doing so, the offeror accedes to the contract terms and conditions as written in the SOLICITATION, with attachments. The SOLICITATION constitutes the model contract.

(b) Insert proposed unit and extended prices in the pricing schedule for each contract line item number (CLIN). The extended amount must equal the whole currency unit price multiplied by the number of units. The quote must be submitted for base performance period plus any option years detailed in the solicitation. Provide discount terms when applicable.

(c) Price quote can be submitted in either U.S. Dollars or Japanese Yen. The Government exchange rate that shall be used is ¥121.4519 to $1.

D. Documents submitted in response to this RFQ must be fully responsive to and consistent with the following:

(1) Requirements of the RFQ (CLINs & PWS) and government standards and regulations pertaining to the PWS.

(2) Evaluation Factors for Award in provision 52.212-2, Evaluation—Commercial Items and its addenda.

(3) Any limitation on the number of quote pages. Pages exceeding the page limitations set forth in this solicitation provision will not be read or evaluated, and will be removed from the quote.

E. Format for quote Factor 1 and 2 shall be as follows:

(1) The quote will be 8 1/2” x 11” paper, except for fold-outs used for charts, tables, or diagrams, which may not exceed 11” x 17”.

(2) A page is defined as one face of a sheet of paper containing information.

(3) Typing shall not be less than 10 pitch.

(4) Elaborate formats, bindings or color presentations are not desired or required.

F. Further changes to the original clause 52.212-1.

(1) Paragraph 52.212-1(c), Period for Acceptance of Offers is tailored as follows: The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.

(2) Paragraphs 52.212-1(d) and 52.212-1(h) do not apply to this acquisition.

Documents submitted in response to this solicitation must be fully responsive to and consistent with the following:

1. Requirements of the solicitation (Item Numbers) and Performance Work Statement (PWS), and government standards and regulations pertaining to the PWS.

2. Evaluation Factors for Award.

52.212-3 -- Offeror Representations and Certifications -- Commercial Items.

As prescribed in 12.301(b)(2), insert the following provision:

Offeror Representations and Certifications -- Commercial Items (Oct 2016)

The offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site accessed through http://www.sam.gov/portal. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (s) of this provision.

52.212-3 (b)

(1) Annual Representations and Certifications. Any changes provided by the offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications posted on the SAMwebsite.

(2) The offeror has completed the annual representations and certifications electronically via the SAM website accessed through https://www.acquisition.gov. After reviewing the SAM database information, the offeror verifies by submission of this offer that the representation and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications—Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ____________. [Offeror to identify the applicable paragraphs at (c) through (s) of this provision that the offeror has completed for the purposes of this solicitation only, if any. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer. Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on SAM.]