ATT2_Performance Work Statement.pdf

Performance Work Statement

For

Catholic Service Musician and Music Director

Joint Base Elmendorf-Richardson, Alaska

22 April 2020

Amended FA5000-20-R-0020-0001 ATT2 - Performance Work Statement

TABLE OF CONTENTS

SECTION TITLE

1 TITLE

2 SCOPE OF RESPONSIBILITY

3 EDUCATION AND EXPERIENCE

4 GENERAL RESPONSIBILITY

5 SPECIFIC RESPONSIBILITY

6 CRIMINAL HISTORY BACKGROUND CHECK

7 DUTY HOURS

8 OTHER

9 ESTIMATED NUMBER OF SESSIONS

Amended FA5000-20-R-0020-0001

Music Director/Musician

Performance Work Statement (PWS)

Faith Group: Catholic

1. Title. Catholic Mass Music Musician/Director consults, coordinates with and is monitored by the Resources and Requirements Catholic Priest or Designee.

2. Scope of Responsibilities. Contractor provides the music activities for the Catholic Worship Service. The Contractor shall provide labor and management to support the responsibilities outlined within this PWS. These responsibilities include, but are not limited to playing, training and scheduling music for the various Catholic worship services in collaboration with the Catholic Priest.

2.1. Director services shall be required for rehearsals, liturgies, and special liturgies.

2.2. Special liturgies include but are not limited to: memorial masses, funeral liturgies, combined services, faith specific holidays, and occasional support for special events. These special liturgies could occur on any day of the week, to include weekdays.

3. Education and Experience. Music Director(s) shall:

3.1. Have a minimum of two years of experience in Catholic Church music or have a degree in music from an accredited institution may be substituted.

3.2. Knowledge of Catholic liturgy, and traditional Christian music is required. Ability to effectively lead a choir and all music required for Mass. The ability to evaluate subcontractor competence/performance in these areas is required.

3.3. Previous experience in a Catholic military chapel setting is preferred, however not required.

3.4. Ability to coordinate all music activities of the Catholic program is required.

3.5. Ability to administer both the documentation of services performed and the timely rendering of payment for subcontractor services (if used) is required.

4. General Responsibilities. Music Director shall:

4.1. Provide director support for the Catholic worship service at Joint Base Elmendorf- Richardson Chapel (JBER).

4.2. The Music Director will provide support for a minimum of 1 rehearsal and 1 worship service each week for the Catholic Service.

4.3. Collaborate musical selections with the Catholic Priest and designated music accompanist.

4.4. Lead the choir and congregation in worship.

Amended FA5000-20-R-0020-0001

4.5. Coordinate all support requirements with the Catholic Priest or their designated representative.

4.6. Assist the Catholic Priest or their designated representative in developing the following Music Director Programs as appropriate: annual calendar of events, Chapel Tithes and Offerings Fund budget, and core volunteer training requirements.

4.7. Return all United States (U.S.) Government owned music scores and equipment obtained in the performance of the required duties following the last service provided under the contract.

4.8. Not engage in the unauthorized duplication of copyrighted materials by photocopying or any other means that would expose the Government to liability for penalties under existing or future copyright laws.

4.9. Provide a temporary replacement due to leave of absence or sickness/illness as necessary to ensure 100% coverage for all responsibilities listed within this PWS. The replacement shall meet or exceed the qualifications of the Music Director. This shall be coordinated with and approved by the Catholic Priest/Deputy Wing Chaplain and/or their designee at least 14 days prior to the start of performance of the approved replacement. Approval of a replacement will be handled on a case by case basis.

4.10. The contractor shall ensure that all facilities used are properly secured, to include all doors and windows, following the conclusion of all rehearsals and worship services. In addition, contractor will ensure applicable music equipment (to include cords, microphones, DI boxes) is properly stored following each rehearsal and worship service.

4.11. Request and maintain all supplies and resources necessary for running the Catholic music program.

5. Specific Responsibilities. Music Director shall:

5.1. Arrive at least 30 minutes prior to the beginning of worship services and special services, and 15 minutes prior to the beginning of each rehearsal. Adequate preparation must be made for the worship service to include musical warm up, review and correct (if applicable) all visual media (e.g., Microsoft PowerPoint presentation of musical arrangements for worship service), in coordination with the audio visual volunteer testing of sound equipment including sound checks of microphones.

5.2. Submit purchase/repair requests as needed for support of the music program to the Catholic Priest or their designated representative.

5.3. Be accountable for opening and securing any facilities used for rehearsals, and ensuring any space utilized is left in a clean and professional appearance.

5.4. Maintain a professional attitude and environment to include hygiene and appearance.

Amended FA5000-20-R-0020-0001

5.5. Select music that is consistent with the nature of the designated liturgy.

5.6. Provide arranged, improved, and/or scored music as appropriate for compatibility with the type of liturgy or other functions of the Catholic Priest’s program at which it was rendered.

5.7. Provide lyrics for all liturgies as required.

5.8. Attend any meetings identified by the Catholic Priest or their designee regarding music support.

5.9. Provide lyrics and ensure proper formatting as needed for all liturgies as required.

5.10. Complete facility requests, as required, to reserve chapel facilities IAW local Chapel Operating Instructions (673 ABW/HC OI 52-101). When completing facility requests, all facility requests must be approved by the Wing Chaplain or his/her designee before assuming space has been reserved for Catholic Music activities.

5.11. Must submit invoices through the Wide-Area Workflow System for the period of performance being invoiced. Any issues or concerns must be addressed to the Catholic Priest or designated representative for time extension approval.

5.12. Receive training on all sound equipment and be able to assist sound system volunteers before performances and rehearsals.

6. Criminal History Background Check. Music Director(s) shall:

6.1 Submit completed background check applications to the Chaplain Corps background check program manager for processing. It is mandatory that all Music Directors working with children under the age of eighteen (18) undergo a background check investigation in compliance with DoDI 1402.5, Criminal History Background Checks on Individuals in Child Care Services, and AFI 52-101, Planning and Organizing.

6.2. Derogatory information on background checks can be grounds for automatic termination as referenced in DoDI 1402.5. All other derogatory information must be reviewed and approved by the Wing Chaplain.

6.3. Successfully complete the required background checks for this contract within 30 days of hire. The Chaplain Corps shall reserve the right to terminate the contract on failure of a successfully completed background check.

6.4. Have the right to obtain a copy of any background check pertaining to them and to challenge the accuracy and completeness of the information contained in the report.

6.5. Re-accomplish a complete background check in the event of a break in U.S. Government service.

Amended FA5000-20-R-0020-0001

6.6. Ensure all volunteers working with youth below 18 years of age receive a background check as described in DoDI 1402.5, Criminal History Background Checks on Individuals in Child Care Services, or applicable AFI. The Music Director will also ensure that each volunteer remains under Line of Sight Supervision until such a time as the volunteer receives a ‘favorable’ background check as notified by the background check monitor. There is no charge to the Music Director for these Criminal History Background Checks.

6.7. However, at all times while children are in the care of that individual and until background checks are complete, the Music Director shall be within sight and continuous supervision of a Chapel staff person whose background check has been completed, a chaperone, or parent/guardian.

7. Duty Hours. Music Director shall be required to be present for the following:

7.1. Duty hours and times for performance include all rehearsals, services, and special services. Requirements vary per season/month to fulfill this contract. The estimated number of events over the course of 12 months is 130.

7.2. Absences due to illness or family emergency will be dealt with on a case by case basis.

The Music Director(s) shall not employ/sub-contract any person to perform any work required by this PWS without prior approval. Unless they have previously completed a background check, replacements must be approved by the Service Catholic Priest and, at a minimum, be supervised via Line of Sight requirements.

7.3. Rehearsals shall be held at an appropriate time to allow for maximum participation of volunteers.

7.3.1. Rehearsals shall be held separate from the 30-minute window prior to services and special services.

7.3.2. Duration of rehearsals shall be an appropriate length to ensure adequate preparation for performances at weekly services or special services (no less than 1 hour and no more than 3 hours in length). The length of rehearsal must be considerate of the time of volunteers participating therein.

7.5. Contractor will be granted base access during the hours of 0500-2200 on the days approved by Catholic Priest and Base Contracting Office to provide music support services only.

8. Other.

8.1. Liturgies. All liturgies celebrated are at the discretion and oversight of the Catholic Priest.

8.2. Taxes. The Music Director(s) will be responsible for filing any applicable social security, federal, state or host nation taxes. The Music Director will also obtain any applicable business licenses and registrations and otherwise compliance with host nation law.

Amended FA5000-20-R-0020-0001

8.3. Government Furnished Property. The JBER Chapel will provide telephone and copier access for official use only. Computer access will be provided under the terms of this contract. The contractor will have the necessary access to the Chapel facility as needed in performance of the activities scheduled. U.S. Government owned instruments and sound equipment are available for the use by the Music Director. U.S. Government owned equipment shall not be removed without the permission of the Equipment Custodian or their designee.

8.3.1 The U.S. Government will maintain proper care of instruments. Normal wear and tear will be acceptable. The Music Director(s) shall report to the Chapel staff on the condition of Government’s musical instruments and identify any needs for maintenance on them. The Music Director(s) will be responsible for repair or replacement of damaged equipment due to negligence or misuse.

8.4. Quality Assurance: The U.S. Government will evaluate the Contractor’s performance under this contract by monthly periodic inspections. This plan is primarily to ensure that the Contractor has performed IAW contract performance standards. These standards are created with the premise that the Contractor is responsible for management and quality control actions to meet the terms of the contract while the Government is responsible for quality assurance actions.

8.5. Conflict of Interest. Due to the potential for the appearance of conflict of interest, the following regulation applies as stated in AFI 52-105, Chaplain Corps Resourcing, Conflict of Interest.

8.5.1. Crisis. During a crisis, declared by the Wing Commander, or the national command authority overseas Combatant Commander, the Music Director’s access to the installation may be temporarily denied. Such circumstances, based on public safety and installation security, are deemed beyond the Government's control and access to the installation may be limited. Should limited access be necessary, the Contracting Officer will inform the contactor in writing and identify the date when services may resume, as soon as possible. The Music Director(s) will be able to invoice for all scheduled services that are not performed up to one week due to installation closures. The Catholic Priest or designated representative must approve such requests in writing.

8.6. Inspections. The Contracting Officer and chapel staff may observe the Music Director(s) at any time to assure that the programs and services are operating in accordance with this PWS.

The Contracting Officer and chapel staff may inspect files and records at any time.

8.7. Keys. The Music Director(s) shall establish and implement methods of making sure all keys/combinations issued to the Music Director(s) by the Government are not lost or misplaced and are not used by unauthorized persons and all keys are returned upon contract termination.

Amended FA5000-20-R-0020-0001

8.7.1. The Music Director(s) shall not duplicate any keys issued by the U.S. Government. The Music Director(s) shall immediately report any occurrences of lost keys to the Catholic Priest.

If keys are lost, the Music Director(s) may be required to re-key or replace the affected lock or locks without cost to the U.S. Government.

9.0. Estimated Number of Sessions: This position will require approximately 130 units, minimum one-hour sessions during the contract period. These sessions normally will consist of:

(52) Worship services

(52) Weekly rehearsals

(13) Special service performances

a. Christmas Eve

b. Christmas

c. Ash Wednesday

d. Holy Week (Holy Thursday, Good Friday, Easter Vigil)

e. Other Holy Days of Obligation

f. Funerals, memorial services, and other special services as designated by the

Contract Priest/Wing Chaplain or his representative

(13) Special service rehearsals

(130) ESTIMATED TOTAL (contractor shall not exceed)

Amended FA5000-20-R-0020-0001