Attch_3-Slides.pptx

Col John J. Cooper, 552 Wing OG/CC Mr. Monte Townsend, HQ ACC A5TS Capt Cindy Alexander, HQ ACC AMIC 20 Nov 13 Pre-Proposal Conference

E-3 Mission Crew Training

Tinker AFB, OK

This Briefing is:

UNCLASSIFIED

Headquarters Air Combat Command

SOURCE SELECTION SENSITIVE

Welcome & Introductions Col John J. Cooper, 552 Wing OG/CC Mr. Monte Townsend – HQ ACC A5TS Program Manager Capt Cindy Alexander – HQ ACC AMIC/PKB Contracting Officer Ms. Susan Dunnigan – HQ ACC AMIC/PKB Contract Manager Mr. Mike Gaines – 552 OSS/OSQ COR Attendees

Familiarize Industry of the Government’s Requirement Program Overview Review Advance Questions Tour Facilities Review Courseware Invite additional questions from industry

Discuss Procurement Data & Evaluation Criteria

PURPOSE

AGENDA

0900 – INITIAL GATHERING 552 OSS CONFERENCE ROOM

0930 – WELCOME AND INTRODUCTIONS

0940 – PROGRAM REVIEW AND EVALUATION CRITERIA

1015 – REVIEW ADVANCE QUESTIONS

1030 – BREAK

1045 – TOUR E-3 CLASSROOMS AND TRAINING DEVICES

1200 – LUNCH

1330 – VIEW COURSEWARE

1430 – WRAP UP/SUBMIT QUESTIONS

RULES OF ENGAGEMENT

Contracting office (ACC AMIC/PKB) is the POC for all information.

Any remarks, explanations, or answers to questions at this conference shall not qualify the terms of the solicitation.

Terms of the solicitation and PWS remain unchanged unless the solicitation is formally amended in writing and issued by the contracting officer.

Questions must be in writing in order to be addressed.

Government is not liable for expenses incurred by offerors prior to contract award.

RULES OF ENGAGEMENT

Communication All questions should be directed to the briefers No recording devices, cameras or cell phones are permitted in the facilities You are not permitted to roam freely in the facilities and/or classified areas Courseware materials must remain in conference room – No exceptions

Tours Must be a US citizen and posses a SECRET clearance for access to the MCT You are not permitted to handle any Government equipment while on the tour unless authorized You are required to stay with the group at all times

PROGRAM OVERVIEW

Mr. Monte Townsend Program Manager

ACC A5TS

monte.townsend@langley.af.mil

(757) 764-2909

Attachment 2

PROGRAM OVERVIEW

Customer

HQ ACC A5T

552 Air Control Wing (ACW) at Tinker AFB, OK

WARFIGHTER MISSION

Airborne early warning and control operations -- Provide surveillance, command, and control and communications capability. Detects and tracks fixed wing aircraft at all altitudes against both land and sea backgrounds. Detects and tracks maritime surface vessels. Directs friendly aircraft against enemy aircraft before they reach ordnance delivery points.

Worldwide commitment

KEY PWS REQUIREMENTS

Contract Aircrew Training (CAT)

Courseware Development (CWD)

Registrar

Scheduling

Simulator Operations Support

Generation of AWACS Mission Simulator Events

KEY PWS REQUIREMENTS

Plans: Section 4.8 of PWS ISD Management Plan – delivered concurrent with proposal. Stand alone plan required after award.

Training Workload Management Plan – delivered concurrent with proposal. Stand alone plan required after award.

Quality Control Plan – delivered concurrent with proposal. Stand alone plan required after award.

Transition Plan – delivered concurrent with proposal.

Instructor Training and Certification Plan – delivered concurrent with proposal. Stand alone plan required after award.

Strike Mitigation Plan – Stand alone plan required after award.

Capt Cindy Alexander Contracting Officer

ACC AMIC/PKB

Cindy.alexander@langley.af.mil

(757) 225-3165

PROCUREMENT DATA

EVALUATION CRITERIA

PROCUREMENT DATA

Authority FAR Part 12: Commercial Contracts FAR Part 15.3: Negotiated Contracts AFFARS 5315.3: Source Selection 2013 Edition DoD Source Selection Procedures effective 1 July 2011

Notice to Offerors Sufficient number of Proposals/Competition is expected Government intends to make award without discussion but reserves the right to conduct discussions if deemed necessary. Therefore, you are cautioned the initial proposal should contain your best terms from a price and technical standpoint.

PROCUREMENT DATA

Follow-on acquisition; 100% small business set-aside NAICS Code: 611512 Size Standard: $25.5M

Incumbent: Delaware Resource Group of Oklahoma, LLC (DRG)

Contract Type Commercial (FAR Part 12) Non – Personal Services Firm – Fixed Price Contract Deliverables – NSP Cost Reimbursable Travel Contract scheduled to run on a calendar year cycle

Estimated Acquisition Timeline

PROCUREMENT DATA

Funding Fixed Priced CLINS – Incremental / monthly basis Cost Reimbursable CLINS – as required

Performance Period

SF 1449

Ensure all blocks are filled in as necessary

SECTION 2 – Continuation of SF 1449 Ensure all required information is filled in

SECTION 3 – Schedule of Supplies and Services Ensure all pricing is included (please round extended total to nearest dollar so the extended total is divisible by 12)

SECTION 4 – Contract Clauses Ensure you READ all clauses Complete all applicable clauses/information

SECTION 4a – Addendum to 52.212-4 Local Instructions

SECTION 5 – List of Attachments Attachment 1: Performance Work Statement Attachment 2: DD254 Attachment 3: CBA and WD Attachment 4: Quality Assurance Surveillance Plan (QASP)

SECTION 6 – Instruction to Offerors – Addendum to 52.212-1 Instruction for proposal submission, content and format Letter of Consent for Past Performance Information (PPI) PPQ Template/Request Cover Letter template Sample Manning Charts

SECTION 7 – Evaluation Criteria

BASIS OF AWARD

Lowest Price Technically Acceptable (LPTA)

One award will be made to the offeror who is deemed responsible in accordance with FAR Part 9, whose proposal conforms to the solicitations requirements.

The lowest evaluated price with an “Acceptable” rating in all technical subfactors and the past performance factor.

Proposals that exceed the evaluation criteria will not receive higher ratings.

If an offeror fails to meet all solicitation requirements, the Government may not make an award to that offeror.

The LPTA source selection process does not permit tradeoffs between price and non-price factors.

Three (3) FACTORS:

FACTOR 1 – Past Performance

FACTOR 2 – Technical Subfactor A: Management Approach and Manning Workload Analysis Subfactor B: Training Management and Approach Subfactor C: Courseware Development Approach, Instructional Systems Development Management Plan (ISDMP), and Quality Control Plan Subfactor D: Transition Plan & Contractor Furnished Equipment

FACTOR 3 – Price

All factors are equal in importance All subfactors are equal in importance

FACTOR 1 - PAST PERFORMANCE

Past Performance will be rated “Acceptable” or “Unacceptable” at the overall Factor level.

Past performance is evaluated to consider each offeror’s demonstrated record of contract compliance and is used to determine how well an offeror has performed previous efforts.

Offerors shall submit information on contracts they consider relevant to their abilities to perform this effort. Information shall include:

Rationale supporting their assertion of relevance Explain what aspects of the contract references are relevant to the proposed effort, and to what aspects of the proposed effort they relate

Up to 12 references total (combined) Prime Contractor, up to 4 Sub-Contractor (as applicable), up to 4 references for each proposed sub-contractor, teaming arrangements or joint venture

Past performance is judged based on the whole record and not solely on the number of records.

There are three aspects to the past performance evaluation:

First is to determine if the performance information is recent;

Second, determine if the performance information is relevant to this acquisition;

Third, determine how well the offeror performed on those contracts (quality of product or service) provided

Recency: Performance occurring within the last three (3) years from the date of issuance of this solicitation will be considered “recent”. References for contracts with less than six months of performance will not be considered.

Relevancy: Relevant performance for this acquisition is to have effectively managed an aircrew training program that consists of academic or simulator instruction or courseware development which utilizes an Instructional Systems Development (ISD) model where cost, schedule, and performance were measured/evaluated.

Performance Quality: The Government will evaluate the quality of work performed and assessed ratings/narrative.

FACTOR 2 – TECHNICAL

Focus is on the ability of the offerors proposal to meet the minimum requirements of the PWS.

Proposals will be assessed a rating of "Acceptable" or "Unacceptable" at the subfactor level In assessing the acceptability of each subfactor, any weaknesses or deficiencies will be noted Proposals that receive a weakness or deficiency in a subfactor will receive an “Unacceptable” subfactor rating

Subfactor A: Management Approach and Manning Workload Analysis

Aspect 1: Management Approach. The proposal clearly demonstrates and provides:

1. Organizational structure detailing line(s) of authority, to include subcontractors and teaming partner.

2. Cohesive functional relationships, roles and responsibilities that will ensure acceptable communication both within the company and with the government to execute the PWS requirements.

3. Adequate offeror key personnel positions and qualifications, and approach to meet contractor qualifications in PWS paragraph 4.9.

Subfactor A: Management Approach and Manning Workload Analysis

Aspect 2: Manning Workload Analysis. The proposal clearly demonstrates and provides:

1. Sufficient labor categories, skill level, number of personnel for both full and part time positions to meet PWS requirements. Reference PWS Section 1, 4, Appendix C, D &E.

2. Non-direct and ancillary work hours are supported by the offeror's workload manning analysis and will meet PWS requirements. Reference PWS Section 1, 4, Appendix C, D &E.

Subfactor B: Training Management and Approach

Aspect 1: Training Workload Management Plan. The proposal clearly demonstrates and provides:

1. Proposal clearly demonstrates the contractor’s approach and policies for managing the Training Program. Reference PWS Section 4, Appendix C, D &E and Section 4.8.4.

2. Proposal demonstrates a clear understanding of, and a process for scheduling. Reference PWS Section 4, Appendix C, D &E and PWS Section 1.4.2 and 4.8.4.

3. Proposal demonstrates a clear understanding of, mitigation of scheduling risks associated with workload fluctuations. Reference PWS Section 4, Appendix C, D &E and Section 4.8.4.

Subfactor B: Training Management and Approach

Aspect 2: Instructor Training and Certification Plan. The proposal clearly demonstrates and provides:

1. Clear and effective approach for how employees will be trained, certified and how continuation training will be conducted to meet PWS and aircrew currency requirements. Reference PWS Section 4.8.2.

Subfactor C: Courseware Development Approach, Instructional Systems Development Management Plan (ISDMP), and Quality Control Plan

Aspect 1: Courseware Development Approach and ISDMP. The proposal clearly demonstrates and provides:

1. Complies with the format and content of the Plan, and utilizes approach(es) to meet PWS paragraph 4.8.1.

2. Approach to execute the Instructional Systems Development phases and functions throughout the lifecycle of the training system.

3. Methods and procedures to track courseware development milestones and validate courseware compliance with applicable training requirements.

Subfactor C: Courseware Development Approach, Instructional Systems Development Management Plan (ISDMP), and Quality Control Plan

Aspect 2: Quality Control Plan. The proposal clearly demonstrates and provides:

1. Plan complies and meets the requirements of PWS paragraph 4.8.1.1 (7, 8 and 9).

2. Integration of quality control procedures throughout the overall management structure resulting in timely and accurate deliverables and processes.

Subfactor D: Transition Plan & Contractor Furnished Equipment

Aspect 1: Transition Plan. The proposal clearly demonstrates and provides:

1. Processes to meet PWS paragraph 4.8.5.

2. Proposed milestones with phased timelines ensure transition completed to support on time full contract performance.

3. Proposed personnel will interface with the incumbent contractor at each site to ensure a seamless transition.

4. Procedures to hire, train and certify non-incumbent personnel in the event that hiring goals are not met to ensure uninterrupted service.

Subfactor D: Transition Plan & Contractor Furnished Equipment

Aspect 2: Contractor Furnished Equipment. The proposal clearly demonstrates and provides:

1. Contractor Furnished Equipment is compliant with the current Air Force Network Integration Center approved Product List.

FACTOR 3 – PRICE

There is a great expectation of competition; thus offerors are cautioned to present their best price proposal up-front.

Price will be evaluated to ensure the Government receives a fair, reasonable and balanced price.

Price proposals will be analyzed to identify any potential unbalanced pricing.

In instances where an offeror receives acceptable technical and past performance ratings, yet proposed prices appear exceptionally low, offeror(s) may be requested to address this disparity, providing evidence of their capability and/or experience providing similar service(s) at similar price(s).

FACTOR 3 – PRICE

The Government reserves the right to request other than cost and pricing data from the offeror.

FAR Clause 52.217-8, Option to Extend Services. This clause allows for up to an additional 6 months of continued contract performance if required. Interested offerors shall not include pricing in their proposal for this clause. The Government will add fifty percent (50%) of the last option period price to cover clause 52.217-8.

Please round extended total to nearest dollar so the extended total is divisible by 12.

QUALITY ASSURANCE

Functional Commander (FC): Col Edward J. Van Gheem, ACC A589/A52

COR: Mr. Michael Gaines, 552 OSS/OSQ

COR to be appointed in writing prior to contract award

Surveillance Procedures:

100% Periodic

Surveillance will be accomplished IAW the PWS and approved Quality Assurance Surveillance Plan (QASP)

Evaluation Factors Initial Eval

Ratings

Initial Evaluation Debrief

SOURCE SELECTION PROCESS

Offeror Proposals

Award w/o Discussion

Initial Evaluation Brief

Interim Evaluation

Competitive Range Determination Discussions ENs Final Evaluation

Award

Source Selection Decision Briefing Best Value Decision

ENs Request Final Proposal Revision Receive FPRs or Close Discussions

Revise Ratings

WRAP UP

Please submit written questions at the end of the day to Capt Cindy Alexander

Thank You For Attending

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SOURCE SELECTION SENSITIVE

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