Solicitation Amend 0002.doc

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION B - SUPPLIES OR SERVICES AND PRICES

SUBCLIN 0002AE

The pricing detail quantity has increased by 15,000.00 from 0.00 to 15,000.00.

SUBCLIN 2001AT

The pricing detail quantity has decreased by 58.00 from 60.00 to 2.00.

SUBCLIN 2001AU

The pricing detail quantity has increased by 60.00 from 0.00 to 60.00.

SECTION B - SUPPLIES OR SERVICES AND PRICES

SUBCLIN 0001 AE The extended description has been changed from:

Preparation, repair, priming, texture, and finish painting of all surfaces IAW PWS Para 1.4.1. The Davis-Bacon Act Wage Determination applies to this CLIN.

To:

Preparation, repair, priming, texture, and finish painting of all surfaces IAW PWS Para 1.4.1.

SUBCLIN 0001 AG The extended description has been changed from:

Preparation, repair, priming, texture, and finish painting of all surfaces IAW PWS Para 1.4.1. The Davis-Bacon Act Wage Determination applies to this CLIN.

To:

Preparation, repair, priming, texture, and finish painting of all surfaces IAW PWS Para 1.4.1.

QUESTIONS & ANSWERS

1.1. GENERAL SCOPE: The PWS states, “Maintenance applies to all housing units, fences, garages, including all interior/exterior components, and government owned accessories to include items installed with donated labor.”

As well, 1.17 SELF-HELP CENTER: The PWS states, “After self-help work has been completed and accepted by the government it will be maintained as part of this contract.”

QUESTION: Since the contractor is to assume maintenance responsibility of self-help items installed by occupants, will the contractor receive a copy of the inspection documentation to ensure the items have been correctly installed prior to assuming responsibility?

ANSWER: There are no records of inspection or documentation on self help work

1.2. COM: The PWS states, “Contractor shall provide all letters and materials for nameplates and ensure the correct rank and names are installed.”

QUESTION: Will the contractor be responsible to provide the same letters and materials as viewed at the site visit?

ANSWER: Yes, or submit a suitable substitute with justification

QUESTION: Will the contractor be responsible to change the letters in the event of a member’s promotion or is this a one-time requirement at the time of move-in?

ANSWER: Only one time at move in. Occupant is responsible to change the rank upon promotion

1.2.1.1. COM CLEANING: The PWS states, “Remove cobwebs, dust, dirt, grim, etc. from walls, ceiling, etc. interior and exterior above 10’ from floor.”

QUESTION: Will the contractor be required to wash walls in lieu of paint?

ANSWER: Reference 1.2.1.1 paint at direction of the Government.

QUESTION: Will the contractor be required to wash the exterior of the buildings?

ANSWER: Reference 1.2.1.1—as long as it is clean, the method is up to the contractor.

1.2.1.1. COM CLEANING: The PWS states, “Remove all debris and foreign substances from gutters, down spouts and splash guards (as weather allows).”

QUESTION: Will there be a specific time frame or temperature range for this requirement? (i.e. May – Oct or temps above 32 degrees)

ANSWER: PARA 1.6 This is based on the recurring maintenance plan provided by the contractor within 15 days of contract award.

1.2.1.1. COM CLEANING: The PWS states, “Upon completion of cleaning, all carpets shall be free of odor from pet urine.”

QUESTION: In the event the odor is still present after the contractor has used all manufacturer’s approved methods or other commercially accepted practices, will the contractor be required to re-perform carpet cleaning?

ANSWER: No, if prior cleaning was determined to be reasonable.

1.3.3. VACANT UNIT SNOW AND ICE REMOVAL: The PWS states, “Contractor shall ensure all snow and ice is removed from driveways, walkways, and entrances associated with the unit within 48 hours from notification.”

QUESTION: What is the anticipated square footage of snow and ice to be removed?

ANSWER: The amount of snow that requires removal varies by unit.

QUESTION: How often will the contractor be required to clear snow and ice?

ANSWER: As directed by Contracting Officer and prior to initial inspection.

QUESTION: Will the contractor be required to clear snow and ice every time it snows?

ANSWER: No, only as directed by the CO and prior to all initial inspections.

1.3.3. VACANT UNIT SNOW AND ICE REMOVAL: The PWS states, “Contractor shall ensure fire hydrants located near vacant units are clear of snow and ice at all times.”

QUESTION: What does the government consider near? i.e. 50ft, 100 ft.

ANSWER: Within 50ft of vacant units.

QUESTION: Is it safe to say it is possible there will be a vacant unit near every fire hydrant in the housing area?

ANSWER: There is no data that would support this statement. The vacant units change to occupied and vice versa.

QUESTION: How many fire hydrants are there in the housing area?

ANSWER: There are approximately 100 fire hydrants in the housing area.

QUESTION: Does this include fire hydrants near inactive/vacant units?

ANSWER: Yes.

1.4. MAJOR MAINTENANCE: The PWS states, “The contractor shall provide major maintenance for housing units and mechanical rooms.”

QUESTION: What is the definition of major maintenance?

ANSWER: The items contained in section 1.4 are MAJOR maintenance.

1.4.1. PAINTING: The PWS states, “Painting includes any interior/exterior surface. Preparation, repair, priming, texture and finish painting of all surfaces.”

QUESTION: Does the government recognize established commercial/industry painting standards in the performance of this contract?

ANSWER: Yes.

QUESTION: Does repair include pre-existing patches, large holes created by occupant’s damage or poorly done work by previous occupants? If so, will the contractor be given financial considerations to make the proper repairs?

ANSWER: Includes small repairs less than 20 sq inches.

1.4.1. PAINTING: The PWS states, “Contractor shall remove all nail, hooks, screws, etc.”

QUESTION: Will the contractor be given financial consideration to remove nails, hooks, screws, etc?

ANSWER: No, this is included in paint prep.

1.4.2.1. FLOOR REPAIR: The PWS states, “The contractor shall dispose of all materials removed at no cost to the government.”

QUESTION: Will the contractor have authorization to use the on-base transfer site to dispose of materials generated in military family housing units?

ANSWER: Normal household garbage can be disposed of at the transfer site. Any construction materials the contractor must dispose of.

1.4.2.4. FLOOR SUBSTRUCTURE: The PWS states, “Replace damaged sub-floor to include floor joists notify contracting officer or designated representative for approval prior to repair. Contractor shall notify contracting officer or designated representative to get direction/approval for Sub floors that have stains or odors prior to recovering.”

QUESTION: Will the contractor be reimbursed for materials and labor associated with such repairs?

ANSWER: Yes

1.4.4. ROOF REPAIR: The PWS states, “The contractor shall maintain housing roofs to preserve a weather tight seal.”

QUESTION: Is the government aware of any existing problems with roof leaks?

ANSWER: There are no known problems at this time.

QUESTION: Is the government aware of any existing problems with roofs?

ANSWER: There are no known problems at this time.

1.4.5. ROOF LOAD: The PWS states, “The contractor shall remove snow/ice from roofs as directed by contracting officer or designated representative.”

QUESTION: Historically, how often is this required?

ANSWER: This has been required one time in the last 15 years.

QUESTION: What standards will be used to determine the need? (i.e. 36 inches of snow)

ANSWER: Government determines snow load by LB/SQ ft.

QUESTION: If and when this is required, could it include all of the MFH units at one time?

ANSWER: Yes.

1.5. SERVICE CALLS: The PWS states, “Service calls may be initiated by resident, contracting officer or designated representative or Housing Office personnel.”

1.5.1.3. URGENT CALL: and 1.5.1.4. ROUTINE CALL: The PWS states, “A two hour appointment window shall be coordinated with the occupant at the time of call in.

QUESTION: If someone initiates a service call other than the occupant, will that individual also be able to commit to the scheduled appointment window? How will the contractor schedule an appointment with the occupant if he/she does not make the call?

ANSWER: Only the occupant can schedule an appointment, unless there is an emergency or a designated rep schedules the appointment.

1.5. SERVICE CALLS: The PWS states, “Contractor shall provide a daily report of appointments cancelled or rescheduled by the contractor or occupant.” Yet, Appendix 8, REPORTS, calls for the same report to be submitted with the monthly invoice.

QUESTION: Is this report required daily or monthly?

ANSWER: Monthly.

1.6.2. RECURRING MAINTENANCE: The PWS states, “For the purpose of this PWS, all housing common areas shall be considered to include all playgrounds, tot lots, athletic fields/courts, ice/roller rinks and their associated equipment and fences located in the housing areas.”

QUESTION: Will the government provide maps with each area identified by number?

ANSWER: Yes, after award of contract.

QUESTION: How many athletic fields/courts are there?

ANSWER: One.

QUESTION: Does the government have a numbering system for identification of the athletic fields/courts?

ANSWER: Yes.

QUESTION: How many ice/roller rinks are there?

Answer: One.

QUESTION: Does the government have a numbering system for identification of the ice/roller rinks?

ANSWER: Yes.

QUESTION: Will the government provide an inventory list of the associated equipment to include year/make/model and condition?

ANSWER: No, there is no list available.

QUESTION: Is there a maintenance log for equipment?

ANSWER: No, this would be a contractor developed list to track maintenance.

1.6.2. RECURRING MAINTENANCE: The PWS states, “All common areas will be operational year round.”

QUESTION: Will the contractor be required to remove snow from playgrounds, tot lots, athletic fields/courts, and ice/roller rinks?

ANSWER: No, unless needed to maintain safe operable condition.

1.6.2. RECURRING MAINTENANCE: The PWS states, “Playgrounds, tot lots, athletic fields/courts, and ice/roller rinks shall be kept free of weeds, trash and debris.”

QUESTION: Will the athletic fields/courts and ice/roller rinks be free of weeds, trash and debris at the beginning of the contract performance period? If not, will the contractor be given financial consideration to bring them up to standards?

ANSWER: There will be no excess buildup of debris, etc….

1.6.5. GLYCOL HEATING FLUID TESTING: The PWS states, “The following applies to all heating systems in which a glycol solution is used as a heat transfer fluid.”

QUESTION: What heating systems specifically have glycol in the system?

ANSWER: None currently run Glycol. However, most systems are capable. This may be used at a future date.

1.7.1.1. NON-REPAIRABLE APPLIANCES: The PWS states, “The contractor shall prepare all forms for condemned appliances and transport to DRMO located in Fairbanks. The contractor shall submit DD form 1348-1 to DRMO and forward a copy to contracting officer or designated representative monthly.”

QUESTION: Historically, how many appliances are condemned each month?

ANSWER: It varies, normally less than 20.

QUESTION: How often will DRMO accept delivery of condemned appliances?

ANSWER: Contact DRMO in Fairbanks at (907) 353 1160.

1.12.5. ELECTRICAL SYSTEMS: The PWS states, “The contractor shall service, maintain and repair interior and exterior electrical components (including head bolt outlets HBO) in a manner that provides safe, serviceable systems.”

QUESTION: Specifically, what electrical components is the government referring to in exterior electrical components?

ANSWER: Anything associated directly with the housing unit. Lights, outlets, HBO’s, service drops, etc…

SECTION II, SERVICE SUMMARY:

SS#2: Vacant unit surveillance/maintenance: The PWS states, Performance is acceptable when 95% of surveillance is done and no facility damage was found and/or no more than two units Found insecure.”

QUESTION: Is the contractor the only entity that has access to the units?

ANSWER: NO. QAP’S and Housing Manager have access for inspection and inventory purposes.

SECTION III, Government Furnished Property and Services: 3.1.1. The PWS states, “The contractor is responsible for keeping their facilities and surrounding areas in a clean and orderly condition at all times, to include mowing, removing snow and ice from all parking areas/parking lots, walkways and entrances.”

QUESTION: To what extent must the contractor clean snow/ice from parking areas/parking lots?

ANSWER: Only those areas directly associated with facilities utilized by the contractor per 3.1. To keep areas safe and functional.

3.3.4 and 3.3.5. Replacement washers and dryers: The PWS states, “Washers and dryers shall be front loaded with appliance pedestal.”

QUESTION: Will this be the standard for off-base appliance deliveries?

ANSWER: AS directed by the CO.

APPENDIX 1 – DEFINITIONS:

Clean. Clean is defined as, free of mold, mildew, dirt, dust, debris, etc… foreign matter and removable stains, spots and streaks.

QUESTION: In the event mold is discovered, will the mold remediation be a negotiated price?

ANSWER: This will depend on the amount of affected area. If too large to be considered normal operation then the price may need to be negotiated.

Debris. Any foreign matter.

QUESTION: What is considered foreign matter?

ANSWER: Any debris not normally associated with the function or operation of applicable area.

QUESTION: Does this include animal feces?

ANSWER: Only under supplementary cleaning and as directed by the Government.

Disaster Response Work. Disaster response work is the repair of Government property damaged by a natural disaster, such as earthquakes, floods, high winds, fires, extreme temperatures, snow/ice storms, and blizzards. Such work is necessary to protect Government and/or personal property as directed by the Contracting Officer.

It was noted during the site visit that water is pooled up around the exterior wall of unit 2136B Last Frontier.

QUESTION: Is this a common occurrence due to springtime snowmelt?

ANSWER: Yes, the weather in the interior of Alaska has frequent extremes. The rapid melting of the snow and ice does tend to pool water around some of the homes.

QUESTION: Does Disaster Response Work include basements that may be flooded due to springtime snowmelt?

ANSWER: Yes, if significant damage occurs the Disaster Response CLIN may be used, as determined by CO.

4.10 Occupant Damage/Vandalism. PWS states, “The estimate is used solely for the government to recoup funds from responsible parties. Upon direction of contracting officer or designated representative, the contractor shall complete repairs as service calls or part of a COM.

QUESTION: In reference to this section, does this indicate that the contractor has no means to recoup costs for material and labor for repairs due to Occupant Damage/Vandalism?

ANSWER: No, costs and material will be reimbursed under the reimbursable CLIN. If the labor is extensive and outside of normal occurences it will be negotiated by CO. The Government will make the determination as to whether it is occupant responsibility or not.

QUESTION: Is occupancy damage/vandalism considered part of the firm fixed pricing?

ANSWER: Occupanncy damage/vandalism is not considered part of the firm fixed pricing.

CLIN 0001AK: Government supplied carpet.

QUESTION: What quantities of government supplied carpet is available to the contractor?

ANSWER: This is unknown at this time. If the Government procures carpet through another means this CLIN will be used to install it.

QUESTION: Will the contractor be required to purchase and store large quantities of carpet?

ANSWER: The contractor will be required to maintain sufficient quantities to complete the required work.

QUESTION: Could we have a copy of the signup sheet?

ANSWER: No, the Contracting Officer has made a determination not to release the site visit sign in sheet, as all vendors interested in this solicitation may not have been present at the site visit, and it is unfair to all to release such information.

QUESTION: In order to develop a competitive price, could you please share the forthcoming questions and answers from all of the firms participating in this solicitation?

ANSWER: Yes.

QUESTION: In anticipation of the numerous questions, would it be possible to extend the bid day?

ANSWER: No, the Government does not plan to extend the solicitation due date at this time.

QUESTION: Does the Air Force have historical data, regarding the repair of concrete sidewalks and driveways? Is there an estimated amount for future work of this nature?

ANSWER: No, this is a rare occurrence. No there is no future estimation for this work QUESTION: In order to afford opportunities to the Active Military Soldiers, can the contractor offer part time employment on an as needed basis (e.g. After hours service calls) to the soldiers living on base?

ANSWER: Yes, per section 4.4 of the PWS.

QUESTION: Is there historical data regarding work on underground, water lines and lateral sewer lines? Is there an estimated amount for future work of this nature?

ANSWER: No, this is as needed.

QUESTION: What is the vacancy rate of Moose Lake Estates, French Creek Subdivision, Appropriated and Unaccompanied Housing?

ANSWER: 95-98% occupancy rate for all of housing.

QUESTION: Is there a backlog of Vacant Unit Maintenance (VUM)?

ANSWER: No.

QUESTION: Is there a backlog of Service Calls and Maintenance Projects?

ANSWER: There will be some open service calls carried over, and awaiting materials or scheduling with occupant. All current SMP (minor alteration) will be closed out.

QUESTION: Can after hour service calls be handled by an answering service company, which will then contact our managers? Basically do we have to keep a full time dispatcher 24/7?

ANSWER: PWS Para. 1.5 requires 24hr, onsite service call system.

QUESTION: Reference PWS 1.17.3 (Self Help Center). Does this mean that the contractor will retain a stock of all the items as specified in Appendix 7? Or will the contractor purchase it for the occupant on an as ordered basis?

ANSWER: Yes, A stock will need to be maintained.

QUESTION: Reference PWS 1.3.4.1 and 1.3.4.2 (Vacant Unit Maintenance (VUM). Please clarify if there will be any reimbursable items during a VUM. For example, if there are any items that are missing or requires replacement i.e. an interior door, windows, sidings, plumbing fixtures, hardware or the like, will these items be reimbursed?

ANSWER: Yes, items will be reimbursed.

QUESTION: Is Occupant installed self-help items inspected after installation into a unit?

ANSWER: No.

QUESTION: What is the normal amount of phone lines and cable lines in a house? Is there suppose to be a set number of each?

ANSWER: Varies from unit to unit.

QUESTION: What is the average number of Best lock change-outs in a year?

ANSWER: 5-7 units per month.

QUESTION: The PWS lists units with suspected asbestos/lead paint. Who determines the status of a unit for hazardous materials? If materials are to be changed, has there or will there be asbestos testing done before replacement?

ANSWER: Para 1.8.2.1 Contractor will determine if asbestos or lead paint is suspected and will provide test results. There are no current test results or listed facilities.

QUESTION: Is the Contractor responsible to take samples and have the materials tested for ACM.

ANSWER: Yes, per Para 1.8.2.1.

QUESTION: How many times a year is it necessary to dig up water or sewer lines. What is the history on this?

ANSWER: As needed and amount varies.

QUESTION: What depth are the sewer and water lines buried at?

ANSWER: Most are in utilidors with some direct bury. Depth varies by location.

QUESTION: How old are the existing sewer and water lines?

ANSWER: French Creek and Moose Lake < 15 years. Government owned varies by past reconstruction projects.

QUESTION: What is a normal amount of snowfall on Eielson AFB? Has it been necessary to clean snow off of roofs in the past?

ANSWER: 53” Roofs have been cleared once in the last 15 years.

QUESTION: What is the normal amount of sod replacement in a year?

ANSWER: No sod. Everything is seeded or hydroseeded. Estimate less then 15K sq/ft per year.

QUESTION: We were not shown the 2 storage areas that are supplied. Please explain what they are and how far from the maintenance shop.

ANSWER: Bldg# 2206 (Basement Area) and Bldg# 3440 (Warehouse) These areas are less than one mile from the Maintenance Shop.

QUESTION: Could you please supply a copy of the sign up sheet for the walk through?

ANSWER: No, the CO has made a determination not to release the site visit sign in sheet, as all vendors interested in this solicitation may not have been present at the site visit, and it is unfair to all to release such information.

QUESTION: What is unaccompanied housing?

ANSWER: These are units that are for single people or people without there dependents.

QUESTION: After the site visit, we are very concerned about the repair of sewer and water lines and sewer back-ups. There is no information in the PWS about quantity of these problems. Base from experience this will be a very costly repair considering the climate in Eielson and the depth to which the lines may be buried. We learned in the site visit that Eielson has a good amount of wet basement problems and ground water is very prominent there. Are there any sewer back-up problems as well? Can the Air Force please elaborate in this Scope of Work also?

ANSWER: There are no known systematic sewer issues.

Paragraph 4.7

The Contractor shall bear cost of materials, parts, and supplies up to $50.00 per job order, excluding any government owned materials used.

The Government will reimburse the contractor for 100% of the cost of parts and materials (after discounts and credits) in excess of $50.00. The $50.00 per item does not apply to appliances. This requirement applies to CLIN:

X002 only. Contractor may not combine job orders for service calls or COM to circumvent liability for the first $50.00 for items costing over $50.00.

Reimbursement will be made only on completed work orders, service calls, and change of occupancy maintenance. Parts and materials are those items used in the repair and maintenance of a MFH unit that become a part of the unit.

Reimbursement is based on the actual cost of parts and materials to the contractor; profit and overhead will not be allowed. Contractor furnished materials used in maintenance, repair or replacement shall be of equal to or better than the items to be replaced. Any contractor substitutes must be contracting officer or designated representative approved.

QUESTION: Does this apply to the other basic clins also such as X0001 etc?

ANSWER: This only applies to the reimbursable CLINs it is listed in.

QUESTION: Is the contractor required to provide the materials and parts for the sub clins such as 0002AC painting and 002AL Vinyl flooring?

ANSWER: Yes.

QUESTION: CLIN 0001AM Provide Appliance - What is the contractor required to price for this clin? Are we pricing the installation only or the cost of the appliance with installation?

Paragraph 1.7 states "appliance purchased by the contractor become the property of the government". If the contractor is required to purchase appliance (112 each) how many of each type of appliance for this clin to be properly priced.

ANSWER: This CLIN is solely for the appliance itself. The installation/removal would be billed under 0001AP in this situation.

QUESTION: Some Position Titles on the wage determination do not have labor rates. Please clarify labor rates for the following positions:

14072 – Computer Programmer II (1)

14073 – Computer Programmer III (1)

14074 – Computer Programmer IV (1)

14101 – Computer Systems Analyst I (1)

14102 – Computer Systems Analyst II (1)

14103 – Computer Systems Analyst III (1)

ANSWER: These Position Titles are not used in this solicitation. However, the #1 in parentheses denotes a note attached to the bottom of the Wage Determination. Please see the note for those rates.

QUESTION: Please verify the Electrician does not have a fringe rate on the DBA.

ANSWER: This has been verified. There is no fringe benefits associated with Electricians. Any Department of Labor (DOL) questions should be addressed to the DOL.

QUESTION: Please verify that the quantity for CLIN 2001AT is 60 and 2001AU is zero. The quantities for these CLINS do not follow the same rationale for previous years.

ANSWER: You are correct. Please note change made at top of Summary of Changes.

QUESTION: Please verify the descriptions for CLINS 0003AK and AL are as follows:

0003AK Replace vinyl Flooring

0003AL Govt Supplied Carpet, Installed

They are the reverse of this in the previous two years’ CLINS.

ANSWER: The quantities are correct. The order of the CLINS does not affect the solicitation.

QUESTION: Please verify that it is the Governemnt’s intent to leave the following CLINS without quantities.

0002AE

0003, 1003, 2003 AU

ANSWER: 0002AE should have 15,000 Sq Ft. This Amendment will correct that.

0003, 1003, and 2003 AU are not blank there are estimated quantities in the description.

QUESTION: Is it the Government’s intent that the bidder assume a “1 unit” estimated quantity for the following CLINS, or does the Government not intend a price to be submitted in these CLINS:

0001, 1001, 2001 AB

0002, 1002, 2002 AB

0003, 1003, 2003 AB

0001, 1001, 2001 AV

0002, 1002, 2002 AV

0003, 1003, 2003 AV

ANSWER: The AB CLINS are the reimbursable CLINS, The AV CLINS are to be negotiated as they occur. So no price needs to be submitted. The AB CLINS will be NTE.

QUESTION: Was it the intent of the Government to change the description for CLINS 0001AE and 0001AG?

ANSWER: No that was a mistake. Please see top of Summary of Changes.

QUESTION: Section L instructions require size 12 font. Mat we use smaller font for graphics and tables.

ANSWER: Yes, make sure they are easily readible.

QUESTION: Is the contractor permitted to add G&A and fee to materials purchased for the self-help center?

ANSWER: No profit and G&A are not allowed on these reimbursable items.

QUESTION: According to the RFP, this contract’s start date is 1 June 09. Will a phase-in period be allowed for this contract, and if so, please provide specifics.

ANSWER: A 30 day phase–in is planned for turn over of items and equipment. The Government anticipates the current contract will be extended until 30 Jun 09 with the new contract starting 1 July 09, to accomadate the phase-in.

QUESTION: Paragraph 1.17 of the PWS states that the contractor shall operate and manage the self help center, but no hours of operation are provided. Please verify the hours of operation for the self help center.

ANSWER: The self help hours of operation are listed in Para 4.2.1.1.

(End of Summary of Changes)