Combined_Synopsis-Solicitation_Nitrogen_V2.pdf

DEPARTMENT OF THE AIR FORCE

AIR FORCE INSTALLATION CONTRACTING AGENCY

WRIGHT-PATTERSON AIR FORCE BASE OHIO 45433

Department of the Air Force

Air Force Installation Contracting Agency

766th Specialized Contracting Squadron

560 Central Ave, Joint Base Pearl Harbor-Hickam, Hawaii

DESCRIPTION

This is a combined synopsis/solicitation prepared in accordance with Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes only the solicitation; quotes are being requested and a written solicitation will not be issued.

This is not to be construed as a commitment by the Government. All information is to be submitted at no cost to the Government. The solicitation will be issued as a Request for

Quotation (RFQ) under the following reference number: FA5215-18-Q-8096.

NOTICE TO OFFEROR(S)

The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular (FAC) 2005-100, Defense Federal Acquisition Regulation

Supplement Publication Notice (DPN) 20180629, and Air Force Acquisition Circular (AFAC)

2018-0525.

This acquisition is 100% set-aside for Small Business Concerns in regards to size standards. The applicable NAICS is 325120, and the small business size standard is 1,000 employees. This

NAICS 325120 is listed in the Nonmanufacturer Rule Class Waiver list dated 1 Jan 15

(https://www.sba.gov/content/class-waivers).

This RFQ contains one (1) contract line item (CLIN). The line item is as follows:

CLIN DESCRIPTION QTY DELIVERY

UNIT

PRICE

TOTAL

PRICE

0001*

Gaseous Nitrogen, Type 1, Grade B

IAW MIL-P-27401 (99.99% pure)**

6000-psi (6K) Bottles

30 5-Oct-2018 - -

* Informational CLIN only; prices applicable to subCLINs.

https://www.sba.gov/content/class-waivers

** SPECIFICATIONS:

ITEM NAME DESCRIPTION: Gaseous Nitrogen (GN2)

MILITARY SPECIFICATION NUMBER: MIL-PRF-27401, Type 1, Grade B (99.99% pure)

Gaseous nitrogen is required to support pre-launch processing activities at Hickam AFB.

Fourty-five (45) 6K-size bottles (6,000 psi each) will be required. Nitrogen Gas Purity

(for each 6000psi bottle) shall be provided in accordance with MIL-P-27401, Type I, Grade B or commercial equivalent. Purity shall be: 99.99% by volume, minimum.

Impurities: 100 ppm by volume, MAX; Water 11.5 ppm, total hydrocarbons as Methane

5ppm, Oxygen 50 ppm, Argon 20 ppm, Carbon Dioxide 5 ppm, Carbon Monoxide 5 ppm. Each bottle shall be tested for moisture and certified prior to fill. Certification documentation shall be provided to MDA/TCT Launch Director.

All potentially hazardous materials supplied under this agreement shall be accompanied by a Material Safety Data Sheet (MSDS) or Safety Data Sheet (SDS) upon delivery.

Reference FAR clause 52.223-3 Hazardous Material Identification and Material Safety

Data.

DELIVERY: Delivery shall be coordinated with Maintenance Operations Manager NLT one (1) day prior to each delivery date. Delivery shall be made to: 240 McChord Ave, JBPHH, HI 96853.

EMPTY TANK RETURN: Empty tank pickup will be the responsibility of the vendor.

Pickup will be from the same location as drop off. Anticipated Return Date is 15 Dec 18.

PACKAGING: Bottles shall be sealed with shrink wrap after fill and delivered in 10-15 bottle racks for vertical storage. The racks must be structurally sound enough to be moved with a forklift. Please see the attache photograph of an acceptable example of tank rack.

ADDITIONAL REQUIREMENTS

When bidding on this requirement please include the information below and provide a price breakdown for the above mentioned CLINs:

Cage Code:

DUNS No:

TIN:

Payment Terms:

Delivery Time (Including Lead Time):

Date offer expires (Must be valid through 1 Nov 2018):

Acceptance will be performed by the Government. The FOB Point is destination. The quotation price shall include all shipping and handling charges. Shipping and/or handling charges shall not be listed in the quotation as a separate line item. Applicable shipping or handling charges shall be included into the unit/extended price.

The FAR provision 52.212-1, Instruction to Offerors-Commercial Items, applies to this acquisition. Addenda to the following paragraphs of 52.212-1 are:

(b) All quotes are due on or before 12:00 PM, Hawaii Standard Time (HST), 15 Sept 18.

Submission may be made via email to the Contract Specialist, SSgt Graham Staudt at graham.staudt@us.af.mil and courtesy copy (cc) Capt Eric Thompson at eric.thompson.12@us.af.mil. Quotes must reference solicitation number FA5215-18-Q-8022.

Any questions or clarifications are due no later than 12:00 PM HST, 14 Sept 2018.

(c) FAR 52.204-7 System for Award Management (SAM). Offerors shall be registered in the

SAM database prior to receiving a contract award. If the offeror is not registered in the SAM database, the Contracting Officer will proceed to award to the next otherwise successful registered offeror.

In addition 52.212-2 (a), Evaluation - Commercial Items, the Government will award a contract resulting from this solicitation to the responsible offeror whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factor shall be used to evaluate offers: Lowest Price Technically Acceptable (LPTA):

BASIS OF AWARD

Contract award shall be made to the responsible Offeror whose offer, in conforming to this RFP, provides the Lowest Priced Technically Acceptable solution.

EVALUATION

Selection of the offeror to perform this task order will be based on Lowest Priced, Technically

Acceptable. Proposals will be reviewed and evaluated in accordance with the evaluation criteria identified below:

All offerors shall be ranked from lowest-priced, to highest-priced. The three lowest priced offerors’ proposals shall be reviewed for Technical Acceptability. Those outside the initial evaluation pool will not be evaluated, unless necessary to obtain the desired effective competition of three offers rated as "acceptable" in all technical subfactors or until all offerors have been evaluated.

The Technical Factors (A. Technical Approach and B. Project Schedule) may be given a rating of either Acceptable or Unacceptable. The following table details what will deem an “acceptable” or

“unacceptable” rating:

TECHNICAL PROPOSAL ASSESSMENT TABLE

Rating Description

ACCEPTABLE

Based on the offeror’s technical proposal, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

UNACCEPTABLE

Based on the offeror’s technical proposal, the Government has no expectation that the offeror will be able to successfully perform the required effort. An unacceptable is garnered if the

Contractor’s proposal does not detail the two (2) areas delineated above.

All responsible sources may submit a quote, which will be considered by the Government. Award will be made to the offeror whose quote conforms to the solicitation requirements and is able to satisfy the Government’s requirements. Offeror must ensure the provision FAR 52.212-3, Offeror

Representation and Certifications-Commercial Items and Alternate I (this must be completed on http://www.acquisition.gov). All referenced Federal Acquisition Regulation (FAR) clauses and provisions in this solicitation may be accessed via the internet at https://farsite.hill.af.mil.

The following FAR clauses apply:

MP 5332.7 CONTRACT FUNDING

In accordance with Mandatory Procedure (MP) 5332.7 Contract Funding

Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

52.202-1 Definitions

52.203-6 Restrictions on Subcontractor Sales to the Government

52.204-7 System for Award Management

52.204-13 System for Award Management Maintenance

52.212-1 Instructions to Offerors – Commercial Items

52.212-2 Evaluation – Commercial Items

52.212-3 Offeror Representation and Certifications – Commercial Items

52.212-3 Offeror Representation and Certifications – Commercial Items Alternate I

52.212-4 Contract Terms and Conditions – Commercial Items

52.212-5 Contract Terms and Conditions Required to Implement Statutes or

Executive Orders – Commercial Items

52.219-1 Small Business Program Representations

52.219-1 Small Business Program Representations Alternate I

52.232-39 Unenforceability of Unauthorized Obligations

52.233-1 Disputes

52.233-3 Protest after Award

52.233-4 Applicable Law for Breach of Contract Claim

52.232-33 Payment by Electronic Funds Transfer – System for Award Management

52.252-1 Solicitation Provisions Incorporated by Reference

52.252-2 Clauses Incorporated by Reference

The following FAR clauses are provided in full text:

52.233-2 -- Service of Protest.

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed https://farsite.hill.af.mil/ directly with an agency, and copies of any protests that are filed with the Government

Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from Capt Conner Van Fossen.

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(End of Provision)

FAR 52.223-3 -- Hazardous Material Identification and Material Safety Data (Jan 1997)

(a) “Hazardous material,” as used in this clause, includes any material defined as hazardous under the latest version of Federal Standard No. 313 (including revisions adopted during the term of the contract).

(b) The offeror must list any hazardous material, as defined in paragraph (a) of this clause, to be delivered under this contract. The hazardous material shall be properly identified and include any applicable identification number, such as National Stock Number or Special Item Number. This information shall also be included on the Material Safety Data Sheet submitted under this contract.

Material

(If none, insert “None”)

Identification No.

(c) This list must be updated during performance of the contract whenever the Contractor determines that any other material to be delivered under this contract is hazardous.

(d) The apparently successful offeror agrees to submit, for each item as required prior to award, a

Material Safety Data Sheet, meeting the requirements of 29 CFR 1910.1200(g) and the latest version of Federal Standard No. 313, for all hazardous material identified in paragraph (b) of this clause. Data shall be submitted in accordance with Federal Standard No. 313, whether or not the apparently successful offeror is the actual manufacturer of these items. Failure to submit the

Material Safety Data Sheet prior to award may result in the apparently successful offeror being considered nonresponsible and ineligible for award.

(e) If, after award, there is a change in the composition of the item(s) or a revision to Federal

Standard No. 313, which renders incomplete or inaccurate the data submitted under paragraph (d) of this clause, the Contractor shall promptly notify the Contracting Officer and resubmit the data.

(f) Neither the requirements of this clause nor any act or failure to act by the Government shall relieve the Contractor of any responsibility or liability for the safety of Government, Contractor, or subcontractor personnel or property.

(g) Nothing contained in this clause shall relieve the Contractor from complying with applicable

Federal, State, and local laws, codes, ordinances, and regulations (including the obtaining of licenses and permits) in connection with hazardous material.

(h) The Government’s rights in data furnished under this contract with respect to hazardous material are as follows:

(1) To use, duplicate and disclose any data to which this clause is applicable. The purposes of this right are to --

(i) Apprise personnel of the hazards to which they may be exposed in using, handling, packaging, transporting, or disposing of hazardous materials;

(ii) Obtain medical treatment for those affected by the material; and

(iii) Have others use, duplicate, and disclose the data for the Government for these purposes.

(2) To use, duplicate, and disclose data furnished under this clause, in accordance with subparagraph (h)(1) of this clause, in precedence over any other clause of this contract providing for rights in data.

(3) The Government is not precluded from using similar or identical data acquired from other sources.

(End of Clause)

52.252-1 -- Solicitation Provisions Incorporated by Reference.

As prescribed in 52.107(a), insert the following provision:

Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/

(End of Provision) http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P91_14023

The following DFARS clauses apply:

252.203-7000 Requirements Relating to Compensation of Former DoD Officials

252.204-7004 Control of Government Personnel Work Product Alternate A

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

252.232-7006 Wide Area Workflow Payment Instructions

252.232-7010 Levies on Contract Payments

252.243-7001 Pricing of Contract Modifications

252.223-7001 Hazard Warning Labels

The following DFARS clauses are provided in full text:

WIDE AREA WORKFLOW-RECEIPT AND ACCEPTANCE (WAWF-RA)

ELECTRONIC RECEIVING REPORT AND INVOICING INSTRUCTIONS

IN ACCORDANCE WITH DFARS 232.7002, USE OF ELECTRONIC PAYMENT REQUESTS

IS MANDATORY. USE OF WAWF WILL SPEED UP YOUR PAYMENT PROCESSING

TIME AND ALLOW YOU TO MONITOR YOUR PAYMENT STATUS ONLINE. THERE

ARE NO CHARGES OR FEES TO USE WAWF. Requests for payments must be submitted electronically via the Internet through the Wide Area WorkFlow- Receipt and Acceptance (WA WF-RA) system at https://wawf.eb.mil.

Questions concerning payment should be directed to the Defense Finance Accounting Services

(DFAS) Indianapolis at (888) 332-7366. Please have your order number and invoice number ready when contacting DFAS about payment status. You can also access payment information using the

DFAS My Invoice web site at https://myinvoice.csd.disa.mi\/index.htrnl

THE FOLLOWING CODES WILL BE REQUIRED TO ROUTE YOUR RECEIVING

REPORTS, INVOICES AND ADDITIONAL E-MAILS CORRECTLY THROUGH WAWF.

CONTRACT NUMBER: TBD

DELIVERY ORDER NUMBER: N/A

TYPE OF DOCUMENT: Invoice & Receiving Report (Combo)

CAGE CODE: TBD

ISSUE BY DODAAC: FA5215

ADMIN DODAAC: FA5215

SERVICE ACCEPTOR SHIP TO: HQ0147

LOCAL PROCESSING OFFICE: HQ0147

PAY OFFICE DODAAC: HQ0623

SEND MORE E-MAIL NOTIFICATIONS:

CONTRACT ADMINISTRATOR: graham.staudt@us.af.mil

CONTRACTING OFFICER: eric.thompson.12.@us.af.mil

ADDITIONAL NOTIFICATION: Charles.Baker.CTR@mda.mil

DELIVERY: Delivery shall be coordinated with Maintenance Operations Manager NLT one (1) day prior to each delivery date. Delivery shall be made to: 240 McChord Ave, JBPHH, HI 96853.

For shipping, delivery, invoice, and payment questions or concerns, please contact SSgt Graham https://myinvoice.csd.disa.mi/index.htrnl

Points of Contact

Address any questions to the Contract Specialist, SSgt Graham Staudt at graham.staudt@us.af.mil or the Contracting Officer, Capt Eric Thompson at eric.thompson.12@us.af.mil

Attachments:

Attachment 1 - Performance Specification, MIL-STD-PRF-27401G dated 7 Aug 13, 10 pages

Attachment 2 - Statement of Work for Gaseous Nitrogen V3

Attachment 3 – Tank Racks Example *Note* Tanks are not to be in a manifold configuration.

Staudt, 808-471-4323.

(End of Clause)

The following AFFARS clause is provided in full text:

AFFARS 5352.201-9101 -- OMBUDSMAN

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, CMSgt Dennis Carr, phone number (808) 449-8569, email dennis.carr.1@us.af.mil.

Concerns, issues, disagreements, and recommendations that cannot be resolved at the

Center/MAJCOM/DRU/AFISRA ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS)

(Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number

(571) 256-2395, facsimile number (571) 256-2431.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution.

Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

(End of clause) mailto:graham.staudt@us.af.mil mailto:dennis.carr.1@us.af.mil