RITS_Industry_Day_Brief.pptx

Rescue Instructional Training Services (RITS) Industry Day 13-14 June 2018 Marriott – University Park Tucson, AZ

This Briefing is:

UNCLASSIFIED

Headquarters Air Combat Command

Welcome

Rules of Engagement Project Overview Acquisition Process Overview Ms. Katharine “Katie” Weimer Project Lead

ACC AMIC/DRX

Agenda

OPEN FORUM

0900 – 1100: Briefing

1100 – 1115: BREAK

Submit written questions for discussion panel 1115 – 1200: Discussion Panel 1200 – 1300: Lunch

Government & Company One-on-Ones 1300 – 1700 on 13 Jun; 0900 – 1700 on 14 Jun 50-minute time slots Located in the Ventana Room

Topics of Discussion Rules of Engagement Administration Communications with the Government Project Overview Organization Review Multi-functional Team Acquisition Process Schedule Program (Requirements) Overview Acquisition Strategy / Solicitation Overview Post-Award Management Approach Open Forum Discussion Panel

Rules of Engagement

Questions Write Open Forum questions on the blue paper found in your packet and turn into marked box at the break Write One-on-One questions on yellow paper and turn into marked box at the conclusion of the Open Forum briefing Proprietary Information Clearly identify any questions / information you consider proprietary

Discussion Panel Non-proprietary questions will be answered during the Panel / Brief with formal responses posted to Federal Business Opportunities Proprietary responses will be provided directly to the company

After the final solicitation is released, communications are limited to the Contracting Officer / Manager

Include the Contracting Officer, Contract Manager, and Program Manager on all correspondence

Project Overview Four organizations involved in this requirement 68th Rescue Squadron (Requirement Owner) ACC/A3J (Functional Area Manager) ACC TRSS (Program Management Execution) ACC AMIC (Contract Management Execution & Quality Assurance Program Coordination)

Clearance provided by AMIC/PK

Acquisition and Source Selection Authority provided out of Langley

Multi-functional Team Requirement Owner Project Lead Program Manager Contracting Officer Contract Manager Lt Col Matthew McGuinness, 68 RQS Ms. Katie Weimer, AMIC/DRX Mr. Steve Satava, TRSS/ACQ Mrs. Christin Lockhart, AMIC/PKB Ms. Shiran Zerach, AMIC/PKB Functional Members

Capt Samuel Amedia, 68 RQS/DOF Mr. Derek Doctor, 68 RQS/OPS Mr. John Noble, AMIC/DRQ Mr. Timothy Tweeter, ACC Det 3/GA

68th RQS Overview Formal Training Unit (FTU) Mission: Provide combat leaders, highly trained recovery specialists, and free fall jumpmasters for the U.S., its friends, and allies AFG & Iraq war surge highlighted training gap COMACC approved FTU through a 2012 CONOPS “Conduct GA mission qualification and standardized PR capabilities and tactics for CCDRs” Unit has 51 (Mil/GS/Contractor) Plan to increase in FY20 4 courses 1) Mission Qualification/5-level; 2) Combat Ldrshp/7-level; 3) Mil Freefall Jumpmaster; 4) Technical Rescue Readiness - Unit is breaking training backlog 5-year contract is a bridging solution until Fully Operational Capable (FOC)

ACC TRSS Overview Operational Training Experts Providing the Highest Quality Training Programs for the World's Best Combat Air Force

Core Functions include Manage aircrew training & courseware development contracts Provide support for all operational ACC FTUs Manufacture training aids Develop policy direction and procedural requirements for instructional systems development (ISD) and cockpit/crew resource management (CRM) training program Assist in Human Performance Instruction for the Combat Air Force (CAF)

ACC A3

12 Detachments

Training Acquisition (ACQ) Flight Training Development Flight

TRSS

ACC TRSS Organizational Chart

Det 15 Seymour Johnson Det 10 Offutt AFB Det 12 Whiteman AFB

Det 7 Robins AFB

Det 13 Barksdale AFB

HQ

Langley AFB

Det 6 Tinker AFB

Det 2 Holloman AFB

Det 3 Davis Monthan

Det 9 Luke AFB ATD

Det 11 Beale AFB

Det 8 Nellis AFB

ACC TRSS Detachments

Det 14 Dyess AFB

Det 9 Luke AFB CRC

Click to edit Master text styles Second level Third level Fourth level Fifth level

ACC AMIC Overview

AMIC provides strategic facilitation, integrated program and contract management for complex service acquisitions (>$100M), and specialized contracting support

Support ACC Directorates, ACC Tenants, ACC Wings, Host Nations, COCOMS, and MAJCOMs

Manage 15 complex service programs (i.e., Remotely Piloted Aircraft Operations & Maintenance, AF Enterprise Precision Measurement Equipment Laboratories, etc.)

Total contract portfolio currently exceeds $15B

ACC AMIC Organizational Chart AMIC Director

(SES)

PK (NH -04)

Deputy Director, Contracting

PM (NH -04)

Deputy Director, Program Management

DD (O-6)

Deputy Director Det 1 North Warning Sys Ottawa, Canada

PMS

Mission Support Division

PMT

CN&GT

Division

PMA

Aircraft MX Division

PCE

Civil Engineer Division

PMC

AFCENT Support Division

PLG

Logistics Division

DRQ

Quality Assurance Division

SEM

Sr Enlisted Manager

XO

Executive Officer

DRE

Executive Support

PKC

Contracting Division

PKS

Contract Spt Division

PKA

Contracting Division

PKB

Contracting Division

PKD

Contracting Division

JWAC

Contracting Division

DRR

Financial Mgt Division

DRJ

Legal Division

DRX

Plans & Programs Division Det 2

25 AF

Contracting Support

DSS

Director’s Support Staff

* Aligned under ACC Deputy Commander

Project Phases and Process

Project Milestones

Program Overview Lt Col Matthew “Moose” McGuinness Commander 68th RQS

Program Manager/Requirement Owner/Speaker

Program Overview Mission Contract Scope of Work Sites/Locations Performance Work Statement (PWS) Highlights Risks

Program Mission Provide all support personnel, equipment, aircraft, boats/vehicles and applicable instructors/instruction to successfully perform Pararescue 5-level and 7-level upgrade services IAW 1T2XX/13DXA Career Field Education and Training Plan (CFETP)

Contract Scope of Work Program Management: Exercise management and control for performance requirements contained in PWS Comply with work, services, operations, safety, security, environmental, and technical order requirements Provide all management, personnel, materials, supervision, and other items necessary to perform services

Mission Support:

Executes all required lodging, equipment, aircraft, support personnel, instructors (when applicable) and site scheduling for up to 24 5-Level students per class, executing a maximum of four (4) classes annually Executes full mission profile support and Rotary Wing aircraft for a maximum of three (3) 7-Level classes annually

Sites/Locations (Primary) Davis-Monthan Air Force Base, AZ (within 200 miles):

Davis-Monthan Air Force Base Small Unit Tactics, Combat Marksmanship, Rotary Wing training Marana Regional Airport Medical Training, Fixed Wing Parachute Operations, Combat Marksmanship Mt. Lemmon, AZ Technical Rescue Training (High Angle), SERE Training Lake Roosevelt, AZ Fixed Wing Parachute Operations (water), Combat Dive Operations, Rotary Wing training (water) Lake Pleasant, AZ Fixed Wing Parachute Operations (water), Combat Dive Operations, Rotary Wing training (water)

California Naval Base Coronado Fixed Wing Parachute Operations (7-Level), Rotary Wing Operations (7-Level)

Sites/Locations (Potential) Davis-Monthan Air Force Base, AZ (within 200 miles):

Florence, AZ or Sierra Vista, AZ Combat Marksmanship Eloy, AZ Fixed Wing Parachute Operations

California Vandenberg Air Force Base Fixed Wing Parachute Operations (7-Level), Rotary Wing Operations (7-Level)

Sites/Locations, cont.

Davis Monthan/Marana Lake Pleasant Lake Roosevelt Naval Station Coronado, CA (7-level)

Vandenberg AFB (7-level)

Sites/Locations, cont.

68th RQS Davis Monthan AFB (SMUT)

Marana AFLD (Jumps/Shooting) Mount Lemmon (High Angle)

Lake Pleasant (Dive) Lake Roosevelt (Water Jumps/Rotary Wing)

Florence (Shooting)

UoA (Pool Dives)

PWS Highlights

5-Level Course Contract Requirements

General Requirements:

Classes Annually: 3 (max of 4) Students Per Class: 8 – 24 Length of Class (Calendar Days): 48 (min) – 90 (max)

Specific Requirements:

Pre-class deliverables (Provided prior to Phase start) Planning Meeting – 60 days Instructor Qualifications – 46 days Syllabus / Lesson Plans – 5 days Logistics Plan – 46 days Lodging (all phases) Instructional Phases: Medical Rescue/ Tactical Combat Casualty Care (TCCC), Fixed Wing Parachute Insertion and Parachute Operations, Combat Marksmanship, Technical Rescue Logistical Support Only Phases: Mounted Operation, Survival, Evasion, Resistance, and Escape (SERE), Dive Recovery, Rotary Wing, Small Unit Tactics (SMUT)

PWS Highlights (5-level phases) (continued)

1. Medical Rescue/Tactical Combat Casualty Care

Phase objectives: Advanced medical instruction in both the classroom and field environment. 8 (min) / 14 (max) Contractor provides:

Classroom facility Classroom instruction Field instruction Live Tissue Training Student Handbook Contractor-provided personnel:

Phase instructors (1:3 students) Medical Director Veterinarian and Assistant(s)

2. Fixed Wing Insertion and Parachute Operations

Phase objectives: Land and water parachute jump training using rear ramp exit equipped fixed-wing aircraft Contractor provides:

Aircraft and aircrew for jump operations Boats and crew for water recovery Classroom/packing facility (Near Drop Zone) and wind tunnel facility Jump instruction and video recording Vehicles to transport jumpers and equipment Drying Tower / Facility Contractor-provided personnel:

Lead Instructor and Phase instructors (1:3 students) Drop Zone Control Officer; Drop Zone Medic; White Cell Coordinator; Live Role Players; Medical Instructors; Ground Party; Parachute Riggers (1:3 jumpers)

3. Maritime and Dive Recovery Phase objectives: Dive Operations (Support Only) Contractor provides:

Boats and crew to support dive operations Dive training locations:

Swimming pool with a minimum depth of 15 feet Freshwater lake with a minimum depth of 33 feet Contractor-provided personnel:

Boat Driver (1:12 students)

4. Combat Marksmanship Phase objectives: Provides combat marksmanship instruction, live fire training, malfunction drills with the Glock 19, M4, flashbangs, smoke grenades, day/night shooting, etc.

Contractor provides:

Classroom and shooting range Weapons and ammo for contractor use Syllabus and lesson plans Gov’t weapons/ammunition storage facility Targets, target stands, steel targets, barricades Contractor-provided personnel:

Phase instructors (1 per phase) Range Safety Officers (1:4 students)

5. Small Unit Tactics (SMUT) Phase objectives: Provide logistical support Contractor provides:

Silhouette targets/target stands Contractor-provided personnel:

2 white cell coordinators 3 live role players 3 medical instructors

6. Technical Rescue Phase objectives: Technical rescue instruction to include rope rescue training and related situational medical exercises Contractor provides:

Field instruction Indoor climbing gym (weather back-up) Lesson plans Contractor-provided personnel:

Instructors (1:6 students) 2 white cell coordinators 2 live role players 2 medical instructors

7. Rotary Wing Operations (Static) Contractor provides lodging

8. Rotary Wing Operations (Airborne) Phase objectives: Land and water rotary wing insertion and extraction Contractor provides:

Helicopters (CARB, FAR Part 135, 133d) and aircrew Boats for water operations Contractor-provided personnel:

Air operations support personnel Boat crew

(continued)

9. Survival, Evasion, Resist, Escape (SERE) Phase objectives: Provides logistical support Contractor provides:

Site surveys/scheduling training location(s) Contractor-provided personnel:

None

10. Mounted Operations Phase objectives: Provides lodging

Course Feedback Review Contractor and Government information exchange on how to improve the course Occurs within 14 days of class completion

PWS Highlights, cont.

7-Level Course Contract Requirements

General Requirements:

Classes Annually: 2 (max of 3) Students Per Class: 6-12 Length of Phases (Calendar Days): 10 (min) – 19 (max)

Specific Requirements (contractor only supports FMPs):

Land Full Mission Profiles (Tucson, AZ or within 150 miles):

Tactical Scenario Coordinator, White Cell Coordinators, Live Role Players, Medical Instructors, and Air Bosses Water Full Mission Profiles (California):

Helicopters and aircrew Tactical Scenario Coordinator

Services Summary Services Summary (SS): Identifies critical factors for the successful performance of requirements Purpose: Lists performance objectives for required service Components: States performance objective, standard, and threshold for each critical success factor (accept/reject point)

Resource Management

(SS continued)

A defect occurs whenever a training Phase must be rescheduled due to non-availability of qualified contractor instructor or other required support personnel.

(2) Instructs students on TCS of each required CFETP line item(s) and as outlined by the government-approved Lesson Plan Section 3.0 Performance is acceptable when all students meet the TCS CFETP line item requirements as certified by 68th RQS instructors Contractor Instructor(s) complete Phase training with no more than one (1) defect per Phase, and No repeat defects.

(3) Contractor provides suitable and reliable aircraft for required Phases Paragraph 3.3.1, 3.3.2 3.3.3, 3.3.9, 3.4 3.4.4 Performance is acceptable when aircraft availability permits accomplishment of 80% of scheduled training events per Phase Aircraft meets PWS specifications and allows for 100% execution of training Phase requirements

(4) Contractor-provided logistics support meets requirements

Paragraph 3.2, 3.3.3.5, 3.3.3.5.2, 3.3.2 Performance is acceptable when lodging are available for the entire duration of the training and meets 100% of PWS requirements Logistics Plan and PWS requirements Parachute drying and packing facilities meet PWS requirements throughout the duration of the required Training Phases Contractor-provided transportation (vehicles and boats) allows for 100% execution of training Phase requirements Contractor-provided medical training models meet 100% of PWS Training Phase requirements

(5) Contractor provides accurate and timely plans and deliverables

Paragraph 2.3, 3.1.1 Performance is acceptable when all deliverables required by the PWS are delivered on time Deliverables are accurate as determined by the government and all discrepancies are resolved prior to Training Phase start

Other Deliverables Training Deliverables (Medical Phase) Live tissue training (LTT) IAW ACC approved vendor list Student handbook Management Plan Logistics Plan Lesson Plans (as applicable) Environmental Protection and Safety Plan Emergency Action Procedures/Plan Aircraft IAW FAA/Air Mobility Command (AMC) guidance Personnel resumes/qualifications

* Above list is not all inclusive

Program Risks Evolving government requirements – New CFETP Drying Tower Adequacy Aircraft (FW & RW) Do Not Meet DOD/FAA & CARB standards Availability during scheduled jump/Alternate Insertion/Extraction (AIE) / Full Mission Profile (FMP) ops Contract Deliverables Medical Phase - Approved LTT Providers Schedule, Logistics/Training Plans accuracy & timeliness Trained and Qualified Work Force

* Not all inclusive

The Government will incorporate Draft TCS’ into the Final RFP if final product is not already released. The Government will modify the contract post-award to address price delta incurred by difference between Draft and Final TCS’.

Contractor required to provide an acceptable approach to drying parachute systems. Approach must demonstrate how wet parachute systems will be transported, handled and dried according to PWS and parachute system specifications. The approach will be evaluated during source selection.

Contractor required to provide an acceptable human resources approach to attract, train, and retain qualified management and technical personnel. The plan includes work force manning levels by functional level and skill mix. The approach will be evaluated during source selection.

Contractor required to meet requisite standards for FW & RW platforms. The Government will train and designate GFR/GGR personnel as required to surveil Contractor adherence to requisite standards. Contractor certifications and aircraft suitability will be evaluated during source selection.

Availability During Scheduled Jump/AIE operations If Contractor-provided aircraft (FW/RW) are unavailable due to unscheduled maintenance (hard break) or other logistical reasons during scheduled 5-level or 7-level air operations, then operations will not occur, resulting in less qualified students and increased Government costs associated with achieving the training objectives from in-garrison or TDY sources.

Control Contractor required to provide approach to objectively achieve 100%, but no less than 80% of scheduled training events. As necessary, the Government and Contractor will adjust the effected class’s schedule to prioritize missed air operations within the remaining class schedule. The Government will ensure air operations occur early in class schedule during planning cycle to facilitate adjustments. The Contractor’s approach to meeting the availability rate will be evaluated during source selection.

Government will provide approved vendor’s list in bidders’ library. Contractor required to provide approach to meet requirements of DFARS Clause 252.235-7002. Government will surveil performance. Contractor approach will be evaluated during source selection.

Contractor required to provide an acceptable deliverables management approach. Contractor approach must include process controls employed in Quality Control Plan. Contracting Officer Representative (COR) oversight will be 100% of deliverables inspected for timeliness and quality. Contractor approach to deliverables management will be evaluated during source selection.

Acquisition Strategy / Solicitation Overview Ms. Christin Lockhart Contracting Officer

AMIC/PKB

Contracting Overview Key Contractual Aspects Contract Type CLIN Structure Source Selection Methodology Evaluation Factors and Subfactors Source Selection Process Roadmap and Process Draft RFP Posting Points of Contact

Key Contractual Aspects Solicitation Number: FA4890-18-R-5022

NAICS Code: 611512 – Flight Training (SBA Size Standard is $27.5 million)

Non-commercial acquisition IAW FAR Part 15

Government Furnished Equipment (GFE): Appendix E

Small Business Set Aside Determination not yet established Market Research Set-Aside Questionnaire posted to FedBizOpps (FBO) on 15 May 18 Government is currently evaluating Industry’s responses received Final Cut-off for consideration: 25 Jun 18 Compliance with FAR 52.219-14, Limitations on Subcontracting (Jan 2017)

If Full & Open competition, Small Business Subcontracting goal will be considered Subcontracting plans required for Large Businesses IAW FAR Part 19 – Small Business Programs

Key Contractual Aspects, cont.

Contract Type

Single Award, Indefinite Quantity Indefinite Delivery Firm-Fixed Price with Cost-Reimbursable Line Items Pricing Matrix for all CLINS, all years will become ceiling prices for IDIQ Minimum Guarantee and Basis of RFP Technical/Price Evaluation will be TO 0001 for first FY course schedule

Period of Performance (ordering period) Contract: 5 Years with applicable performance IAW DFARS 217.204 (e)(iii)

No DD254 required

SOURCE SELECTION SENSITIVE

CLIN Structure

SOURCE SELECTION SENSITIVE

Source Selection Methodology Best Value: Subjective Tradeoff IAW FAR 15, DoD Source Selection Procedures and AFFARS 15.3 Factor 1 – Technical Factor 2 – Past Performance Factor 3 – Price

Factors listed in order of importance

Evaluation Subfactors Technical Evaluation Criteria Subfactor A – Program Management Aspect I: Management and Integration Organizational structure of appropriate leadership hierarchy, manning levels and skill sets by position and functional relationships Communication approach with effective lines of communication and interfaces between management, technical staff, subcontractors/teaming partners and Government Scheduling of tasks to provide quality/timely services or products that safely fulfill PWS requirements Effective Quality Management System (QMS) that incorporates a quality control approach in daily execution of program requirements to implement/sustain a culture of continuous process improvement, and compliance with contractual requirements, regulatory guidance, technical data, and all other technical guidance

Evaluation Subfactors, cont.

Technical Evaluation Criteria Subfactor A – Program Management Aspect 2: Human Resources Procedures to attract, train, and retain qualified personnel to execute program requirements Process to limit and mitigate employee turnover and vacancies Appropriate personnel with sufficient qualifications, certifications, and credentials to execute requirements Greater details regarding employees in key positions

Technical Evaluation Criteria Subfactor B – Instruction Aspect 1: Training Phase Delivery Effective methods and procedures to instruct all phases of training to the proscribed TCS’s based on varying class (student body) sizes Explain management processes to address unanticipated and unscheduled changes or unique situations Aspect 2: Student Handbook Process to effectively incorporate Government feedback to produce student medical handbook Provided outline that effectively translates Pararescue Medical Procedures / CFETP learning objectives

Technical Evaluation Criteria Subfactor C – Logistics Presents operationally efficient training and student housing locations Explains methods and procedures to satisfy parachute packing, parachute system drying, wet parachute system transportation and LTT model handling requirements Sound approach to deliver fixed and rotary wing aircraft assets to ensure students meet training objectives within described TCS’s Subfactor D – Transition Realistic Milestones for all transition tasks Adequate organizational structure that includes appropriate number of personnel, qualifications, functional assignments to effectively accomplish transition tasks Interface with incumbent contractor to include assumption of incumbent personnel workload resulting in no interruption of service Provides risk factors and plans for mitigating any identified risk

Technical Capability Evaluation Assessments Assessments address for each technical subfactor component whether or not the proposed approach “Meets” the requirement:

OR HAS….

Strength: Aspect of an offeror’s proposal that has merit or exceeds specified performance or capability requirements in a way that will be advantageous to the Government during contract performance.

Deficiency: A material failure of a proposal to meet a government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level.

Weakness: A flaw in the proposal that increases the risk of unsuccessful contract performance

* Flaw relates to deficiency (…red) or doubt (unclear…yellow)

Trade-off Technical Subfactor Ratings (Methodology 1 – Combined Technical & Risk)

DoD Source Selection Procedures

Past Performance Evaluation Process Obtain Past Performance Information on Each Offeror and Determine Recency Assess Relevancy for Each Recent Contract Review Performance Quality for Each Contract Review Offeror Relevancy and Performance Ratings Assign Offeror’s PAST PERFORMANCE FACTOR Confidence Rating

Past Performance Evaluation Submit Past Performance Information (PPI) 2 to 4 PPI references; minimum of 2 on Prime and remaining 2 may consist of Subcontractor, Teaming Partners, and/or Joint Venture Partners 1 page PPI sheet per reference Recent – at least 12 months of performance within last 3 years

PPI Summary - 5 page narrative describing:

Roles of proposed team How each reference is relevant (individually or in aggregate in demonstrating ability to perform full range of PWS requirements)

Subcontractor/Teaming Partner Consent Letter

Organizational Change History

Past Performance Relevancy

Work performed is essentially the same level of complexity as this solicitation, where cost, schedule and performance were measured/ evaluated Instructed 40 students or more per performance year Managed and executed Instruction and Instructional Support (Medical Training, Fixed Wing Parachute Operations, and Rotary Wing Operations) Provided Logistics Support (Medical (i.e., LTT), Fixed Wing Parachute Operations, Rotary Wing Operations, Lodging facilities, Meals, and Transportation) Performed work at multiple geographic locations, simultaneously Relevant Effectively managed DoD Special Operations Forces, Fire Rescue or similar training program as prime contractor Work performed is relatively the same level of complexity as this solicitation, where cost, schedule and performance were measured/ evaluated Instructed 25-40 students per performance year Executed Instruction and Instructional Support (Medical Training, Fixed Wing Parachute Operations, and Rotary Wing Operations) Provided Logistics Support (Medical (i.e., LTT), Fixed Wing Parachute Operations, Rotary Wing Operations, Lodging facilities, Meals, and Transportation) Performed work at multiple geographic locations, concurrently Somewhat Relevant Effectively managed a DoD Special Operations or Fire Rescue training program as prime contractor or sub-contractor; where cost, schedule and performance were measured/evaluated Instructed less than 25 students per performance year Provided Logistics Support Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires

Past Performance Quality Ratings

Trade-off Past Performance Ratings

DoD Source Selection Procedures

Conduct Price Analysis – normally established by Adequate Price Competition (APC): FAR-preferred technique Adequate Price Competition (APC) is a price based on Two or more responsible offerors, competing independently;

Submit priced offers that satisfy gov’t expressed requirement;

Award made to offeror whose proposals represents best value/LPTA; and No finding that price of successful offeror is unreasonable Determine if prices are balanced Exists when price of one or more CLINs is significantly overstated (despite acceptable total evaluated price) Mathematically unbalanced – offer is based on nominal prices for some work and enhanced prices for other work Realism – exceptionally low Price Evaluation Process

Evaluation Process AWOD / Competitive Range The SSA will decide, based on Initial Evaluation Activities (per the CO’s recommendation), to either:

Award Without Discussions (AWOD), OR Establish Competitive Range (CR) and enter into Discussions

AWOD is the desired approach (submit best proposal with original submission)

Offerors notified if entering Discussions and if eliminated from the competitive range If eliminated, can request pre- or post-award debriefing

Evaluation Process Discussions & Final Proposal Revisions Conducting Discussions Release ratings Release Evaluation Notices (EN) Receive and evaluate response to ENs from offeror(s) May need to follow-up with multiple rounds of ENs Government will make a determination when to close discussions based on evaluation of responses All offerors now technically acceptable, or Eliminate offeror(s) from competitive range After close of discussions, CO will issue a request for Final Proposal Revisions (FPR) to make the award recommendation

Draft Request for Proposal (RFP) Draft RFP tentatively scheduled to be posted to FedBizOpps in July 2018 timeframe Industry review and input is encouraged… We want to hear from you….

Government will post responses to questions to FBO without publicizing the originating source(s)

Site Visit / Pre-Proposal Conference Formal site visit before release of final RFP Tentatively scheduled for October 2018 timeframe Location: Tucson, AZ Information needed prior to site visit Name of attendees (no more than 4 per offeror / joint venture / partnership) Company Name Job Title Photo Identification Cell number, business and/or personal (24/7) Email, business and/or personal (24/7) Will be posted on FBO

Post-Award Management Program Management Office (PMO) Structure PM, CO, CM & Quality Assurance Program Coordinator (QAPC)

Quality Assurance Approach QAPC will provide policy and support to Contracting Officer Representatives (COR) CORs surveil performance IAW Performance Plan and Quality Control Plan GFR/GGR surveil & approve contractor flight & ground ops IAW DCMA INSTR 8210.01C Conduct PMRs with Prime Contractor Held quarterly during first year of performance May include teaming partners Emphasis on overall performance, process improvement, sharing of info, and cost control

Points of Contact Christin Lockhart, Contracting Officer

AMIC/PKB

(757) 764-9154 christin.lockhart@us.af.mil Shiran Zerach, Contract Manager

AMIC/PKB

(757) 225-2311 shiran.zerach@us.af.mil Steve Satava, Program Manager

ACC TRSS/ACQ

(757) 764-4349 stephen.satava@us.af.mil John Noble, Quality Assurance Program Coordinator

AMIC/DRQ

(757) 764-9365 john.noble.12@us.af.mil Internet Links:

www.FBO.gov or www.FedBizOpps.gov (Reference Solicitation No. FA4890-18-R-5022)

Break

TURN IN ALL WRITTEN QUESTIONS

Discussion Panel

Closing Remarks

TURN IN ADDITIONAL QUESTIONS

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Microsoft_Word_Document1.docx Pre-Award Project Process

Planning

Execution/Control

Closeout

Plan Project

Review Current State/Desired Outcomes

Define Requirements

Develop Acquisition Strategy

Execute Strategy

Manage Performance

Closeout Project

PROJECT MANAGEMENT

· Pre-Planning Meeting

· Form the Team

· Project Plan (PRD)

· Kickoff Meeting

· Phase I Training

· Requirements Approval Document

· Initial Market Research

· RFI

· Questionnaires

· Site Visit

· Form Desired State

· Key Outcomes

· MeasurementsMARKET RESEARCH

· Job Analysis

· Risk Analysis

· IGCE Development

· PWS/Appendices

· Training

· Templates

· Team Dynamics Survey

· Acquisition Plan

RFP

· Source Selection Plan

· Industry Day

· SDO Training

· Acquisition Strategy Panel

· Contract File Prep

· Legal/Committee Reviews

· Business Clearance

· RFP Release

· Pre-Proposal Conference

· Source Selection Setup

· Phase II/SSA Training

· Facility Setup

· Source Selection

· Initial Evaluation

· IEB

· SSEB Initial Report**

· CRDD**

· Discussions

· Interim Evaluation

· Pre-FPR Brief

· Final Evaluation

· SSDB

· SSEB Final Report**

· CAR**

· SSDD

· Legal/Committee Reviews

· Contract Clearances (2)

· Contract Award

· Post-Award Conference

· Training

· Templates

· Transition

· Post-Award Management Process (Reserved)

· Source Selection Closeout

· Documentation Disposal

· Facility Cleanup

· IGCE/Workload Analysis

· Post-Project Review

· Report

· Briefing

· Team Dynamics Survey

LESSONS LEARNED COLLECTION

NOTES:

*Proposed Concurrent Reviews – MIRT CDPs 1 – 5 may require concurrent reviews to prevent use of any contract extensions or bridges; CDP #1 – Acq Plan/ASP, CDP #2 – SSP/RFP, CDP #3 – IEB/IPAR, CDP #4 – Int-EB/Int-PAR, CDP #5 – FEB/PAR

**Updated Source Selection Documentation per New DoD Source Selection Procedures and Updated Air Force Mandatory Procedures, April 2016 –

1) SSEB Initial Report – Formerly Initial Proposal Analysis Report (PAR);

2) Competitive Range Decision Document (CRDD) – Prepared whenever PCO establishes and SSA approves competitive range;

3) SSEB Final Report – Formerly Final PAR

4) Comparative Analysis Report (CAR) – Prepared by Source Selection Advisory Council (if utilized) if Awarding Without Discussion (AWOD) or in Final Evaluation phase image33.png image34.png image35.png image36.png image37.emf

Microsoft_PowerPoint_Presentation2.pptx

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Source Selection Process Roadmap image1.png image1.png