Attachment_5_-_E3_Style_Guide_Version_1.0__2_Jan_2014.docx

E3 Style Guide Version 1.0 2 Jan 2014 Contract No. FA####-##-C-#### Solicitation No. FA4890-13-R-0122

STYLE GUIDE

FOR

E-3 MCT CONTRACT ACADEMIC TRAINING

AND

COURSEWARE DEVELOPMENT

Approved:

________________________________________Date:

ROBERT J. REED, Lt Col, USAF, ACC TRSS DET 6/CC

_________________________________________Date:

MICHAEL J. GAINES, Contracting Officer Representative

AFMC 552 OSS/OSQ

Solicitation No. FA4890-13-R-0122

TABLE OF CONTENTS

ATTACHMENTS

A1 COURSEWARE DELIVERY SCHEDULE 5

and CDS EXAMPLE (1 page)

and PROGRESS REPORT EXAMPLE (12 pages)

1. STYLE GUIDE

GENERAL INFORMATION

The Style Guide is used to coordinate the format for all final deliverables. The contractor must coordinate their proposed style with the site Government Subject Matter Experts (GSMEs) to ensure all applicable areas are included, and the style is acceptable. The Style Guide will be used by the GSME’s to ensure all areas are delivered and will provide some continuity between personnel. The Style Guide will provide the contractor with a known acceptable standard. The contractor will develop all courseware using the current updated model of ISD as defined in AFM 36-2234 and AFH 36-2235. Any changes in style must be pre-coordinated and approved with the GSME’s and incorporated in to the guide. The Style Guide shall consist of the following:

GOVERNMENT REQUIREMENTS

The government GSME’s will provide all specific requirements for each deliverable. Each deliverable will have the government’s expectations and constraints listed. This will address any format corrections to ensure errors are not repeated.

Distribution and Deadline for the Deliverables. The government shall have at least three defined periods for review, acceptance/rejection and delivery. Initial government review of a product shall be scheduled for 14 ACC-business days, intermediate review shall be 3 ACC-business days and final review for delivery shall be 2 ACC-business days. An “ACC business day” is a normal workday, excluding weekends, holidays, command directed family days, etc. Shorter review periods may be specified in individual product attachments. Corrections may be submitted at any time during the review periods. The deadline to complete corrections will be according to their scope, but will be within (five) ACC-business days of the Government’s feedback. Any changes must be coordinated and approved by the government.

Samples. Deliverables without an authoritative reference to set format will have a sample acceptable product. It will show the accepted format, font, spacing, titles, and sections etc.

2. LIST OF ATTACHMENTS

ATTACHMENTS

A1 COURSEWARE DELIVERY SCHEDULE and EXAMPLE

A2 LESSON STRATEGY REPORT

A3 LESSON OVERVIEW

A4 INSTRUCTOR LED LESSON PACKAGE

A5 LESSON PLAN

A6 LESSON STUDY GUIDE

A7 TEST PACKAGE

A8 CONTRACTOR’S PROGRESS, STATUS AND MANAGEMENT REPORT and EXAMPLE

A9 CONFERENCE MINUTES

A10 COURSE SYLLABUS

A11 TRAINING TASK LIST

A12 ISD MANAGEMENT PLAN

A13 SYLLABUS REVIEW REPORT

A14 COURSEWARE REVISION SUMMARY REPORT

A15 CRITERION REFERENCED OBJECTIVES

A16 STUDENT HANDBOOK

A17 POSITIONAL GRADE SHEETS

ATTACHMENT

COURSEWARE DELIVERY SCHEDULE (CDS)

Courseware Delivery Schedule. The contractor will develop, coordinate, and produce a definitive CDS for each weapon system that will identify the milestones and time phasing of courseware delivery that will occur during the next fiscal year. Special emphasis will be given to milestones at which key ISD tasks or events produce deliverable data or intermediate products of the CWD process.

Authoritative Reference: None.

Format: The report will be in contractor format; subject to the approval of the Chief CWSME. See example attached.

Frequency and Milestones: The contractor will provide the initial CDS to the weapon system CWSME no later than 45 days after contract award. For subsequent option years, the contractor will provide the CDS to the CWSME annually no later than 30 calendar days prior to the beginning of each fiscal year in which it is to be effective. The CWSME will have 15 calendar days to notify the contractor of any required modifications to the CWD schedule prior to approval/delivery. The CDS must be delivered at least one day prior to the start of each fiscal year. The CDS will updated as necessary throughout the year to reflect changes and subsequent versions will be sequentially numbered (i.e. Version 1.0; Version 1.1; Version 1.2, etc.).

E3 Style Guide Version 1.0 2 Jan 2014 Contract No. FA####-##-C-####

E3 Style Guide Version 1.0 2 Jan 2014 Contract No. FA####-##-C-####

EXAMPLE (Weapons System) CDS for FY XX Version 1.0 Product

Type

CONTINUE AS REQUIRED

CONTINUE AS REQUIRED

CONTINUE AS REQUIRED

Type Definitions from CWD Workload Tables:

LSN Pkg – Lesson Package LSN SG – Lesson Study Guide TTL – Training Task List – TTL SYLL – Syllabi TST Pkg – Test Package LSN Pln – Lesson Plan CRO – CRO Document POS – Positional Gradesheet

1.

LESSON STRATEGY REPORT

A2.1 Lesson Strategy Report.

A2.1.1 This report describes the instructional strategies, subject matter content, instructional materials formats, and other guidance for authoring and producing the training materials for each lesson. It is used to guide the design of lessons and to prepare the lesson presentation and lesson study guide. .

A2.2 Authoritative reference. AFPD 36-22.

A2.3 Format. The report shall be in contractor format; subject to the approval of the appropriate Courseware SME.

A2.4 Content. The report shall include the following:

A2.4.1 Introduction. This section shall provide a brief description of the purpose and expected application of the Lesson Strategy Report.

A2.4.2 Description. This section describes the lesson strategy for all instruction included in the lesson. Lesson strategies should ensure trace-ability to the training requirements by tying the criterion referenced objectives identified to the behavioral objectives listed in a lesson. AFMAN 36-2234 should be used for guidance. Each lesson strategy shall include:

A2.4.3 Title, classification, signatures of the author and approving authority, and date.

A2.4.4 Organization and Format. This section shall describe the organization and format of the lesson and segment strategies. It shall list the headers or section designators that are used, explain what each one means, and describe the type of information that is found under each. A key shall be used to explain the symbology. This explanation shall be supported with one or more illustrative examples. The lesson strategy shall exhibit trace-ability to the courseware development process and shall include:

A2.4.4.1 Lesson Reference Number. The lesson strategy shall consist of a reference number, a block and lesson number referenced from syllabus.

A2.4.4.2 Lesson Title. The lesson shall have a short title description of the subject to be covered that is taken from the syllabus lesson title.

A2.4.5 Lesson Media. The medium or media shall be identified for each lesson. For lessons with multiple media, objectives for each medium shall be indicated.

A2.4.6 Lesson Overview. A brief overview of the content of the lesson shall be provided for the lesson authors, subject matter experts (SMEs), and students. Included should be an explanation of the why the lesson is required, how is it related to the previous lessons, and how it fits into the total program.

A2.4.7 Learning Objectives. This section shall describe the type of learning required for each lesson objective and learning event. A strategy for each lesson, learning event, activity, and testing procedure shall be provided. Each objective should have four numbers assigned: (1) organize objectives into an academic area, (2) delineating terminal objectives, (3) enabling objectives, and (4) listing prioritized clusters and sequences into blocks of training to indicate its rank in the objectives hierarchy. All objectives for a given duty area must, as a minimum, support the training listed in the Training Task List (TTL).

A2.4.8 Block and Lesson Relationship. Using the 4 number identifier described above, a block map emerges containing a listing showing the sequences and relationship among lessons in the instructional block. The lesson shall include an outline showing the hierarchical relationships among the lesson objectives.

A2.4.9 Lesson Design Strategy. This section shall describe decision making processes and strategies to be used in designing and implementing the presentation of material and testing student mastery of the subject matter. Specific strategies shall include methods of interaction, testing, and remediation. Segments to be tested shall be identified and the method of testing defined. Training, learning and branching strategies shall also be included, when required. All section parts used shall be appropriately labeled and sequenced under the section part title, e.g., drill and practice, demonstration, and simulation. The lesson design strategy shall identify the conventional techniques, practices, principles, or procedures to be used throughout the design and development of the lesson. The following information shall also be provided:

A2.4.10 Type of Behavior. A statement of what the student must do in order to show mastery of the objective, e.g., identify, describe or recall.

A2.4.11 Generalities. This section shall include the facts to be memorized, the critical attributes of a concept, the steps to follow in applying a rule or prototype, or the cause and effect relationship of a principle.

A2.4.12 Instance Production. A description of each type of scenario that is to be included in the examples, practice, and test items shall be provided.

A2.4.13 Test Items. This section shall provide the type of test and the approach for feedback and remediation based on the lesson design strategy. A list of the test items to be used in minimum acceptable passing criteria for the lesson or segment and a list of examples and practice exercises to be used in support of the instruction of the generality shall also be provided.

A2.5 Relationship With Other Documents.

A2.5.1 The lesson strategy report contains the format and content preparation instructions for the data product generated by the specific and discrete task requirement as delineated in the contract.

A2.5.2The lesson strategy report is used in conjunction with Instructional Media Package, Lesson Package, Lesson Plan and Lesson Study Guide.

A2.5.3 Frequency and Milestones. Milestones with deadlines for the preparation and delivery of the lesson strategy report shall be identified in the contractor's approved courseware development schedule.

A2.6 Distribution and Deadline.

A2.6.1 The government will have 14 business days for initial review and acceptance/rejection. Corrections may be submitted at any time during the review period. The deadline to complete corrections will be according to their scope but will generally be within (5) working days of the government’s feedback. The government will not review lesson strategy reports unless the contractor is having difficulty delivering an acceptable product on the first submission.

ATTACHMENT

LESSON OVERVIEW

A3.1 LESSON OVERVIEW

A3.1.1 The contractor will prepare and deliver a lesson overview for each academic lesson identified in each course syllabus.

A3.2 Authoritative Reference. AFPD 36-22.

A3.3 Format. The report shall be in contractor format; subject to the approval of the appropriate Courseware SMEs.

A3.4 Content. The report will include the following:

A3.4.1 The lesson overview is a specific listing of all of the particulars of a lesson as it appears in the academic inventory of a syllabus. The lesson overview provides the tie of the Criterion-Referenced Objectives (CROs) to the behavioral objectives listed for a lesson.

A3.4.2 As a minimum, the lesson overview will include the lesson number, lesson title, lesson office of primary responsibility (OPR), the courses that include the lesson, the primary instructor, the secondary instructor, the lesson duration, the instructional type(s) in the lesson, the security classification, the lesson description, the behavioral objectives and where (page/paragraph or slide) the objectives are covered in the presentation, lesson assignments, the means of evaluation (if any) for the lesson, references available for the student to review lesson material, and special classroom requirements necessary to aid instruction.

A3.5 Relationship with Other Documents.

A3.5.1 The syllabus academic inventory identifies lessons by number, title, description, instructional mode, and duration. Each identified lesson will have a Lesson Overview.

A3.5.2 The Lesson Overview has is an integrated part of the Lesson Plan and Study Guide for a lesson.

A3.5.3 Changes in the numbers of courses that include a particular lesson, or changes in the primary or secondary instructor can result in frequent reviews of Lesson Overviews. Generally these reviews coincide with the generation of the Lesson Plan and Study Guide for a lesson.

A3.6 Frequency and Milestones. Because lesson overviews have no separate existence from the lesson study guides, the frequency of producing updated lesson overviews is directly related to the frequency of producing lesson study guides—they are produced as required by the courseware development schedule.

INSTRUCTOR LED LESSON PACKAGE

A5.1 Lesson presentation A5.1.1 Lesson presentation. The contractor will prepare and deliver a lesson presentation for each academic lesson identified in the syllabus as having an instructional mode of lecture or seminar in whole or in part. The lesson presentation will conform in all respects to the lesson strategy report.

A5.2 Authoritative Reference. AFPD 36-22; AFH 36-2235, Vol 8, Ch 6.

A5.3 Format. Contractor format is acceptable; subject to the approval of the Courseware SME.

A5.4 Content. The Lesson Package will include the following:

A5.4.1 Storyboard and/or Media Script. The contractor will prepare a storyboard and/or script for each lesson in an electronic and hard copy version and have it approved by ACC TRSS Det 6 Courseware SME before production. The storyboard/script will contain enough information and detail to make a valid judgment regarding the educational effectiveness and objective coverage of the proposed lesson. The storyboard/script will also contain identification, referenced numbering, frame/scene descriptions or sketches, camera and sound directions, and/or dialog.

A5.4.2 Presentation. Lessons will be developed using the latest Air Force approved version of Microsoft PowerPoint. The lesson will be developed according to a template to be provided by the CWSME to the contractor. The template will, as a minimum, define font, font size, color scheme, etc. to be used for all lessons. The presentation will include the following:

A5.4.2.1 Text. Bulleted statements in outline form will be used to reinforce the learning concepts present in the lesson plan and the lesson objectives as stated in the lesson strategy report.

A5.4.2.2 Drawn Graphics. Text will be supported by illustrations whenever possible. All primary-learning concepts will be supported by illustrations, charts, or graphs that use color, animation and dimensionality.

A5.4.2.3 Images. Presentations will include digital color photographs or digitized video whenever feasible. Scanned images from checklists will also be used.

A5.4.3 Lesson Plan. Lesson plans will be developed IAW Attachment A6.

A5.4.4 Lesson Study Guide. Lesson Study Guide will be developed IAW Attachment A7.

A5.4.5 Test Package. Test package will be developed IAW Attachment A8.

A5.5 Relationship with other documents.

A5.5.1 The sequencing of the Lesson Plan is the sequencing of the presentation.

A5.5.2 The lesson presentation will include all of the objectives in the lesson Strategy Report and support them with text, graphics, and scanned images.

A5.5.3 The lesson presentation software generates the primary bulk of the lesson study guide.

A5.5.4 Supporting graphics inserted into the presentation digital file will be separately archived as Master Files in their original digital format if other than that of the presentation software application.

A5.6 Frequency and Milestones. A presentation will be prepared for each syllabus lesson identified as having an instructional mode of lecture or seminar in whole or in part. Milestones with deadlines for the preparation and delivery of each lesson presentation (whether new, review, or revision work) will be identified in the contractor's approved courseware development schedule.

A5.7 Distribution and Deadline.

A5.7.1 Initial distribution and deadline. The presentation will be submitted as a draft digital file and will be submitted to the appropriate Courseware SMEs. The government will have 14 business days for initial review and acceptance/rejection. Corrections may be submitted at any time during the 14-day period. The deadline to complete corrections will be according to their scope but will generally be within seven (7) days of receipt.

A5.7.2 Final distribution and deadline. Each delivered lesson presentation will be posted to the master lesson file in the archives within five (5) days of notification of approval.

LESSON PLANS

A6.1 LESSON PLANS

A6.1.1 The purpose of the lesson plan is to provide a written outline for instruction that provides specific definition and direction to the instructor on learning objectives, equipment, instructional media requirements and the conduct of training. The lesson plan replaces the former instructor guide. Lesson plans are constructed in the following four main parts and serve four major purposes:

A6.1.1.1 Part 1 – Provides all the planning information for the instructor to prepare to teach the lesson.

A6.1.1.2 Part 2 – Provides the written outline of teaching steps for the instructor to present the lesson.

A6.1.1.3 Part 3 – Provides feedback on study questions and other student practice activities.

A6.1.1.4 Part 4 – Provides the instructional visual aids to be used by the instructor to conduct the training.

A6.2 Authoritative Reference. AFCAT 36-2223; AFMAN 36-2236; ACCI 36-2252 A6.3 Format. Format will be coordinated between appropriate Courseware SMEs and contractor.

A6.4 Content. Front matter – the front matter of a lesson plan package will include the following:

A6.4.1 Cover – a standard cover identifying the document. It will include the designator (an eight character code described later), type of training (IQT, MQT, UGT, CT, etc.), the crew position, and date.

A6.4.2 Introduction page as per ACCI 36-2252 which will include: Supersedes info; OPR; OPDR; and Distribution.

A6.4.3 Summary of revisions – a permanent record to track all supplementary or interim changes to the material.

A6.4.4 List of References (used to develop the instruction).

A6.4.5 Hazard awareness notice – if safety precautions are needed for any lessons, this notice is included to identify the hazards and specific precautions for the protection of personnel and equipment.

A6.5 Lesson Plan Chapter 1-Support Material and Guidance. Provides the administrative information needed to prepare for and conduct the lesson. It will include the following:

A6.5.1 Academic Hours with Designator A6.5.2 Lesson Title A6.5.3 Lesson Number (this will also be the designator in the header on every page) A6.5.4 Version Number (this will be in the header on every page) A6.5.5 Security Classification (marked on classified documents only) A6.5.6 Academic Requirements Spreadsheet A6.5.6.1 Instructional Material A6.5.6.2 Visual Aids A6.5.6.3 Equipment Required for Instruction (training equipment/support; this is equipment actually used to train the task, not to present instruction, and any other support required such as simulator tapes, sim team, etc.)

A6.5.6.4 Supporting Papers (as required) A6.5.10.5 Student Instructional materials - which may be further categorized as common (used by both instructor and student), instructor and trainee A6.5.6.6 Instructional Methods A6.5.6.7 Multiple Instructor Requirements (as required) A6.5.6.8 Testing Requirements (test) A6.5.6.9 Classroom/Training Area Requirements A6.5.7 Instructional Guidance for all Types of Training (Web-based and Platform) A6.5.8 Objective – CRO or TLO for the Lesson A6.5.9 Samples of Behavior- ELOs for the Lesson A6.5.10 Only those items required to present the particular lesson will be included. If the instructor reads all this information and obtains the resources called for, he/she will be prepared to conduct the lesson.

A6.6 Lesson Plan Chapter 2 Presentation of Academic Instruction. This provides the plan for presenting the instruction. It includes three main sections: This also can provide the visual aids to be used by the instructor to conduct the class.

A6.6.1 Introduction. This prepares the students to receive the instruction. It will contain an attention step to gain their attention, a review of materials or training previously presented to help students relate earlier learning to the new lesson topic, a motivation step to explain why the instruction is important to them and an overview of the teaching steps and activities included in the lesson. When there are hazards associated with a lesson, it will include safety precautions related to the hazards.

A6.6.2 Body. This provides the new instructional information, sequenced to ensure maximum transfer of knowledge or skills. The body will normally be in two columns and will use variations of different kinds of lessons as described in AFMAN 36-2236. The body may include some or all of the following:

A6.6.2.1 Presentations A6.6.2.2 Discussion points A6.6.2.3 Learning activities A6.6.2.4 Applications A6.6.2.5 Evaluations A6.6.2.6 Intermediate A6.6.2.7 Summaries A6.6.2.8 Media cues A6.6.2.9 Helps Questions and answers A6.6.2.10 Practice A6.6.3 Conclusion. This provides a summary of the material presented and guidance on proceeding to the next training event. The conclusion will include a summary (review of the lesson), re-motivation, assignment (for the students) and transition (to the next topic).

A6.7 Lesson Plan Chapter 3 Presentation of Positional Instruction. This chapter can provide feedback to the students on study questions in the lesson study guide and other practice activities included in the lesson (tabletop exercises, scenarios, case studies, problems, etc.). It can also be used to explain/demonstrate performance training task and explain to the instructor how the part task training evaluation should be completed. If the lesson does not require feedback for student practice, or performance Ch. 3 may be omitted.

A6.8 Classified Lessons. For classified lessons, the following requirements are added:

· The overall slide classification will be inserted at the very top and bottom of each slide, in 16-point font, centered between the margins.

· Red text will be used for classified slides.

· Green text will be used for unclassified slides.

· Body text will be portion-marked as for other documents.

· The classification of any graphics will be marked top left and bottom right as for other documents.

A6.9 Distribution and Deadline A6.9.1 The lesson plan will be submitted as a digital file to the appropriate courseware subject matter expert (SMEs). Additional submission requirements, such as hardcopy and other lesson documents for lessons that have presentations are subject to appropriate courseware subject matter expert (SMEs). The government will have 14 business days for initial review and acceptance/rejection. Corrections may be submitted at any time during the 14-day period. The deadline to complete corrections will be according to their scope but will generally be within seven (7) days of receipt.

A6.9.2 Final Distribution and Deadline. Each delivered lesson plan will be posted to the Master Lesson File in the archives within five (5) days of notification of approval.

LeSSON STUDY GUIDE A7.1 Lesson Study Guide.

A7.1.1 The contractor will prepare and deliver a lesson study guide for each academic lesson that has a lesson plan. Lesson study guides will conform in all respects to the lesson plan.

A7.2 Authoritative Reference. AFI 36-2236; ACCI 36-2252.

A7.3 Format. Will comply with existing format; subject to the approval of the appropriate Courseware SME.

A7.4 Content. The study guide will include the following:

A7.4.1 There are four essential parts to the lesson study guide, along with three more that may be included if needed to enhance training. The four essentials and their functions are:

A7.4.1.1 Front Matter. The front matter of a Lesson Study Guide will include the following:

· Cover

· Introduction: This will be as described above for the lesson plan, but the one for the lesson study guide will usually include more information to the student about how to use the document.

· Change Record

· References: A list of the references used to develop the information and/or needed by the student to complete the lesson.

· Hazard Awareness Notice (As required by safety precautions for the block)

· Table of Contents (if size of document warrants one)

· Definitions: This is a list of words required to clarify the document. For large blocks of instruction or for courses where definitions of terms are included in objectives, this may provide cross-references to the document itself of where the definitions may be found.

A7.4.1.2 Information Sheet. This provides the student with additional, amplifying or background information essential to the student but not contained in technical manuals or other official documentation. It will include the following:

· Title and Identification Number: Lesson title and designator as described above.

· Objectives: The objectives are provided at the beginning of each lesson to clearly communicate to the students what is expected of them.

· Introduction: A narrative statement describing the purpose/intent of the information (lesson). In the lesson study guide, this should be a “roadmap” to guide the student through the lesson. A lesson outline helps the student see the organization of the lesson and reminds him/her of the main points.

· Information: Material designed to aid the student in comprehending the instructional topic and not contained in the technical manuals or other official documentation. If students need to read such documents, they will be assigned as reading assignments within the text as they occur. These will be placed in text boxes created by reducing the right and left margins by .5 inch and placing paragraph borders (shadow type) around the reading assignment (as in this document). Illustrations and tables may be integrated into the information text. Illustrations used only within the Information Sheet to support a topic are not Diagram Sheets and don’t need to be formatted as such. Copies of illustrative material used in the classroom and provided for student use, on the other hand, will be handled as Diagram Sheets. All illustrations will be given a “figure number” and listed in the List of Illustrations in the Front Matter. The figure number will be in the format lesson number-sequential figure number (e.g., the third figure in Lesson 5 would be given figure number 5-3). All tables will be given a “table number” and listed in the List of Tables in the front matter. The table number will be formatted in the same way as figure numbers. For single lesson study guides, lesson numbers in the figure and table numbers are obviously redundant and simple sequential numbering is sufficient.

A7.4.1.3 Assignment Sheet. This identifies required reading material and provides questions on the reading (for practice). It will include:

· Title and Identification Number (as described above).

· Objectives: A list of the learning objectives copied directly from the lesson plan.

· Assignments: A list of the study assignments.

· Study Questions: Practice questions should ensure complete coverage of the objective learning tasks for the student. Lesson study guides may or may not include answers for self-study, as determined by the course manager. As a minimum, the answers must be provided in Part 3 of the lesson plan.

A7.4.1.4 Outline Sheet. This provides the student an outline of the lesson’s teaching points to allow him/her to follow the progress of a topic, take notes as desired and retain information for future reference. While required for standard blocks and lessons, this is optional for continuation training lessons since these documents are normally not expendable and including an outline sheet would encourage students to write in the training guide, making it useless for the next student. (Another option is to include the thumbnails from Lesson Plan Part 4 in place of the outline, with lines next to each slide for students to take notes.) It will include the following:

· Title and Identification Number (as described above).

· Introduction: Narrative statements concerning the purpose/intent of the outline.

· Lesson Outline: Outline of the topic content with space for notes.

A7.4.1.5 In addition to these essential elements, the following three elements may be included if required to cover the topic:

· Diagram Sheet. This provides illustrative material that depicts chalkboard sketches, instructional media material or other diagrams/schematics used in the classroom and deemed important to the student. The material will include a title and identification number.

· Job Sheet. The Job Sheet supports practice of performance objectives. It directs the student to use technical documentation and other tools in the step-by-step performance of tasks or functions required by the job. It will include the following:

· Title and Identification Number (as described above).

· Objectives (as described above).

· Introduction: Narrative statements concerning the purpose/intent of the Job Sheet.

· Equipment: List of all equipment required to accomplish the job.

· References: List of all reference documentation required to perform the task or function.

· Job Steps: List of procedures for performing the task or function (without duplicating data in the technical manual).

· Self-test Questions: If decision-making is required for the task/function, exercises similar to those required in the operational environment or questions about supporting knowledge may be provided.

· Problem Sheet. This provides the student practical problems requiring analysis and decision-making similar to those problems that may occur in the operational environment. It will include:

· Title and Identification Number (as described above).

· Objectives (as described above).

· Introduction: Narrative statements concerning the purpose/intent of the Problem Sheet.

· References: List of all reference documentation required to perform the task.

· Problems: Problem statements with all the data necessary to solve the problem.

A7.5 Relationship with Other Documents.

A7.5.1 The Lesson Overview is included in the Lesson Study Guide.

A7.6 Frequency and Milestones. A lesson study guide will be prepared for each lesson plan. This means that master file lesson study guides are prepared on a work order basis in cycle with work done on lesson plans.

A7.7 Distribution and Deadline.

A7.7.1 The study guide will be submitted as a digital file to the appropriate courseware subject matter expert (SMEs). Additional submission requirements, such lesson documents for lessons that have presentations are subject to appropriate courseware SME. The government will have 14 business days for initial review and acceptance/rejection. Corrections may be submitted at any time during the 14-day period. The deadline to complete corrections will be according to their scope but will generally be within seven (7) days of receipt.

A7.7.2 Final distribution and deadline. Each delivered lesson study guide will be posted to the Master Lesson File in the archives within five (5) days of notification of approval.

Test Package A8.1 Test Package.

A8.1.1 The contractor will prepare and deliver examination packages for each lesson identified in the syllabus as being an examination lesson. The contractor will prepare examination blanks, examination keys, and a supporting reference document that ensures conformance of examination questions in all respects to lesson overview objectives. Electronic testing will examine and evaluate individual achievement of testable learning objectives. Test packages are a portion of the electronic master test bank for a specified area of instruction. The electronic testing program randomly generates tests that evaluate the criterion referenced objectives in each area of study.

A8.2 Authoritative Reference. AFPD 36-22; AFH 36-2235, Vol 8 Ch 5.

A8.3 Format. Contractor format is acceptable ; subject to the approval of the CWSME.

A8.4 Content. The package will include the following:

A8.4.1 The examination will test each behavioral objective of each lesson included by the examination. Each behavioral objective will be matched with at least two examination questions. Each question will be written at the same taxonomy level as the objective.

A8.4.2 An answer key will be developed by the contractor that matches the lesson objective against the question, gives the correct answer, assigns a point value for the correct answer, and gives a point scheme for partially correct answers. The electronic testing program will generate an answer key, score the exam and remediate the missed answers.

A8.5 Relationship with Other Documents.

A8.5.1 The syllabus identifies which lessons are examination lessons, and the lesson overview identifies the behavioral objectives that will be tested.

A8.5.2 Questions are developed from the objectives outlined in the syllabus, developed to the level of learning of the Training Task List, and testable information must be included in the instructional media package/courseware.

A8.6 Frequency and Milestones.

A8.6.1 Examination packages/questions are prepared on an as requested by work order basis in cycle with work done on lesson plans of testable lessons. Duplications of the master file examination package are prepared on an as requested by work order basis to conjunction with the scheduling of the lesson using the examination.

A8.7 Initial Distribution and Deadline.

A8.7.1 Initial Distribution and Deadline. Initially, the examinations/question sets and answer keys will be prepared in draft, and approved by the appropriate courseware quality assurance Personnel (SMEs). The government will have 14 business days for initial review and acceptance/rejection. Corrections may be submitted at any time during the 14-day period. The deadline to complete corrections will be according to their scope but will generally be within seven (7) days of receipt.

A8.7.2 Final Distribution and Deadline. Each delivered examination package/question set and answer key will be prepared as final digital master files. Examination packages will be prepared 10 days in advance of the scheduling of the examination lesson.

CONTRACTOR'S PROGRESS, STATUS, AND MANAGEMENT REPORT

A9.1 Contractor's Progress, Status, and Management Report.

A9.2 Authoritative Reference. None.

A9.3 Format. See attached Example.

A9.4 Content. The report will include the following:

A9.4.1 A front cover sheet that includes the contractor’s name and address, the contract number, the nomenclature of the program, the date of the report, the period covered by the report, the title of the report, the serial number of the report, the security classification, and the name of the issuing government activity.

A9.4.2 A description of the progress made against milestones during the reporting period.

A9.4.3 The results, positive or negative, obtained related to previously identified problem areas, with conclusions and recommendations.

A9.4.4 The results, positive or negative, obtained from end-of-phase and end-of-course critiques of academic instruction.

A9.4.5 Any significant changes to the contractor’s organization or method of operation, to the project management network or to the milestone chart.

A9.4.6 Any problem areas affecting technical or scheduling elements, with background and any recommendations for solutions beyond the scope of the contract.

A9.4.7 Any problem areas affecting cost elements, with background and any recommendations for solutions beyond the scope of the contract.

A9.4.8 Any trips and significant results.

A9.4.9 The contract schedule status.

A9.4.10 Any plans for activities during the following reporting period.

A9.4.11 The name and telephone number of the person who prepared the report.

A9.4.12 Appendices for any necessary tables, references, photographs, illustrations, and charts. Include a manning chart listing all filled positions, employment status, and employment prerequisite qualification in the first report of the FY, update as required in subsequent reports.

A9.5 Relationship with Other Documents. None.

A9.6 Frequency and Milestones.

A9.6.1 A contractor's progress, status, and management report will be submitted monthly.

A9.7 Distribution and Deadline.

A9.7.1 The report in final digital format will be provided to the Chief SME, AMIC Contract Manager and CW SME(s) within the first five (5) days of the month for the previous month.

E3 Style Guide Version 1.0 2 Jan 2014 Contract No. FA####-##-C-####

EXAMPLE

Contractor’s Progress, Status

AND MANAGEMENT REPORT

For the E-3 MCT Program

Contract Number: FA####-##-C-####

Date of Report: Month, Day, Year

Reporting Period:

MONTH, YEAR

Serial No. xx-xx (Contractor Format)

This Report is: Unclassified

Issuing Government Activity:

HQ ACC AMIC/PKB

11817 Canon Blvd., Suite 306 Newport News, VA 23606-4516

SUBMITTED BY:

Insert Contractor Information

E3 Style Guide Version 1.0 2 Jan 2014 Contract No. FA####-##-C-####

EXAMPLE

ii

TABLE OF CONTENTS

ITEM PAGE

1. Description of Progress Against Milestones during (insert reporting period) Provide synopsis of progress made toward CAT, CWD and Staff Support milestones. Put detailed tables in Attachment 1 - 4. Examples below:

1.1 Contract Academic Training (CAT) Schedule

1.2 Staff Support. New hires, reorganization, etc. See attachment 4.

2. Results Obtained Related to Previously Identified Problem Areas The results, positive or negative, obtained related to previously identified problem areas, with conclusions and recommendations.

Example: Correlation of test questions to CROs. Ongoing electronic testing (Randomly generated questions per lesson/CRO; and correlating MQB with its CRO) has validated 75% of MQB with CROs. Initially identified on report 09-2, expect completion next month.

3. Results of Student Critiques The results, positive or negative, obtained from end-of-phase and end-of-course critiques of academic instruction.

Example: EOC critiques for Class 09B commended Mr X for exceptional systems knowledge in Comm Systems Trainer sessions.

4. Significant Changes Any significant changes to the contractor’s organization or method of operation, to the project management network or to the milestone chart.

Example: Out-of-cycle work for Tech Order Change 7 and checklist Change 3 is complete. Revised CDS version 1.3 delivered for approval.

5. Problem Areas Any problem areas affecting technical or scheduling elements, with background and any recommendations for solutions beyond the scope of the contract. Any problem areas affecting cost elements, with background and any recommendations for solutions beyond the scope of the contract.

6. Trips and Significant Results Brief description of travel during reporting period, and plans for next month. Use separate sub-paragraphs for each weapon system.

Example:

6.1. BCC Travel. Mr X to EADS, (insert dates) to finalize CIA TON 04.

BCC Travel Budget Info:

FY14 Funding

Oct 13

Oct 14

Nov 13

Nov 14

Dec 13

Jan 14

Jan 15

$32,213.22

Feb 14

Feb 15

$32,213.22

Mar 14

Mar 15

$32,213.22

7. Contract Schedule Status Brief statement of schedule issues (if any). Use sub-paragraphs for each weapons system.

Example:

7.1. XXX no issues.

8. Plans for Activities During the Next Reporting Period Any plans for activities during the following reporting period.

9. Report prepared by:

Name Position, XXX AFB

(DSN)

3 Attachments

1. Contract Aircrew Training (CAT) Status

2. Courseware Development (CWD) Status

3. Staff Support

Attachment 1 – Contract Aircrew Training (CAT) Status

E3 Style Guide Version 1.0 2 Jan 2014 Contract No. FA####-##-C-####

Table A1.x Classes in Training (Insert period)

Legend

CIQC:

EIQC:

NIQC:

PIQC:

RNIQC:

ETX or ERQ:

ACTX:

RTX or RRQ:

AC:

RNUP:

Table A1.x Performance Against Air Force Requirements

Completion of December represents 25% of this contract period. (Insert Notes if required.)

Attachment 2 - Courseware Development (CWD) Status Table A2.x (Weapon System) Courseware Product Delivery Status The following courseware was delivered as of (month, year):

Note: Color code shading of deliveries to show submitted, accepted, pending AF review, delayed, overdue, etc.

Table A2.x (Weapons System) Annual FY 13 CWD Production Summary

C/S = completed/scheduled Repeat for all Weapon Systems.

ATTACHMENT 3 – STAFF SUPPORT

Include a manning chart(s) listing all filled positions, employment status, and employment prerequisite qualification in the first report of the FY, update as required in subsequent reports.

Table A4.x (Location) Manning Chart

SIM Development

Full Time

I/SME

Full Time

List significant Staff Support events/accomplishments by location Example:

XXXXX

Mr X reviewed and coordinated revisions to AFI 13-1 Vol 2. Expected publication in July.

E-3

1. 552 TRS

1.1. Site Manager completed annual re-certifications on two CAT Instructors (Mr. X & Mr. Y)

1.2. Mr. X taught first EPT Course at the 552 TRS Class 09-01E.

2. 966 ACCS

2.1. Ms Z assisted with SIM development .

BCC

1. 960 ACCS

2. 961 ACCS

3. 962 ACCS

4. 963 ACCS

5. 964 ACCS

6. 965 ACCS

CONFERENCE MINUTES

A10.1 Conference Minutes. Conference minutes provide documentation of technical information provided, and decisions and agreements reached, at meetings.

A10.2 Authoritative Reference. None.

A10.3 Format. Contractor format is acceptable.

A10.4 Content. The minutes shall include the following information:

A10.4.1 A title page containing the following:

A10.4.2 Title – type of meeting and date.

A10.4.3 Identification of the acquisition (system, equipment, contract number) for which the meeting was held.

A10.4.4 Space for signatures of the designated representatives of the contractor and acquisition activity.

A10.4.5 The name of the contractor and address to which the acquisition activity should acknowledge receipt of comments.

A10.4.6 The purpose and objective of the conference.

A10.4.7 The conference location.

A10.4.8 A summary of the discussions, decisions, agreements reached, and directions of the conference or individual subcommittees thereof.

A10.4.9 A list of attendees by name, rank, rate, grade or position, activity represented, activity code, and phone numbers as appropriate.

A10.4.10 Action items from the conference.

A10.5 Relationship with Other Documents. None.

A10.6 Frequency and Milestones. None.

A10.7 Distribution and Deadline.

A10.7.1 The government will have 14 business days for initial review and acceptance/rejection. Corrections may be submitted at any time during the 14 day period. The deadline to complete corrections will be according to their scope but will generally be within (5) working days of the government’s feedback.

ATTACHMENT

COURSE SYLLABUS

A11.1 Course syllabus. The contractor will provide administrative support to update, revise and publish syllabi for each formal course. The government will provide required syllabus data, schedules, course flows and descriptions. The contractor will compile and format data for publication.

A11.2 Authoritative References. Air Combat Command Instruction (ACCI) 36-2252 is the authoritative reference.

A11.3 Format. Will comply with existing format; subject to the approval of the CWSME.

A11.4 Content. ACCI 36-2252 is the authority for the content of the syllabus. Included are the following:

A11.4.1 The general organization to include a cover, an introductory page, a summary of revisions, a table of contents, and chapter titles and structure.

A11.4.2 Specific tables to be included.

A11.4.3 Special Instructions. Specific special instructions to be included verbatim.

A11.5 Frequency and Milestones. Each course syllabus is reviewed annually for required changes, updates and revisions. Syllabus changes normally follow the annual/18 month syllabus conference, however, the government may request administrative support to publish out-of-cycle syllabus changes. The contractor will revise and incorporate changes into the syllabi as required.

A11.6 General Distribution and Deadline.

A11.6.1 Initial distribution and deadline. Each syllabus will be submitted as a draft digital file to the CWSME. The government will have 14 business days for review and acceptance/rejection. Corrections may be submitted at any time during the 14 -day period. The deadline to complete corrections will be according to their scope but will generally be within seven (7) days of receipt.

A11.6.2 Final distribution and deadline. ACC-approved syllabi will be copied and distributed by the contractor according to the distribution scheme listed in each syllabus within five (5) days of notification by the training and courseware SMEs of ACC syllabus approval.

A11.7 DET 6 Distribution and Deadline.

A11.7.1 Initial Distribution and Deadline. Each syllabus will be submitted as a draft digital file to the CWSME. The government will have 14 business days for initial review and acceptance/rejection. Corrections may be submitted at any time during the 14 -day period. The deadline to complete corrections will be according to their scope but will generally be within seven (7) days of receipt. Once the corrections are made the government will send the syllabus out for Bottom Line Coordination (BLC), upon completion of BLC, corrections will be within seven (7) days of receipt.

A11.7.2 Final Distribution and Deadline. ACC-approved syllabi will be posted on ACC TRSS Det 6 Community of Practice. An email notification will be sent to the CAF within five (5) days of notification by the training and CWSME of ACC syllabus approval.

ATTACHMENT

TRAINING TASK LIST

A12.1 Training Task List (TTL).

A12.1.1 This document establishes the duties Command and Control (E3) crew members are required to perform. The Training Task List is used to ensure student crew members attain the skills necessary for operation and employment of E3 Defense Systems. The required skills are derived from directives and mission objectives, and appear in the form of a task listing. This product is intended to be used as a management tool. Management at all levels should use this listing as one of the source references when developing training and evaluation programs and documents. The contractor will develop and maintain all relative TTL’s. Proposed changes affecting the content of this document will be submitted to appropriate CWSME for approval.

A12.2 Authoritative Reference. ACCI 36-2252.

A12.3 Format. Will comply with existing format; subject to the approval of the CWSME.

A12.4 Content. The training task list includes the following:

A12.4.1 The general organization to include a cover, an introductory page, a summary of revisions, a table of contents, and chapter titles and structure.

A12.4.2 The task listing is divided into categories relevant to the major duties required.