Revised_Fire_Suppression_SOW.pdf

STATEMENT OF WORK

FOR

INSPECTION, TESTING, AND MAINTENANCE

OF INSTALLED FIRE SUPRPRESSION SYSTEMS

EIELSON AFB, AK

2 Feb 15

19 Feb 2015

STATEMENT OF WORK

FOR

INSPECTION, TESTING, AND MAINTENANCE OF INSTALLED

FIRE SUPRESSION SYSTEMS

1. DESCRIPTION OF SERVICES. The intent of this contract is to inspect, test and maintain existing fire suppression systems and does not include and is not intended for upgrade of the current systems. The Contractor shall provide all management, tools, supplies, equipment and labor necessary to inspect, test, recharge and maintain fire suppression systems at Eielson AFB

Alaska in a manner that will ensure their serviceability and operation. These systems shall be serviced in accordance with the most up to date Unified Facilities Criteria (UFC), National Fire

Protection Association (NFPA) Standard 12, NFPA Standard 12A, NFPA Standard 13, NFPA

Standard 15, NFPA Standard 17, NFPA Standard 17An, and applicable manufacturer’s data. In the event of a conflict between regulatory data, the UFC shall take precedence. The systems listed in table 1.5.2 will receive service through this contract.

1.1. INITIAL STATUS REPORT. The Contractor and the Government Contracting Officer

Representative (COR) shall review the current inspection, test, and maintenance status of all installed fire suppression systems included in this contract. The Contractor shall submit a planned work schedule for the entire Period of Performance (PoP) to the Contracting Officer

(CO) and COR for approval within 15 calendar days after contract start date.

1.2. INSPECTIONS/PREVENTIVE MAINTENANCE. Initial inspection of all systems must be completed by 16 March 2015. All option years must have their inspections/certifications completed by March and September of that year. The contractor shall inspect, perform preventative maintenance, and certify the operability of all systems. Preventative maintenance tasks are listed in Appendix A. The Contractor must schedule the inspection/preventive maintenance with the 354 th

CES Contracting Officer’s Representative (COR) prior to performing work. As part of the preventive maintenance (PM), the Contractor must also test any battery backup devices attached to the systems, and replace batteries as they become inoperable. After completion of preventative maintenance and certification, the Contractor shall submit a detailed report to the CO and COR detailing work performed, components replaced as part of PM, and recommendations for repairs to damaged or non-PM components. The report shall be due within

15 calendar days after inspection. If repairs are necessary, the Contractor must supply a detailed quote with the report listing the cost of each part, their part numbers, nomenclature, and estimated time of completion. If the total cost of parts exceeds $2,500, the Contractor shall submit three separate quotes to aid in determining price fair and reasonableness. The CO will review the report, and may direct the Contractor to perform repairs according to the quote. The

Contractor must notify the COR, Eielson AFB fire department and facility occupants before proceeding with any preventive maintenance on installed fire suppression systems. At the conclusion of preventive maintenance, those previously notified shall be further notified that the work is completed. The Contractor must submit a final report detailing the work performed separately by facility. Battery replacement in the report must have the replacement date and the technician’s name who conducted the replacement. If unable to turn over the reports prior to leaving Eielson AFB, the reports must be faxed to 377-1234 or emailed to the COR.

1.2.1. TESTING. The Contractor shall perform functional operation tests on installed fire suppression systems IAW applicable NFPA Standards and manufacturer’s instructions. If the system is connected to the fire department alarm system, the Contractor shall notify the fire department that the system test is to be conducted and that an emergency response is not desired.

All personnel at the end-user’s facility shall be notified that a test is to be conducted and instructed as to the sequence of operation. Installed fire suppression systems located in areas that are inaccessible for safety considerations, such as continuous process operations, shall be tested during scheduled operation shutdowns at intervals approved by the COR and coordinated with the user.

1.3. (Reserved)

1.4. CORRECTIVE MAINTENANCE. Repairs that are not covered by the UFC and require corrective maintenance must be submitted in writing to the CO and the COR in a detailed, line by line quote that lists the part description, price, part number, manufacturer’s name and estimated time of completion. Once reviewed and approved by the CO, the Contractor will be notified by the CO or the COR to proceed with the repairs. The Contractor must notify the COR, Eielson AFB fire department, and facility occupants before proceeding with any corrective maintenance on installed fire suppression systems. At the conclusion of the corrective maintenance, those previously notified shall be further notified that the work is completed. The

Contractor must recharge and return to full service all installed fire-suppression systems after use or as indicated by an inspection, functional test, or maintenance work. The Contractor must submit a final report detailing the work performed separately by facility when the corrective maintenance has been completed. The final report shall provide a list of work accomplished including labor, parts, and materials that will be billed within 15 calendar days after completion.

1.5. REPLACEMENT PARTS. The Contractor shall furnish all replacement parts, fire suppressant agents and expellant gases required for PM of the systems. A detailed quote as described in para. 1.2 must be sent to the COR and approved by the CO prior to any repairs.

Contractor quotes shall be valid for a minimum of 30 days. The Contractor will be reimbursed

100% for these items per CO approval. All replaced parts shall remain the property of the government and shall be turned over to the 354 th

Civil Engineer Squadron.

1.5.1. Fire suppressant agents shall only be paid for in the event of suppression system activation or to replenish chemicals due to system leakage. If no activation(s) or leakage occurs, the

Contractor shall still be required to perform and shall still be paid for all other maintenance, service, and inspections in accordance with this statement of work.

1.5.2. LIST OF EXISTING SYSTEMS

PREVENTIVE MAINTENANCE

ITEM DESCRIPTION UNIT

INSP PER

YEAR

IAW

CHEMICAL SYSTEMS DRY

000101 Building 3301 Insp 2 IAW UFC table 2-18; Appendix A

One System

000102 Building 5223 Insp 2 IAW UFC table 2-18; Appendix A

Two Systems

WET CHEMICAL SYSTEMS

000103 Building 2207 Insp 2 IAW UFC table 2-19; Appendix A

Three systems

000104 Building 2225 Insp 2 IAW UFC table 2-19; Appendix A

Two systems

000105 Building 3303 Insp 2 IAW UFC table 2-19; Appendix A

One system

000106 Building 3338 Insp 2 IAW UFC table 2-19; Appendix A

Three systems

000107 Building 2223 Insp 2 IAW UFC table 2-19; Appendix A

One system

CARBON DIOXIDE SYSTEMS

000108 Building 6203 Insp 2 IAW UFC table 2-22; Appendix A

One system

GAYLORD QUENCHER

000109 Building 5182 Insp 2 IAW UFC table 2-16

One system

1.6. SPECIAL QUALIFICATIONS. A fully certified specialist, licensed by the State of

Alaska, shall perform all work. Proof of employee training for all systems must be provided to

COR within 15 days of award. Systems include Dry Chemical, Wet Chemical, Carbon Dioxide and Gaylord Quencher.

SECTION II

Government Special Instructions, Terms and Conditions

2. GOVERNMENT FURNISHED EQUIPMENT/PROPERTY: The Contractor shall furnish all supplies needed to perform tasks described in this contract.

2.1. HAZARDOUS MATERIALS: The Contractor shall comply with base regulations regarding Hazardous Material (HAZMAT) for all issues of hazardous material, and ensure procedures meet all applicable policies, publications, and protocols in this contract. Provide Bio-

Environmental Engineer Service with a Material Safety Data Sheet (MSDS) on all first time purchases of hazardous items obtained through local sources of supply and obtain approval prior to purchase.

2.2. EMERGENCY MEDICAL SERVICE: The government will provide emergency medical treatment and emergency patient transportation service for Contractor personnel who are injured or become critically ill while at Eielson AFB. Treated personnel will be responsible for reimbursing the government for the cost of medical treatment and patient transportation.

2.3. HOURS OF OPERATION: Services shall be performed Monday through Friday during the non-standard hours of 5pm to 7am in coordination with the Government, unless otherwise specified.

2.4. SECURITY REQUIREMENTS: The Contractor shall be responsible for and shall pay for obtaining all necessary clearances, cards, passes, decals, or other items required for access of

Contractor personnel and vehicles to the base or other areas where work will be performed. The

Contractor shall be required to apply for vehicle and personnel identification media at the Base

Pass and Registration Section. Upon completion or termination of the contract, the Contractor shall ensure all vehicle and personnel identification media are surrendered to the Base Pass and

Registration Section. The Contractor shall obtain the following pass and identification items:

Eielson Vehicle Pass.

2.4.1. The Contractor shall maintain a current listing of employees. The list will include employee names, last four digits of social security numbers and driver’s license numbers. This list shall be provided to the CO and servicing security forces organization. An updated listing shall be provided upon change of employees. The Contractor must provide all names, last four digits of social security numbers and duty hours of all personnel who will be on site at start or anytime during this project for identification purposes in case of emergencies to base security.

2.5. (Reserved)

2.6. MISCELLANEOUS: Use of cell phones while operating any motor vehicle on base is strictly prohibited. Driving privileges will be suspended for 30 days for the first violation.

2.6.1. The on-base speed limit while passing military troops performing physical training is 10

MPH and is strictly enforced.

3.0 ATTACHMENTS.

Attachment A - Wet Chemical Systems ITM Tasks

Attachment B - UFC 3-601-02; 8 Sep 10

Attachment C - Maintenance Sample Report

Appendix A. UFC 3-601-2 ITM (Inspection, Testing, Maintenance) Tasks for Wet, Dry and

Deluge (Quencher) Systems; 8 Sep 10 Edition.

*Note: The Contractor must ensure that they are using the most current UFC for Inspections, Testing and Maintenance. The tables below are for reference only, and frequency of maintenance has been modified to be “bi-annual” for all PM.

Wet Chemical Systems ITM Tasks (UFC 3-601-02; 8 Sep 10)

Frequency Component Tasks

Bi-Annual 1. Piping 1. Inspect piping for obstructions and proper support.

2. Storage Vessels 1. Inspect agent container for condition.

2. Verify the storage pressure of the propellant.

3. Agent 1. Verify quantity and quality of agent.

Bi-Annual 4. Actuators 1. Inspect manual actuators for accessibility.

2. Inspect detection devices (fusible links or heat detectors) for contamination and clean or replace as necessary.

3. Test actuation system without agent release. (Coordinate with annual replacement of fixed temperature sensing elements)

4. Verify that interfaces (gas shutoff, power shutoff) operate properly.

Bi-Annual 1. Actuators 1. Replace fixed temperature sensing elements (fusible metal alloy type).

Bi-Annual 1. Storage Vessels 1. Conduct hydrostatic test for pressure cylinders in accordance with OSHA and DOT standards.

Bi-Annual Entire System 1. Visually check:

a) Pipe hangers.

b) Nozzles for obstruction and proper alignment.

c) Riser condition.

2. Ensure:

a) Detectors unblocked/uncovered.

b) Panels secured and indicator lamps functional.

c) Notification appliances in place.

d) Manual stations in place and unobstructed.

e) Nozzle covers (blow-off caps) in place.

f) Pressure gauge within operating range.

Dry Chemical Systems ITM Tasks (UFC 3-601-02; 8 Sep 10)

Bi-Annual 1. Piping 1. Inspect piping for obstructions and proper support.

2. Storage Vessels 3. Inspect agent container for condition.

4. Verify storage pressure of propellant.

3. Agent 1. Verify quantity and quality of agent.

4. Actuators 1. Inspect manual actuators for accessibility.

2. Inspect detection devices (fusible links or heat detectors) for contamination, and clean.

3. Test actuation system without agent release. (Coordinate with annual replacement of fixed temperature sensing elements.)

4. Verify that interfaces (gas shutoff, power shutoff) operate properly.

Bi-Annual 1. Actuators 1. Replace fixed temperature sensing elements (fusible links/metal alloy type).

Wet Chemical Systems ITM Tasks (UFC 3-601-02; 8 Sep 10) Cont.

Bi-Annual 1. Storage Vessels 1. Conduct hydrostatic test for pressure cylinders in accordance with OSHA and DOT standards.

Bi-Annual Entire System 5. Visually check:

a) Pipe hangers.

b) Nozzles for obstruction.

c) Pipe condition.

6. Ensure:

a) Detectors unblocked/ uncovered.

b) Panels secured and indicator lamps functional.

c) Notification appliances in place.

d) Manual stations in place and unobstructed.

e) Nozzle covers (blow-off caps) in place.

f) Pressure gauge within operating range.

Carbon Dioxide Systems ITM Tasks (UFC-3-601-02; 8 Sep 10)

Bi-Annual 1. Liquid Level (low pressure carbon dioxide

[CO2])

1. Verify adequate liquid level with tank level gauge.

Bi-Annual 1. Piping and Nozzles 1. Inspect piping for condition and proper support.

2. Check nozzles for obstruction and alignment.

2. Flexible Hoses 1. Inspect for damage.

3. Low Pressure Tanks 1. Check level and pressure gauges.

2. Verify valve alignment.

4. High Pressure Cylinders 1. Inspect for condition and securing.

5. Actuation System 1. Exercise control panel function, including zone valve operation.

2. Inspect manual actuators for accessibility.

3. Check times and time delay (pre-discharge).

6. Auxiliary Equipment 1. Test to verify that interfaces (shutdown, door closers, and dampers) operate properly and are activated by the control panel.

Bi-Annual 1. High Pressure Cylinders 1. Verify CO2 quantity by weighing cylinders.

Bi-Annual 1. Protected Enclosure/Room

1. Inspect the enclosure to verify integrity and ability to maintain agent concentration.

2. After Modification to Compartment/Protected Enclosure

1. If uncertainty exists, follow the enclosure procedures in NFPA 2001.

Bi-Annual Entire System 1. Visually check:

a) Pipe hangers.

b) Nozzles for obstruction.

c) Piping for leaks.

d) Riser condition.

2. Ensure:

a) Detectors unblocked/uncovered.

b) Panels secured and indicator lamps functional.

c) Notification appliances in place.

d) Manual stations in place and unobstructed.

e) Nozzle covers in place.

Gaylord Quencher System ITM Tasks (UFC 3-601-02; 8 Sep 10)

Bi-Annual 1. Control Valves (without seal, lock, or electric supervision)

1. Verify valve position.

Bi-Annual 1. Control Valves (sealed, locked, or electrically supervised)

1. Verify valve position.

2. Waterflow Alarm Devices 1. Operate to verify initiation and receipt of alarm.

2. Verify alarm test valve alignment and tamper switch (if sealed or electrically supervised).

3. Pre-Action Valve and Trim 1. Inspect the exterior of valves, gauges, trim alignment.

2. Verify valve pressure and legibility of the hydraulic nameplate.

4. Main Drain 1. Conduct a main drain test to verify supply (valve position).

2. Document static and residual pressure readings on a 3x5 tag and secure it to the system pressure gauge.

3. Compare results with results from previous main drain tests and original acceptance test.

4. Verify that the results are within acceptable limits or identify corrective measures.

5. Fire Department Connection 1. Verify accessibility and condition.

2. If caps are removed or missing, check for obstructions.

6. Valve and Riser Enclosure

Heater

1. Verify operability at the beginning of the heating season.

7. Low Temperature Alarm 1. Verify initiation and receipt of alarm at the beginning of the heating season.

Bi-Annual 1. Control Valves 1. Operate valve through entire travel to verify function.

2. Lubricate valve stem.

2. Water Spray Valve 1. Trip to verify operability.

2. Verify manual actuators (if provided).

3. Verify spray pattern. (If experience shows nozzles are not moved, this can be extended to 10 years or after modifications.)

4. Inspect interior of valve and clean valve seat before resetting.

Bi-Annual 3. Low Point Drains 1. Drain all low points after pre-action valve trip test and before cold weather.

Bi-Annual 1. Strainers 1. Clean and inspect interior to verify condition.

Bi-Annual 1. Gauges 1. Recalibrate or replace.

Bi-Annual 1. Fast-Response Sprinklers and Extra High Temperature Sprinklers

1. Test sample heads to verify response characteristics.

Bi-Annual 1. Standard Sprinklers 1. Replace or test a sample of sprinklers to verify response characteristics.

Bi-Annual 1. Main Drain (following maintenance or repair action requiring the water supply to be shut off)

1. Conduct main drain test to verify supply (valve position).

2. Document static and residual pressure readings on a 3x5 tag and secure it to the system pressure gauge.

Bi-Annual Entire System 3. Visually check:

• Pipe hangers.

• Sprinklers for obstruction.

• Piping for leaks.

• Riser condition.

• Sprinkler spares.

4. Ensure:

• Manual stations in place and unobstructed.

• Detectors unblocked/uncovered.

• Panels secured and indicator lamps functional.

• Notification appliances in place.