FA500025Q0017 Combo Synopsis Solicitation - Heavy Equipment Rental.pdf

FA500025Q0017

COMBINED SYNOPSIS/SOLICIATION 673RD CONS

820/823 RHS HEAVY EQUIPMENT RENTAL (JBER)

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as well as FAR Subpart

13.5 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.

(ii) Solicitation FA500025Q0017 is issued as a Request for Quotation (RFQ).

(iii) The solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular 2025-03, effective 01/17/2025. The DFARS provisions and clauses are those in effect to DFARS Change 01/17/2025, effective 01/17/2025. The DAFFARS provisions and clauses are those in effect to DAFFARS Change 10/16/2024, effective 10/16/2024. The full text is available through http://www.acquisition.gov/.

(iv) This requirement is being competed as a 100% Small Business set-aside. The North American

Industry Classification System (NAICS) code: 532412 -Construction, Mining, and Forestry Machinery and Equipment Rental and Leasing, with a small business size standard of $40.0M.

(v) The Government intends to award a firm-fixed price (FFP) contract for heavy equipment rental.

See Attachments 2 through 5, for a full description of the Government’s requirement.

(vi) The RED HORSE Squadrons require heavy equipment rentals to perform services at Camp Mad

Bull on Joint Base Elmendorf-Richardson (JBER), Alaska. The successful contractor shall provide all available items identified in Attachments 2-5.

(vii) The Government shall accept or reject the vehicles promptly after receipt. If the Contracting Officer determines that any vehicle furnished is not in compliance with this contract, the Contracting Officer shall promptly inform the Contractor in writing. If the Contractor fails to replace the vehicle or correct the defects as required by the Contracting Officer, the Government may (a) By contract or otherwise, correct the defect or arrange for the lease of a similar vehicle and shall charge or set off against the Contractor any excess costs occasioned thereby; or (b) Terminate the contract under FAR 52.212-4.

(viii) An initial and final inspection will occur prior to start and before completion of the contract. This inspection will ensure that all equipment is returned to the contractor in the condition that the equipment was accepted in with exception to degradation as a result of the normal/routine use performed in line with manufacturer's intent.

(ix) The contract will contain multiple periods of performance ranging from 22 April 2025 through

15 September 2025. Place of performance is Camp Mad Bull at Joint Base Elmendorf- Richardson, Alaska. A site visit will not be held for this requirement.

http://www.acquisition.gov/

(x) FAR 52.212-1 Instructions to Offerors -- Commercial Products and Commercial Services (Sep

2023) is hereby incorporated by reference, with the same force and effect as if it were given in full text. In addition to the following addendum all terms and conditions of FAR 52.212-1 remain in effect. The following have been tailored to this procurement and are hereby added via addendum:

(a) Paragraph 52.212-1(c), "Period for Acceptance of Offers," is tailored as follows: "the prices in its offer firm for 120 calendar days from the date specified for receipt of offers."

(b) The following is inserted as new paragraph (m) of the provision:

(m) Offer Preparation Instructions.

A. Offer Preparation. To assure timely and equitable evaluation of quotes, Offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The response shall consist of two

(2) separate parts/files; Pricing Schedule (IAW Attachments 2 & 3) and Provisions and Clauses (IAW Attachment 1).

(xi) FAR 52.212-2 Evaluation -- Commercial Products and Commercial Services (Nov 2021) has been tailored to this procurement and is provided if full text below:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer, conforming to the solicitation, will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

1. Price (Total Evaluated Price)

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether there are interchanges after its receipt, unless a written notice of withdrawal is received before award.

Addendum to FAR 52.212-2, Evaluation - Commercial Products and Commercial Services

The following is inserted as new paragraph (c) of the provision:

(c) Basis For Contract Award: Award will be made IAW FAR Part 13 on a price only basis. The Government will review all quotes for compliance. A compliant quote consists of a quote that meets the Governments requirements identified in this solicitation.

1. Price Evaluation Factor:

A. The Government will evaluate the total price listed in Attachments 2 & 3, Pricing

Schedule IAW FAR 13.106-3.

1. The Government will consider a contractor’s price risk in determining if a contractor’s price is consistent with historical prices paid for a product or a service or otherwise creates a risk to the Government IAW 252.204-7024, Notice on the Use of the Supplier Performance Risk System.

2. Interchanges: The government intends to award a Firm Fixed-Price (FFP) contract without interchanges with respective offerors. The government, however, reserves the right to conduct interchanges if deemed in its best interest. Interchanges are the contemporaneous exchange of information between the Government, at its discretion, and one, some, none or all offerors that provided offers in response to the request for offer.

Under FAR 13 procedures the Government may hold Interchanges with offerors to address any aspect of the offer, which may include, but not be limited to, MECSP, price, and/or past performance. Interchanges may be conducted in writing or as oral conversations, will be conducted in a fair and reasonable manner, and will not favor one offeror over another. Offerors do not have to be offered the opportunity for final quote revisions in response to interchanges.

3. SAM Registration: Note that SAM registration must be current at time of offer submission and must remain valid through award. If SAM registration lapses during the solicitation and evaluation period, the offer will no longer be eligible for award.

(End of Provision Addendum)

(xii) FAR 52.212-3, Vendors Representations and Certifications-- Commercial Service (May 2024) are updated at www.sam.gov. Failure to obtain SAM registration MAY result in submissions not being considered for award.

(xiii) The clause at FAR 52.212-4, Contract Terms and Conditions – Commercial Items (Nov 2023) is hereby incorporated by reference, with the same force and effect as if it were given in full text.

(xiv) The clause at FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or

Executive Orders – Commercial Services (Jan 2025) is hereby incorporated by reference, with the same force and effect as if it were given in full text. All provisions and clauses can be found in Attachment 1.

(xv) FAR 52.216-27, Single or Multiple Awards—The Government may elect to award a single delivery order contract or task order contract or to award multiple delivery order contracts or task order contracts for the same or similar supplies or services to two or more sources under this solicitation.

(xvi) Defense Priorities and Allocations System (DPAS): Not rated.

(xvii) All questions/inquiries shall be directed to the POCs listed below IN WRITING to the email addresses brian.chambers.5@us.af.mil, raymond.gragg@us.af.mil and shelby.langston.1@us.af.mil no later than 2:00 p.m. Alaska Daylight Savings Time on March 18, 2025. All questions will be posted and answered by amendment following this date.

(xviii) This solicitation closes at 2:00 PM Alaska Daylight Time on 31 March 2025. For a quote to be considered it must be emailed to SrA Brian Chambers, SSgt Raymond Gragg, and 1LT Shelby Langston at brian.chambers.5@us.af.mil, raymond.gragg@us.af.mil and shelby.langston.1@us.af.mil, by March 31, 2025 at 2:00 p.m. Alaska Daylight Savings Time.

Any changes to this solicitation and any resultant contract must be completed in writing by the Contracting Officer. Changes made that are not authorized by the Contracting Officer are done at the risk of the contractor. The Contracting Officer is the only government representative authorized to change the terms and conditions of this requirement.

List of Attachments:

• Attachment 1: Provisions & Clauses

• Attachment 2: 820 RHS Pricing Schedule

• Attachment 3: 823 RHS Pricing Schedule

• Attachment 4: 820 RHS Salient Characteristics

• Attachment 5: 823 RHS Salient Characteristics mailto:brian.chambers.5@us.af.mil mailto:raymond.gragg@us.af.mil mailto:shelby.langston.1@us.af.mil mailto:brian.chambers.5@us.af.mil mailto:raymond.gragg@us.af.mil mailto:shelby.langston.1@us.af.mil