Notice_of_Intent_to_Sole_Source_-_PLEXSYS_VADAAR.pdf

NOTICE OF INTENT TO SOLE SOURCE

Video Audio Data for After Action Review (VADAAR) License, Hardware, and Services Classification Code: 7A21 – IT and Telecom - Business Application Software (Physical Asset)

NAICS Code: 513210 – Software Publishers

Notice Type: Special Notice (Notice of Intent to Sole Source)

Notice Number: FA500026S0001

Place of Performance: Joint Base Elmendorf-Richardson (JBER) / Elmendorf AFB, Anchorage, AK 99506

1. Statement of Intent The Department of the Air Force, specifically the Alaska Air National Guard (ANG) 176th Wing / 176th Air Defense Squadron (ADS), hereby gives notice of its intent to award a sole-source, Firm-Fixed-Price (FFP) contract to PLEXSYS Interface Products, Inc. for the procurement of proprietary Video Audio Data for After Action Review (VADAAR) commercial software licenses, associated COTS encoding hardware, premium maintenance, and specialized on-site technical installation and training services.

This procurement is being conducted under Commercial Acquisition Procedures in accordance with FAR 12.201-1 Simplified procedures, as the Contracting Officer has determined that the circumstances of this contract action deem only one source is reasonably available to fulfill the mission requirements.

2. Description of Requirement The 176th ADS operates a comprehensive recording, playback, and synchronized after-action review capability across its specialized operational environment. This capability supports synchronized capture and playback across primary operator and supervisory positions. The procurement includes the following deliverables, as detailed in PLEXSYS Proposal Ref: PLEX04109:

Line Item Part Number

Item Description

Qty

0001 420-30- 030-008-01

VADAAR 2

Commercial Software Licenses

0002 420-30- 030-008-04

VADAAR

Premium Annual Maintenance (1-Year Technical Support)

0003 PJM3

Comm

Commercial Services Labor - Delivery Management

8 hrs

0004 MSME2

Comm

Commercial Services Labor - Technical Training (On- Site at Elmendorf

AFB)

40 hrs

0005 Travel Travel & Per Diem (4 days on-site support at Anchorage, AK facility)

0006 Third Party COTS Encoding Hardware - Matrox Maevex MVX- E6152Y or similar (Includes 2-year manufacturer warranty)

TOTAL

Operational Allocation of VADAAR Streams:

The requested licenses will provide necessary software streams allocated specifically to support operational units:

• MCC/MT: 4 streams

• SD/WT: 4 streams

• WD1 / WD2: 4 streams (2 streams each)

• AST: 3 streams

• ST1 / ST2: 4 streams (2 streams each)

• UDP: 1 stream

3. Sole Source Justification & Market Research The VADAAR software is a highly specialized, proprietary suite developed entirely at private expense by PLEXSYS Interface Products, Inc.

1. Proprietary Technology & Data Rights: In accordance with FAR 12.107 and R-DFARS 227.7100, the VADAAR software is commercial computer software subject to restricted rights. PLEXSYS asserts exclusive ownership of the source code, technical data, and Technology License Agreement (TLA). No other commercial source is authorized or capable of modifying, compiling, or licensing the VADAAR executable software code.

2. System Compatibility & Hardware Integration: Due to local system access security limitations, the software cannot be directly installed on standard computer positions. The requested COTS Matrox hardware encoders are pre-configured, tested, and certified by PLEXSYS to interface directly with VADAAR software stream protocols to deliver synchronized, zero-latency capture.

3. Authorized Maintenance and Training: PLEXSYS is the sole provider of VADAAR Premium Annual Maintenance and official, certified software updates.

Technical training must be conducted by certified PLEXSYS Business Development and Support technicians to ensure the software integrates correctly with local Air Defense sector training environments without violating local Authority to Operate (ATO) boundaries.

No other software licenses or service provider can meet the required technical capabilities or satisfy the specialized after-action review (AAR) training synchronization parameters of the 176th ADS.

4. Proposed Source Information

• Contractor: PLEXSYS Interface Products, Inc.

• CAGE Code: 0NH96

• Address: 4900 NW Camas Meadows Dr, Camas, WA 98607-4301

• Business Size: Small Business (under NAICS 513210)

5. Response Instructions & Procedures This notice of intent is not a request for competitive proposals, and no solicitation document is available. However, interested sources may identify their interest and submit a capability statement demonstrating their ability to provide the identical proprietary software, maintenance, and certified technical support outlined above.

Capability statements must include:

• Company Name, CAGE Code, UEI number, and Point of Contact.

• Clear, unambiguous technical evidence demonstrating that the vendor can license and support the proprietary PLEXSYS VADAAR software suite without violating PLEXSYS's asserted proprietary data rights.

• Evidence of authorized distributor/partner status from PLEXSYS Interface Products, Inc., explicitly showing authorization to sell, install, and train on VADAAR software within DoD systems.

Responses must be received no later than 12:00 PM AKST on August 26, 2026.

Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement. A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government.

All responses must be submitted via email directly to the Primary Point of Contact listed above.

[End of Notice]