FA489726QA022-RFQ_Gym Equipment Mx.pdf

Mountain Home Air Force Base, Idaho

In accordance with RFO 12.202(b)(1): This is a combined synopsis/solicitation for Gym Equipment Maintenance prepared in accordance with the format in Subpart 12.2, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation, FA489726QA022, is being issued as a Request for Quotation (RFQ).

RFQ Issued By: 366 CON/PKA Quotes/Offers are Due: Date Issued:

20 May 2026 6 May 2026 by 10:00 AM Local time (MST)

Contracting Officer: Jaclyn Fish

Email: jaclyn.fish@us.af.mil

Contracting Specialist: Katie Sanderson

Email: katie.sanderson@us.af.mil

NAICS: 811490 Other Personal and Household Goods Repair and Maintenance.

PSC: J078 Maintenance, Repair, and Rebuilding of Equipment:

Recreational and athletic Equipment.

SB Size Standard: $9.0M

Type of Set- Aside:

None

Small Business

Small Disadvantage Business

Veteran-Owned Small Business

Woman Owned Small Business

HUBZone

Section 8(a)

Service-Disabled Veteran-Owned Small Business

This is a 100% Total Small Business Set-aside. The government intends to award a Firm Fixed-Price Contract

ATTACHMENT(s):

1. PWS- Fitness Equipment Mx

2. Clauses- FA489726QA022

3. AF Terms and Conditions

4. Wage Determination: WD 2015-5513 Rev 28 dated 30 Mar 2026

Quote Submission Information

ADDENDUM TO RFO 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES.

Paragraph (a) first sentence revised as follows: The NAICS code and small business size standard for this acquisition appear above.

4) is revised as follows: The Contractor shall provide descriptive literature that demonstrates in sufficient detail that they can meet the requirement. The provided literature will be used to evaluate compliance with the requirements in this solicitation as requested. Any literature lacking in sufficient detail or other does not demonstrate compliance with this requirement will not be considered for award. Descriptive literature can be, but is not limited to capability statements, past performance on government contracts, resumes or biographies for the company or its employees.

Notice for Subcontracting: If a subcontractor is required, offeror shall provide sufficient detail/Descriptive literature of compliance with this requirement to be considered for award as it will be used in evaluation. Lacking details of demonstrating compliance will not be considered for award.

Paragraph (c) Quoter agrees to hold their pricing firm for 60 days from the date specified for receipt of the quotes.

Paragraph (e) is revised as follows: Alternative line items will not be accepted.

(End of Provision Addendum)

Instructions to Offerors-Commercial Items, quotes shall also consist of the following:

SUBMISSION INFORMATION: The contractor shall submit a signed copy of this Combined Synopsis/Request for Quote. All solicitation amendments must be acknowledged or signed and returned with the quote. Quotes must be e-mailed to the addresses found on page one (1). Please submit all documents to both emails listed by the closing date stated on page one (1). Clearly identify RFQ# FA489726QA022 in the subject line. Submissions, including technical proposals, shall not exceed 10 pages.

All quoters are responsible for verifying if their quote was received by the contracting office. You may wish to place a read/delivery receipt. Offerors are advised that delays can be experienced with the Government’s e-mail system.

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.

PAST PERFORMANCE: If available, the contractor may submit past performance data on similar contracts as this requirement. Past performance exceeding 3 years will not be evaluated.

SYSTEM FOR AWARD MANAGEMENT (SAM): The Contractor shall be registered in the SAM database and be registered under the chosen NAICS, found on page 1, prior to the award of this contract.

Further information and guidance regarding SAM can be found at the SAM website: www.sam.gov.

QUESTIONS AND RESPONSE TIME:

All questions regarding this RFQ must be emailed to the Contracting Officer and Contracting specialist, found on page one (1). All questions are due by 10:00 A.M. MST on 12 May 2026. Other methods of submitting questions are not authorized and will not be acknowledged or addressed.

Evaluation Information

RFO 52.212-2, Evaluation- Commercial Items, applies to this acquisition and the following evaluation is applicable:

The Government will award a contract resulting from this solicitation to the responsible offerer whose offer conforming to the solicitation will be most advantageous to the Government, considering price, technical capability to meet the requirement, and past performance history. Price will be evaluated inclusive of each ordering period. The Government reserves the right to award to other than the lowest priced-offerer.

-Price -Technical Capability -Past Performance

Factor 1- Total Evaluated Price (TEP): The Government will evaluate quoted prices by adding the total price for all options to the total price for the base year, to arrive at a total evaluated price (TEP). In determining whether a price is fair and reasonable, the government may use historical data, independent Government estimates in its price analysis, or any other technique permissible by RFO 12.

The TEP will be calculated as follows:

a) The sum of the extended prices (unit quantity multiplied by unit price) for CLIN’s 0001-0004 for the base performance period and option periods one (1) through four (4); and

b) To account for the maximum six-month extension possible under the clause at RFO 52.217-8, Option to Extend Services, the Government will take the total evaluation of price in which it is exercised. The 52.217-8, option shall be evaluated together with the evaluation of the rates and price of each option period. In the event the six-month extension is being utilized in any option period X001 the price will be http://www.sam.gov/ based on whichever option period it’s in. Evaluation of options shall not obligate the Government to exercise the options.

Factor 2- Technical Capability

Each evaluation criteria will be evaluated on a pass/fail bases as depicted below.

Evaluation Criteria Pass Fail

Technical Capability

Contractor provided descriptive literature demonstrating they conform to the requirements of the provided specification.

Contractor failed to provide descriptive literature demonstrating they conform to the requirements of the provided specification.

Factor 3- Past Performance: Past performance will be evaluated using the rating scheme below. Past performance will be evaluated by considering data available in the Contractor Performance Assessment Reporting System (CPARS) and Federal Awardee Performance and Integrity Information System (FAPIIS), and Supplier Performance Risk System (SPRS). Only quotes receiving a rating of “Acceptable” will be further evaluated for the award.

Evaluation Criteria Pass Fail

Past Performance

Contractor has a history or no history of negative past performance in the CPARS and/ or SPRS systems.

Contractor has relevant negative past performance in the CPARS and/ or SPRS systems.

* In the case of a supplier without a record of relevant past performance history in CPARS, FAPIIS, and SPRS for the FSC or PSC of the supplies/services being purchased, the vendor will not be evaluated favorably or unfavorably for its past performance history.

Note: A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision Addendum) Offeror’s Information

Name & Address: POC:

CAGE: Phone:

UEI:

(Unique Entity Identifier)

Fax:

(Not Required)

Tax ID:

(Not required w/ active SAM registration)

E-Mail:

By signing below Offeror is agreeing to the Provisions and Clauses as indicated within this solicitation as well as acknowledging they have submitted all the required submission requirements listed in addendum 52.212-1 located on page two (2) and three (3).

POC

Signature: Date:

* The offeror is not mandated to use this page of this RFQ; however, if you chose not to use it, all of the information under Offerors information above shall be included in your submitted offer.

The following is the proposed Bid Schedule / Contract Line item(s) (CLIN) which will be used in the contract award:

ITEM DESCRIPTION QTY UNIT UNIT

PRICE

TOTAL PRICE

0001 Fitness Center Equipment: Monthly Preventative Maintenance

12 Month $ $

0002 Fitness Center Equipment: Quarterly Preventative Maintenance

4 Quarter $ $

0003 Fitness Center Equipment Replacement Parts (Estimated)

1 Lot $8,000 $8,000

0004 Fitness Center Equipment: Unscheduled Repairs/ Emergency

12 Hours $ $

1001 Fitness Center Equipment: Monthly Preventative Maintenance

12 Month $ $

1002 Fitness Center Equipment: Quarterly Preventative Maintenance

4 Quarter $ $

1003 Fitness Center Equipment Replacement Parts (Estimated)

1 Lot $8,000 $8,000

1004 Fitness Center Equipment: Unscheduled Repairs/ Emergency

12 Hours $ $

2001 Fitness Center Equipment: Monthly Preventative Maintenance

12 Month $ $

2002 Fitness Center Equipment: Quarterly Preventative Maintenance

4 Quarter $ $

2003 Fitness Center Equipment Replacement Parts (Estimated)

1 Lot $8,000 $8,000

2004 Fitness Center Equipment: Unscheduled Repairs/ Emergency

12 Hours $ $

3001 Fitness Center Equipment: Monthly Preventative Maintenance

12 Month $ $

3002 Fitness Center Equipment: Quarterly Preventative Maintenance

4 Quarter $ $

3003 Fitness Center Equipment Replacement Parts (Estimated)

1 Lot $8,000 $8,000

3004 Fitness Center Equipment: Unscheduled Repairs/ Emergency

12 Hours $ $

4001 Fitness Center Equipment: Monthly Preventative Maintenance

12 Month $ $

4002 Fitness Center Equipment: Quarterly Preventative Maintenance

4 Quarter $ $

4003 Fitness Center Equipment Replacement Parts (Estimated)

1 Lot $8,000 $8,000

4004 Fitness Center Equipment: Unscheduled Repairs/ Emergency

12 Hours $ $

PERFORMANCE PERIOD:

The contractor shall begin performance on 17 June 2026. The period of performance is as follows:

Base Year: 17 June 2026 – 16 June 2027 Option Year (OY) 1: 17 June 2027 – 16 June 2028 OY 2: 17 June 2028 – 16 June 2029 OY 3: 17 June 2029 – 16 June 2030 OY 4: 17 June 2030 – 16 June 2031

PAYMENT TERMS & DELIVERY:

The Government shall consider your “DISCOUNT TERMS” to be NET 30 FOB Destination