Draft AFCENT JADSI PWS REV 1.pdf

HEADQUARTERS AIR COMBAT COMMAND (HQ ACC)

AIR FORCES CENTRAL (AFCENT)/609 ACOMS

JOINT AIR DEFENSE SYSTEM INTEGRATOR (JADSI) FIELD SERVICE ENGINEERING (FSE) SUPPORT

DRAFT PERFORMANCE WORK STATEMENT (PWS)

FA4890-20-R-JADSI

ORIGINAL DATE: 27 FEBRUARY 2020

1.0 SCOPE OF WORK.

1.1. Mission.

United States Air Forces Central Command (USAFCENT) is the air component of United States Central Command (USCENTCOM), a regional unified command. USAFCENT is responsible for air operations (either unilaterally or in concert with coalition partners) and developing contingency plans in support of national objectives for USCENTCOM's 20-nation area of responsibility in Southwest Asia. Additionally, USAFCENT manages an extensive supply and equipment-prepositioning program at several Area of Responsibility (AOR) sites.

1.2. Background.

The Joint Air Defense Systems Integrator (JADSI) is a command and control system that serves as a real-time bridge between tactical data links, radar, and intelligence data. The JADSI receives, processes, correlates, and displays up to 416,000 tracks from local radars, tactical data links, and intelligence sources with minimal user interaction. The JADSI provides a fused, correlated, real-time picture of the battle space required to conduct operational missions. The Air Force has approximately 77 JADSIs at Shaw AFB and the CAOC. The objective of the JADSI is to provide a low-cost airspace surveillance system for efficient mission planning, rehearsal, and verification of mission objectives.

JADSI refers to the complete suite of JADSI hardware, software and infrastructure needed for a discrete JADSI functional location. JADSI Software includes but is not limited to: Tactical Data Links, Tactical Data Link Interface Modules, Master Database Processing, Tactical Display Processing, Core Modules, Router/Forwarder/MLIU modules, Radar Processing and Intel and Sensor Interfaces. Note: JADSI Software is subject to Patent/Data Rights and Security clauses.

The Government has unlimited data rights for certain JADSI software modules which have been developed at the government expense.

JADSI software contains technical data whose export is restricted by the Arms Export Control Act (Title 22, U.S.C., SEC 2751, ET SEQ.) or the Export Administration Act of 1979, As Amended (Title 50, U.S.C. APP.2401, ET SEQ). Violation of these export-control laws is subject to severe criminal penalties.

1.3. Objective.

The Contractor shall provide Field Service Engineer (FSE) who have the technical acumen to function as an independent JADSI and multi-TADIL expert conducting day-to-day routine and emergent tasks as prioritized by mission requirements as listed by the government COR. The FSE shall ensure that the C4ISR node meets its respective warfare mission requirements. The FSE’s shall be primarily stationed/located at Al-Udeid AB, Qatar and Shaw AFB, SC but may be required to travel as required. Support for the Combined Air and Space Operations Center (CAOC) and Shaw Air and Space Operations Center (AOC) shall be 24/7/365. These individuals shall have the requisite security, crypto, COMSEC and as required NATO and/or Secret clearances to adequately execute their assigned billets.

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1.4. Scope.

The Joint Air Defense Systems Integrator (JADSI) FSE Support provides JADSI and associated multi-Tactical Data Information Link (multi-TADIL) FSE technical, operational, training and maintenance support activities to Outside Continental United States (OCONUS) Command, Control, Communications, Computers, Intelligence, Surveillance and Reconnaissance (C4ISR) nodes (military sites). The standard FSE period of performance will be identified as man-year or a subset thereof. It is anticipated that there may be more than one FSE assigned to a designated location and/or to several disparate locations. The tour length for each FSE shall be a minimum of 90 days. The contractor will notify CORs of personnel movement 72 hours prior.

1.4.1. US military JADSI FSE support is defined as direct technical, training, operation and maintenance support for JADSI and associated multi-TADIL systems employed in an OCONUS environment. Support for the USCENTCOM Area of Responsibility will be based out of the USAFCENT CAOC and Shaw AFB AOC, currently located at Al Udeid AB, Qatar and additionally Shaw AFB, SC. Support for both locations shall be 24/7/365, Shaw AFB, SC location shall have manned on-site support.

1.4.2. JADSI FSEs will report to the 609 EACOMS and 609 ACOMS commander and work closely with the Joint Interface Control Officer (JICO) as directed by or coordinated with the 609 EACOMS and 609 ACOMS Commander at Al Udeid AB, Qatar and Shaw AFB, SC. The JADSI FSE daily duties will be to support the mission at both locations.

1.4.3. The JADSI FSEs may be directed by the 609 EACOMS and 609 ACOMS Commander or the JICO with approval of the 609 EACOMS and 609 ACOMS commander to travel within the USCENTCOM Area of Responsibility locations. The 609 EACOMS and 609 ACOMS/CC may also request FSE augmentation within the AFCENT area of responsibility for crisis, contingency and exercises based on excessive demand requirements on personnel and equipment at both locations.

2.0 PROGRAM MANAGEMENT

The contractor shall provide and maintain comprehensive, pro-active, integrated program management that focuses on meeting or exceeding government requirements and ensures compliance with all mandatory, statutory, and regulatory requirements.

2.1. Program Management

2.1.1. Contractor shall provide management, supervision, personnel, and technical and logistical support functions in support of JADSI program and product technical responsibilities. The Contractor shall perform administrative, technical, and financial management function during the course of this effort and shall maintain a status of their effort towards achieving the objectives, including all technical activities and efforts, problems/deficiencies, impacts, and recommended solutions. The contractor shall provide briefing and capability demonstration assistance to USAFCENT AOC Weapons System Managers and staff on an “as required” basis. These efforts may include presentations to the AOC Weapons System Requirements Enterprise Working Group (REWG) or other AOC-related forums.

2.1.2. The contractor shall provide for an electronic exchange of information and deliverables to the government. The contractor shall coordinate with the Program Manager (PM) or submit the deliverable electronically to the Contracting Officer (CO), PM, Contracting Officer’s Representatives (COR). When sending Microsoft Access, Visio, or Project files, also submit an Adobe PDF version. If deliverables exceed five (5) megabytes the contractor shall distribute them through DoD SAFE - https://safe.apps.mil/.

2.1.3. The contractor shall provide a Status Report monthly. The contractor shall document the progress of work, status of the program, and document existing or potential problem areas. The monthly reports are due on the fifth calendar day of each month (Deliverable: Monthly Status Report). At a minimum, the report shall include:

https://safe.apps.mil/

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a) A front cover sheet which includes the contractor's name and address, the contract number, the nomenclature of the system or program, the date of the report, the period covered by the report, the title of the report, the security classification, and the name of the issuing Government activity;

b) Description of the progress made against milestones during the reporting period;

c) Results. Positive or negative, obtained related to previously-identified problem areas, with conclusions and recommendations;

d) Any significant changes to the contractor's organization or method of operation, to the project management network, or to the milestone chart;

e) Problem areas affecting technical or scheduling elements, with background and any recommendations for solutions;

f) Any trips, visits, and significant results;

g) Summary of System Administration, System Training, System Security, and Software

Development/Integration Support tasks.

h) Status of Human Resources; provide current list of employees supporting the JADSI program (include projected gains and losses). This list is inclusive of contractors performing FSR Support and Functional Areas (Program Management, Quality Management, Contracting, and Invoicing).

i) Status of Government Provided Equipment;

j) Plans for activities during the following reporting period;

k) Name and telephone number of preparer of the report;

2.1.4. Technical Interchange Meetings (TIM). The Contractor shall conduct technical interchange meetings (TIMs) as necessary in the performance of this task. The technical interchange meeting with the Contractor shall be scheduled when there is need for technical interchange between the Government and the Contractor.

The content of the meeting can include the discussion of any information that has impact upon the task activities, including documentation contents or format. USAFCENT/609 ACOMS will determine how the TIMs will be conducted via telephone/video conferencing, meetings on site at USAFCENT locations or contractor facility. Telephone/video conferencing will always be considered first followed by on site meetings. The Government estimated bi-annual TIMs. The contractor shall prepare TIM Minutes following the session and shall provide the Government a copy NLT ten (10) business days following the TIM (Deliverable: TIM Minutes).

2.2. Quality Management

2.2.1. Quality Management System. The Contractor shall develop and implement a Quality Assurance Plan/Quality Control Plan (Deliverable XXXX). This plan shall address the Contractor’s approach to ensuring the quality of the products and services delivered to satisfy TO PWS requirements. The QCP shall be submitted to the CO and COR for acceptance no later than 30 calendar days after award. Updated versions of QCP shall be submitted to the CO and COR for acceptance no later than 10 calendar days of implementation or changes by the Contractor.

2.3. Human Resources

The contractor shall provide a qualified workforce to provide JADSI engineering and technical support. The contractor shall maintain FSE’s on-site at Shaw AFB, S.C. and Al Udeid AB, Qatar to perform direct technical, training, operation and maintenance support engineering and technical support.

2.4. Computer Security

The contractor shall ensure all contractor-hired U.S. personnel obtain a favorable National Agency Check with written Inquiries (NACI) and complete the Information Awareness (IA) Computer-Based Training (CBT) prior to gaining access to ".mil" or ".smil" (Secure .mil) domains IAW AFI 33-200 and AFI 33-115, Volume 2, Chapter 5.

The CBT is located within the AF Portal (https://golearn.csd.disa.mil/kc/main/kc_frame.asp). Additional user training may be developed locally to reflect local needs and concerns.

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2.5. Contract Deliverables. The Contractor shall provide the following contract deliverables.

Table 1. Contract Deliverables

Performance Indicator Deliver To PWS Reference Due Date

Personnel Movement PM, Shop Lead and COR

1.4

72 hours prior to personnel movement; if short notice, 24 hours prior to personnel movement

Monthly Status Report PM, Shop Lead and COR

2.1.3

The 5th day of every month

Technical Interchange Meeting (TIM) Minutes

As requested 2.1.4 Ten (10) business days after each

TIM

Quality Manual COR and QM 2.2 Appendix A

Within 30 days after award or significant changes

Testing Shop Lead and COR

3.2

The contractor shall report on discrepancies found during testing immediately, but not later than 3 calendar days

Maintenance Shop Lead and COR 3.3

Maintenance Continuity Documentation shall be delivered with 7 calendar days, on Govt shared drive

Training Documentation Shop Lead, COR and

Training Manager

3.4

• Draft review delivered 6 months prior to PoP.

• Final draft review 3 months prior to PoP.

• Final Version delivered electronically and saved on Govt shared drive 1 month prior to PoP for follow-on training.

Course Survey Special Program Office and

Training Manager

3.4

• Course Survey shall be completed and delivered within 5 calendar days from course completion.

Continuity of Services Shop Lead and COR

3.8

• All related documents are to be maintained and saved on Govt shared drive monthly or within 2 weeks of any changes and/or upgrades.

Root Cause Analysis (RCA) Report

Shop Lead

As Requested by COR/ Government Rep and due within 3 days of request

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2.5.1. Delivery Instructions

The contractor shall deliver each report in a mutually agreed upon format by the government and contractor. All deliverables are to be transmitted with a cover letter, on the prime contractor’s letterhead, describing the contents.

2.5.2. Inspection and Acceptance of Services

All periodic reports and contract deliverables shall be inspected, tested (where applicable), reviewed, and accepted by the Government within a reasonable period of time IAW FAR 52.246-4, Inspection of Services

– Firm Fixed Price.

Acceptance criteria are as follows:

Only the Contracting Officer Representative (COR), their designated alternate, the Program Manager (PM), Contract Manager (CM) or Contracting Officer (CO) and Shop Lead has the authority to inspect, accept, or reject all deliverables. Final acceptance of all deliverables will be provided in writing, or in electronic format, by the CO within 30 days from the end of the contract.

Performance by the Contractor to correct defects found by the Government as a result of quality assurance surveillance and by the Contractor as a result of quality control, shall be IAW FAR 52.246-4, Inspection of Services – Firm Fixed Price. The COR will monitor compliance and report to the PM and CO.

3.0 REQUIREMENTS

3.1. Installation

For any required installations, the contractor shall prepare the sites with Government approval, and install the JADSI or JADSI components. The contractor shall give advanced notice to the Government to resolve installation issues. The contractor shall host an informal Installation Review prior to each installation where Government operations are impacted. The contractor shall obtain approval from the Government prior to scheduling any activities that may impact site operations, including installation and checkout, and test activities. The contractor’s schedule request for downtime should avoid or minimize downtime and other impacts to host site operations. Impact to site operations is defined as contractor actions that affect the missions and support activities at any sites, and will include site security (e.g., physical security, personnel security, emission security (including electromagnetic shielding integrity), communications security, operations security and computer security), utility outages, facility and site access, etc.

3.2. Test

Diagnostic testing shall be conducted on new installs, replacements, cutovers, or swaps to ensure that the JADSI meets Government operational requirements once integrated with the host system. The contractor shall lead JADSI testing to verify proper operation of the equipment between the ADSI and the host(s). The contractor shall provide the test equipment required to conduct necessary testing of the JADSI. The contractor shall host an informal Test Review prior to each test where Government operator participation is required.

Contractor support will also include review and comment on Government test procedures. The contractor shall report on discrepancies found during testing, immediately but no later than 3-5 calendar days. The

After Action Reports Shop Lead

As Requested by COR/ Government Rep and due within 3 days of request

Trip Reports PM, Shop Lead and COR 4.4 Due 10 calendar days of return of travel

Transition Plan Shop Lead and COR 7.3 Transition Plan is due one month prior to transition.

All deliverables shall be submitted by the established due date. If the due date falls on a weekend or holiday, the deliverable may be submitted on the next business day.

P a g e 6 | 21 contractor shall also help to distinguish operator errors from system failures, correction/clarification of operator documentation and manuals, the identification of training deficiencies and appropriately document all information and provide it to the Government for review.

3.3. Maintenance

The overall maintenance concept shall be the use of “best commercial practices.” The contractor shall have total JADSI hardware and software maintenance responsibility, except for crypto maintenance. Maintenance shall consist of all on-site actions to perform preventive maintenance, isolate malfunctions, remove and replace major assemblies, and verify operational status of equipment in the installed configuration performed in accordance with original equipment manufacturers (OEM) practices and standards. Off-equipment maintenance may be off-site and include repairing, modifying, overhauling, or rebuilding JADSI components.

Except for cryptographic equipment, the contractor will be responsible for off-equipment maintenance of the JADSI. Continuity Documentation shall be delivered within seven calendar days to include but not limited to SoPs, Checklist, and system configurations.

3.3.1. Subtasks for Maintenance

The Contractor shall:

a) Support the backup and recovery of the ADSI.

b) Perform all daily system maintenance activities required to maintain 24/7/365 ADSI availability and optimal performance.

c) Perform ADSI related repair, patch, fix or replacement of existing hardware and software. For hardware related effort, the contractor shall utilize the existing AFCENT spare equipment.

d) Perform ADSI tuning as needed to maintain optimal performance characteristics.

e) Maintain ADSI as-built/integration notes, and build documentation, as well as maintain a Master

Station Log (MSL) of all administrative activities performed on the system.

f) When outages occur, the contractor shall assist providing prioritized service restoration to hardware/software designated as critical by the Government. The Government shall provide the identity and location of hardware/software, which shall vary over the life of the contract.

g) Perform scheduled and unscheduled maintenance whenever any portion of the system does not work properly.

h) Augment on-site emergency technical maintenance personnel during periods of impending disaster or emergency as directed by the Government.

i) Maintain configuration consistency of ADSI across all systems.

j) 100% Compliance with associated guidance and directives in the SPIN-C.

k) 100% Compliance with guidance and directive, i.e. Communication Tasking Orders (CTO), Engineering

Change Request (ECR), etc.

l) 100% Compliance with associated DoD, AF, CENTCOM, USAFCENT, and local instructions.

3.3.2. Subtasks for Security

a) Perform ADSI security lock-downs and measures to maintain Information Assurance (IA) compliance as required or directed by the AFCENT enterprise and DoD standards. Contractor personnel will possess practical understanding and processes/techniques/practices associated with IA.

b) Assist the Government with maintaining and creating ADSI related documentation required for certification and accreditation. This includes DoD Information Assurance Certification and Accreditation Process (DIACAP)/ National Institute of Standards and Technology (NIST) artifacts, Plan of Action and Milestones (POA&Ms), waivers, and vulnerability mitigation plans.

c) 100% Compliance with all associated guidance and directives in the SPIN-C.

d) 100% Compliance with guidance and directive issued in Communication Tasking Orders (CTO).

e) 100% Compliance with all associated DoD, AF, CENTCOM, USAFCENT, and local instructions.

3.4. Training

The contractor shall develop an overall operator and maintainer training program for the JADSI; and, shall conduct training as required and as requested by the Government. This training shall include “hands on” user

P a g e 7 | 21 interface training on the use of the JADSI equipment. The contractor shall develop courses as final and complete training products, not “train-the-trainer” courses where the student of the course becomes responsible for development of course material to be used at the operational unit. The contractor shall provide all course materials for courses presented by contractor. The contractor shall provide course materials electronically for each trainee. Final and any updated course materials shall be turned over to the Government electronically to be used for follow-on training. The contractor shall provide courseware and instructional material in either Microsoft® Word or Microsoft® PowerPoint format to allow follow-on training and maintenance by operators. The contractor shall provide a course survey for each trainee to be completed at the conclusion of each course that rates the effectiveness of the training and deliver completed surveys to Government Representative, COR and PM within 5 calendar days from course completion.

3.4.1. Subtasks for System Training

a) Provide ADSI user familiarization training to AFCENT personnel at both locations no less than two (2) times per contract year or with each new military member to the shop.

b) Train select AFCENT personnel to support emergency System Administration functions in accordance with the Standard Operating Procedures.

3.5. Help Desk Support

The contractor shall provide end-user technical support to Government personnel in the form of answers to technical questions related to both hardware and software issues within 3 hours from contact. Technical questions shall be accepted in person, via telephone and/or e-mail around the clock by an individual qualified to diagnose both hardware and software problems.

3.6. Skills and Knowledge

The Contractor shall provide FSE’s who have the technical acumen to function as an independent JADSI and multi-TADIL expert conducting day-to-day routine and emergent tasks as prioritized by mission requirements as listed by the government COR.

The Contractor shall have at a minimum the following skills and education for all of section 3:

- DoD 8570 Level 2 or higher (Security+) Certificate;

- Operator & Maintainer Course provided by OEM (Ultra Electronics); and

- Minimum 1 year DataLinks O&M experience

3.7. Technical Refreshment and Upgrade

The contractor shall provide the host site upgrades to existing JADSI systems, train the Government operators and maintainers and provide an option for the Government to acquire spare kits. The training shall occur at the Government facilities CONUS or OCONUS; the Government may choose to relocate training to the contractor’s U.S. facilities. Contractor upgrade personnel shall remain on-site to provide upgrade kit training on the new version of software. Documentation and shipping of the upgrade are the responsibility of the contractor.

3.8. Continuity of Services

The Contractor recognizes that the services under this contract are considered vital to the Government and shall be continued without interruption and that, upon contract expiration, a successor, either the Government or another contractor, may continue them. The contractor shall maintain all as-built/integration notes, and build documentation, as well as maintaining a Master Station Log (MSL) of all administrative activities performed on the system and stored on AFCENT computer shared drive or AFCENT Sharepoint site.

After action reports shall be accomplished as requested by the COR. Root cause analysis reports shall be accomplished as requested by the COR. Document and report all system installations, changes, and upgrades.

Ensure all documentation is up to date, relevant and filed with the Contracting Officer Representative (COR) and the Shop Lead, three days for installs and immediately for any changes or upgrades.

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4.0 OPERATIONAL REQUIREMENTS

4.1. Performance of Service During Crisis

The Functional Commander/Director has determined, by placing in writing their decision, that this requirement is not Mission Essential (M-E) in accordance with DoDI 1100.22, Policy and Procedures for Determining Workforce Mix and DFARS 237.76, Continuation of Essential Contractor Services.

In the event competent authority of the United States determines that due to war, armed conflict, insurrection, civil or military strife, or similar conditions, the safety of Contractor/subcontractor personnel is threatened, the parties hereto will negotiate an equitable adjustment to the contract for costs incurred to retain such personnel in the USCENTCOM Area of Responsibility or to return such personnel and their dependents to the United States and secure replacements as applicable.

The conditions shall be met if and when the United States Secretary of Defense or any designated representative thereof, issues a determination that the safety of Contractor personnel is threatened and defines the area affected. In such event, the parties shall negotiate the retention of Contractor personnel in the USCENTCOM Area of Responsibility or the specified area or removal of Contractor personnel and/or their dependents from the USCENTCOM Area of Responsibility or the specified area, and the price adjustments(s) for such actions.

The contractor shall, to the extent that qualified personnel willing to serve in the USCENTCOM Area of Responsibility or the specified area are not available, be relieved of the requirement for continuing service in the USCENTCOM Area of Responsibility or that area during the period of hostilities. The return to the Contractor’s plant of any employee not willing to serve in the USCENTCOM Area of Responsibility or in such an area shall be determined to be for the convenience of the Government. However, the Contractor shall make every responsible effort to provide uninterrupted contract performance by qualified personnel. The contract price shall be equitably adjusted by an amount arising from emergency evacuation of such personnel to the nearest place of safety and their return to the place of performance when and if appropriate. Likewise, the contract price shall be equitably adjusted by an amount associated with maintaining contractor presence in the hostile environment.

Notwithstanding the above, the activities and responsibilities of the United States Government (including both the United States Air Force and Contractor services) under this program may be suspended at any time upon determination by the Secretary of State, or any designated representative thereof, that, due to war, armed conflict, insurrection, military or civil unrest, or any other conditions, the best interests of the United States so require. The parties hereto shall negotiate an equitable adjustment to the contract to reimburse the Contractor for any special or additional costs resulting from such suspension.

Under no circumstances will Contractor/subcontractor personnel be required to perform activities that would violate international laws of war and/or armed conflict or direct preparation thereof.

The contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services. However, the government reserves the right to perform inspections on services provided to the extent deemed necessary to protect the government’s interests. The contractor shall control the quality of the services and deliverables provided in support of this task; the contractor shall maintain substantiating evidence that services conform to contract quality requirements and furnish such information to the government if requested.

4.2. Work Hours and Locations

The Government anticipates the Contractor will require the following labor categories identified in Table 3 to complete this task.

Table 3 – Labor Categories

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Labor Category Program Manager Program Assistant (A1) Senior Field Engineer (F2)

4.2.1. Support for the USCENTCOM Area of Responsibility will be based out of the USAFCENT CAOC, currently located at Al Udeid AB, Qatar. Support for the CAOC shall be 24/7/365.

4.2.2. Support for the USCENTCOM Area of Responsibility will be based out of the USAFCENT 609 ACOMS AOC, currently located at Shaw AFB, SC. Support for the AOC shall be 24/7/365 manned support.

4.2.3. Contractor Employee Guidelines

The contractor shall not employ persons on this contract if such employees are identified to the contractor by the Contracting Officer Representative as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

NOTE: If the offeror desires/chooses to propose alternative solutions, the offeror shall provide the rationale explaining why they chose to deviate from the proposed labor category so that it is clear that they understand the requirement. The contractor shall provide a staffing plan articulating 24/7 manned support at Shaw, AFB and Al Udeid AB, Qatar. The staffing plan shall be based on a start date of June 15, 2020.

4.3. Travel

4.3.1. The Contractor shall travel CONUS and OCONUS to support the requirements of this TO PWS. All travel shall be conducted in accordance with the current Joint Travel Regulation (JTR) or Federal Travel Regulation (FTR). All trips will be in accordance with regulatory requirements and actual travel shall be coordinated and pre-approved by the COR, Government PM or CO in writing. Prior to travel, the Contractor shall meet all necessary travel requirements for their company and personnel to support work in OCONUS locations. The Contractor shall be responsible for all travel arrangements including airline, hotel, and rental car reservations, in addition to foreign travel processing requirements. The Government will only reimburse allowable costs in accordance with FAR 31.205-46 and the current JTR or FTR. The Contractor shall be required to provide travel receipts to the COR or Government PM as attachments in iRAPT/WAWF for all allowable costs. All travel requests must include the information below:

a) Purpose

b) In-country POC, if applicable

c) Personnel traveling

d) Location(s) and length of trip

e) Validation that travel prerequisites are met prior to travel (pre-deployment processing, medical, training, etc.), if applicable

f) Departure and arrival airport

g) In-travel dates

h) Cost estimate and supporting Contract Line Item Number (CLIN) (All expenses shall be itemized.)

i) Country Clearance lead time met? (Yes, No or /N/A) If “No”, COR or Government PM Waiver approval is required. Waivers shall include detailed justification and mission impact.

4.3.2. Applicable foreign countries include, but are not limited to, Afghanistan, Qatar, Kuwait, United Arab Emirates (UAE), Jordan and other locations within the CENTCOM AOR as required by USAFCENT.

Note: Projected temporary duty travel to Afghanistan in performance of this TO is less than 30 days, including travel days, per 12-month period of performance.

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4.3.3. Synchronized Pre-deployment & Operational Tracker (SPOT)/Letters of Authorization (LOAs). The

Contractor shall use the SPOT web-based system (https:// https://spot.dmdc.mil/) to enter and maintain data for deploying/travelling contractor personnel, and request LOAs.

4.3.4. Theater Requirements. The Contractor shall complete country specific training and meet medical and immunization requirements for all contractor personnel traveling OCONUS in accordance with the current Department of Defense Foreign Clearance Guide (DoD FCG), DOD 4500.54-G (https://www.fcg.pentagon.mil/fcg.cfm). The Contractor shall provide a Country/Theater Clearance Request Form to for each traveler to the COR, Government PM or designated AMIC representative.

AMIC will submit the Theater and Country Clearance requests through the Aircraft & Personnel Automated Clearance System (APACS) (https://apacs.dtic.mil) for processing and approval.

4.4. Defense Base Act Insurance. DBA insurance shall be provided for all contractor personnel performing in

OCONUS locations; see FAR 52.228-3.

4.5. Material/Equipment. Procurement of equipment, hardware, components, parts, software and license/maintenance agreements and/or warranties may be required in performance of this TO. The Contractor shall provide competitive price analyses and, if applicable, sole source justifications for all purchases over $3,500.

4.5.1. Contractor Acquired Property. Contractor Acquired Property (CAP) shall be required in performance of this TO. CAP consists of Contractor Acquired Equipment (CAE) which includes Property, Plant and Equipment (PP&E), Contractor Acquired Material (CAM) which includes Operating Material and Supplies (OM&S), Special Tooling (ST), and Special Test Equipment (STE).

CAP items are acquired, fabricated, or provided by the contractor to support the TO and may be turned-in to AMIC or USAFCENT, incorporated into a system, consumed, disposed of with AMIC approval or delivered as an end item in the performance of the TO. Prior to actual items being acquired, fabricated, or provided, the contractor shall obtain COR or Government PM concurrence and CO approval.

Note: At all times, the contractor shall account for all CAP items acquired, fabricated, or provided on task. If

CAP items are returned to AMIC or USAFCENT during TO performance or at the completion of the TO, the contractor shall submit an inventory of items indicating if each item is either CAE or CAM as part of an inventory report, or as part of the TO closeout report.

4.5.2. Transportation of Equipment/Material. Transportation of equipment and/or material is applicable for the TO. The Contractor shall be responsible for packing, shipping, and delivery of items to USAFCENT/A6X at Shaw AFB, SC. USAFCENT will ship all material to and from the USAFCENT AOR via the Transportation Management Office (TMO).

4.5.3. Contractor employees will be required to travel for the purpose of direct technical, training, operation and maintenance support for USAFCENT JADSI and associated multi-TADIL systems employed in the USCENTCOM Area of Responsibility. Trip reports will be required from the contractor NLT 10 calendar days after travel ends.

4.5.4. The Contractor shall coordinate all travel with the PM/COR. Only travel pre-approved will be reimbursed under this contract. When traveling outside the continental US (OCONUS), the Contractor shall ensure employees are loaded into the Synchronized Pre-deployment and Operational Tracker (SPOT) database and have a current DD Form 93, Record of Emergency Data Card, or equivalent, on file with the Contractor. The Contractor shall ensure that all OCONUS travelers have a country approval to enter the country for this mission as well as a Letter of Authorization (LOA) approved by the CO prior to travel. All OCONUS travel requires PM/COR approval prior to country clearance and SPOT submission. MilAir Costs are anticipated during the

P a g e 11 | 21 performance of this requirement and will be reimbursable. Since these costs cannot be accurately forecast at this time, they are awarded on a cost reimbursable basis and may be partially funded as indicated on the award document. The contractor shall be reimbursed for actual allowable costs that apply over the life of the Order. All travel other than MilAir in CENTCOM Area of Responsibility is the responsibility of the contractor including travel to Al-Udeid AB, Qatar and Shaw AFB, SC.

5.0 Other Performance Requirements

5.1. Kick-off Meeting. The Contractor shall conduct a joint Government and Contractor kick-off meeting to review contract PWS requirements within ten (10) business days of contract award. The kick-off meeting will be conducted at Shaw AFB, S.C. The Government will provide location details after contract award.

5.2. Enterprise Contractor Manpower Reporting Application (ECMRA). The Contractor shall report all Contractor labor hours (including Sub-Contractor labor ours) required for the performance of services provided under this contract via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported at any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the ECMRA help desk.

5.3. Safety and Health Program. The contractor shall establish and manage a comprehensive safety program as required by Occupational Safety and Health Act (OSHA) Federal regulations and any references required by the Air Force. This program shall include occupational safety and operations monitoring for the resolution of unsafe acts or conditions. Injuries, damage and close calls resulting from contractor activities shall be thoroughly investigated and have appropriate corrective action taken. Close calls with the potential to have been a Class A through Class D mishap as defined in AFI 91-204 shall be reviewable by the Air Force. The program shall include surveillance of hazardous operations performed by the Contractor’s employees. The government shall review and approve hazardous operating procedures and deviations from those procedures.

6.0 Security Requirements

6.1. Security

The contractor shall comply with the provisions of the National Industrial Security Program Operating Manual (DOD 5220.22-M). The contractor shall ensure requirements for safeguarding classified information and classified materials, for obtaining and verifying personnel security clearances, for verifying security clearances a, for protecting Government property, and for the security of automated and non-automated information systems (AIS) and data are fulfilled. The contractor’s AIS shall be protected such that unauthorized disclosure of classified and or sensitive information is prevented.

6.2. Operations Security (OPSEC)

Contractor personnel shall participate in the OPSEC program locally administered by the Air Force activity.

6.3. Employee Clearances

Contractor employees shall not be authorized access to classified information; access to classified materials, or permitted to perform work on classified projects without proper security clearances and a need to know. The contractor shall be responsible for obtaining security clearance to the level of Secret for proper accomplishment of contract requirements. Contractor employees whose clearances have been suspended or revoked shall immediately be denied access to classified information, sensitive but unclassified information and Government computers. Contractor inability to obtain and/or maintain proper employee security clearance shall not constitute an excusable delay in contract performance.

6.4. Cyber Security.

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The contractor shall be required to comply with Executive Order 13556, "Controlled Unclassified Information" by addressing security requirements IAW Deliverable #### - System Security Plan - Controlled Unclassified Information.

6.4.1.1. System Security Plan (SSP) - Controlled Unclassified Information (CUI).

The contractor shall develop, document, and maintain a system security plan IAW NIST SP 800-171r1. The SSP-CUI will describe how the specified security requirements are met and/or how organizations plan to meet the requirements. The contractor shall submit the SSP-CUI to the Government at contract award and within 10 business days of any changes or revisions (Deliverable xxx).

6.4.1.2. Security Assessment Plan.

The contractor shall develop a security assessment plan and maintain organizational systems IAW NIST SP 800-171r1, para 3.12.1 to ensure security safeguards or countermeasures are in place and operating as intended. The contractor shall submit the Security Assessment Plan to the Government at contract start and within 10 business days of any changes or revisions (Deliverable xxx).

6.4.1.3. Security Action Plans.

The contractor shall develop a Security Action Plan designed to correct deficiencies identified in periodic assessments in order to reduce or eliminate vulnerabilities in organizational systems. The contractor shall submit the Security Action Plan to the Government annually (Deliverable xxx).

6.5. Security Incidents and Violations

The contractor shall immediately notify the CAOC and 609 ACOMS Security Office of any actual security violation, security incident, or of any indication of a potential unauthorized disclosure or compromise of classified or sensitive but unclassified information.

6.6. Security Education

All contractor employees shall comply with the CAOC and 609 ACOMS Security Education and Awareness program. The program consists of the following components: initial training, annual refresher training, and periodic tailored training.

6.7. Communications Security (COMSEC)

The contractor shall use only secure communications methods and equipment to transmit or otherwise transfer classified and sensitive unclassified information or data. All such transmissions shall be in accordance with the appropriate Government security regulations. COMSEC equipment and materials shall be safeguarded, controlled, maintained, and operated under the provisions of DOD 5220.22-M.

6.8. Visitor Group Security Agreement (VGSA)

The contractor shall enter into a long term visitor group security agreement if contract performance is on base for 90 days or more. This agreement shall outline how the contractor integrates security requirements for contract operations with the Air Force to ensure effective and economical operation on the installation. The agreement should address:

a) Security support provided by the Air Force to the contractor to include storage containers for classified information/material, use of base destruction facilities, classified reproduction facilities, use of base classified mail services, security badging, base visitor control, investigation of security incidents, base traffic regulations, the use of security forms, and conducting inspections required by DOD 5220.22-R, Industrial Security Regulation, and Air Force Instruction 31-601, Industrial Security Program Management.

b) Security support requiring joint Air Force and contractor coordination includes packaging classified information, mailing and receiving classified materials, implementing emergency procedures for protection of classified information, security checks, and internal security controls for protection of classified material and high value pilferable property.

c) On base, the long term visitor group security agreement may take the place of a Standard Practice

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Procedure (SPP).

6.9. Clearance Requirements

The contractor shall possess or obtain a facility security clearance at the classification level of Secret prior to performing contract work. If the contractor does not possess a facility clearance, the Government (Contracting Office) will request one. The Government assumes costs and conducts security investigations for Top Secret, Secret, and Confidential facility security clearances. The contractor shall request security clearances (Submit Clearance information through Personnel Security Management Office for Industry (PSMO-I) for personnel requiring access to classified information within 15 days after receiving a facility clearance or, if the contractor is already cleared, within 15 days after contract award. Due to costs involved with security investigations, requests for contractor security clearances shall be kept to the absolute minimum necessary to perform contract requirements.

6.10. Notification

The contractor shall notify 20 FW/IP, 524 Nelson Ave, Shaw AFB SC 29152, 30 days before on base performance of the contract. The notification shall include:

a) Name, address, and telephone number of company representatives.

b) The contract number and contracting agency.

c) The highest level of classified information which contractor employees require access to.

d) The location(s) of contract performance.

e) The date contract performance begins.

6.11. Listing of Employees

The contractor shall maintain a current listing of employees. The list shall include the employee's name, social security number and level of security clearance. The list shall be validated and signed by the company Facility Security Officer (FSO) and provided to the Sponsoring Agency Security Manager. An updated listing shall be provided when an employee's status or information changes. Sending a “Visit Request” through the Joint Personnel Adjudicative System (JPAS) can also fulfill this requirement.

6.12. Security Assistant Appointment

The contractor shall appoint a security assistant for the on base Visitor Group. The security manager may be a full time position or an additional duty position. The security manager shall provide employees with training required by DoDM 5200.01, Information Security Program, Volumes 1-4, and AFI 31-401, "Information Security Program Management". The contractor will also provide initial and follow-on training to contractor personnel who work in Air Force controlled/restricted areas. Air Force restricted areas and controlled areas are explained in AFI 31-101, Integrated Defense.

6.13. Pass and Identification Items

The contractor shall ensure the pass and identification items required for contract performance are obtained for employees and non-Government owned vehicles.

6.14. Retrieving Identification Media

The contractor shall retrieve all identification media, including vehicle passes, from employees who depart for any reason before the contract expires; e.g. terminated for cause, retirement, etc.

6.15. Traffic Laws

The contractor and its employees shall comply with base traffic regulations.

6.16. Weapons, Firearms, and Ammunition

Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned vehicle or privately-owned vehicle while on Shaw AFB, SC.

6.17. For Official Use Only (FOUO) and Controlled Unclassified Information (CUI) The contractor shall comply with DoD 5400.7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program, P a g e 14 | 21 requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

6.18. Reporting Requirements

Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment.

6.19. Physical Security

The contractor shall be responsible for safeguarding all Government property and controlled forms provided for contractor use. At the end of each work period, all Government facilities, equipment, and materials shall be secured.

6.20. Controlled/Restricted Areas

The contractor shall implement local base procedures for entry to Air Force controlled/restricted areas where contractor personnel will work. An AF Form 2586, Unescorted Entry Authorization Certificate, shall be completed and signed by the sponsoring agencies Security Manager before a Restricted Area Badge will be issued. Contractor employees shall have a favorably completed Tier 1 (T1) investigation before receiving a Restricted Area Badge. Interim access can be granted IAW AFMAN 16-1404, Air Force Personnel Security Program section 4.

6.21. Key Control

The contractor shall establish and implement methods of making sure all keys issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the Government.

a) The contractor shall immediately report to the COR or Program Manager any occurrences of lost or duplicated keys.

b) In the event keys, other than master keys, are lost or duplicated, the contractor may be required, upon written direction of the contracting officer, to re-key or replace the affected lock or locks without cost to the Government. The Government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the contractor.

c) The contractor shall prohibit the use of keys, issued by the Government, by any persons other than the contractor’s employees and the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in performance of contract work requirements in those areas.

6.22. Lock Combinations

The contractor shall control access to all Government provided lock combinations to preclude unauthorized entry. The contractor is not authorized to record lock combinations without written approval by the Government Program Manager. Records with written combinations to authorized secure storage containers, secure storage rooms, or certified vaults, shall be marked and safeguarded at the highest classification level as the classified material maintained inside the approved containers.

6.23. Other Pertinent Information or Special Considerations

For delivery order performance in Qatar, the contractor’s employees are not authorized to be armed.

Contractor personnel shall comply with all applicable Status of Forces Agreements (SOFAs). The contractor shall comply with all standards of conduct for each respective country that are observed by US Government Personnel assigned to that country during OCONUS performance and shall be subject to the same consequences as those of US Government personnel.

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The Contractor shall perform administrative, technical, and financial management function during the course of this effort and shall maintain a status of their effort towards achieving the objectives, including…