Attachment_1_PWS_WWTP_'14_10Jun14_Appendices.pdf

FA4897-14-B-0002

Attachment 1

PERFORMANCE

WORK

STATEMENT

WASTEWATER TREATMENT PLANT

OPERATION AND MAINTENANCE

MOUNTAIN HOME AFB

10 JUN 14

Table of Contents

Section Title Page

I DESCRIPTION OF SERVICES 4

1.0 SCOPE OF WORK 4

1.1 OPERATIONS 4

1.1.1 General 4

1.1.1.1 Operation and Maintenance of Wastewater Reuse Systems 4

1.1.2 Sampling and Analysis 4

1.1.3 Sludge Processing 4

1.1.4 Records 4

1.1.5 Operations Reports 5

1.1.6 Notice of Non-Compliance 5

1.1.7 Operations Reimbursables 5

1.2 MAINTENANCE/REPAIR 5

1.2.1 Maintenance Programs 5

1.2.1.1 Scheduling 6

1.2.1.2 Emergency Back-Up Generators 6

1.2.1.3 Grounds Maintenance 6

1.2.1.4 Building Maintenance 6

1.2.1.5 Maintenance Reports 7

1.2.1.6 Maintenance Reimbursables 7

1.2.1.7 Removed Parts & Materials 7

1.2.2 Major Repair and Catastrophic Failure 7

II SERVICES SUMMARY 8

2.0 SERVICES SUMMARY 8

2.1 QUALITY CONTROL 9

2.2 QUALITY ASSURANCE 9

2.3 GOVERNMENT REMEDIES 9

2.4 PERIODIC PERFORMANCE MEETINGS 9

III GOVERNMENT FURNISHED

PROPERTY AND SERVICES 10

3.0 REAL PROPERTY 10

3.1 PLANT EQUIPMENT LISTING (See Appendix C) 10

3.2 SERVICES 10

3.3 JOINT INVENTORY 10

IV GENERAL INFORMATION 11

4.0 GENERAL INFORMATION 11

4.1. OPERATION HOURS AND EMERGENCY SERVICES 11

4.1.1 Normal Hours of Operation 11

4.1.2 Operational Emergencies 11

4.1.3 Federal Holidays 11

4.2 SECURITY REQUIREMENTS 11

4.2.1 Contractor/Employee Base Pass and Identification 12

4.2.2 Reporting Requirements 12

4.2.3 For Official Use Only (FOUO) 12

4.3 WEAPONS, FIREARMS and AMMUNITION 12

4.4 CONTRACT MANAGER 12

4.4.1 Contract Employees 12

4.4.2 Contractor Licensure and Permits 13

4.4.3 Problem Identification 13

4.5. SPECIAL QUALIFICATIONS 13

4.6 SAFETY 13

4.7 HAZARDOUS MATERIAL IDENTIFICATION 13

4.7.1 Hazardous Material Handling 13

4.8 SPILL RESPONSE 14

4.9 CONTRACTOR SUPPORT 14

4.9.1 Notification 14

4.9.2 Corrective Action 14

4.9.3 Continuity 14

4.10 REQUIRED REPORTS/DOCUMENTATION 14

4.11 CONTRACTOR INVENTORY 15

V APPENDICES 15

Appendix A DEFINITION OF TERMS 16

Appendix B ACRONYMS AND DEFINITIONS 17

Appendix C PLANT EQUIPMENT LISTING 18

Appendix D PERMITS 18

Appendix E CHEMICAL USAGE /ANNUAL REPORT FILES 19

Appendix F ENVIRONMENTAL 20

SECTION I

DESCRIPTION OF SERVICES

1.0 SCOPE OF WORK. The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items or services necessary to perform the operation and maintenance of the base’s 0.85 MGD Sequencing Batch Reactor (SBR) wastewater treatment facility as defined in this performance work statement (PWS).

1.1 OPERATIONS

1.1.1 General. The contractor shall operate the Class III wastewater treatment plant and reuse water systems in accordance with industry standards, federal, state and local regulations. The contractor shall adhere to requirements of the National Pollution Discharge Elimination System

(NPDES) permit, State of Idaho Wastewater Reuse permit and all additions and or amendments to all permits and rules throughout the life of the contract. The contractor shall adhere to all permit associated plans pertaining to wastewater collections and treatment.

1.1.1.1 Operation and Maintenance of Wastewater Reuse Systems. The contractor shall be responsible for operation and maintenance of the wastewater reuse systems (in plant compound and lagoon) in accordance with permits and manuals to include the following: filters, meters, pumps, controls, samplers, monitoring systems, disinfection systems, chemical addition systems, chemicals and back flow prevention devices. The contractor shall maintain the reuse system pump and motor, the flow meter/totalizer, including electrical components (controls) located at the WWTP storage lagoon wet well. The chlorination system located at the WWTP storage lagoon used to chlorinate the effluent pumped to the golf course shall be maintained by the contractor. The chlorination system includes the hypochlorite storage tank and all of the chlorination system components (fittings) downstream from the tank to and including the injection point. The Government shall maintain the pipe line from its connection to the effluent pump to the golf course pump station.

1.1.2 Sampling and Analysis. The contractor shall be responsible for proper sampling protocol, analysis and laboratory quality assurance in relation to the National Pollution

Discharge Elimination System (NPDES) permit, and the State of Idaho Wastewater Reuse

Permit. If the contractor uses an outside laboratory to meet this requirement, the lab must be certified in the state in which the lab is located. Soil sampling required in the Wastewater Reuse

Permit shall be the responsibility of the Government.

1.1.3 Sludge Processing. The contractor shall process, haul and dispose of all screenings, grit waste and, sludge/biosolids in accordance with the permits and Biosolids Management Plan. The

Simco Rd. landfill operated by Idaho Waste Systems in Elmore County is the nearest permitted landfill.

1.1.4 Records. A log shall be maintained indicating daily operating activities. All operations and laboratory records shall be maintained for 5 years and copies of each left on site upon contract completion.

1.1.5 Operations Reports. The contractor shall provide the Government with the following reports:

Discharge Monitoring Report (DMR) - Not later than the fifth of each month the contractor shall submit to CE Water Quality Manager the report for the preceding month.

Monthly Operations Report - Not later than the second Wednesday of each month the contractor shall submit a detailed report explaining operations for the preceding month; flow data, operational problems, solutions, and chemical usage, and biosolids activities to the Contracting

Officers Representative (COR).

Annual Summary - a report summarizing operations for the period as described in the

Wastewater Reuse Permit to include a summarization of operational problems and solutions for the period shall be submitted to the COR by the second Wednesday in January of each year.

Laboratory Summary Report - a report summarizing laboratory results/data for the prior month shall be submitted to the COR by the second Wednesday of each month.

1.1.6 Notice of Non-Compliance. The contractor shall notify the Civil Engineering

Environmental (CEIE) section as soon as possible but not longer than 12 hours after an event having the potential to invoke a Notice Of Non-Compliance or Notice of Violation (NOV) from the state or federal authorities. The contractor shall also notify CEIE in writing as soon as possible, but not greater than 2 calendar days of the date the contractor became aware of any non-compliance. The Government may hold the contractor liable for all fines incurred as a result of non-compliance or notices of violation due to negligence on the part of the contractor.

1.1.7 Operations Reimbursables. Laboratory equipment repair parts, replacement lab equipment and non-personal lab safety items are items considered reimbursable upon submission of correct invoices, and receipts per corresponding job to the Contracting Officer (CO). These items shall be reimbursed from the reimbursable line item.

1.2 MAINTENANCE/REPAIR

1.2.1 Maintenance Programs. A preventative maintenance/inspection (PMI) program shall be established to prevent and correct deficiencies with process equipment and systems, Supervisory

Control and Data Acquisition (SCADA) equipment, pump stations, building components, infiltration basins and lagoon except as identified in paragraph 1.2.1.4. The contractor's PMI plan shall include inspections, lubrication, adjustments, and minor repair of components. A completed PMI plan shall be submitted to the COR within 30 calendar days after the contract award date. This plan shall be formatted to include a schedule showing 52 consecutive weeks and indicating specific maintenance/inspection items to be accomplished during any particular week. When completed, each component within every system included in this contract shall have been addressed. The PMI program is to be established based upon manufacturers' recommendations, operations and maintenance manuals, handbooks, operating/service manuals, contractor expertise, and general engineering judgments. The submitted plan shall include components to be inspected and maintained, inspection and maintenance techniques, inspection and maintenance frequencies, and reporting methodology. The contractor shall update schedules as necessary to reflect any changes in systems or equipment inventory.

1.2.1.1 Scheduling. Equipment, and or components, requiring repair, replacement, or maintenance shall be scheduled utilizing a work order program. All equipment, systems and components shall be repaired/replaced in a timely manner, following current trade codes, (Uniform Plumbing Code, National Electric Code and National Fire Protection Code, etc.)

utilizing parts of equivalent or greater quality to those being repaired or replaced. The contractor shall maintain an active work order program log indicating time and date items were determined to be in need of repair/replacement date of repair/replacement, and date returned to service. The contractor shall notify CE customer service at 828-2001 and place a work order request for repairs or replacement to components of systems identified in paragraphs 1.2.1.2 and 1.2.1.4

1.2.1.2 Emergency Back-Up Generator. In the event commercial electric power is interrupted, the contractor shall ensure the emergency generator is started, either automatically or manually.

Should the generator not start automatically contractor personnel shall notify the Power

Production shop within the 366th Civil Engineer Squadron by calling customer service at 208-

828-2001. Maintenance/repair of the generator shall be the responsibility of the Government to include fuel tank maintenance, fuel level monitoring, and the acquisition of and dispensing of fuel. The Government shall coordinate all tests and maintenance with the contract manager or his alternate at least 1 business day prior to such events.

1.2.1.3 Grounds Maintenance. Treatment Plant Compound - mow and trim turf areas to maintain a turf height of 3”- 5”. Rock areas, maintain weed free following application of herbicide by CE Entomology. Potable water may be used for irrigation only during closure of the reuse system and only after notifying the COR. See Wastewater Reuse Permit for additional information regarding turf irrigation. Head Works Area - maintain rock areas weed free following application of herbicide by CE entomology. Semi improved areas maintain to 50 feet from the buildings and 20 feet outside of fences, mow vegetation to maintain a height of 7 - 14”.

Lagoon area - mow roadways 3 - 5”. Maintain vegetation in all accessible areas at 7 - 14” and maintain areas around piping free of vegetation. Maintain interior of lagoon, inspect the liner at regular intervals for cracks and holes repair as necessary through the COR. Concrete areas, inspect at regular intervals and repair as necessary using approved methods. Rapid Infiltration

Basin (RIB) areas - Cut, disk and till all basins no less than annually or more frequently as necessary to ensure proper infiltrations rates. Mow roadways to a height of 3 - 5”.

1.2.1.4 Building Maintenance. The Government shall be responsible for all electrical, potable water, plumbing, and Heating, Ventilation and Air Conditioning (HVAC) systems. Structural repairs or alterations to buildings, tanks, lagoon, vaults, or manholes will require notification from the contractor to the COR prior to COR assigning responsibility for repair. Supervisory

Control and Data Acquisition (SCADA) systems located at all buildings, pump stations, valve pits, and control panels shall be the responsibility of the Government. The contractor shall be responsible for maintaining, repairing or replacing all SCADA associated floats, sensors, motor controls or other field sensing devices. All maintenance shall be conducted in accordance with current trade codes such as Uniform Plumbing Code, National Electric Code and applicable fire codes.

1.2.1.5 Maintenance Reports. The contractor shall submit to the COR, a report on the second

Wednesday of each month detailing the preventive maintenance activities for the prior month, repair activities and associated costs. The contractor shall submit to the COR, an itemized list of all reimbursable labor, parts, materials and supplies.

1.2.1.6 Maintenance Reimbursables. The Government shall provide an allowance for reimbursable supplies, materials, installed equipment, for the basic contract period and each option year. The contractor shall submit copies of all work orders and invoices for both preventive maintenance work and repair work to request reimbursement. The allowance is intended for use in repairing Government furnished equipment and facilities requiring maintenance or repair over the period of performance. Any repairs or repeated maintenance that become necessary due to the negligence of contractor personnel and deemed beyond fair wear and tear are the responsibility of the contractor and all costs shall be borne by the contractor.

1.2.1.7 Removed Parts and Materials. The contractor shall notify the COR when any item with a replacement cost over $250 is removed from equipment or facilities.

1.2.2 Major Repair and Catastrophic Failures: In the event a major repair is needed to prevent a system failure, where labor and equipment costs are anticipated to exceed $2500, the contractor shall obtain 3 independent bids and present to the COR for review prior to proceeding with work. Repairs shall be conducted only after separate negotiation and authorization by the

Contracting Officer. In the event of a catastrophic system failure, the contractor shall take immediate actions to mitigate the situation and make notifications in accordance with this PWS.

The contractor shall be responsible for all repairs and associated costs for those repairs necessary due to the contractor’s negligence during the course of making routine or emergency repairs or maintenance.

SECTION II

SERVICES SUMMARY

2.0 The contractor service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service for each requirement. The Services Summary and the contractor’s

Quality Control Plan provide information on contract requirements and the expected level of contractor performance. These thresholds are critical to mission success. Procedures as set forth in FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/

Acceptance, will be used to remedy all deficiencies.

Performance Objective PWS Para Performance Threshold

Conduct General Wastewater Treatment

Plant Operations.

Provide continuous, cost effective, and efficient treatment of all wastewater. All operations accomplished in accordance with the treatment facility operations manuals and federal and state permits.

1.1 No Notices of Violations (NOV)

permitted. 1 deficiency per year.

Provide Sampling and Laboratory Analysis

Test results are accurate. Tests are in accordance with applicable operating permit requirements and conditions.

1.1.2 Analysis and tests are accurate -

1 deficiency per year.

Maintain Preventive Maintenance/Repair

Program.

System is operating continuously, safely, and effectively. Responds to alarm calls within specified time. PMI program developed and schedules adhered to. Repairs are performed timely and correctly and IAW state and federal permits.

1.2 2 deficiencies per maintenance cycle for all scheduled PMIs.

Repairs performed timely and correctly -1 deficiency per year.

Quality Control

Development and adherence to Quality

Control Plan

2.1 1 deficiency per quarter.

Operational Emergencies

Contractor to respond to all emergencies pertaining to the wastewater and reuse systems.

4.1.2 1 deficiency per year.

Security

Contractor to adhere to all security measures

4.2 1 deficiency per year.

Required Reports/Documentation Reports to be submitted complete, accurate and on time.

4.10 1 deficiency per year.

2.1. QUALITY CONTROL. The contractor shall develop and implement a Quality Control

(QC) Plan to identify, prevent, and eliminate recurrence of defective services and ensure wastewater treatment plant operations and maintenance services are performed in accordance with commonly accepted commercial practices and meet the requirements of this Performance

Work Statement. The plan shall be submitted to the Contracting Officer for review and acceptance. The plan shall be submitted no later than the pre-performance conference. As a minimum, the contractor shall develop quality control procedures addressing the areas identified in paragraph 2.0, Services Summary. The plan shall specifically address the contractor’s strategy to provide quality workmanship, continual process improvement, and correction of deficiencies as required.

2.2. QUALITY ASSURANCE. The Government shall inspect and evaluate the contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. The COR will periodically inspect by watching actual task performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not the performance meets the standards contained in this PWS. The COR will use the contractor’s work schedule to record surveillance results. This surveillance record then becomes the official Air Force record of the contractor’s performance.

When non-performance occurs and re-performance is possible as determined by the COR and the

Contracting Officer, the contractor will re-perform upon notification from the COR. When re-performance cannot take place as determined by the COR and the Contracting Officer, the

Government will consider the item to be a defect and it will be documented as such.

2.3. GOVERNMENT REMEDIES. The Contracting Officer will follow FAR 52.212-4(a), Contract Terms and Conditions-Commercial Items for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

2.4. PERIODIC PERFORMANCE MEETINGS. The Contracting Officer, COR, other

Government personnel as appropriate, and the contractor shall periodically meet to discuss the contractor’s performance. The following issues should be discussed: opportunities to improve the contract, any modifications required of the contract, unsatisfactory inspections, valid customer complaints against each performance objective, and steps taken by the contractor to prevent occurrences in the future. The contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends.

Contracting will reduce meeting minutes to writing, signed by the Contracting Officer and any other personnel deemed appropriate, distribute to the functional area and the contractor, and place a copy in the official contract file. Should the contractor not concur with the minutes, the contractor will provide a written notification to the Contracting Office identifying areas of non-concurrence for resolution within 15-days after receipt of signed minutes.

SECTION III

GOVERNMENT FURNISHED PROPERTY (GFP) AND SERVICES

3.0 REAL PROPERTY

Wastewater Treatment Facility:

Bldg. 3491 - Blower Building

Bldg. 3492 - Chlorination Building

Bldg. 3493 - Effluent Pump Station

Bldg. 3494 - Sludge Processing Building

Bldg. 3495 - Control/Lab Building

Bldg. 3496 - Break/Shower/Shop building

Bldg. 3505 - Headworks/pump station

Lagoon, lined, 22 Acres

Lagoon pump station

11 Rapid Infiltration basins

Lagoon chlorination building, Bldg. 73509

Equipment and parts storage areas are those available within the buildings located at the WWTP compound. No other buildings are provided for contractor use.

3.1 PLANT EQUIPMENT (See Appendix C)

3.2 SERVICES. The Government shall provide electricity, water, and refuse collection.

Commercial telephone service/internet access is the responsibility of the contractor.

3.3 JOINT INVENTORY. The contractor and COR shall conduct a joint inventory of all GFP where GFP is being provided. The initial inventory shall be conducted and forwarded to the

Contracting Officer (CO) prior to performance start date. Upon expiration of the contract, a joint inventory shall be accomplished with the successor contractor in the event the incumbent contractor is not awarded a new contract. In this case, the incumbent contractor will be provided disposition instructions for the GFP. A second joint inventory will not be required if the incumbent contractor is awarded the new contract. All joint inventories shall be conducted and documented by the contractor, signed by the contractor and the COR, and forwarded to the CO.

Additions and/or deletions from the joint inventories will not be made without the consent of the

Functional Commander (FC) and/or CO and any modifications will be provided to the contractor in writing.

SECTION IV

GENERAL INFORMATION

4.0 GENERAL INFORMATION

4.1 OPERATIONAL HOURS AND EMERGENCY SERVICES

4.1.1 Normal Hours of Operation. The contractor shall operate and maintain the wastewater treatment plant, reuse water systems (see paragraph 1.1.1.1), and pump stations 24 hours per day, 365 days per year. At a minimum, the contractor shall physically man these facilities Monday-

Friday, 0700 - 1600 and two hours per day on weekends and holidays. When the facilities are not physically manned, continuous remote sensing is required. Facilities not configured with remote sensing capability will require periodic checks, to be described in the PMI plan.

4.1.2 Operational Emergencies. After normal hours of operation the contractor shall respond with all necessary equipment, emergency backup pumps, hoses, generators, etc. (within 60 minutes of acknowledgement) to the site of an emergency involving a contracted facility or system.

4.1.3 Federal Holidays.

New Year’s Day - 1 January

Martin Luther King Day - 3rd Monday in January

Washington’s Birthday - 3rd Monday in February

Memorial Day - last Monday in May

Independence Day - 4 July

Labor Day - 1st Monday in September

Columbus Day - 2nd Monday in October

Veteran’s Day - 11 November

Thanksgiving Day - 4th Thursday in November

Christmas Day - 25 December

If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. The contractor shall notify the Contracting

Officer and COR in writing of their policy regarding holiday collection/holiday observance at the

Pre-performance Conference.

4.2 SECURITY REQUIREMENTS. The contractor shall be responsible for safeguarding all

Government property provided for contractor use. When unoccupied, all Government facilities, equipment, and materials shall be secured. The contractor shall establish and implement methods to ensure all keys issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The contractor’s PM shall be responsible for complying with the on-site security requirements as established by the Wing Commander. The contractor shall support annual Government security inspections and unscheduled spot inspections. A spot inspection is defined as any unscheduled security inspection.

4.2.1 Contractor/Employee Base Pass and Identification, Special Clearances and Vehicle

Passes. The contractor shall comply with all requirements and procedures IAW FAR 5353.242-

9000, Contractor Access to Air Force Installations. All documentation shall be submitted at the pre-performance conference.

4.2.2 Reporting Requirements. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware which may pose a threat to the security of DoD or contractor personnel, resources, and classified or unclassified defense information.

4.2.3 For Official Use Only (FOUO). The contractor shall comply with DoD 5400-7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

4.3 WEAPONS, FIREARMS, AND AMMUNITION. Contractor employees are prohibited from possessing weapons, firearms, or ammunition on themselves or within their contractor-owned or privately-owned vehicle while on Mountain Home AFB.

4.4 CONTRACT MANAGER. The contractor shall designate, in writing, a contract manager

(CM) and an alternate who shall be responsible/accountable for the overall supervision and control of all contractor services and personnel required to satisfy the requirements of this PWS and will also function as the technical representative. The CM and alternate shall have three-years-experience in activated sludge treatment, and must possess minimum certification as an

Idaho Class III Wastewater Treatment Plant Operator and Land Application operator on the contract start date, as well as, the entire contract period. The CM or alternate shall function as the responsible charge operator and shall have full authority to act for the contractor on all contract matters relating to daily operations. The CM, and alternate, shall work on site Monday through Friday and be available to Government personnel within 30 minutes of notification during normal duty hours and one hour after normal duty hours to discuss problem areas.

4.4.1 Contract Employees. The contractor shall maintain a sufficient number of qualified personnel on site to operate and maintain the wastewater treatment plant as specified in the PWS.

All treatment plant operators shall be certified in accordance with State of Idaho wastewater certification rules throughout the life of the contract. Personnel performing laboratory analysis for the purposes of regulatory compliance shall be trained and certified to a level of class II.

Certification records shall be maintained on site, up to date and valid at all times. All initial and follow-on contractor personnel shall be fully qualified, trained, and knowledgeable on the operation and maintenance of waste water treatment plant and reuse water systems. While working on the installation, contractor personnel shall present a neat appearance and shall wear, in plain view on the upper portion of the outer garment, identification to be furnished by the contractor, containing the company name, the word “Wastewater”, and employee’s name.

Contractor personnel shall have the ability to read and speak English.

4.4.2 Contractor Licensure and Permits. The contractor shall, without any additional expense to the Government, be responsible for obtaining any necessary licenses and permits.

Additionally, the contractor is responsible for complying with any applicable Federal, State, and municipal laws, codes, and regulations in connection with the performance of work, as specified in the PWS that are not provided, in advance, by the Government. The contractor shall be liable for all personnel injuries and equipment damage that result from their negligence or failure to follow safety/health guidelines. The contractor shall take proper safety and health precautions to protect work, the workers, the public, and the property of others, to include appropriate insurance.

4.4.3 Problem Identification. The contractor’s CM shall implement procedures to encourage early problem identification and expeditious COR notification in accordance with (IAW) the contractor’s quality assurance plan.

4.5 SPECIAL QUALIFICATIONS. Contractor employees must be in possession at all times of state required drivers licenses and appurtenant endorsements for all equipment used during the performance of this contract.

4.6 SAFETY. The contractor shall establish a safety program that identifies preventative measures and delineates safety goals and objectives. The contractor shall support all

Government safety inspections, scheduled or unscheduled.

4.7 HAZARDOUS MATERIAL IDENTIFICATION. Material Safety Data Sheets (MSDS) are required as specified in the latest version of Federal Standard No. 313 (including revisions adopted during the term of the contract) for any material designated by a Government technical representative as potentially hazardous and requiring safety controls. MSDSs must be submitted by the contractor at the pre-performance conference. Failure to provide MSDSs or certificates when requested could result in unsatisfactory performance ratings and possible termination of the contract.

4.7.1 Hazardous Material Handling. The contractor shall have approval from the base

HAZMART section prior to purchasing, handling, using, and storing any chemicals, solvents, lubricants, and other products that require MSDSs. The contractor shall identify these materials and products on Air Force Form 3952, Chemical/Hazardous Material Authorization Request, Process Identification Form, and Shop Disposal Form. The contractor shall provide one copy of the MSDS for each item to the HAZMART section for review prior to any chemicals being brought onto Mountain Home Air Force Base. The contractor shall maintain one copy of the

MSDS for each hazardous material line item used within the work center. The contractor must provide one copy of the MSDS for each item to the Environmental Flight prior to the use of any materials on base. The contractor shall comply with the requirements of the MHAFB HAZMAT

Monitor’s Handbook. The contractor shall not use products that are or contain Toxic 17 chemicals, Extremely Hazardous Substances (EHS), Ozone Depleting Substances (ODS), and/or

Persistent Bio-accumulative and Toxic (PBT) chemicals. Any hazardous materials containing one of these banned substances will not be allowed on base.

4.8 SPILL RESPONSE. The contractor will be briefed on Mountain Home AFB spill response procedures at the pre-performance conference. The contractor shall report and promptly clean up all spills in a manner consistent with current environmental regulations. In the event that it is necessary to utilize Government material, equipment, or personnel to clean up a contractor caused spill, the contractor shall reimburse the Government for all associated costs. All trucks shall be in good working condition to ensure leaks do not cause spill response actions.

Secondary containment for parked vehicles shall be required.

4.9 CONTRACTOR SUPPORT. In addition to support furnished by the contractor elsewhere in this PWS, the contractor shall:

4.9.1 Notification. Document incidents (suspected illegal discharges or overloads to the plant), accidents, threats, events, and disasters. Such notification shall be submitted to the COR as soon as possible, but no later than 24 hours of the occurrence.

4.9.2 Corrective Action. The contractor shall take immediate action to correct noted deficiencies and reply promptly to evaluation, inspection, and survey reports.

4.9.3 Continuity. Continuous, uninterrupted contract service is vital to the Government’s overall effort. Therefore, if the incumbent contractor is not awarded the new contract, the incumbent contractor shall, during the last 90 days of the contract, or any extension thereto, provide support to the Government and the successor contractor to insure an orderly transition that will minimize any adverse impact on Government operations. With regards to the successor’s access to incumbent employees, a recruitment notice may be placed in the facility.

4.10 REQUIRED REPORTS/DOCUMENTATION. The contractor shall maintain copies of the reports/documentation required under the terms of this PWS. The Government maintains full rights to all such reports/documentation, which will be turned over to the Government upon completion of the contract. The contractor shall submit the following reports as specified below:

PWS REF REPORT DUE DATES

1.1.4 Daily Operating Activities Log Kept daily

1.1.5 Discharge Monitoring Report Fifth day of each month

1.1.5 Monthly Operations Report Second Wednesday of each month

1.1.5 Annual Summary Second Wednesday of each year

1.1.5 Laboratory Summary Report Second Wednesday of each month

1.1.6 Notice of Non-Compliance Not later than 12 hours after event or 2 calendar days of the date the contractor became aware of non-compliance

1.2.1.5 Maintenance Report Second Wednesday of each month

4.11 CONTRACTOR INVENTORY. The contractor shall report ALL contractor labor hours

(including subcontractor labor hours) required for performance of services provided under this contract for the WASTEWATER TREATMENT PLANT via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each

Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMRA help desk.

SECTION V

APPENDICES

5.0 APPENDICES.

A. Definition of Terms

B. Acronyms and Definitions

C. Plant Equipment Listing

D. Permits

E. Estimated Chemical Usage/Annual Reports

F. Environmental http://www.ecmra.mil/

APPENDIX A

DEFINITION OF TERMS

Contract Manager (CM) The contractor’s individual responsible for the overall performance of the contract appointed, in writing, by an officer of the company to the contracting officer.

Contracting Officer (CO) The contracting officer is the person with the authority to enter into, administer, modify, and/or terminate contracts for the Government. The contracting officer is responsible for ensuring the performance and compliance with the terms of the contract and safeguarding the interests of the Government in its contractual relationships.

Contracting Officers Representative (COR) Designated Government representative who shall perform surveillance of the contractor’s performance and is responsible for collecting all standardized evaluation and data collection forms for the purpose of a monthly evaluation of contractor’s performance.

Functional Commander (FC) The FC is the person responsible for a functional area.

Government Furnished Property (GFP) Property in the possession of or acquired directly by the Government and subsequently delivered or made available to the contractor.

Operator Licensed personnel who operate and or maintain systems or components associated with the sewage collection system and or Wastewater Treatment Plant.

Wastewater Liquid discharged from domestic and industrial sources that has become contaminated through use and wasted to the plumbing and collection system.

Wastewater Treatment Plant The base facility designated and designed to treat a combination of domestic wastewater, industrial wastewater, and storm water. Responsibility begins at the metering structure on the east side of perimeter road opposite the headworks building and includes all appurtenances to the point of discharge and includes all discharge options. Also included is the storage lagoon, its piping and pump station. The Rapid Infiltration Basins and its piping are considered part of the treatment plant for the purposes of this statement of work.

Piping between the plant compound and storage lagoon, and between the storage lagoon and RIB shall be the responsibility of the contractor. Effluent reuse system includes the storage lagoon wet well pump and motor that is used to pump treated effluent to the golf course, the contractor shall maintain the reuse system pump and motor, the flow meter/totalizer, including electrical components (controls) located at the WWTP storage lagoon wet well. The chlorination system located at the WWTP storage lagoon used to chlorinate the effluent pumped to the golf course shall be maintained by the contractor. The chlorination system includes, the hypochlorite storage tank and all of the chlorination system components (fittings) downstream from the tank to and including the injection point. The Government shall maintain the pipe line from its connection to the effluent pump to the golf course pump station.

APPENDIX B

ACRONYMS AND DEFINITIONS

Acronym Definition AF Air Force

AFOSH Air Force Occupational Safety and Health

CDR Contract Discrepancy Report

CEI Civil Engineering Environmental

CLIN Contract Line Item Number

CO Contracting Officer

CPARS Contractor Performance Assessment Reporting System

DMR Discharge Monitory Report

DoD Department of Defense

FAR Federal Acquisition Regulation

FC Functional Commander

FPCON Force Protection Condition

GFP Government Furnished Property

HVAC Heating Ventilation and Air Conditioning

IAW In accordance with

MFT Multi-Functional Team

MPH Miles Per Hour

NOV Notice of Violation

NPDES National Pollution Discharge Elimination System

O&M Operations and Maintenance

OSHA Occupational Safety and Health Act

PM Program Manager

PMI Preventative Maintenance/Inspection

POV Privately Owned Vehicle

PWS Performance Work Statement

QA Quality Assurance

COR Contracting Officers Representative

QC Quality Control

RIB Rapid Infiltration Basin

SCADA Supervisory Control and Data Acquisition

WLAP Wastewater Land Application Permit

WWTP Wastewater Treatment Plant

APPENDIX C

PLANT EQUIPMENT LISTING

Lab inventory list.xls

See Appendices Table

APPENDIX D

PERMITS

WWTP land app permit 2009.pdf

WWTP MHAFB

NPDES Permit ID0027642 2009 - Copy.pdf

WWTP Biosolids Manag Plan 2009.pdf

See Appendices Table

APPENDIX E

Estimated Chemical Usage / Annual Reports Sodium Hypochlorite 11000 gal/yr.

Sodium Bi-Sulphite 0 gal/yr.

Lime 11 tons/yr.

Polymer 1000 Lbs.

Influent Analysis 2012-2013.xls

Effluent Analysis 2012-2013.xls

Total Coliform median 2012-2013.xls

RIB Flow 2012-2013.xls

Golf Course Water Flows 2013.xlsx

Biosolids 2013.xls

2013 WWTP IWR

GRAPH.xls 2013 Landfill Weights.xls

WWTP Turf Growing Season Table 1.xls

2013 Facility Reuse Application.xls

2013 biosolids history chart.xls

MHAFB Soil Sampling Report 2013.pdf

APPENDICES TABLE

Title Appendix Pages

Plant Equipment List C-1 1

WWTP Laboratory Inventory C-2 1

WWTP Land Application D-1 44

MHAFB NPDES Permit D-2 22

Biosolids Management Plan D-3 20

MHAFB Influent Analysis E-1 1

MHAFB Effluent Analysis E-2 1

Total Coilform E-3 1

RIB Flow E-4 15

Gold Course Water Flow E-5 7

Annual Biosolid Production E-6 3

Hydraulic Application E-7 2

Biosolid Weight E-8 1

WWTP Turf Growing E-9 1

Facility Reuse Application E-10 13

Biosolid History E-11 1

MHAFB Soil Sampling Report E-12 15

APPENDIX F

ENVIRONMENTAL

MOUNTAIN HOME AFB (MHAFB)

ENVIRONMENTAL SPECIFICATION

ENVIRONMENTAL PROCEDURES

Updated 14 May 2014

PART 1 GENERAL

1.1. SUMMARY

The contractor is responsible for complying with all Air Force, local, state, and federal laws and regulations regarding protection of the environment and resources. Nothing in this specification section is intended to relieve or exempt the contractor from the responsibility to comply with all applicable local, state, or federal environmental statute, rules and regulations.

1.2. QUALITY CONTROL

The contractor and subcontractors shall establish and maintain a quality control system for environmental protection of all items set forth in this contract. Record any problems in complying with laws, regulations, ordinances, and corrective actions taken.

1.2.1. Notifications: The Contracting Officer (CO) will notify the contractor in writing whenever noncompliance with Federal, state, or local laws, regulations, or permits is observed. In such cases, the contractor shall provide written response to the CO, outlining the proposed corrective actions and take such actions after receiving approval from the CO. If prompt action to comply with pertinent laws or regulations is not taken, the CO may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No time extensions will be granted for work stoppage due to the contractor’s noncompliance with environmental laws and regulations.

Additional costs or damages will not be allowed to the Contractor for any such suspension.

1.2.2. Work Areas: The Contractor is responsible for cleanup and restoration of all areas utilized during this contract action. All restoration and cleanup activities will be at the contractor’s expense and to the satisfaction of the Contracting Officer’s Representative (COR). If the contractor fails or refuses to restore the area to its original condition or better at the end of the contract field effort, the

CO shall have the necessary work performed and charge the cost to the Contractor.

1.3. ENVIRONMENTAL MANAGEMENT SYSTEM (EMS): The Base has implemented ISO

14001 Environmental Management System in accordance with Executive Order 13423. It is a management tool to be used for recognizing the environmental impacts of our job; reducing our environmental footprint and for always looking to improve the way we conduct business at

MHAFB. Anyone doing business on MHAFB is required to know about EMS and implement it on all projects. Additional information pertaining to this directive can be found on the MHAFB public web site or: http://www.epa.gov/oaintrnt/practices/eo13423.htm http://www.epa.gov/oaintrnt/practices/eo13423.htm

1.4. HAZARDOUS MATERIALS (HAZMAT)

1.4.1. Contractor’s Use of Hazardous Materials on Base: There are two categories of contractors using HM on MHAFB. Contractor’s hazardous materials will NOT be bar-coded. Contractor categories and Hazardous Materials (HM) tracking requirements are as follows:

a) Long term contractors: These contractors have been awarded a contract (of any type) that has an estimated or expected duration of 6 months or more and hazardous materials are expected to be used during performance of the work. Examples of these types of contracts include, but are not limited to: US Army Corps of Engineers’ projects, MAJCOM projects and base maintenance contractors. The AF3952s will be valid for the duration of the contract whenever possible. Long term contractors must complete ALL requirements listed in part 1.4.2.

b) Short term contractors: Short term contractors have been awarded a contract (of any type) that has an estimated or expected duration of less than 6 months and are expected to use hazardous materials during performance of the work. These contracts will be evaluated by the 366 CES/CEIE HAZMAT Manager and/or the MHAFB Hazardous Materials

Management Process (HMMP) Team on a case by case basis. Contractors in this category may be required to track all, partial, or none of their HAZMAT dependent upon the type of work to be done, and the types and quantities of HAZMAT to be used. The Government

Representative must contact the 366 CES/CEIE HAZMAT Program Manager (HMPM) for determination of these types of contracts.

1.4.2. HAZMART Tracking Procedures for Contractors: For the purposes of establishing the required HAZMART account and processing hazardous materials authorization requests, All contractors must submit the following to 366 CES/CEIEC HMPM, Bldg 1297 prior to bringing the requested hazardous materials onto Mountain Home Air Force Base (MHAFB):

A completed “MHAFB Contractor’s Hazardous Materials Reporting Form,” included in

Attachment 8 of the MHAFB HM Monitor’s Handbook shall be submitted. This form will list all hazardous materials intended to be used during the contract with either actual or maximum estimated quantities. The Reporting Form is also available from the HAZMART at (208) 828-

2360/2690, or the HMPM at 208-828-6351.

A copy of a manufacturer specific Material Safety Data Sheet (MSDS) with the company logo on it must be provided for each hazardous material listed on the reporting form.

[SHORT TERM CONTRACTORS STOP HERE for HM and await determination. If, after submitting the paperwork from Section 1.4.2 your Government Representative notifies you that you

MUST track any or all of your hazardous materials, continue on from here for all hazardous materials that are required to be tracked. If you are NOT required to track ANY hazardous materials, you are finished at this point.]

The product information will be entered, by HAZMART personnel, into EESOH-MIS material tracking system. The contractor shall be responsible for providing proper storage (e.g. flammable, combustible, corrosive, secondary containment, etc.) and practice safe usage and handling of materials IAW all state and federal requirements.

1.4.3. Monthly Reporting: The contractor will keep track of actual hazardous materials usage quantities and report the quantities monthly to the HAZMART. This will be done by maintaining the “Contractor’s Hazardous Materials Monthly Usage Reporting Form”, included in Attachment 9 of the MHAFB HM Monitor’s Handbook, and faxing it directly to the HAZMART and furnishing a copy to the project CES or USACE Govt Representative on or before the 7th day of each month.

For more information contact the HAZMART at 208-828- 2690/2726.

1.4.4. Adding a New Hazardous Material: If a hazardous material needs to be used which had not been previously authorized or included on the initial “MHAFB Contractor’s Hazardous Materials

Reporting Form”, the contractor shall provide items in Section 1.4.2 above to the project CES or

USACE Govt Representative and await approval.

1.4.5. Closing out the HAZMART Account upon Completion: Upon completion of the contract, the contractor must contact the HAZMART and ensure that all hazardous materials used during the contract were reported to the best accuracy possible. Only containers of hazardous materials that were completely consumed during performance of the work need to be accounted for. ALL leftover, full, partially full or empty hazardous materials containers not used during performance of the work are the property of the contractor and will be removed from MHAFB upon completion of the work unless specific prior arrangements have been made directly with the 366 CES HMPM.

1.4.6. All liquid storage containers of hazardous materials must have appropriate secondary containment to satisfy federal regulations (40 CFR 40 Part 112 – Oil Pollution Prevention). Notify the COR of any storage tanks (i.e. refueling/dispensing tanks, etc) brought on base. The COR will coordinate with 366 CES/CEIEC at 208-828-6351 to ensure that the Contractor properly maintains and stores any storage tanks on base.

1.5. HAZARDOUS WASTE

1.5.1. Coordination: Notify the CES or USACE Govt Representative if any hazardous substance or waste, as defined in 40 CFR Part 261. The CES or USACE Govt Representative will coordinate with 366 CES/CEIE at 208-828-6351 to ensure that the Contractor properly identifies, segregates, samples, stores, transports, and disposes of any hazardous wastes. The Contractor will be responsible for the proper handling, storage, transporting, manifesting/disposal and regulatory compliance with all such substances and the cost incurred for complying with all applicable regulatory requirements.

1.5.2. Compliance with Regulations: Contractor operations shall be in compliance with the

Resource Conservation and Recovery Act (RCRA) 40 CFR Parts 260-272, and Idaho Rules, Regulations and Standards for Hazardous Waste, (Idaho Code 58.01.05) at all times. Regulations and codes can be found on EPA and Idaho state websites.

1.5.3. Accumulation Limits: No more than 55 gallons, total, of hazardous waste shall be accumulated by the Contractor on site. Secondary containment will be provided for all hazardous liquids. The containment must be compatible with the materials and capable of containing 110% of the volume of the largest container.

1.5.4. Manifesting and Disposal: Hazardous wastes shall be manifested for shipment off of

MHAFB. The contractor must comply with all applicable regulations and laws when transporting hazardous waste and materials. These include, but are not limited to, DOT, EPA, and IDEQ regulations (i.e. 40 CFR, 29 CFR, IDAPA 58.01).

1.5.5. Manifest Signature Authority: The 366 CES/CEIE Hazardous Waste Program Manager

(HWPM) at 208-828-1684/6351 is the ONLY manifest signature authority for hazardous waste transportation/disposal for MHAFB. The Contractor is required to coordinate with the CEIE Office at 208-828-1684/6351 to arrange for manifesting hazardous waste off MHAFB.

1.5.6. Universal Waste/PCBs: Universal waste (UW) consists of designated items that, IAW 40

CFR Part 273, have to be collected, managed and disposed via special direction. The CCF (Bldg

1296, 828-2726) needs to be provided with a copy of all shipping and/or disposal documents

BEFORE the shipment leaves base for all controlled materials like universal wastes and PCBs. The shipping documents need to have a document number, for tracking purposes, and the total weight in

US pounds for each class of items. UW items consist of batteries of all sizes and types (except lead/acid vehicle batteries), fluorescent or incandescent bulbs of all sizes and types, pesticides and mercury containing items such as thermostats, thermometers, etc. If at any time UW is encountered or expected to be encountered, contact the 366 CES/CEIEC HWPM at 828- 6351, or the CCF at

828-2726 for coordination.

1.5.7. Soils: There is the potential for many of the soils being removed from base by construction activities to contain hazardous constituents. Because of this, any suspect soils as determined by

CEIE Compliance (366 CES/CEIEC) will be tested prior to disposal to determine the proper disposal method. One of the major concerns is pesticides, mainly chlordane and/or dieldrin, which can be expected in the soil under all building slabs, and outside and inside of the foundation walls of any structures built until 1983. All soil within these defined areas that are excavated during demolition or construction activities shall be placed back into excavation as near the point of origin as possible. If working in an area where a building has been demolished and the foundation is not identifiable, the entire area needs to be considered for possible residual pesticide materials.