SOW Rental Vehicles.docx

Statement of Work (SOW)

1. DESCRIPTION OF SERVICES

1.1 Scope

1.1.1 This requirement is for the contractor to provide various vehicles to the Government for rent in support of their mission in NAS Lemoore to allow them to transport to and from their duty locations.

1.2 Objectives

1.2.1.1 Delivery and Pickup

1.2.1.1.1 Delivery or Pickup of vehicles will be coordinated through the 354th Contracting Squadron Contracting Officer.

1.2.1.1.1.1 Delivery will be made to the location and POC in Lemoore, CA, by the date and time agreed to between the rental agent and the 354th Contracting Squadron Contracting Officer.

1.2.1.1.1.2 The contractor shall pick up vehicles upon conclusion of requirement, 3 business day after use, at the agreed upon location.

1.2.2 Vehicle Types

1.2.2.1 The contractor shall provide all parts, labor, supervision, tools, materials, equipment, and transportation, for the maintenance and management necessary for the delivery of the following types of leased vehicles, with unlimited mileage for periods no greater than 30 days.

1. 10X 8 PAX VAN

2. 2X 4 PAX TRUCK

3. 2X 6 PAX VAN

4. 27 Sedans

Period of Performance: 03 February 2025 – 21 February 2025 .

There is flexibility on the front and back end.

1.2.2.2 All vehicles rented under this contract shall conform to the requirements listed below:

1. Conform to manufactures specifications.

2. Meet Federal, State, and Municipal laws, codes, and regulations.

3. Are properly licensed and registered; registration should not expire during rental period.

a. If this is unavoidable due to short-term temporary tags, contractor representative shall inform the Fleet Manager at time of delivery. Contractor representative shall provide replacement tags to the Fleet Manager no later than 3 days prior to temporary registration expiration.

4. Are no more than 5 years old and less than 150,000 miles. (See Note: 1.)

5. No modified suspensions such as non-factory suspension lifts.

6. Fuel tank full and all fluid levels properly serviced.

7. Door locks functional.

8. Fully cleaned exterior, interior, and trunk.

9. Upholstery in good repair.

10. Exterior with minimal scratches and dents. (See Note: 2.)

11. No cracked or missing glass.

12. Seat belts all present and serviceable.

13. All lights, blinkers, and horn operational.

14. Serviceable windshield wipers.

15. Windshield washer fluid spray operational.

16. Brakes and emergency brakes operational.

17. All mirrors present, secure, and without cracks.

18. All window cranks and power windows operational.

19. Serviceable spare tire, jack, and lug wrench in vehicle.

20. Functional instrument and gauges.

21. Functional and serviceable heater.

22. Functional and serviced air conditioner.

23. Tires in good repair and properly serviced.

24. Good running condition. (See Note: 3.)

Note: 1. The Contracting Officer may exempt this requirement on select vehicles based on overall vehicle condition and availability.

Note: 2. Exterior of vehicle will not have excessive damage. Dents must be less than (3) three inches in diameter.

Note: 3. Good running condition includes but not limited to; No ABS, Airbag, Traction Control or Check Engine Light indicators. The Contracting Officer reserves the right to reject any vehicle they deem unserviceable even if the vehicle meets the requirements listed above.

Tracking: All vehicles will be monitored by Logistics Readiness Squadron.

Note 4: Inspection: All vehicles will be inspected upon vehicle acceptance and return by a contractor and government official. Prior to acceptance photos will be taken as a reference. Any damages will be annotated, and copies of the inspection will be provided to the government official.

1.2.3 Vehicle Replacement

1.2.3.1 The contractor shall have 24-hour capability to tow disabled vehicles, to provide replacement keys, and to replace any vehicles within 1 business day of notification.

1.2.3.2 The contractor shall bear the entire risk of loss of or damage to the rented vehicles (including costs of towing, administrative costs, loss of use, and replacements), from any and every cause whatsoever, including without limitation, casualty, collision, fire, tire damage, falling objects, overhead damage, glass breakage, vandalism, theft and normal wear and tear, except where the loss or damage is caused by one or more of the following:

1. Collision where an authorized driver is found to be liable.

2. Obtaining the vehicle through fraud or misrepresentation, or the damage or loss is caused intentionally by an authorized driver.

3. Operation of the vehicle by a driver who is under the influence of intoxicants or any prohibited drugs.

4. Use of the vehicle for any illegal purpose.

5. Use of the vehicle in pushing or towing another vehicle.

6. Use or permitting the vehicle to carry passengers or property for hire.

7. Operation of the vehicle in live artillery fire exercises or used in training for tactical maneuvers.

8. Operation of the vehicle in a test, race, or contest.

9. Operation of the vehicle by a person other than an authorized driver.

2. Contractor Requirements

2.1 Insurance

2.1.1 The contractor shall:

2.1.1.1 Procure and maintain during the entire period of performance under this contract, the following minimum insurance coverage:

2.1.1.1.1 Automobile Liability: $200,000 per person, $500,000 per occurrence, $20,000 per occurrence for property damage or loss.

2.1.1.2 Submit a Certificate of Insurance as evidence of the existence of the insurance coverage in amounts not less than the amounts specified above in accordance with FAR Clause 52.228-8, LIABILITY, AND INSURANCE – LEASED MOTOR VEHICLES. This insurance must be maintained during the performance period.

2.1.1.3 All taxes, insurance, and fees must be included in the pricing. This will be awarded as a firm-fixed-price contract.

2.2 Permits and Licenses

2.2.1 The Contractor shall obtain, without additional expense to the Government, all required permits, licenses, clearances, and authorizations to perform work under this contract and comply with all applicable DoD, Federal, state, and local laws, and regulations. In addition, the contractor shall provide evidence of such permits and licenses to the Contracting Officer before work commences and at other times as requested by the Contracting Officer or Government representative.

NOTE: The above exceptions are not valid where prohibited by state law.

3. Additional Pricing Request: For all vehicles quoted please provide additional daily, weekly, and monthly rates (with all fees included).

4. Payment: Payment will be made upon vehicle return. Payments will be made by Wide Area Workflow (WAWF) utilizing the instructions in DFARS 252.232‐7006 Wide Area Workflow Payment Instructions as stated in the solicitation and resulting contract.

5. Fuel: The government will bring the vehicles back with the same amount of fuel that they were received with.