Combo_-_FA500017T0078.pdf

COMBINED SYNOPSIS/SOLICIATION ‘COMBO’:

Marriage Care Retreat- Local

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) Solicitation FA5000-17-T-0078 is issued as a Request for Quote (RFQ). The Government will establish blanket purchase agreements (BPAs) resulting from this solicitation to the responsible contractor(s) whose quote(s) conforming to the solicitation will be most advantageous to the Government, price and other factors considered. All firms or individuals responding must be registered with the System for Award Management (SAM) IAW FAR

52.204-7.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-95, effective 19 Jan 2017. The DFARS provisions and clauses are those in effect to DPN 20161222, effective 22 December 2016. The AFFARS provisions and clauses are those in effect to AFAC 2017-0127, effective 27 January 2017.

(iv) This requirement is solicited under ‘Total Small Business Set Aside’. The North American

Industrial Classification System (NAICS) code associated with this procurement is 721110 with a small business size standard of $32.5M.

The 673rd Contracting Squadron at Joint Base Elmendorf-Richardson, Alaska, intends to establish a Firm Fixed Price (FFP) Blanket Purchase Agreement (BPA) for the acquisition of

Marriage Care Retreat Services (inside the Anchorage Area) as described in the Statement of

Work (Attachment 2). This requirement is for an ordering period of a total of five (5) years, to begin upon contract award. The Government intends to establish one (1) multiple award BPA with up to three (3) individual contractors, where contractors will be rotated to spread the business for services; however, the Government also reserves the right to establish less than three

(3) BPAs, or none at all. This requirement will be for the Joint Base Elmendorf-Richardson, Alaska.

(v) The Pricing Schedule is incorporated as Attachment 1. Vendors shall complete Attachment 1 in its entirety and return with any other documentation/data as required by this Combo.

(vi) The government intends to establish a Firm Fixed Price (FFP) Blanket Purchase Agreement

(BPA) for the following:

See Attachment 1: Pricing Schedule, and Attachment 2: Statement of Work

(vii) Contractor shall include delivery schedule information on the Pricing Schedule, Attachment

1. Services will be provided for:

Joint-Base Elmendorf Richardson, Anchorage Alaska, 99506

(viii) FAR 52.212-1 Instructions to Offerors -- Commercial Items (Jan 2017) is hereby incorporated by reference, with the same force and effect as if it were given in full text. In addition to the following addendum, all terms and conditions of FAR 52.212-1 remain in effect.

The following have been tailored to this procurement and are hereby added via addendum:

1. To assure timely and equitable evaluation of the quotes, vendors must follow the instructions contained herein. The quote must be complete, self-sufficient, and respond directly to the requirements of this solicitation. If awarded the contract, the contractor is required to submit a signed copy of the contract confirming receipt of the contractual document within five (5) business days.

2. Specific Instructions: The response shall consist of the following:

a. Part 1- Technical Acceptability - Submit one (1) copy of technical acceptability narrative.

Description of services the hotel/resort will provide, as required in the specifications of the Statement of Work

b. Part 2- Price – Submit one (1) copy of price schedule and any pertinent additional information

(ix) FAR 52.212-2 Evaluation -- Commercial Items (Oct 2014) this provision has been tailored to this procurement and is provided in full-text below:

(a) The Government will award one (1) multiple award BPA resulting from this solicitation to up to three (3) contractors whose quotes will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes:

(1) Technical acceptability

(2) Price

(b) Technical acceptability: The Government will evaluate technical quotes on a pass/fail basis and assign an Acceptable or Unacceptable rating as described in Table 1 below. Technical acceptability shall consist of the contractor providing a technical capability statement which meets the Government’s needs as described in the Statement of Work, and is approved by

673 ABW staff.

(c) Price: The Government will rank all quotes by price. The lowest priced quotes which are found to be technically acceptable, and advantageous to the Government, will receive an award. If that quote is found to be technically unacceptable, the Government will evaluate the next lowest quote for technical acceptability until an award can be made to the lowest priced, technically acceptable vendor.

Table 1

Rating Description

Acceptable Quote meets the requirements of the solicitation

Unacceptable Quote does not meet the requirements of the solicitation

(x) Each vendor shall ensure the provision at FAR 52.212-3 including its Alternate I, Vendors

Representations and Certifications--Commercial Items (Jan 2017) are updated at www.sam.gov.

Failure to obtain SAM registration will result in submissions not being considered for award.

(xi) The clause at FAR 52.212-4, Contract Terms and Conditions – Commercial Items (Jan

2017), is hereby incorporated by reference, with the same force and effect as if it were given in full text.

(xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required To Implement

Statutes Or Executive Orders – Commercial Items (Jan 2017), is hereby incorporated by reference, with the same force and effect as if it were given in full text. Additionally, the following clauses apply to this acquisition:

FAR 52.202-1 Definitions Nov 2013

FAR 52.203-3 Gratuities Apr 1984

FAR 52.203-6 Restrictions on Subvendor Sales to the Government Sep 2006

FAR 52.203-6 (Alt 1) Restrictions on Subvendor Sales to the Government Oct 1995

FAR 52.204-7 System for Award Management Oct 2016

FAR 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards Oct 2016

FAR 52.204-16 Commercial and Government Entity Code Reporting Jul 2016

FAR 52.204-17 Ownership or Control of Offeror Jul 2016

FAR 52.204-18 Commercial and Government Entity Code Maintenance Jul 2016

FAR 52.204-19 Incorporation by Reference of Representations and Certifications Dec 2014

FAR 52.204-20 Predecessor of Offeror Jul 2016

FAR 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations--

Representation

Nov 2015

FAR 52.209-5 Certification Regarding Responsibility Matters Oct 2015

FAR 52.209-6 Protecting the Government's Interest When Subcontracting with

Vendors Debarred, Suspended, or Proposed for Debarment

Oct 2015

FAR 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations Nov 2015

FAR 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law

Feb 2016

FAR 52.219-1 Small Business Program Representations Oct 2014

FAR 52.219-6 Notice of Total Small Business Set-Aside Nov 2011

FAR 52.219-8 Utilization of Small Business Concerns Nov 2016

FAR 52.219-28 Post Award Small Business Program Representation Jul 2013

FAR 52.222-3 Convict Labor Jun 2003

FAR 52-222-19 Child Labor-Cooperation With Authorities and Remedies Oct 2016

FAR 52.222-21 Prohibition of Segregated Facilities Apr 2015

FAR 52.222-26 Equal Opportunity Sep 2016

FAR 52.222-35 Equal Opportunity for Veterans Oct 2015

FAR 52.222-36 Affirmative Action for Workers with Disabilities Jul 2014

FAR 52.222-37 Employment Reports on Veterans Feb 2016

FAR 52.222-40 Notification of Employee Rights Under the National Labor Relations

Act

Dec 2010

FAR 52.222-41 Service Contract Labor Standards May 2014

FAR 52.222-42 Statement of Equivalent Rates for Federal Hires May 2014

FAR 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards --

Price Adjustment (Multiple Year and Option Contracts).

May 2014

FAR 52.222-50 Combating Trafficking in Persons Mar 2015

FAR 52.222-54 Employment Eligibility Verification Oct 2015

FAR 52.222-55 Minimum Wages Under Executive Order 13658 Dec 2015

FAR 52.223-6 Drug-Free Workplace May 2001

FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While

Driving

Aug 2011

FAR 52.225-13 Restrictions on Certain Foreign Purchases Jun 2008

FAR 52.225-25 Prohibition on Contracting with Entities Engaging in Certain

Activities or Transactions Relating to Iran—Representation and

Certification

Oct 2015

FAR 52.232-33 Payment by Electronic Funds Transfer-- System for Award

Management

Jul 2013

FAR 52.232-39 Unenforceability of Unauthorized Obligations Jun 2013

FAR 52.232-40 Providing Accelerated Payments to Small Business Subvendors Dec 2013

FAR 52.233-1 Disputes May 2014

FAR 52.233-2 Service of Protest Sep 2006

FAR 52.233-3 Protest after Award Aug 1996

FAR 52.233-4 Applicable Law for Breach of Contract Claim Oct 2004

FAR 52.252-1 Solicitation Provisions Incorporated by Reference Feb 1998

FAR 52.252-2 Clauses Incorporated by Reference Feb 1998

DFARS 252.203-7000 Requirements Relating To Compensation of Former DoD Officials Sep 2011

DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights Sep 2013

DFARS 252-203-7005 Representation Relating to Compensation of Former DoD Officials Nov 2011

DFARS 252.204-7008 Compliance with Safeguarding Covered Defense Information

Controls.

Oct 2016

DFARS 252.204-7011 Alternative Line Item Structure Sep 2011

DFARS 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident

Reporting

Oct 2016

DFARS 252.204-7015 Disclosure of Information to Litigation Support Vendors May 2016

DFARS 252.211-7003 Item Unique Identification and Valuation Mar 2016

DFARS 252.222-7007 Representation Regarding Combating Trafficking in Persons Jan 2015

DFARS 252.223-7008 Prohibition of Hexavalent Chromium Jun 2013

DFARS 252.225-7000 Buy American--Balance of Payments Program Certificate Nov 2014

DFARS 252.225-7001 Buy American and Balance of Payments Program Dec 2016

DFARS 252.225-7002 Qualifying Country Sources as Subvendors Dec 2016

DFARS 252.225-7012 Preference for Certain Domestic Commodities Dec 2016

DFARS 252.225-7036 Buy American—Free Trade Agreements—Balance of Payments

Program

Aug 2016

DFARS 252.225-7048 Export-Controlled Items Jun 2013

DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports Jun 2012

DFARS 252.232-7006 Wide Area Workflow Payment Instructions May 2013

DFARS 252.232-7010 Levies on Contract Payments Dec 2006

DFARS 252.243-7002 Requests for Equitable Adjustment Dec 2012

DFARS 252.244-7000 Subcontracts for Commercial Items Jun 2013

DFARS 252.247-7023 Transportation of Supplies by Sea--Basic Apr 2014

AFFARS 5352.201-9101 Ombudsman Jun 2016

Clauses included in full text:

DFARS 252.209-7998 and DFARS 252.209-7999 (please see attachments 3 and 4 which have been posted separately, alongside the solicitation).

(xiii) No additional contract requirements apply to this acquisition.

(xiv) This acquisition does not require a Defense Priorities and Allocations System (DPAS) rating.

(xv) NOTICE TO ALL INTERESTED PARTIES:

Questions shall be submitted to:

SrA Christopher Davila at christopher.davila@us.af.mil

Please forward all questions no later than 2:00 p.m. (AKDT) on 30 May 2017.

An amendment will be issued answering all questions received, providing the Government’s answers.

Quotes are due no later than 2:00 p.m. (AKDT) on 6 June 2017.

(xvi) The POC for this solicitation is:

SrA Christopher Davila christopher.davila@us.af.mil

(907) 552-4867

List of Attachments:

Attachment 1: Pricing Schedule

Attachment 2: Statement of Work mailto:christopher.davila@us.af.mil mailto:christopher.davila@us.af.mil

FA5000-17-T-0078

Attachment 1: PRICING SCHEDULE

LINE

ITEM

DESCRIPTION

Period of Performance: 5 Year Ordering Period

UI

UNIT

PRICE

0001:

Marriage Care Retreat as specified in the SOW for up to 30 couples.

Vendor shall describe potential availability in their offer. Please see attached Statement of Work.

EA

0002:

Singles Retreat for a date specified in the SOW for up to 35 Singles.

Vendor shall describe potential availability in their offer. Please see attached Statement of Work.

EA

Offers are hereby good for a minimum of 60 days from this Solicitation’s closing date. Offerors may, at their discretion, provide additional time. This offer expires on _______________.

Business Size: - -Owned

Net Terms (Mandatory): CAGE DUNS:

Printed Name Title

Signature Date

NOTE: The individual signing must be a signatory official for this Entity; signature constitutes agreement to all terms/conditions contained within this solicitation.

FA5000-17-T-0078

Attachment 2: STATEMENT OF WORK

STATEMENT OF WORK

MARRIAGE CARE and SINGLES RETREATS (Within Anchorage)

For JBER, AK

1. DESCRIPTION OF SERVICES: A hotel with meeting space is needed for an off-site military

Marriage Care retreat. The contractor shall provide a facility within the Anchorage, Alaska area.

The location must provide the atmosphere and ambiance for married couples to be in a relaxed and non-stressful environment equivalent to or better than the “three diamond” industry standards of

AAA. The purpose of the retreat is to enhance marriages and sustain positive, enriched relationships for Airmen and Soldiers. Marriage Retreats will have up to 30 couples per retreat, and Singles Retreats will have up to 35 singles per retreat.

Retreats are more intimate and spiritual than conferences. Retreats, by design, are held in a location apart from normal workday and family life. Ideally they should be in a setting that is conducive to strengthening marriages and enhancing relationships. For this reason, this initiative will follow the USAF Chaplain Corps Marriage Care Retreat Program. Specifically, 673d ABW/HC will focus on providing couples with the opportunity to get away from the installation and focus on their marriage relationship. This will be done through focusing on the Traditional Marriage Vows.

2. REQUIREMENTS:

2.1 Facilities: The facilities provided under this contract must be typical or better than the

“three diamond” industry standards of AAA. As defined, “three diamond” establishments are distinguished and multifaceted, with enhanced physical attributes, amenities and guest comforts.

More attention has been paid to style and décor, and amenities and services have been added such as:

Better curb appeal, landscaping and lighting in the parking lot; porte-cochere entry

Carpet, wood or tile floors with accent rugs; more seating in the registration area; luggage carts

Small gift shop

Swimming pool, hot tub and an exercise room

Full service restaurant or food court (or an expanded continental breakfast) and a lounge

Larger guest rooms with coordinated furniture and décor, better bed linens, blackout drapes or shades, closet with hangers, TV on a credenza with remote and movie channels, coffee maker, two-line phone, video games, wall-mounted hair dryer, shampoo.

Internet access, elevator, valet laundry, telephone, vending, ice machines

If establishments are not officially AAA “three diamond” certified, acceptability will be determined by 673 ABW staff via site visit.

2.2 Lodging:

2.2.1 Provide rooms with private entries and in-room bathing, cleaned according to applicable state law, that are able to accommodate two (2) people per room (one queen or larger bed) with all linens and towels included for guests. Cots, hide-away, bunk bed, and/or group housing are not acceptable.

2.2.2 Checkout time on day three will be no earlier than 11:00 a.m. and no later than

2:00 p.m.

2.2.3 All parking fees must be included.

2.2.4 All guests must have internet access for the length of the entire retreat.

2.2.5 Request resort provide services such as unlimited local/toll free and credit card access telephone calls, in-room premium coffee, local shuttle service, pool and fitness center access, incoming faxes, and bottled water. Total resort services fee per room not to exceed $20.00 per day.

2.2.6 Government shall not be held liable for any room or other damages by attendees to resort property. If appropriate, reimbursement shall be requested from the individuals responsible for the damages.

2.3 Conference/Banquet area:

2.3.1 Must provide a conference meeting room large enough to accommodate 60 to 80 people set up in round top tables seating eight (8). There should be at least three to four feet distance from the edge of the tables to the room’s walls to allow ease of movement. The room should be large enough to accommodate additional group activities, requiring group movement, for the retreat.

2.3.2 Must be located in the same facility as the hotel rooms or within a reasonable walking distance from the guest rooms. Must also accommodate all attendees from 5:00 p.m. on

Friday to 12:00 p.m. on Sunday, the weekend of the retreats. Chapel staff must be able to access area for set-up beginning no later than 2:00 p.m., on Friday.

2.3.3 All people must be able to clearly see the projection screen and hear the speaker.

Room(s) will be used according to the schedule in the itinerary.

2.3.4 Must include a projection screen, DI sound box, and appropriate cables and extension cords to connect a portable laptop via VGA port to both the projector and sound system.

Contract must also include a podium for speakers and two extra tables suitable for training materials and projection equipment.

2.3.5 Beverage service (water, coffee, tea).

2.4 Conference Itinerary: The following itinerary is for each Marriage Retreat informational purposes and subject to change (A Singles Retreat itinerary will assume different content but similar structure).

2.4.1 Friday

1600 – Check in begins (with optional early check in)

1800 – Dinner Buffet

1900 – Session 1 (Ice Breaker and “I Take You”)

2.4.2 Saturday

0800 – Breakfast Buffet

0900 – Session 2 (“To Have and To Hold”)

1015 – Refreshment Break

1045 – Session 3 (“For Better or For Worse”)

1200 – Lunch Buffet

1300 – Couple Free Time

1800 – Dinner Buffet

1900 – Session 4 (“As Long as We Both Shall Live”)

2.4.3 Sunday

0830 – Breakfast Buffet

0900 – Wrap up & feed back

0930 – Optional Worship Service

1100 – Check out (with optional late check out)

2.5 Meal Packages: The contractor shall provide 2 dinner buffets, 1 lunch buffet, and 2 hot breakfast buffets.

2.5.1 All meals will be consumed in one location, preferably the same location as the training sessions.

2.5.2 Retreat attendees with special dietary restrictions shall be provided with meals that meet their respective dietary requirements.

2.5.3 The resort hotel must review the complete menu with the Chaplain project officer prior to the retreat.

2.5.4 Contractor employees working with food shall have a food handler’s permit in accordance with state law.

3. FINAL HEAD COUNT:

3.1 Room reservations will be confirmed 1 week prior to the scheduled event.

3.2 The JBER Chapel Team will coordinate with the resort hotel management as needed for approval of retreat package and setup, giving no less than 30 days notice prior to the event.

4. PROPOSED PRICE:

4.1 The proposed price for each item (i.e. lodging, meals, meeting facilities, etc.) should include an incidental charges and fees/surcharges within the quote.

5. RETREAT AND EVENT MANAGEMENT:

JBER Chapel Staff shall lead and host the retreat. The Chapel Staff or their designees shall host all events, activities, and functions of each retreat and shall coordinate with the contractor as needed. The contractor shall provide responsible points of contact to help resolve any problems or concerns that might occur during the retreat. Contractor shall provide 24 hour emergency points of contact for lodging issues.