PWS- MRF Amendment 1.pdf

9 January 2020

MEMORANDUM FOR RECORD

FROM: 366 Financial Acquisition Squadron 366 Gunfighter Ave, Suite 2102

Mountain Home AFB, ID 83648

SUBJECT: Amendment 1; Performance Work Statement (PWS) dated 18 Dec 2019; Fire Suppression

1. The purpose for this memorandum is to add an addendum to the PWS. The changes will be included in the original PWS as followed;

Paragraph 1.1.1. Inspection/Maintenance: In accordance with NFPA 17A, a trained person who has undergone the instructions necessary to perform the maintenance and recharge service reliably and has the applicable manufacturer’s listed installation and maintenance manual and service bulletins shall service the wet chemical fire-extinguishing system every six (6) months. The contractor shall submit a report detailing the accomplishments during the inspections, testing, and maintenance performed on pre-engineered installed wet chemical fire suppression systems. A copy of this report is due to the designated Contracting Officer Representative (COR), guy.cumber@us.af.mil within 10 calendar days after the completion of the inspection and/or work. Upon completion of the inspection/maintenance, the contractor shall provide for the premises a certificate from the servicing company indicating the date of inspection/maintenance and remaining issues with the system. The contractor shall also affix a label to the unit indicating the date, the name, and the status of the system that was inspected, serviced and name of the servicing company. The documentation will indicate that the servicing was done in accordance with NFPA 17A.

Addendum; In accordance with NFPA 17A, a trained person who has undergone the instructions necessary to perform the maintenance and recharge service reliably and has the applicable manufacturer’s listed installation and maintenance manual and service bulletins shall service the wet chemical fire-extinguishing system every six (6) months. There is a total of 20 systems. The following parts shall be replaced in accordance with NFPA 17A every 6 months; (15) 360 degree K fusible links, (30) 450 degree K fusible links, (3) 360 degree ML fusible links, (2) 450 degree ML fusible links, 80 rubber blow off caps. The contractor shall submit a report detailing the accomplishments during the inspections, testing, and maintenance performed on pre-engineered installed wet chemical fire suppression systems. A copy of this report is due to the designated Contracting Officer Representative (COR), guy.cumber@us.af.mil within 10 calendar days after the completion of the inspection and/or work. Upon completion of the inspection/maintenance, the contractor shall provide for the premises a certificate from the servicing company indicating the date of inspection/maintenance and remaining issues with the system. The contractor shall also affix a label to the unit indicating the date, the name, and the status of the system that was inspected, serviced and name of the servicing company. The documentation will indicate that the servicing was done in accordance with NFPA 17A.

Paragraph 1.3. Routine Service Call: Routine service calls are defined as an event requiring the immediate attention of the contractor during the facilities regular business hours. The work shall be necessary to return a hood system to proper functionality. When an authorized government representative places the call to the contractor’s business office during regular business hours (0700-1630) the contractor shall have two (2) hours to respond to the site and begin taking corrective action. The contractor’s pricing schedule shall reflect the cost of labor for routine calls, unless it is determined by the COR and CO the event is the result of insufficient preventive maintenance, incomplete repair, incomplete corrective maintenance, or negligence on the part of the contractor. If the CO determines maintenance or repair was insufficient or negligent and resulted in the service call, then separate negotiations for labor costs shall ensue.

Addendum; Paragraph 1.3 Routine Service Call states, Routine service calls are defined as an event requiring the immediate attention of the contractor during the facilities regular business hours. The work shall be necessary to return a hood system to proper functionality. When an authorized government representative places the call to the contractor’s business office during regular business hours (0700-1630) the contractor shall have two (2) hours to respond to the site and begin taking corrective action. If necessary this service call shall include a site visit to diagnosis the issue, identify what parts need to be replaced, and a return visit to install the replacement parts within one call. The contractor’s pricing schedule shall reflect the cost of labor for routine calls, unless it is determined by the COR and CO the event is the result of insufficient preventive maintenance, incomplete repair, incomplete corrective maintenance, or negligence on the part of the contractor. If the CO determines maintenance or repair was insufficient or negligent and resulted in the service call, then separate negotiations for labor costs shall ensue.

2. A change is also made to paragraph 1.3.1. Emergency Service Calls, Emergencies are defined as an event requiring the immediate attention of the contractor after regular business hours (0700-1630). The work shall be necessary to return a hood and its suppression system to proper functionality. When the authorized government representative places the call to the contractor’s business office after regular business hours the contractor shall have two (2) hours to respond to the site and begin corrective action. The contractors pricing schedule shall reflect the cost of labor for emergency calls unless it is determined the event is the result of insufficient preventive maintenance, incomplete repair, incomplete corrective maintenance or negligence on the part of the contractor. If the CO determines maintenance or repair was insufficient or negligent and resulted in the service call, then separate negotiations for labor costs shall ensue.

Addendum; Paragraph 1.3.1. Emergency Service Call, Emergencies are defined as an event requiring the immediate attention of the contractor after regular business hours (0700-1630). The work shall be necessary to return a hood and its suppression system to proper functionality. When the authorized government representative places the call to the contractor’s business office after regular business hours the contractor shall have two (2) hours to respond to the site and begin corrective action. If necessary this service call shall include a site visit to diagnosis the issue, identify what parts need to be replaced, and a return visit to install the replacement parts within one call. The contractors pricing schedule shall reflect the cost of labor for emergency calls unless it is determined the event is the result of insufficient preventive maintenance, incomplete repair, incomplete corrective maintenance or negligence on the part of the contractor. If the CO determines maintenance or repair was insufficient or negligent and resulted in the service call, then separate negotiations for labor costs shall ensue.

JACLYN D. FISH

Contract Specialist

1 Attachment below

1. Performance Work Statement (PWS)

PERFORMANCE WORK STATEMENT (PWS)

FOR

INSPECTION, TESTING,

AND MAINTENANCE (ITM) SERVICES

OF

COMMERCIAL KITCHEN

WET CHEMICAL FIRE

SUPPRESSION SYSTEMS

Mountain Home Air Force Base, Idaho 17 Dec. 2019

Updated as of 9 January 2020

Table of Contents

Section Number and Title Page Number

I Description of Services 3

II Services Summary 5

III Government Furnished Incidentals 6

IV General Information 7

V APPENDICES 9

Appendix A, Wet Chemical Systems ITM Checklist 9 Appendix B, Facilities List 10 Appendix C, Unified Facilities C 3-600-2 11

SECTION I

DESCRIPTION OF SERVICES

1.0 SCOPE. The contractor shall provide all management, tools, supplies, equipment, risk assessment and labor necessary to inspect, test, and repair commercial kitchen exhaust hood wet chemical fire suppression systems located on Mountain Home Air Force Base, Idaho. All services will be accomplished in accordance with the National Fire Prevention Association (NFPA) Fire Codes, Air Force Instructions, Department of Defense Instructions, Occupational Safety and Health Administration (OSHA), any other applicable recognized National Consensus Standards, in effect at time of award.

1.1. Kitchen Wet Chemical Suppression Specific Requirements. The contractor shall inspect, test, clean and maintain all wet chemical pre-engineered fire suppression systems on Mountain Home Air Force Base in accordance with applicable NFPA Fire Codes, and manufacturer’s procedures. Contractor shall notify the base Fire Department Fire Prevention Office 208-828- 4597/3623 prior to commencing or completing work and or activating any systems to prevent any unnecessary call outs.

1.1.1. Inspection/Maintenance. In accordance with NFPA 17A, a trained person who has undergone the instructions necessary to perform the maintenance and recharge service reliably and has the applicable manufacturer’s listed installation and maintenance manual and service bulletins shall service the wet chemical fire-extinguishing system every six (6) months. There is a total of 20 systems. The following parts shall be replaced in accordance with NFPA 17A every 6 months; (15) 360 degree K fusible links, (30) 450 degree K fusible links, (3) 360 degree ML fusible links, (2) 450 degree ML fusible links, 80 rubber blow off caps. The contractor shall submit a report detailing the accomplishments during the inspections, testing, and maintenance performed on pre-engineered installed wet chemical fire suppression systems. A copy of this report is due to the designated Contracting Officer Representative (COR), guy.cumber@us.af.mil within 10 calendar days after the completion of the inspection and/or work. Upon completion of the inspection/maintenance, the contractor shall provide for the premises a certificate from the servicing company indicating the date of inspection/maintenance and remaining issues with the system. The contractor shall also affix a label to the unit indicating the date, the name, and the status of the system that was inspected, serviced and name of the servicing company. The documentation will indicate that the servicing was done in accordance with NFPA 17A.

1.1.2. Fusible Links. The fusible links for the suppression systems shall be replaced every six

(6) months in accordance with NFPA 96. This will include any accessory equipment as required, i.e. the metal lanyard attached to the fusible links, etc. Upon completion of the inspection/maintenance of the fusible link, the contractor shall provide for the premises a certificate from the servicing company indicating the date of inspection/maintenance and any remaining issues with the system.

1.1.3. Replacement Parts. Before replacing any defective fire extinguishing or kitchen exhaust system component, the contractor shall notify the COR immediately by telephone describing the item and replacement cost. The COR may need to consult with the Fire Department prior to making a decision. All parts used will be listed or approved by a nationally recognized testing lab. If the Government determines the contractor’s cost of the component requiring replacement to be excessive, the Government reserves the right to provide the component to the contractor for installation. All parts required for each system shall be itemized and invoiced per system.

1.2. Other. The contractor shall accomplish the requirements for 5-12 year Inspections, Testing and Maintenance (ITM) as required by UFC 3-600-2 paragraph 2-2.15 and table 2-19.

1.3. Routine Service Call. Routine service calls are defined as an event requiring the immediate attention of the contractor during the facilities regular business hours. The work shall be necessary to return a hood system to proper functionality. When an authorized government representative places the call to the contractor’s business office during regular business hours (0700-1630) the contractor shall have two (2) hours to respond to the site and begin taking corrective action. If necessary this service call shall include a site visit to diagnosis the issue, identify what parts need to be replaced, and a return visit to install the replacement parts within one call. The contractor’s pricing schedule shall reflect the cost of labor for routine calls, unless it is determined by the COR and CO the event is the result of insufficient preventive maintenance, incomplete repair, incomplete corrective maintenance, or negligence on the part of the contractor. If the CO determines maintenance or repair was insufficient or negligent and resulted in the service call, then separate negotiations for labor costs shall ensue.

1.3.1. Emergency Service Call. Emergencies are defined as an event requiring the immediate attention of the contractor after regular business hours (0700-1630). The work shall be necessary to return a hood and its suppression system to proper functionality. When the authorized government representative places the call to the contractor’s business office after regular business hours the contractor shall have two (2) hours to respond to the site and begin corrective action. If necessary this service call shall include a site visit to diagnosis the issue, identify what parts need to be replaced, and a return visit to install the replacement parts within one call. The contractors pricing schedule shall reflect the cost of labor for emergency calls unless it is determined the event is the result of insufficient preventive maintenance, incomplete repair, incomplete corrective maintenance or negligence on the part of the contractor. If the CO determines maintenance or repair was insufficient or negligent and resulted in the service call, then separate negotiations for labor costs shall ensue.

1.4. SAFETY. The contractor shall perform all work in strict accordance with the highest safety standards and applicable codes in order to eliminate the possibility of damage to installed machinery, equipment and building structures. All walking areas are to be clean at all times during and after work. Precautions shall be taken to ensure that grease, wash water or cleaning compounds are not dispersed to other areas.

1.4.1. HAZMAT. The contractor shall provide notification and HAZMAT assessments for any chemicals used before transporting them to the premises. The contractor shall remove all chemicals used in accordance with correct procedures.

1.5. Incidental Repairs. The contractor shall be responsible to repair or replace any equipment, or portion of a structure that is damaged during services performed under the scope of this contract.

1.6. Obstructions. The restaurant or facility personnel shall be responsible for moving or positioning any movable cooking equipment or other obstruction away from hood systems requiring services to prevent damage prior to the contractor performing scheduled cleaning, inspection or repair services.

1.7. Qualifications. Contractors or their subcontractors shall be fully qualified and or licensed by the State of Idaho to perform all associated electrical/mechanical/plumbing work for maintaining and repairing wet chemical fire extinguishing systems and auxiliary components to include installing, replacing, or repairing local alarms and contactors for automatic shutdown of heat producing cooking equipment. Additionally, contractors or subcontractors must hold current HVAC registration certification by the State of Idaho to conduct work associated with gas appliances. All personnel who work on the extinguishing systems will be certified by the National Association of Fire Equipment Distributors (NAFED) or equal for maintenance/repair.

Contractors shall submit copies of all licenses or certificates of competency at the pre-performance conference.

SECTION II

SERVICES SUMMARY (SS)

2.0 The contractor service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service for each requirement. This SS and the contractor’s Quality Control Plan (QCP) provide information on contract requirements and the expected level of contractor performance. These thresholds are critical to mission success.

Performance Objective PWS Para Performance Threshold Perform Operational Tests, Inspections, and Preventive/Corrective Maintenance on Wet Chemical Suppression Systems Systems are inspected and tested as specified. Suppression systems perform properly and efficiently.

1.1.- 1.3.1

Threshold equals objective

Document Submittal Required reports, statements, certificates and other documents are accurate and are submitted on schedule.

1.1.1, 2.1.2, 1.7, 2.1.2, 4.1.2, Appx A

Threshold equals objective

2.1. Quality Assurance. The Government will evaluate the contractor's performance under this contract. For those tasks listed throughout this PWS and SS, the appointed COR will follow the methods of surveillance specified in this contract. Government personnel will record all surveillance observations. The COR will evaluate the contractor's performance through intermittent on-site periodic inspections of the contractor's QCP.

2.1.1. Deficiencies. When an observation indicates insufficient performance, the COR will require the contract manager or representative at the site to initial the observation. The initialing of the observation does not necessarily constitute concurrence with the observations, only acknowledgment that he or she has been made aware of the observation. In the event a contractor’s representative is unavailable, the COR will fax a copy of the observation findings of defective performance to the contractor’s head office, annotating the time contact was attempted, and retains the transmission verification to validate contractor notification.

2.1.2. Quality Control. The contractor is responsible for maintaining a high level of quality for all work tasks accomplished as part of this PWS. The contractor shall accomplish and provide a QCP to the CO NLT 14 calendar days following award. This plan shall describe the methods intended to be employed to ensure the high level of quality performance while conducting inspections, testing and maintenance for all hood wet chemical fire suppression systems on Mountain Home AFB.

2.1.3. Re-performance. If required to re-perform work due to a missed or incomplete service, the contractor shall immediately notify the COR and the Fire & Emergency Services Department upon completion of the work re-performance.

2.1.4. Surveillance. Government surveillance of tasks not listed in the PWS or by methods other than those listed in the PWS (such as provided for by the Inspection of Services clause) may occur during the performance period of this contract. Such surveillance will be done according to standard inspection procedures or other contract provisions. Any action taken by the CO as a result of surveillance will be according to the terms of this contract. The SS indicates the services required and the satisfactory performance level required of the contractor. The government expects the contractor to perform at the satisfactory level throughout the life of the contract. The contractor’s performance will be a significant consideration for award of future government contracts.

2.2. Periodic Performance Meetings. Performance Evaluation Meetings. The CO may require the contract manager to meet with him/her, the COR, and/or other Government personnel as deemed necessary. The contractor may request a meeting with the CO when he or she believes such a meeting is necessary. Written minutes of any meetings shall be recorded in the contract and signed by the contract manager and the CO or Government personnel designated by the CO.

Service Calls Contractor to respond to all service call types within timelines.

1.3, 1.3.1

Threshold equals objective

If the contractor does not concur with any portion of the minutes, such non-concurrence shall be provided in writing to the CO within ten calendar days following receipt of the minutes.

SECTION III

GOVERNMENT FURNISHED INCIDENTALS

3.1. Telephones. Government telephone facilities shall be made available for local calls to the contractor for official business use only.

3.2. Security Police and Fire Protection: The Government will provide general on-base security and fire protection services. Security Police telephone extension is 8-2256 (on-base) and 208-828-2256 (from all other phones) for both emergency and routine calls. Fire protection emergency phone is 8-0911(from on-base phone) and 208- 828-0911(from all other phones).

3.3. Utilities: All reasonable quantities of electricity will be made available to the Contractor without charge.

3.4. Toilet facilities: Use of existing toilet facilities in the immediate work area will be permitted. The Contractor will ensure facility cleanliness is maintained at all times to the extent of cleaning up after Contractor personnel only.

SECTION IV

GENERAL INFORMATION

4. GENERAL INFORMATION.

4.1. Hours of Operation. Normal operating hours are 0730 to 1630 Monday through Friday, except for Federal holidays or when the installation is officially closed by the 366th FW Commander. Requests to work outside these hours shall be submitted in writing to the COR 14 calendar days in advance of the requested time. Contractors will ensure they minimize disruption to other building users.

Recognized Federal Holidays. A minimum of ten paid holidays per year:

New Year's Day Martin Luther King Jr.'s Birthday Washington's Birthday Memorial Day Independence Day Labor Day Columbus Day Veterans' Day Thanksgiving Day Christmas Day.

A contractor may substitute for any of the named holidays another day off with pay in accordance with a plan communicated to the employees involved. The contractor is not required to provide service during 366 FW Family and/or Down Days:

4.1.1. Work Scheduling. The Contractor shall submit a work schedule to the COR 14 calendar days before commencing work. The COR shall coordinate all work with facility managers prior to beginning any work, see appendix A for a list of facilities. Listed facilities have semi-annual inspections that include the replacement of fusible links and the requirements for annual, and 5- 12 year inspections listed in the publications herein. If the component has been tested recently it may not require testing during this contract cycle, if it has not been tested recently then it will likely come up during this cycle. The COR and Fire & Emergency Services Department shall be notified of any schedule changes.

4.1.2. Contract Manager and Alternate. Contractor shall appoint in writing to the CO within 10 business days following contract award a contract manager and alternate(s). Any changes to this letter of appointment shall be provided to the CO within three (3) business days. These individual(s) will be responsible for contract performance IAW the PWS. The contract manager or alternate will have full authority to act for the contractor on all contract matters. The name of this person, and an alternate or alternates, will act for the contractor when the primary is absent.

4.1.3. All contractor personnel must present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing contractor-furnished clothing bearing the company name and/or logo. Dress of office workers will be in good taste and conducive to working with the general public. The contractor will identify himself as a contractor in meetings, telephone conversations, and e-mails and in any correspondence with the Government.

4.1.4. All employees shall fluently read, write, speak, and understand the English language.

4.2. SECURITY REQUIREMENTS.

4.2.1. The contractor shall provide a completed 366th SFS Form 30 for each employee requiring installation access to the Contract Specialist (CS) within five (5) business days following contract award. After approval, the CS will notify the contractor that the employees may get their installation access ID at the Visitor’s Center.

4.2.2. The contractor shall retrieve all identification media, including vehicle passes from employees who depart for any reason before the contract expires i.e. terminated for cause, retirement, etc.

4.2.3. Traffic Laws. The contractor and its employees shall comply with base traffic regulations.

4.2.4. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor owned vehicle or privately owned vehicle while on MHAFB.

4.2.5. For Official Use Only (FOUO). The contractor shall comply with DoD 5400.7-R, Chapter 4, DoD Freedom of Information Action (FOIA) Program, requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting and safeguarding FOUO material.

4.2.6. Reporting Requirements. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware that may pose a threat to the security of DoD personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment.

4.2.7. Physical Security. The contractor shall be responsible for safeguarding all government property. At the end of each work period, all government facilities, equipment, and materials shall be secured.

4.3. HEALTH AND SAFETY

4.3.1. The contractor shall provide to the CO Safety Plan and Work Plan within 14 calendar days following contract award. The contractor shall detail how he/she intends to keep his workforce safe, as well as others who may be in the building. The work plan shall detail how the cleaning and maintenance shall be performed for each system.

4.4 RECORDS

4.4.1. All records, files, and documents, regardless of media (e.g., paper, electronic, etc), as described in this PWS, which are the responsibility of the Contractor are the property of the Government and shall remain so upon termination or completion of the contract.

The contractor shall keep these item(s) current and maintain and dispose of them in accordance with the requirements established in AFI 33-322, Records Management Program, paragraph 10, AFMAN 33-363, paragraph 6.4, AFMAN 33-364, paragraph 2.10 and the Air Force Records Disposition Schedule which may be accessed from the following web address:

https://www.my/af.mil/afrims/afrims/afrims/rims.cfm.4

Records shall be turned over to the government upon completion of the contract unless otherwise stated. All records are subject to the Freedom of Information and Privacy Act.

Contractor Manpower Reporting. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields using the following internet address: http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2016. Contractors may direct questions to the help desk at help desk at:

http://www.ecmra.mil.

https://www.my/af.mil/afrims/afrims/afrims/rims.cfm.4 http://www.ecmra.mil/ http://www.ecmra.mill/

Workman's Compensation and Employers Liability Insurance as required by law except that if this contract is to be performed in a state which does not require or permit private insurance, then compliance with the statutory or administrative requirements in any such state will be satisfactory. The required Workmen's compensation insurance shall extend to cover employer's liability for accidental bodily injury or death and for occupational diseases with a minimum liability limit of $100,000.00.

b. General Liability Insurance. Bodily injury liability insurance, in the minimum limits of $500,000.00 per occurrence shall be required on the comprehensive form of policy.

c. Automobile Liability Insurance. This insurance shall be required on the comprehensive form of policy and shall provide bodily injury liability and property damage liability covering the operation of all automobile used in connection with the performance of the contract. At least the minimum limits of $200,000.00 per person and $500,000.00 per occurrence for bodily injury and $20,000 per occurrence for property damage shall be required."

SECTION V

APPENDICES

5. APPENDICES.

A. Wet Chemical Systems ITM Checklist B. Facilities List

C. UFC 3-600-2

APPENDIX A

WET CHEMICAL SYSTEMS ITM CHECKLIST

Frequency Component Tasks Semi-Annual Piping

1. Inspect piping for obstructions and proper support.

Storage Vessels

1. Inspect agent container for condition.

2. Verify storage pressure of propellant.

Agent 1. Verify quantity and quality of agent.

Actuators

1. Inspect manual actuators for accessibility.

2. Inspect detection devices (fusible links or heat detectors) for contamination, and clean or replace as necessary.

3. Test actuation system without agent release.

4. Verify interfaces (gas shutoff, power shutoff) operate properly.

5-12 Years Storage Vessels 1. Conduct hydrostatic test for pressure cylinders in accordance with OSHA and DOT standards.

As part of Building

Inspection

Entire System 1. Visually Check:

a. Pipe hangers.

b. Heads for obstruction.

c. Riser condition.

2. Ensure:

a. Detectors unblocked/uncovered.

b. Panels secured and indicator lamps functional.

c. Notification appliances in place.

d. Manual stations in place and unobstructed.

e. Nozzles’ covers in place.

Appendix B Facilities List

Building 195 Gunfighters Club 3 hoods Building 206 Fire Station #1 1 hood Building 2316 Airmen Dining Facility 4 hoods Building 2623 Child Development Center 1 hood Building 2700 BX Food Court (Popeye’s, Burger King, Taco Bell) 3 hoods Building 2830 Youth Center 1 hood Building 4109 Golf Course Snack Bar 1hood Building 6200 Shoppette (Pizza Hut) 2 hoods

Appendix C ufc_3_601_02_2010.

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