Amendment_0003.docx

FA489018R5022

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The following have been modified:

ATTACHMENTS

The following attachments are considered part of this solicitation:

1. GA RITS PWS, 8 Nov 18

2. Pararescue CFETP, 1 Jan 18

3. 1T2X1 CFETP TCS

4. USAF LTT Approved Vendor List , 15 Jun 17

5. NTE CLINs (updated 5 Nov 18)

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

INSTRUCTION TO OFFERORS

SECTION L of the Solicitation - INSTRUCTIONS TO OFFERORS 52.215-1 INSTRUCTIONS TO OFFEROR - Competitive Acquisition (Jan 2017) FAR Clause 52.215-1(d) Offer expiration date. Proposals in response to this solicitation will be valid for 180 calendar days.

1.0 GENERAL INSTRUCTIONS

1.1 This section of the RFP provides general guidance for preparing proposals as well as specific instructions on the format and content of the required proposal volumes. Each proposal must include all data and information requested in the RFP. The offeror shall comply with the solicitation requirements as stated and the PWS. The offeror’s proposal must reflect a thorough understanding of the services required and display a logical development of the offeror's plans to implement all PWS requirements as assessed by the RFP evaluation criteria.

1.2 Efforts shall be made to keep offers as concise as possible with the emphasis being on providing information essential for proper evaluation. The proposal shall be clear, concise, and shall include sufficient detail to provide for adequate evaluation and for substantiation of the validity of stated claims. Submitted documents must contain adequate information to enable the evaluation team to fully ascertain an offeror's capability to perform contract requirements, must meet the requirements of the RFP, and must address the evaluation factors for award.

This requirement is solicited under Full and Open Competition. The applicable North American Industry Classification System (NAICS) Code for this requirement is 611512, Flight Training. To submit a proposal, offerors shall be registered under the applicable NAICS code.

1.3 Proprietary information submitted in response to this solicitation shall be clearly marked as such and will be protected from unauthorized disclosure as required by Subsection 27 of the Office of Procurement Policy Act as amended (41 U.S.C.423) (hereinafter referred to as “the Act”) as implemented at FAR 3.104. Any unmarked proprietary information will be considered releasable under the restrictions of the Freedom of Information Act.

1.4 In accordance with the Department of Defense Source Selection Procedures, dated 31 Mar 2016, past performance evaluation factor need not be evaluated if the PCO, after consultation with the SSA and PM, waives this requirement. The past performance evaluation factor has not been waived by the PCO and contractors will document and report past performance in accordance with the procedures for Volume II – Past Performance.

1.5 Offerors shall acknowledge all amendments to the solicitation by signing and dating Page 1 of each Standard Form (SF) 30, Amendment of Solicitation/Modification of Contract, and include it in Volume III, Price, of the proposal. Failure to acknowledge any amendments to the solicitation may result in the offeror being deemed nonresponsive. Award CANNOT be made to a nonresponsive offeror.

The Government reserves the right to cancel this solicitation, either before or after the closing date for receipt of proposals. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs incurred.

1.6 The Contracting Officer has determined there is a high probability of adequate price competition for this acquisition so offerors are cautioned to submit their best pricing and technical information up-front.

2.0 FORMAL COMMUNICATIONS

Any formal communication such as requests for clarification, discussions, and information concerning this solicitation shall be submitted in writing, (via e-mail) to the POCs at the address below:

ACC AMIC/PKB

Ms. Kelli Wright (CO) and TSgt Marlese Yelardy (CM) 129 Andrews Ave., Suite 110 Joint Base Langley-Eustis VA 23665-2788 Email: kelli.wright.1@us.af.mil Email: marlese.yelardy@us.af.mil Reference: Solicitation FA4890-18-R-5022

3.0 PRE-PROPOSAL CONFERENCE

The pre-proposal conference was held at the 68th RQS, 4525 S. Phoenix St (Bldg 4853), Davis-Monthan AFB, AZ on 16-17 October 2018. The final slides will be posted and available on www.fbo.gov NLT Friday, 26 October 2018.

3.1 Registration. The number of attendees shall not exceed 3 per company or 5 per joint venture/partner arrangement. The registration information shall include the company name, individual name(s), phone number and social security number, and security clearance level of each attendee. This information is for security purposes and access to the base/facilities. The Government requests this information under the authority of 10 U.S.C. 8013. Offerors must submit their pre-registration notification by e-mail to TSgt Marlese Yelardy, marlese.yelardy@us.af.mil.

3.2 Advance Questions. Questions concerning this solicitation should be submitted, clearly marked as "Advance Questions" to include solicitation number, name of person submitting the question(s), company name and phone number. Each question should reference the specific section, paragraph and/or attachment number of the solicitation or PWS (as applicable). These questions must be received by ACC AMIC/PKB, 5 calendar days prior to the Pre-Proposal Conference in order for an appropriate response to be given at the conference. Please submit your advance questions and registration information by email to TSgt Marlese Yelardy, marlese.yelardy@us.af.mil.

3.3 Remarks and Explanations. Remarks and explanations at the conference shall not alter the terms and conditions of the solicitation unless the solicitation is formally amended. Any oral statements by Government representatives shall not be binding upon the Government; the CO will make all necessary changes in writing via an amendment if required. If an offeror discovers discrepancies or omissions in any portion of the solicitation, the matter should be submitted in writing and provided to the CO as soon as the discrepancy is noted or not later than ten (10) days prior to the proposal due date.

4.0 SUBMISSION OF PROPOSALS

4.1 The original proposal and copies as specified in this document shall be sent to the issuing office listed in Block 9 of Standard Form (SF) 33; on or before the date and time specified in Block 9 of the SF 33. The government will confirm receipt of proposals via email to the POC as indicated on the proposal.

Please mark all packages as follows:

DO NOT OPEN IN MAIL ROOM

ACC AMIC/PKB

ATTN: Ms Kelli Wright and TSgt Marlese Yelardy Solicitation No. FA4890-18-R-5022 129Andrews Ave, Suite 110 Joint Base Langley-Eustis, VA 23665-2788

Note: If proposals are hand delivered, offerors shall contact the CO at 757-764-9154 to schedule delivery.

Electronic Proposals shall be delivered to:

kelli.wright.1@us.af.mil and marlese.yelardy@us.af.mil

4.2 Offerors are cautioned to strictly comply with all instructions within this solicitation to ensure submission of a complete proposal. All Offeror and team member/subcontractor information must be incorporated into one coherent proposal to be considered complete. Failure to furnish a complete proposal at the time of proposal submission may result in an unacceptable proposal that the Government eliminates from consideration for award. The Government will not accept any changes to offerors’ proposals after the closing date of this solicitation (See FAR 15.208 for further information regarding late proposals). If the proposal is received late, the Government will retain the unopened proposal; however, the proposal will not be evaluated or considered for award.

4.3 Contact Information. Offeror shall provide:

· Names, titles, addresses, telephone and email addresses of persons authorized to negotiate on the offeror’s behalf with the Government in connection with this solicitation.

· Name, title, and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent’s authority, even if that evidence has been previously furnished to the issuing office.

4.4 Disposition of Proposals. In compliance with FAR Subpart 4.8, the Government will retain one (1) copy of all unsuccessful proposals. Extra copies of unsuccessful proposals will be destroyed. No destruction certificate will be provided.

5.0 PROPOSAL PREPARATION INSTRUCTIONS

5.1 The instructions below prescribe the format of proposals, and describe the approach for the development and presentation of the proposed data. The proposal shall include all of the information requested in the specific instructions. Failure to include all information requested may adversely affect the evaluation. A proposal that merely reiterates or promises to accomplish the requirements of the PWS will be considered unacceptable.

5.2 Proposal Volumes. Proposals shall be prepared in three (3) separate and distinct volumes:

5.3 Proposal Format. The proposal text shall be printed single-sided. Type size for text shall not be smaller than Microsoft Word Times New Roman 12 point font, single column, normal proportional spacing and one inch (1”) left and right margins. The font size requirements do not apply to charts, e.g. Organizational Charts; however, these charts shall be no smaller than Microsoft Word, Times New Roman or Arial Narrow, 8 point font, and used only when absolutely necessary. Text lines will be single-spaced. The background color of each page of the proposal submission shall be white or ivory stock only. Information submitted shall not exceed the page limits stated in section 5.5 below for each volume.

What Counts as a Page. A page shall be an 8 ½” x 11” sheet of paper. Fold-outs shall not exceed 11” x 17” and shall count as two (2) pages. Fold-outs shall be kept at a minimum, and shall be used only where a table or other graphic cannot be accommodated by a single 8-1/2” x 11” page. All material shall be contained within the page limit identified for each volume, and all appendices, charts, graphs, diagrams, tables, photographs, drawings, etc., are included in the page count, with exception of items stated in the next paragraph. Page numbering shall be in a sequential order (i.e., 1 through 75). Do not number each section of the proposal volume separately.

Pages Not Included in Page Count. The organizational chart, glossary of abbreviation and acronyms, and cross-reference matrix will not be included in the page count. Covers for volumes, tables of contents, indices, title pages, and section dividers/tabs will not be included in the page count if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. They will be counted if they contain any other information, e.g., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” and without any additional information will not be counted. Executive Summary will not be included in the proposal page limitation stated in 5.5, and if applicable exceptions will be documented in each volumes executive summary and clearly marked as such.

5.4 Electronic Copies. Electronic copies shall be submitted via AMRDEC Safe Access File Exchange (SAFE) (https://safe.amrdec.army.mil/safe/Welcome.aspx) using searchable (not scanned) Adobe PDF Version XI or earlier, except for Volume III, price which shall be submitted in Microsoft Excel format only. Offerors shall NOT submit any documents in PDF that cannot be electronically searched. Offerors may use JPEG for charts or screen shots. Offerors shall name files using standard naming conventions (e.g., filename.docx for MS Word, filename.xlsx for MS Excel, filename.PDF for Portable Document Format, etc.). Each volume shall be in a single searchable, editable file and stored in a folder that corresponds to the proposal volume it represents. The files shall be named in an unambiguous manner, using plain language text, which facilitates the evaluator’s ease of accessing the files for evaluation. Offerors shall insert the file name in the header of each document. It is the Offeror’s responsibility to ensure that electronic copies and hard copies are an exact match. If there is a discrepancy between electronic and hard copies, the hard copy submission will be used to conduct evaluations.

5.5 Copies and Page Limits. Evaluators will only read up to the maximum number of pages specified. If the page limit is exceeded, the excess pages will be removed from the proposal and returned unread to the offeror. Copy requirements and page limitations are as follows:

Notes:

1. An Executive Summary shall be included in Volume I, Technical – summary shall not exceed 3 pages. The 3 page limitation is not included in the 75-page limit for Volume 1.

2. Past Performance Information (PPI) contract references—See Instructions for Volume II—Past Performance, paragraphs 7.1 and 7.2.

3. The Price Volume is for price only – Technical or Past Performance Information shall not be included in this volume. One original proposal, which includes a signature on the SF1449 in Volume III Part C, shall be submitted. The original, plus required copies shall be submitted IAW the instructions provided in paragraph 5.5 for evaluation. See paragraph 8.4 for requested Supporting Price Backup Data.

5.6 Cross-Referencing. Offerors shall not cross reference between Volumes I, II, and III. Each Volume shall be written on a standalone basis so that its contents may be evaluated without cross-referencing to other Volumes of the proposal. Information required for proposal evaluation, which is not found in its designated Volume, will be assumed to have been omitted from the proposal.

5.7 Exceptions. The Government reserves the right to award without discussions; therefore, Offerors are advised that taking exception to any requirements specified in this solicitation may result in the Government finding the proposal unacceptable. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications and technical requirements, in addition to those identified as evaluation factors or subfactors. Failure to meet a requirement may result in an offer being ineligible for award. If the offeror finds it necessary to take exception to any of the requirements specified in this solicitation, the offeror shall clearly identify the applicable Volume and exceptions with a complete explanation of why the exception was taken, what benefit accrues to the Government (if any), and its impact, if any, on the performance, schedule, price and specific requirements of the solicitation. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Offerors are cautioned that taking an exception may render the offer ineligible for award. This information shall be provided in the format below.

Table 1 - Solicitation Exceptions

5.7.1 If the offeror takes no exception to any of the stated requirements in the solicitation, a statement to this effect is required at the front of Volume I in the executive summary.

6.0 INSTRUCTIONS FOR VOLUME I -- TECHNICAL CAPABILITY (FACTOR 1)

6.1 To facilitate the evaluation, the Technical Volume should be specific, detailed, and complete to clearly and fully demonstrate that the offeror has a thorough understanding of the requirements to accomplishment the effort. This volume of the proposal shall consist of the offeror’s technical approach, addressing risk management or mitigation strategies, if applicable. The offeror shall provide a clear and concise description of how the offeror plans to meet or exceed the requirements of the RFP, specifically identifying any innovations or efficiencies that would result in cost reductions, cost avoidance, or qualitative improvements resulting in a benefit to the Government in relation to the PWS and the technical evaluation subfactors. The Source Selection Authority, in consultation with the Source Selection Evaluation Team and advisors, is the sole arbiter of whether or not qualitative improvements represent a benefit to the Government. Statements that the offeror understands, can, or will comply with the PWS (including Air Force (AF) publications, technical requirements, etc.); statements paraphrasing the PWS or parts thereof (including applicable AF publications, technical data requirements, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used” etc., will be considered unacceptable. Offerors should note that data submitted prior to the proposal submission including data submitted for current contracts and other solicitations will not be considered in the Government’s evaluation. Therefore, such data should not be relied upon nor incorporated in the Technical Proposal by reference. Offerors shall address the requirements noted in this section by imperative verbs regardless of whether such requirements are preceded by “the offeror shall”. The offeror’s proposal shall, at a minimum, be prepared in a form consistent with the Technical Criteria set forth in Section M, Evaluation Factors for Award, of this solicitation. All information that the offeror deems appropriate to address for this factor and subfactors must be included in the proposal in an orderly format. The Technical Volume shall address all the technical subfactors. This section shall not contain any pricing data.

6.2 Technical Contents

A. Table of Contents. A table of contents shall be included in Volume I. Each subfactor, aspect, and section will be clearly marked and tabbed for easy reference and pages shall be numbered in a consistent manner as stated under Proposal Preparation Instructions, paragraph 5.3.

B. Glossary of Abbreviations and Acronyms. Each volume shall contain a glossary of all abbreviations and acronyms used, and with an explanation for each.

C. Executive Summary. Included in this volume is the offeror’s Executive Summary (limit is 3 pages). It should include a concise summary of the offeror’s proposed approach to the GA RITS effort.

D. Technical Factor Cross Reference Matrix. Each volume shall be written on a stand-alone basis so that its contents may be evaluated without cross referencing to other volumes of the proposal. Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity. The offeror shall fill out the cross reference matrix indicating the proposal reference information as it relates to the RFP, PWS, and CLIN references found therein. Although the cross reference matrix is available to for use, the government will review the entire proposal to make a determination of acceptability. See Appendix 3 and paragraph 5.6 for instruction on cross-referencing. PWS paragraph references are cited regarding aspects of the subfactors. These paragraph references are not however, exclusive, and offerors must thoroughly review the complete PWS.

TECHNICAL SUBFACTORS

SUBFACTOR A: Program Management. Under this subfactor, the offerors shall provide an approach that addresses all of the following aspects:

Aspect 1 – Management and Integration Provide an effective integrated management and integration approach that demonstrates an organizational structure that consists of an appropriate leadership hierarchy, manning levels and skill sets by position title, job descriptions, qualifications, certifications, and training requirements.

Aspect 2 – Human Resources Provide your human resources approach that explains the process that will be used to ensure qualified management and technical personnel by job category/position are staffed to meet all requirements IAW the PWS and CDRL B002.

Aspect 3 - Small Business Subcontracting Plan

Large Business Primes shall provide an overall subcontracting plan that complies with FAR Part 19, Small Business Programs, and its supplements, and ensures a minimum of 30% of the total annual awarded contract value is subcontracted to small businesses.

SUBFACTOR B: Instruction. Under this subfactor, the offerors shall provide an approach that addresses all of the following aspects:

Aspect 1 – Training Phase Delivery Demonstrate effective methods and procedures to instruct all 5 and 7 level phases of training requiring contract instructors to the prescribed TCS’s meeting all Minimum Instructor Ratios (MIRs).

Demonstrate an understanding of unique requirements involving Live Tissue Training IAW PWS.

Aspect 2 – Student Handbook Propose a process which effectively translates Pararescue Medical Procedures / CFETP learning objectives into the Medical Rescue/Tactical Combat Casualty Care Student Handbook as described in CDRL B008.

SUBFACTOR C: Logistics Planning and Execution. Under this subfactor, the offerors shall provide an approach that addresses all of the following:

Provide housing solutions that are operationally efficient and meet PWS requirements. Ensure approach explains a process to bed-down students, maintain facilities and housing services, and delineate roles and responsibilities of contracted housing staff and Government personnel.

Provide classroom and training solutions which are operationally efficient and meet PWS training requirements.

Demonstrate a clear understanding of safe and efficient parachute handling methods IAW PWS.

Demonstrate an effective approach to deliver fixed and rotary wing aircraft assets that meet DODI 4500.53, 14 CFR Part 135, 133, CARB and PWS requirements.

SUBFACTOR D: Transition Plan. Under this subfactor, the offerors shall provide an approach that addresses all of the following:

Demonstrate an effective management approach to the continuity of mission support, contract performance, and transition of resources and personnel onto the contract.

7.0 INSTRUCTIONS FOR VOLUME II -- PAST PERFORMANCE (FACTOR 2)

7.1 The Past Performance Volume and Past Performance Questionnaires (PPQs) are due 14 Nov 2018, 4:00 EST. It is the responsibility of the offeror to ensure the Contracting Office receives the past performance information. Past performance information shall be provided in a format that facilitates an easy assessment according to the past performance evaluation criteria in Section M of this solicitation. Specific guidelines and requirements about volume content and format are provided in this section.

7.2 Past Performance Information (PPI) Contract References. Offerors may provide information for a minimum of three (3) and a maximum of six (6) references; three (3) of the references provided should be on the offeror (prime), if available. The remaining three (3) references may be provided for subcontractors, teaming partners, and/or joint venture partners considered critical to successful performance of the requirement. If the PPI reference is an overarching Indefinite Delivery/Indefinite Quantity (ID/IQ) or Blanket Purchase Agreement (BPA), the Government will only assess performance at the ID/IQ level and not performance on each individual underlying task/delivery order. If offerors would like assessment of an individual task/call/delivery/purchase order, the offeror shall submit that as a separate PPI reference. PPI Reference inputs will be treated as source selection information IAW FAR Part 2.101 and 3.104.

7.3 Past Performance Recency. Recency for this solicitation is defined as performance occurring within the last three (3) years from the date of issuance of this solicitation. Current performance will have greater impact on the performance confidence assessment than older performance. Further, references for contracts with less than 6 months of performance will not be considered.

7.4 Past Performance Relevancy. Offerors shall submit performance information on contracts they consider relevant to this effort. This information should include rationale supporting the offeror’s assertion of relevance. Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate. When applicable, categorize and cross reference the relevance of the information into the specific relevancy criteria as defined in Section M, of this solicitation. The Government is not bound by the offeror’s opinion of relevancy.

7.5 PPI Contents. The offerors’ Past Performance Volume shall, at a minimum, contain the following sections:

A. Table of Contents.

B. Glossary of Abbreviations and Acronyms. Each volume shall contain a glossary of all abbreviations and acronyms used, and with an explanation for each.

C. Provide a table of past performance contract reference and ensure each section is tabbed/labeled (to include each performance reference) for easy identification.

D. Summary. For each cited past performance reference, describe the nature or portion of work performed. Further, estimate the percentage of the total effort performed. Limit the summary information to one (1) page.

E. For each past performance reference submitted where the offeror performed as Prime, the reference shall include the following information:

PRIME Contract Number in Reference Dollar Value / Period of Performance Company / Organization Name / Full Address / Phone Number Prime Contractor’s Cage Code and Duns Number Current Point of Contact (i.e., CO, Technical Program Manager, COR, etc.)

Current Phone Number(s) for listed POCs Summary of the work performed.

F. For each past performance reference submitted where the offeror performed as a Subcontractor, the reference shall include the following information:

PRIME Contract Number in reference/ Dollar Value / Period of Performance Prime Contractor’s Name / Full Address / Phone Number / Cage Code / Duns Number Current Point of Contact (preferably the Program Manager or Contract Manager) Current Phone Number for listed POC(s) SUBCONTRACT Number / Order Number in reference Dollar Value / Period of Performance Subcontractor’s Name / Full Address / Phone Number / Cage Code / Duns Number Current Point of Contact (i.e., CO, Technical Program Manager, COR, etc.)

Current Phone Number(s) for listed POC(s) Summary of the work, or portion of work performed as subcontractor.

G. Offeror and (if applicable) Subcontractor, Proposed Partner, and/or Proposed Joint Venture Partner - Past and Present Performance Contract References. If a teaming arrangement, partner arrangement, or joint venture is contemplated, provide complete information as to the arrangement, including any recent and relevant past performance information (as required) on previous partner arrangements with same partner. If this is a first time joint effort, each party to the arrangement must provide a list of no more than three (3) past and present recent and relevant references. The offeror and any subcontractors, proposed partners, and/or proposed joint venture partners shall submit the following under this section:

1. Submit one (1) sheet for each contract reference to include a summary of the work performed, what capacity they served under the reference (i.e. prime contractor, subcontractor, partner, etc.), offeror’s assessment of how the contract reference is relevant to the Relevancy Criteria in Section M of the RFP, and any additional significant details.

2. Submit completed CPARs or similar reports used to record past performance data. If a CPAR or another evaluation form has been completed for a contractor’s work, but the contracting office for that requirement will not release the information to the offeror, the offeror shall immediately notify the Contracting Officer (CO) and Contract Manager (CM) of this solicitation. The offeror shall provide the contract number for the CPAR, and a name and telephone number of the POC from which the past performance information should be obtained. If the offeror does not have Government past/present performance references, the offeror shall provide references from commercial/private industry sources. If the offeror is providing information for a contract with a non-Governmental organization, the information provided should be the same as that required on the CPAR form. The offeror shall not alter in any way information provided by any other party (including extracting or paraphrasing portions of past performance). Past performance forms and reports shall be provided unaltered in their entirety.

Subcontractor Consent (If applicable) - Past performance information concerning subcontractors and teaming partners cannot be disclosed to a private party without the subcontractor's or teaming partner's consent. Since past performance information is proprietary source selection information, the prime contractor must submit, with their proposal, subcontractor's/teaming partner’s consent (see Appendix 1 to Section L) for the Government to disclose its past performance information to the prime during exchanges and debriefs.

H. Organization Structure Change History. Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant present or past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a chart or schedule describing all such changes in the organization of your company. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/performance assessment. Since the Government intends to consider present and past performance information provided by other sources as well as information provided by the offeror(s), your chart or schedule should be specifically applicable to the efforts you identify and general enough to apply to efforts for which the Government receives information from other sources.

7.6 Past Performance Questionnaires (PPQs). When completed CPARS or similar reports are submitted to reflect past performance data, a Past Performance Questionnaire (PPQ) is not required. Offerors without formal documented Government Contractor Performance Assessment Reports (CPARS) shall send a PPQ to each performance reference cited. The PPQ shall be sent directly to the Government or Commercial POC identified in the Past Performance Volume.

7.7 Past Performance Information from Other Sources. Past performance information for contracts not listed by the offeror and/or past performance information for contracts of planned subcontractor(s) may also be evaluated. References other than those identified by the offeror may be contacted by the Government and the information obtained during such contact may be used in the evaluation of the offeror’s past performance. While the Government may elect to consider data obtained from other sources, the burden of demonstrating relevancy and providing current, accurate, and complete past performance information rests solely with the offeror.

7.8 Offerors Rebuttal of Adverse Past Performance Information (if applicable). The offeror is allowed to provide a rebuttal to unfavorable past performance information if it did not do so on the original report or form. The offeror shall limit this rebuttal to addressing the specific negative comments. The offeror shall clearly distinguish between any rebuttal already provided on a form or report and those rebuttals provided specifically for the purpose of this proposal.

7.9 Additional Data. The Government may ask questions of, conduct interviews with, and/or request additional performance information from any of the performance reference(s) submitted as part of the offeror’s proposal. Past performance information may be obtained from sources such as the Government’s Past Performance Information Retrieval System (PPIRS), questionnaires tailored for the subject requirement, the Defense Contract Management Agency, interviews with Program Managers, COs, and other sources known to the Government. Available information from previous source selections or contractor capability assessments may be used if the information is recent and relevant. The recency and relevancy of the past performance, as well as how well the contractor performed on those contracts, are critical in the past performance evaluation. All recent, relevant past performance will be evaluated to determine how well each offeror performed on the present and past contracts included in this evaluation. The Government reserves the right to obtain more performance data from any source that it deems appropriate.

7.10 Responsibility Determination: Even though the assessment of past performance is separate and distinct from the Determination of Responsibility required by FAR Part 9.1, PPI references contained herein may be used to support the Determination of Responsibility for the successful offeror.

8.0 INSTRUCTIONS FOR VOLUME III -- PRICE PROPOSAL (FACTOR 3)

8.1 The offeror shall complete Section B, Supplies or Services and Prices, of the solicitation by inserting the price elements (unit price and extended amount) for all Firm Fixed Price (FFP) and Cost Reimbursable (CR) contract line item numbers (CLINS). The Offeror shall submit pricing for the Phase-In Period, Base Period and all Option Periods.

8.2 The Government will specify Not to Exceed (NTE) amount on applicable CR CLINs (Travel, Lodging, and Equipment Transfer). Applicable Cost reimbursable CLINs, will be included in the TOEP.

8.4 Supporting Price Backup Data. Certified cost or pricing data is not required. However, supporting data is requested to verify that pricing is balanced per FAR 15.404-1(g). Supporting data should explain the methodology used in developing proposed CLIN prices. Examples of supporting data includes any information reasonably required to explain the offeror’s estimating process, including but not limited to the judgmental factors applied and the mathematical or other methods used to estimate and the nature and amount of any contingencies included in the proposed price. Supporting data shall be provided in a table format, to include, at a minimum, a breakdown (by CLIN) of labor (labor category, number of positions and productive hours and rates used), breakout of Other Direct Costs (ODC), Direct and Indirect Rates, and subcontract costs. Supporting data may be submitted using Microsoft Excel 2010 or later, in a format selected by the offeror, but must address the information requested in this paragraph. The Government reserves the right to request additional pricing information after receipt and evaluation of proposals.

8.5 Proposal Documentation.

In addition to the proposal information requested above, this volume shall also contain the following documents:

RFP Section A. Completed SF 33, Solicitation, Offer and Award, with acknowledgement of all amendments. The “Offeror” portion of the Standard Form (SF 33) shall be completed in its entirety. An official having the authority to contractually bind the Offeror shall sign the SF 33 IAW FAR 4.102. In doing so, the Offeror accedes to the contract terms and conditions as written in the RFP Sections A through K. These sections constitute the model contract.

RFP Sections C through I. Complete the necessary fill-ins and provide any information requested. The Offeror shall submit only those pages that require a fill-in.

3 RFP Section K. Complete all required Representations, Certifications and Other Statements of Offerors, and provide a copy of completed Online Representations and Certifications (ORCA) in the System for Award Management (SAM) located at https://www.sam.gov.

Amendments. See section L, paragraph 1.5

Exceptions and Deviations. Describe any exception(s) and deviation(s) to the RFP. See section L, paragraph 5.7

9.0 DEBRIEFING OF OFFERORS.

Debriefings are conducted with the goal of identifying to unsuccessful offerors where changes can be made to improve future Source Selection participation. Successful or unsuccessful offerors may request debriefings by providing a written request to the Procuring Contracting Officer. Debriefings shall be conducted IAW FAR 15.505 for pre-award debriefings, and FAR 15.506 for post-award debriefings.

10.0 RESPONSIBILITY DETERMINATION

10.1 For the purposes of making a determination of contractor responsibility, past performance information may be obtained from sources such as the Government’s Past Performance Information Retrieval System (PPIRS), the Defense Contract Management Agency, interviews with Program Managers, COs, and Award Fee Determining Officials, and other sources known to the Government. The Government reserves the right to obtain more past performance data from any source that it deems appropriate.

(Appendix 1 to Section L)

Subcontractor/Teaming Partner Consent Form Letter

Sample Date:

TO: Department of the Air Force

ACC AMIC/PKB

129 Andrews Ave., Suite 110 Joint Base Langley-Eustis, VA 23665-2788

Attention: Ms Kelli Wright and TSgt Marlese Yelardy

FROM: (Company name, address and “current” POC)

REFERENCE: Request for Proposal FA4890-18-R-5022, GA RITS Contract

SUBJECT: Letter of Consent to Release Past and Present Performance Information to (XX Company)

To whom it may concern, We are currently participating as a (subcontractor/teaming partner) with (prime contractor or name of entity providing proposal) in responding to the Department of the Air Force, (location) Request for Proposal (solicitation number) for the (program title or description of effort).

We understand that the Government is placing increased emphasis on past performance in order to obtain best value in source selections. In order to facilitate the performance confidence assessment process we are signing this consent form to allow you to discuss our past and present performance information with the prime contractor during the source selection process.

Respectfully, (Signature and Title of individual who has the authority to sign for and legally bind the company)

(Appendix 2 to Section L)

Past Performance Questionnaire and Cover Letter

**FOUO -- When completed, this document is Source Selection Sensitive IAW FAR 2.101 AND 3.104**

Section 1: Contract Identification

A. Contractor (Company/Division): __________________________________________________

B. Contractor Cage Code: __________________________________________________________

C. Contract Number: ______________________________________________________________

D. Contract Type (e.g., FFP, FPIF, CPIF, CPFF, etc.): ____________________________________

E. Program Title: _________________________________________________________________

F. Brief Program Description: _______________________________________________________

G. Period of Performance:

1. Original Schedule (assuming all years ordered against):

Beginning Date _______________________ through __________________________

1. Current Schedule (assuming all options exercised):

Beginning Date _______________________ through __________________________

1. Reason for difference (if applicable): _______________________________________

H. Contract Dollar Value

1. Awarded contract dollar value (assuming all options exercised): $________________

1. Current contract dollar value (assuming all options exercised): $ _________________

1. Reasons for difference between original and current contract dollar value (if applicable): _______________________________________________________________________

I. Description of work performed: ______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

J. Was this a competitively awarded contract? ☐ Yes ☐ No

K. Contractor’s Role: ☐ Prime Contractor ☐ Subcontractor ☐ Key Personnel

Note: If offeror holds or has held other contracts with your agency/organization in the last three (3) years, please complete separate Past Performance Questionnaire forms for those contracts as well.

Section 2: Customer or Agency Identification

A. Customer or agency name: _______________________________________________________

B. Customer or agency description (if applicable): _______________________________________

C. Geographic description of work performed under this contract (i.e., local, nationwide, worldwide, other Commands): _____________________________________________________________________

Section 3: Respondent Identification

A. Respondent’s name: ____________________________________________________________

B. Respondent’s title: _____________________________________________________________

C. Respondent’s phone/fax number/e-mail address: ______________________________________

D. Length of time (number of years/months) respondent worked on subject contract and description of responsibility/position/role: __________________________________________________________

E. Other suggested points of contact: __________________________________________________

Section 4: Performance Information

Please indicate your satisfaction with the contractor’s performance by placing an “X” in the appropriate block using the scale provided to the right of each question. This scale is defined as follows:

Code Performance Rating

E EXCEPTIONAL – Performance meets contractual requirements and exceeds many requirements to the Government’s benefit. The contractual performance being assessed was accomplished with few minor problems for which corrective actions taken by the contractor were highly effective.

VG VERY GOOD – Performance meets contractual requirements and exceeds some requirements to the Government’s benefit. The contractual performance being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

S SATISFACTORY – Performance meets contractual requirements. The contractual performance being assessed contains some minor problems for which corrective actions taken by the contractor appear or was satisfactory.

M MARGINAL – Performance does not meet some contractual requirements. The contractual performance being assessed reflects a serious problem for which the contractor has not yet identified corrective actions or the contractor’s proposed actions appear only marginally effective or were not fully implemented.

U UNSATISFACTORY – Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance being assessed contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

N/A NOT APPLICABLE – Unable to provide a rating. Contract did not include performance for this aspect, performance was not observed, or information was not available. Do not know.

Please provide detailed narrative comments to support your ratings. At a minimum, please discuss each response for which you indicated E (Exceptional), M (Marginal) or U (Unsatisfactory) in response to the questions below (use additional sheets, if necessary).

Ability of Contractor to provide safe, reliable GA RI services to meet and/or exceed service metrics/specifications of the contract; provide timely proposals; respond to short notice requirements; provide and adhere to quality control/management plan (when required). Ability of contractor to identify and/or respond to identified quality discrepancies with thorough root-cause analysis and effectives remedies

Explanation:

Ability of Contractor to provide deliverables/reports required by the contract on time.

Explanation:

Ability of Contractor to: provide and project accurate contract costs estimates involving new work requirements and cost reimbursables; track and control costs; meet and perform within negotiated costs; provide current, accurate and complete invoices/billing; submit cost reporting information in a timely manner; document annual costs; meet cost/price performance targets and contingencies (i.e., changes, claims, request for equitable adjustments, request for proposals, etc.).

Explanation:

Ability of Contractor to: maintain effective relationship between key Contractor personnel and key Government personnel; manage, resolve problems and respond to and/or integrate changes in mission-related requirements; respond and act on customer feedback.

Explanation:

Ability of Contractor to: attract, recruit, hire, train and retain qualified management and technical personnel to accomplish PWS requirements; manage subcontractors to include identification and resolution of subcontractor problems; ensure continuation of services during personnel absences or vacancies; replace/fill vacancies within timeframe specified; maintain training/certification currency.

Explanation:

Ability of Contractor to: Provided Fixed Wing Parachute Operations and/or Rotary Wing Operations under FAR Part 135, 133, or CARB, as applicable.

Explanation:

Ability of contractor to transition into assuming full performance responsibility from the incumbent contractor; to attract, recruit, hire, train and provide qualified management, and key and technical personnel during the transition period and throughout the contract performance period to accomplish mission requirements

Explanation:

Ability of Contractor to comply with Small Business Subcontracting Plan (Large Businesses only); meet small business subcontracting goals as stated in the contract (Large Businesses only); meet the Limitations on Subcontracting IAW FAR 52.219-14.

Explanation:

Section 5: Narrative Summary

A. Was this contract partially or completely terminated for default or convenience or is there any pending terminations? (Place an “X” by all that apply.)

Yes No Default Convenience Pending Terminations

If yes, please explain (e.g., inability to meet cost, performance, or delivery schedules, etc.).

B. Would you have any reservations about having this contractor perform again on one of your critical and demanding programs?

Additional remarks:

Respondent’s Signature Date

Respondents’ Name

Thank you for your prompt response and assistance!

Please return this completed questionnaire to:

E-Mail to: kelli.wright.1@us.af.mil

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS AIR COMBAT COMMAND

ACQUISITION MANAGEMENT AND INTEGRATION CENTER

JOINT BASE LANGLEY-EUSTIS VA

FOR OFFICIAL USE ONLY -- PAST PERFORMANCE QUESTIONNAIRE COVER LETTER

1. The Air Combat Command (ACC) Acquisition Management and Integration Center (AMIC) is in the process of selecting a source for the Air Combat Command Guardian Angel (GA) Rescue Instructional and Training Services (RITS) requirement.

2. One of the considerations in proposal evaluation is the verification of each offeror’s past and present performance on contracts which reflect the offeror's ability to perform on the proposed effort. We depend on information received from agencies such as yours, having had first-hand experience with an offeror, for evaluation of the offeror's performance on those contracts. Specifically, we are looking for past performance information in the following areas:

a) Quality of Product or Service

b) Schedule

c) Cost/Price Control

d) Business Relations

e) Management of Personnel (Including Subcontractors)

f) Aviation Support

g) Transition

h) Utilization of Small Business (Large Business Only)

3. Your organization has been identified as a source to evaluate the offerors past and present performance and to release of such information to our office. Please have an individual that is knowledgeable of the contractor’s day-to-day operations and overall contract performance complete the attached questionnaire as thoroughly as possible and provide comments wherever applicable. For any rating of Exceptional, Marginal or Unsatisfactory confidence, please provide an explanatory narrative to support the rating. The narratives need not be lengthy, but should be detailed and descriptive. Please return the completed performance questionnaire not later than 14 Nov 2018, 4:00 PM EST. Please do not send the completed questionnaire to the offeror. Once the questionnaire is completed, it becomes Source Selection Sensitive and should be handled accordingly. Please return the completed questionnaire via email to the following:

ACC AMIC/PKB

Attn: Ms. Kelli Wright and TSgt Marlese Yelardy 129 Andrews Ave, Suite 110 Joint Base Langley-Eustis VA 23665-2788 Phone: (757) 225–1583/ 1570 Email: kelli.wright.1@us.af.mil

4. Your time and consideration in returning the completed questionnaire by 13 Nov 2018 will be greatly appreciated. If you have any questions or concerns, please contact the Procuring Contracting Officer Ms. Kelli Wright at (757) 225-1570 or TSgt Marlese Yelardy at (757) 225-1583. Any relevant information you have would be vital in our assessment of the aforementioned contractor. Thank you for your assistance.

(Appendix 3 to Section L)

Technical Factor Cross-Reference Matrix

As part of Offerors’ proposals, a separate cross-reference matrix shall be completed and…