Amendment 002 Attachment 5 Cranes and Hoists Questions and Answers.pdf

Cranes and Hoists Preventative Maintenance

FA5000-21-Q-0031

Questions and Answers

Q1. Are the bridge cranes single girder or double girder?

A1. Depends on location, multiple types exist on JBER. The Government does not track this information at this time.

Q2. Are there reports from the previous load tests?

A2. No. Load testing was not in previous contracts.

Q3. Does the current contractor conduct load testing?

A3. Yes, but not to the same standards as the contract in solicitation. In the current contract, load testing is accomplished at install of equipment and after a repair. The new standard requires load testing after repair and annually.

Q4. Do you need an escort for all inspections?

A4. No, only certain facilities will require an escort.

Q5. Do you track usages of the hoist contained in the PWS for maintenance purposes? If not, would you be interested in doing so?

A5. 773 CES does not track usage of the cranes and does not wish to track usage. 773 CES prefers to track only overall maintenance and certification.

Q6. Who conducts the wire rope inspections?

A6. Operators are responsible for visual inspection before use. As the wire ropes are considered part of the Crane and Hoist, they would also be inspected/certified by the contractor during preventative maintenance (PM).

Q7. How are the operators certified?

A7. Operator certifications are the responsibility of the individual’s unit training managers to train and track.

Q8. Do users have to be certified to operate the cranes and hoists?

A8. Any training and certification of operators would be accomplished by the unit responsible for the facility.

Q9. Please provide the height of your tallest hoist from floor to the upper most supporting structure, or advise the size of aerial lift required to access the tallest hoist.

A9. The tallest hoist is approximately 40 ft from the floor to the upper support.

Q10. In regards to load testing, does the solicitation have preference or require solid or fluid dynamic load testing no less than 100% and no more 125%?

A10. The requirement is for load testing. The government has no preference on method, with the exception that some facilities may not be able to support fluid based load testing.

Q11. If fluid dynamic water-based load testing is required or preferred, does the contract holder know of any additional permitting or approvals to dispose of water-based material after load testing has been completed and/or should this be completed off of the site facility?

A11. Water disposed of into storm water outlets at the testing facilities should not be an issue, as long as water is not allowed to run over contaminated areas. No pollutants (including sediment or soils) should be allowed to enter the storm water system.

The installation water monitor with the Environmental Office stated that disposal of water on vegetated grounds (Lawns, etc. are appropriate) as long as there is no threat of flooding, or discharge near the foundation of a building. Preferably upstream of a retention pond, if volume of water is large.

Q12. For maintenance work deliverables performed, will the offeror have access to on-site boom lifts to perform the maintenance required via each site facility or is the offerer required to provide their own?

A12. Please refer to PWS paragraph 1.2 “The Contractor shall provide all management, personnel, vehicles, equipment, supplies, transportation, tools, materials, supervision, other items and non-personal services necessary to perform the listed items for cranes and hoists as defined in this Performance Work Statement (PWS).”

Q13. In regards to access, will the offeror and/or hired local subcontractors have access to all facilities where maintenance, testing, and certification of cranes and hoists are required? What security clearance is needed prior to being granted access?

A13. Yes, you will have access to all facilities, some may require prior coordination between the contractor and the facility manager for escorted access. Also, in some rare instances, access may be denied due to mission requirements. Security clearance beyond base access is unnecessary as the Contractor will be escorted at the secure facilities (see PWS 4.3).

Q14. Will the offeror be required to work directly with each individual site facility manager to schedule the maintenance, testing, and certification of each crane or hoist or can this be done directly through the COR?

A14. Contractor will be required to coordinate/schedule with the facility manager as the CORs do not track missions or operations support at each location.

Q15. In regards to Year 1 planning, are there critical-priority pieces of equipment that are posing higher risk of failure or are known to have trends of degrading performance?

A15. As this contract only covers PM and load testing this should not be a consideration.

Q16. Are any of the population of cranes and hoists designed or retrofitted with Single-Failure Proof mechanisms or electronic controls that are integrated into testing requirements?

A16. No modifications are known of at this time and all cranes and hoists are stock from factory.

Q17. Are the CMAA-70 Industry Standards applied for overall general crane maintenance performance standards?

A17. Yes, as well as individual manufacturer guidance and applicable state, federal, and local regulations.

Q18. Are there hazardous environments where some of these cranes are installed that would constitute the necessity for higher degrees of Job Hazard Analysis or special environmental testing? If so, will the offeror be providing that safety oversight or will JBER EH&S provide support?

A18. We are not currently aware of these conditions however, if needed this additional safety oversight would be provided by the contractor IAW PWS paragraph 1.2.

Q19. Regarding Lock-Out Tag-Out (LOTO), will offeror be working within the JBER work management system and coordinating isolations through maintenance and/or facility operations, or will offeror be fully enabled to conduct LOTO’s as series holder and performer?

A19. In the event of a deficiencies, malfunctions, or discrepancies discovered where LOTO would be needed according to OSHA and industries standards contractor will lock out and/or tag out the equipment and contact the COR as described in PWS (1.9 ).

Q20. Will the offeror be enabled to coordinate a standard inspection, maintenance and testing schedule to meet requirements of crane OEM recommended service frequencies and potential increased frequencies due to reliability performance data showing the necessity for increased frequencies?

A20. This is a firm fixed priced contract for annual certification load testing of cranes and hoists.

Q21. If the offeror has experience in long-term reliability methodology for cranes, hoists and other material handling devices, will integrating elements of that methodology be enabled as part of the overall strategy to produce a fleet of highly reliable cranes and hoists?

A21. Not at this time. This is a firm fixed priced contract for annual certification load testing and PM of cranes and hoists.

Q22. Will the offeror be tasked with procurement, Bills of Material or other spares and parts identification and installation?

A22. Repair/ Replacement is not covered in this contract.