PTR_Preprop_Conf_Brief_-_final_17Apr17.pdf

This Briefing is:

UNCLASSIFIED

Headquarters Air Combat Command

PTR

Pre-Proposal Conference

Solicitation Number: FA4890-17-R-0001

19 April 2017

Welcome

J.J. Foster Contract Specialist

ACC AMIC/PKCB

Agenda

0800 Meet & Greet Contractors

0830 Pre Proposal Briefing

0930 Guam Briefing

0940 Site Briefing

1030 Tour B&G Facilities

1200 Lunch

1300 Tour EW Facitlities

1400 Final Comments

Government Team

Program Manager Mr. Cecil Dean, HQ ACC/A3AR Contracting Officer Ms. Sharon Potter, AMIC/PKCB Contract Specialist Mr. J.J. Foster, AMIC/PKCB

Topics of Discussion

• Rules of Engagement

• Purpose

• Program & Requirements Overview

• Acquisition Overview

Rules of Engagement

• Contracting Office (ACC AMIC/PKCB) is the POC for all information

• Remarks, explanations, or answers to questions at this conference shall not qualify the terms of the solicitation

• Terms of the solicitation and PWS remain unchanged unless the solicitation is formally amended in writing and issued by the CO

• Questions must be written to receive an official Government response - verbal responses are “Unofficial”

• Conference brief and questions will be posted on FedBizOpps (http://www.fbo.gov )

• Email address is ACCAMIC.PKC.PTRRecompete2016@us.af.mil http://www.fbo.gov/ mailto:ACCAMIC.PKC.PTRRecompete2016@us.af.mil

Purpose

• To familiarize contractors with Government’s requirement

• Clarify Requirements

• Review Request for Proposal (RFP)

• Invite Additional Questions (in writing)

Notional Project Milestones

Milestones Date Synopsize & Post Draft RFP Documents 24 Mar 2017 Final Solicitation Issued 17 Apr 2017 Pre-Proposal Conference / Site Visits 19 Apr 2017 Past Performance Proposals Due 10 May 2017 Technical Proposals Due 17 May 2017 Contract Award 6 Dec 2017 Transition

CONUS

Guam

15 Dec 2017 – 31 Jan 2018 15 Dec 2017 – 28 Feb 2018

Performance Start

CONUS

Guam

1 Feb 2018 1 Mar 2018

PTR Program & Requirements Overview

Mr. Cecil Dean PTR Program Manager

ACC/A3AR

PROGRAM OVERVIEW

• PTR Mission

• Customers

• Requirement

• O&M Support Structure

• Hours of Operation

Provide unsurpassed operations & maintenance of Air Combat Command (ACC) and Air Force Global Strike Command (AFGSC) Primary Training Ranges; critical training resources that provide the world's best combat air forces with the ability to deliver rapid, decisive, and sustainable airpower anytime and anywhere

PTR Mission

Definitions

• Primary Training Ranges (PTR): PTRs accommodate basic to intermediate air-to-surface training. Typical PTRs contain target arrays, threat simulators, and weapons scoring systems

• Bombing and Gunnery Range (B&G): B&G ranges include air-to-ground bombing and gunnery targets, support buildings, and associated scoring equipment

• Electronic Warfare Site (EWS): EWSs provide a simulated electronic threat environment for aircrew combat training

• Electronic Warfare Range (EWR): Collocated with B&G Ranges, EWRs provide a simulated electronic threat environment for aircrew combat training

PTR Primary Customers

• ACC Units at Host Bases

• Avon Park B&G Ranges: 23 WG, Moody AFB

• Dare County B&G: 4 FW, Seymour-Johnson AFB

• Holloman B&G Ranges: 49 FW, Holloman AFB

• Grand Bay Range: 23 WG, Moody AFB

• Poinsett Ranges: 20 FW, Shaw AFB

• Mt. Home B&G Ranges: 366 WG, Mt. Home AFB

• AFGSC Units at Host Bases

• Snyder EWS: 7 BW, Dyess AFB

• Belle Fourche EWS (Colony): 28 BW, Ellsworth AFB

• Guam EWS: AFGSC Det 4, Andersen AFB

Dare County Range, NC

Poinsett EWR, SC

Belle Fourche EWS, SD

Mountain Home Ranges, ID

Grand Bay Range, GA

Avon Park, FLHolloman Ranges, NM

EWR (1)

BOMB RANGE (5)

TOTAL: 9

Snyder EWS, TX

PTR CONTRACT O&M SUPPORT

STRUCTURE

Guam (Milky) EWS, Guam

PTR Secondary Customers

• Other MAJCOMS

• Air National Guard/Air Guard Reserve

• Sister Services (USA, USN, USMC)

• Other DoD Agencies

• Other Federal Agencies

• Foreign Military

• German Air Force at Holloman AFB

• Singapore Air Force at Mountain Home AFB

• Afghanistan Air Force at Moody AFB

REQUIREMENT

• Contractor to provide personnel, vehicles, equipment, tools, materials and training to perform the operations, maintenance and support for the PTRs

• Personnel: i.e. electronic technicians, program manager, site managers, heavy equipment operators, and/or other skills the offerors propose to perform the service

• Vehicles/Equipment: i.e. graders, front end loaders, beach combers, trucks and/or other equipment the offerors propose

• Tools/Materials: specialized (i.e. for threat emitters and scoring systems) and standard tools the offerors will use to perform the service

• Training/Supervision: gaining/maintaining proficiency as electronic techs, equipment operators, and/or other skilled positions along with providing the adequate supervision of all encompassing areas of the PTRs to perform the service 16

HOURS OF OPERATIONS

1. Does not include startup, shutdown, and maintenance action times.

2. Maintenance may be performed during hours of operation on a non-interference basis.

3. The number of operational hours/week are used during five consecutive work days; federal holidays that occur Mon– Thurs are considered as one of five consecutive days, hours contributed to a Mon–Thurs holiday are equal to hours of longest workday/wk; hours contributed to a Fri holiday should be consistent w/ historical Fri operating hours; weekend hours only used to support Ops Rqmts coordinated through ACC PM.

PRIMARY TRAINING RANGE

Hours of Operation

(IAW Flying Schedule) Notes 1,2,3 Avon Park 80 per week and 7 Large Force Exercises (see para 3.1.11)

Belle Fourche EWS 60 per week

Dare County 66 per week 30 per week MTE operations

Grand Bay B&G 77 per week

Holloman B&G 100 per week Range Operations Center 69 per week Range Control Officer operations

Mt Home B&G Ranges 60 per week at Saylor Creek 30 per week at Juniper Butte

Poinsett B&G 63 per week Poinsett EWR 63 per week Snyder EWS 60 per week

Milky EWS (Guam) 30 per week

Sheet1

ADDITIONAL HOURS OF

OPERATIONS

1. Request hours will include routine startup, and shutdown procedures, but shall not include time for maintenance (emergency or routine).

PRIMARY TRAINING RANGE

Additional Hours of Operation (IAW Flying Schedule) Notes 1

Avon Park 50 Full Crew per year 150 RCO Only per year

Belle Fourche EWS 150 per year

Dare County 100 per year B&G operations 100 per year MTE operations

Grand Bay B&G 200 per year

Holloman B&G 100 per year Range Operations Center 50 per year Full Crew (no RCO) 100 per year Full Crew with RCO

Mt Home B&G Ranges 200 per year Poinsett B&G 150 per year Poinsett EWR 150 per year Snyder EWS 100 per year

Milky EWS (Guam) 100 per year

Sheet1

Major Areas of SOW

• Common Tasks

• Ground and Property Maintenance

• B&G Specific Tasks

• Tower Operations, Scoring System Operations, Target

Maintenance and Construction, EOD Clearance Support, Fire Services

• Locations: Avon Park, Dare, Mountain Home, Grand Bay, Poinsett and Holloman Ranges

• EW Specific Tasks

• Electronic Warfare (EW) Equipment Operations and

Maintenance

• Locations: Dare, Snyder, Poinsett, Belle Fourche and

Guam Guam

New Work

• Guam EWS Range is added to the requirement

• Emitter O&M similar to Snyder, Belle Fourche and

Poinsett but only one emitter

• Supports AFGSC training while they support PACOM force requirements

• Mission has been supported by the ANG on a TDY basis for the last 15 years

• AETC adding additional F-16 squadrons to

Holloman driving requirement for full time manned operations of Centennial Range (currently part time)

Combat Training Ranges Roadmap

16 17 19 20 21 2322 24 25 26 27 28 29 30Fiscal Year 31 32 33

LVC Program

P5 CTS Sustainment

Le ga cy

In te gr at io n

LMOC

/IADS

SIM

Density and Fidelity LvC

BLUE

Forces to Train

3rd Gen SAMs 4th Gen SAMs 5th Gen SAMs & beyond…

4th and 5th Gen Air 6th Gen Air & beyond

Integrated Ops

To create a realistic, relevant and integrated highly contested simulated training environment to ensure CAF readiness

Tactical PESA (ARTS-V2)

Strategic PESA (ARTS-V1)

Enhanced live training environment enhanced with blended/ synthetic entities

5th Gen AESA (ARTS-V3)

Standardization

Configuration

Density and Fidelity

SLATE ATD

BOMBER

Notional Regionalization Regionalized Ranges and Air Space

Acquisition Overview

Sharon Potter Contracting Officer

ACC AMIC/PKCB

J.J. Foster Contract Specialist

ACC AMIC/PKCB

• Follow-on Acquisition

• Non-commercial acquisition

• 100% Small Business Set-Aside

• FAR Part 15 applicable

• NAICS Code: 561210 – Facilities Support Services (SBA Size Standard of $38.5M)

• Contract Type

• Firm Fixed Price (FFP) with Cost Reimbursable (CR) Line

Item

• Collective Bargaining Agreements

• Current Contract has 7 Different CBAs

• Government Furnished Property/Equipment

• FAR Part 45

• DFARS Part 211 - Item Unique Identification (IUID) Registry

Key Contractual Aspects

• Section A – SF 33

• Block 9 - Refer to Section L-5 for submission requirements

• Past Performance Volume due 10 May 2017

• Technical & Price Volumes due 17 May 2017

• Block 12 – Proposals will be valid for at least 270 calendar days from the date for receipt of offers (See L-1.2)

• Blocks 13 thru 15 – To be completed by offeror

• Section B - Supplies or Services and Prices

• CLIN pricing populated using Section J Attachment

“Contractor ABC_Sample Pricing Table” at award

• 6 month extension evaluated - CLINs established on as need basis

RFP – Sections A, B, C

RFP – Section B

CLIN Description 0098 FFP - CONUS Transition 0099 FFP - Guam Transition

X001 FFP - Program Management X002 FFP - Dare County B&G, NC X003 FFP - Mt Home B&G, ID X004 FFP - Grand Bay B&G, GA X005 FFP - Holloman B&G, NM X006 FFP - Holloman RCO (AETC) X007 FFP - Avon Park B&G, FL X008 FFP - Belle Fourche EWS, WY X009 FFP - Poinsett EWR, SC X010 FFP - Poinsett B&G, SC X011 FFP - Snyder EWS, TX X012 FFP - Guam EWS X013 CR - Fuel/Travel/Supplies & Parts/Ext Mx

• Section C

• SOW and Appendices – attachments to the RFP

• SOW section C-1

• Contractor Manpower Reporting Application (CRMA) requirement (Paragraph 1.9.3.8.1)

• Insurance requirements per FAR Clause 52.228-5 (Paragraph 1.9.3.8.2)

• Invoice monthly for FFP and CR efforts IAW Contract Section G Clauses for electronic payment requests using Wide Area WorkFlow (Paragraph 1.22)

• Section E - Inspection and Acceptance

• FAR clauses:

• Inspection of Services

• Inspection of Supplies

RFP – Sections C & E

RFP – Section F

Anticipated Award Date 6 Dec 2017

Transition

CONUS

Guam

15 Dec 2017 – 31 Jan 2018 15 Dec 2017 – 28 Feb 2018

Performance Start

CONUS

Guam

1 Feb 2018 1 Mar 2018

Four One-Year Options

Six Month Extension

1 Jan – 31 Dec 2019 1 Jan – 31 Dec 2020 1 Jan – 31 Dec 2021 1 Jan – 31 Dec 2022

1 Jan – 30 Jun 2023 28

• Section F - Deliveries or Performance

• FAR clauses

• Stop Work; Govt Delay of Work

• Section G - Contract Administration Data

• Wide Area WorkFlow Payment Instructions – DFARS 252.232-

• Contain “Routing Data Table” for use in WAWF

• Invoice at SLIN level; include ACRN data

• Section I - Contract Clauses

• Service Contract Labor Standards: FAR 52.222-41

• Wage Adjustments: FAR 52.222-43

• Govt Furnished Property: FAR 52.245-1

• Item Unique Identification and Valuation - DFARS 252.211-7003 and 252.211-7007

• Options: “-8” Extend Services and “-9” Extend Contract Term

RFP – Sections G & I

• Section J – List of Attachments

• SOW and Appendices

• DD Form 254

• Dept of Labor Area Wage Determinations

• Sample Pricing Table (requires completion by offeror)

• Section K – Reps and Certs

• Fill-ins require completion by offeror

RFP – Sections J & K

• Section L – Instructions, Conditions & Notices to Bidders

• L-5: Submission of Proposals – proposal mailing address

• L-7: Proposal Preparation Instructions – Copies/Page

Limits/Submission dates

• L-8: Exceptions – Government reserves right to award w/o discussions

• Section M – Evaluation Factors for Award

• Low Price Technically Acceptable (LPTA) IAW DoD Source Selection Procedures dated 31 Mar 2016

• Best value is expected to result from selection of technically acceptable proposal with lowest evaluated price

RFP – Section L & M

• Section M – Evaluation Factors for Award (Cont)

• Initially rank offeror’s proposals by total overall proposed price (base/options/50% of OY4)

• Evaluate 5 lowest priced proposals

• Proposals outside initial pool will not be evaluated unless necessary to obtain desired effective competition of 2 proposals rated as "Acceptable" in all technical/past performance factors

• If at least 2 of initial 5 proposals are not rated “Acceptable”, pool will be increased by evaluating next lowest priced proposal - process continues until there are 2 “Acceptable” proposals or until all offerors' proposals have been evaluated

RFP – Section M (cont)

Evaluation Criteria

• Factor 1 – Technical:

• Subfactor A – Program Management

• Aspect I – Management and Integration

• Aspect II – Quality Control

• Aspect III – Contract Equipment

• Subfactor B – Transition

• Subfactor C – Facility Clearance

• Factor 2 – Past Performance

• Factor 3 – Price

• Trade-offs are not permitted between price and non-price factors

Technical Ratings

• Rated at Subfactor level

• In assessing the acceptability of subfactors or aspects, any weakness or deficiency will be noted

RATING DESCRIPTION

Acceptable Proposal meets the requirements of the solicitation

Unacceptable Proposal does not meet the requirements of the solicitation

RATING DESCRIPTION

Weakness A flaw in the proposal that increases the risk of unsuccessful contract Deficiency A material failure of a proposal to meet a Government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level

Technical Evaluation Rating Process

• Determine whether or not proposed approach meets technical requirements

• Review proposal against subfactor criteria in RFP to assess whether proposal

Meets Does Not Meet

• Document individual evaluation assessments Why proposal meets or does not meet

• Assign Acceptable / Unacceptable Rating to Subfactor Proposal must meet all subfactor (aspects) requirements to be rated

Acceptable

Any aspect rated Unacceptable will result in an overall Unacceptable rating at the sub-factor level

Extra credit is not given for proposal that exceeds the requirement

Evaluation Criteria

Past Performance Ratings

• Past performance shall be evaluated in accordance with FAR 15.305 and DFARS 215.305

• Rated the Factor level

RATING DESCRIPTION

Acceptable

Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown (see note below)

Unacceptable

Based on the offeror’s performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort

NOTE: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305(a)(2)(iv)). Therefore, offeror shall be determined to have unknown (or “neutral”) past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered “acceptable.”

Past Performance Rating Process

• Offerors will be required to provide

• Maximum of 3 references for prime, teaming partner and/or joint venture

• Maximum of 3 references for major or critical subcontractor(s)

• Assess recency, relevancy, and performance of offeror- provided references, as well as government-obtained information

• CPARs will be used to assess performance

• Questionnaires used for offerors without CPARs

Assess Recency of Each PPI Contract Obtained

Assess Relevancy for Each Recent Contract

Review Performance Quality for Each Recent And Relevant Contract

Assign offeror’s PAST PERFORMANCE FACTOR Acceptable/Unacceptable Rating

• References must be RECENT

• Minimum of 12 months performance within 3 years of RFP release date

• References must be RELEVANT

• Rated as RELEVANT / NOT RELEVANT

RATING DEFINITION

Relevant

Present/past performance effort for operations and maintenance services and technical services involved similar scope and magnitude of effort and complexities this solicitation requires

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires

Price Evaluation

• Conduct Price Analysis -- normally established by Adequate Price Competition (APC): FAR-preferred technique

• Adequate Price Competition (APC) is a price based on Two or more responsible offerors, competing independently;

Submit priced offers that satisfy gov’t expressed requirement;

Award made to offeror whose proposals represents best value/LPTA;

and No finding that price of successful offeror is unreasonable

• Determine if prices are balanced

• Exists when price of one or more CLINs is significantly overstated

(despite acceptable total evaluated price)

• Mathematically unbalanced – offer is based on nominal prices for some work and enhanced prices for other work

Bidders Library

• Bidders Library Access

• All required material located in Bidders Library located at

Snyder EWS, TX

• Details regarding access to Bidders Library will be published on Fed Biz Opps

• Final Note:

• Ensure proposals are based on Final RFP documents –

“Draft” documents do not reflect the final requirement

Points of Contact

• ACC AMIC/PKCB

• All communications from potential offerors shall be sent to

• Organizational inbox E-mail:

• ACCAMIC.PKC.PTRRecompete2016@us.af.mil

• Contracting Officer: Ms. Sharon Potter

• E-mail: : sharon.potter@us.af.mil764-9380

• Contract Manager: Mr. J.J. Foster

• E-mail: john.foster.23@us.af.mil ort(7) 764-0657

• Internet Home Page Addresses

• www.fbo.gov (Reference No. FA4890-17-R-0001)

• http://farsite.hill.af.mil (Federal Acquisition Regulation Site) mailto:ACCAMIC.PKC.PTRRecompete2016@us.af.mil mailto:sharon.potter@us.af.mil mailto:john.foster.23@us.af.mil http://www.fbo.gov/ http://farsite.hill.af.mil/

Q&A Session

Closing Remarks

PLEASE TURN IN ANY ADDITIONAL QUESTIONS