Amendment_0001.doc

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 06-Jan-2014 04:00 PM to 22-Jan-2014 04:00 PM.

The following have been modified:

CONTINUATION OF SF 1449

1. Block 17b -- REMITTANCE ADDRESS

If the remittance address is different from the mailing address, enter the remittance address below. Failure to provide this information may impact payment.

2. ELECTONIC FUNDS TRANSFER (EFT) ADDRESS:

(Information to be completed by the contractor)

Address:

ABA Routing:

Account Number:

3. Block 18b: The contractor shall route invoices electronically through Wide Area Work Flow (WAWF) (https://wawf.eb.mil/) IAW DFARS 252.232-7003. WAWF submissions shall be in the Combination Invoice/Receiving Report format. When submitting an invoice for payment under a “Cost Reimbursable CLIN/SLIN”, please include any required supporting backup data as an attachment to the Combination Invoice/Receiving Report directly in the WAWF system.

4. Blocks 19-24: See Section 3 for Schedule of Supplies and Services

5. Block 25: Accounting and Appropriation Data to be included upon contract award.

6. NOTICE: The Government shall award one contract as a result of this solicitation using the evaluation procedures defined Air Force Federal Acquisition Regulation (FAR) Part 15, Contracting by Negotiation, Department of Defense (DoD) Source Selection Procedures effective 1 July 2011 and Air Force Federal Acquisition Regulation (AFFARS) Mandatory Procedures (MP) 5315.3 for Source Selection 2013 Edition.

7. This contract is expected to be awarded on or about 14 Apr 14. The Government intends to award the basic contract period, subject to the availability of funds, in accordance with FAR 52.232-18. Funding for the base period of performance is expected on 1 July 2014.

8. Additional Required Information: In addition to the information requested in blocks 12, 17(a-b), 23, 24, and 30(a-c) of the SF 1449, please provide the following:

POINT OF CONTACT: _______________________________________________________________

PHONE: ________________________________

FAX: ___________________________________

SMALL BUSINESS: ___________ TYPE SB: __________

TIN# ________________________________________

DUNS# ____________________________________

CAGE CODE: ________________________________

REGISTERED IN SAM as a SMALL BUSINESS UNDER NAICS 611512:

YES: _______

NO: ________

9. On-line ORCA Representations and Certifications completed and up to date as of the date of this solicitation:

YES: _______ NO: ________

10. Transition/Phase-In: Offerors shall propose prices for Transition/Phase-In CLIN (0001).

ADDRESS ALL QUESTIONS TO:

Susan Dunnigan

ACC AMIC/PKB

11817 Canon Blvd., Suite 306

Newport News, VA 23606-4516

PHONE: (757) 225-6037

Email: susan.dunnigan@langley.af.mil and

Capt Cindy Alexander

ACC AMIC/PKB

11817 Canon Blvd., Suite 306

Newport News, VA 23606-4516

PHONE: (757) 225-3165

Email: cindy.alexander@langley.af.mil

TABLE OF CONTENTS

SECTION 5 - LIST of ATTACHMENTS

ATCH 1

ATCH 2

ATCH 3

27 Pages

ATCH 5

ATCH 6

SECTION 6 - INSTRUCTIONS TO OFFERORS

ADDENDUM TO 52.212-1 - INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (Jul 2013)

52.215-1 Instructions to Offerors—Competitive Acquisition. (Jan 2004)

Period for Acceptance of Offers: Paragraph (c) of this provision is hereby changed to read 180 calendar days.

Notice to Offerors: Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

1. GENERAL INSTRUCTIONS

1.1. This section of the RFP provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal volumes. The offeror's proposal must include all data and information requested in the RFP. The offeror shall comply with the solicitation requirements as stated and the PWS. The offeror’s proposal must reflect a thorough understanding of the services required and display a logical development of the offeror's plans to implement all tasks.

1.2. ONLY THE MINIMUM AMOUNT OF INFORMATION REQUIRED TO PROVIDE FOR PROPER EVALUATION IS REQUESTED. EFFORTS SHOULD BE MADE TO KEEP OFFERS AS CONCISE AS POSSIBLE WITH THE EMPHASIS BEING ON PROVIDING INFORMATION ESSENTIAL FOR PROPER EVALUATION. The proposal shall be clear, concise, and include sufficient detail to provide for adequate evaluation and for substantiation of the validity of stated claims. Submitted documents must contain adequate information to enable the evaluation board to fully ascertain offerors capability to perform contract requirements, must meet the requirements of the RFP, and must address the evaluation factors for award.

1.3. All information contained in the proposal that an offeror feels is proprietary should be labeled “Source Selection Information—See FAR 2.101 and 3.104.”

1.4. Offerors shall acknowledge awareness of all amendments to the solicitation by signing and dating Page 1 of each Standard Form 30, Amendment of Solicitation/Modification of Contract, and including it in Volume 3, Price, of the proposal.

2. FORMAL COMMUNICATIONS

2.1. Any formal communication shall be submitted in writing (via email) to the POCs below. It is the offeror’s responsibility to confirm receipt of all formal communications.

ACC AMIC/PKB

Ms. Susan Dunnigan and Capt Cindy Alexander

11817 Canon Blvd., Suite 306

Newport News, VA 23606-4516

Email: susan.dunnigan@langley.af.mil and cindy.alexander@langley.af.mil Reference: Solicitation FA4890-13-R-0122

3. PRE-PROPOSAL CONFERENCE

3.1. The pre-proposal conference will be held at 552 Operations Support Squadron (OSS), 7584 Sentry Boulevard, Room 102, Building 283, Tinker AFB, Ok 73145 on 20 Nov 2013 starting at 0900 hours local time. All potential offerors are encouraged to attend. Offerors desiring to attend the conference must pre-register by not later than 13 Nov 2013. Offerors that do not pre-registered will not have access to the base/facilities. Full details pertaining to the conference can be found in Section 6 of the solicitation under clause AFFARS Clause 5352.215-9001 NOTICE OF PRE-BID/PRE-PROPOSAL CONFERENCE (MAY 1996). The Government will not be liable for any expense incurred by offerors to attend this conference.

3.2. ***MCT Entry/Visit. Each company must generate a letter on company letterhead listing the date(s) and purpose of the visit. The letter must contain the Name, SSN and/or DoD ID Number, Security Clearance Level, and Citizenship of each visitor included on the letter. The Company Security Officer must sign the letter. This letter along with a print-out from the JPAS for each attendee system must be submitted to susan.dunnigan@langley.af.mil and cindy.alexander@langley.af.mil by not later than 13 Nov 2013.

3.3. Registration. The number of attendees shall not exceed 3 per company or 5 per joint venture/partner arrangement. The registration information shall include the company name, individual name(s), phone number and social security number of each attendee for security purposes and access to the base. The Government requests this information under the authority of 10 U.S.C. 8013. Offerors must submit their pre-registration notification by e-mail to Ms. Susan Dunnigan and Capt Cindy Alexander.

3.4. Advance Questions. Questions concerning this solicitation should be submitted under separate cover, clearly marked as "Advance Questions" to include solicitation number, name of person submitting the question(s), company name and phone number. Each question should reference the specific section, paragraph and/or attachment number of the solicitation or PWS (as applicable). These questions must be received by ACC AMIC/PKB not later than COB, 13 Nov 2013 in order for an appropriate response to be given at the conference. Please submit your advance questions and registration information by email to Ms. Susan Dunnigan and Capt Cindy Alexander.

3.5. Remarks and Explanations. Remarks and explanations at the conference shall not alter the terms and conditions of the solicitation unless the solicitation is formally amended. Any oral statements by Government representatives shall not be binding upon the Government; the CO will make all necessary changes in writing via an amendment if required. If an offeror discovers discrepancies or omissions in any portion of the solicitation, the matter should be submitted in writing and provided to the CO as soon as the discrepancy is noted or not later than ten (10) days prior to the proposal due date.

4. SUBMISSION OF PROPOSALS

4.1. The original proposal and copies as specified in this document shall be sent to the issuing office listed in

Block 9 of Standard Form (SF) 1449; Solicitation, /Contract/Order for Commercial Items; on or before the date and time specified in Block 8 of SF 1449. Please mark all packages as follows:

DO NOT OPEN IN MAIL ROOM

ATTN: Ms. Susan Dunnigan and Capt Cindy Alexander

ACC AMIC/PKB

Solicitation No. FA4890-13-R-0122, Volume # and Title

4.2. Offerors are cautioned to strictly comply with all instructions within this solicitation to ensure submission of a complete proposal. Failure to furnish a complete proposal at the time of proposal submission may result in the proposal being considered non-responsive to the Government and eliminated from consideration for award. If the proposal is received late, the Government will retain the unopened proposal. However, the proposal will not be evaluated or considered for award.

5. PROPRIETARY INFORMATION

5.1. Offerors are requested to mark all information contained within any portion of their proposal as “Proprietary Information”, which in the offerors opinion, is not releasable under the Freedom of Information Act (FOIA).

6. AMENDMENTS

6.1. Offerors shall acknowledge awareness of all amendments to the solicitation by signing and dating Page 1 of each Standard Form 30, Amendment of Solicitation/Modification of Contract, and including it in Volume 3, Price, of the proposal.

7. PRICE COMPETITION

7.1. The CO has determined there is a high probability of adequate price competition for this acquisition so offerors are cautioned to submit their best pricing and technical information up-front.

8. PARTNER ARRANGEMENT (If Applicable)

8.1. If a partner arrangement or joint venture is contemplated, provide complete information as to the arrangement, including any recent and relevant past performance information (as required) on previous partner arrangements with same partner. If this is a first time joint effort, each party to the arrangement must provide a list of past and present recent and relevant references.

9. SUBCONTRACTOR CONSENT (If Applicable)

9.1. Past performance information concerning subcontractors and partners cannot be disclosed to a private party without the subcontractor's or partner's consent. Since past performance information is proprietary source selection information, the prime contractor must submit, with their proposal, subcontractor's/partners consent for the Government to disclose its past performance information to the prime during exchanges and debriefs. The completed consent form(s) should be submitted as part of Volume 1, Past Performance. (See Appendix 1)

10. PROPOSAL PREPARATION INSTRUCTIONS

10.1. The following instructions prescribe the format for proposals, and describe the approach to be used for the development and presentation of the proposal data. The proposal shall include all of the information requested in the specific instructions. Failure to include all information requested may adversely affect the evaluation and may result in a determination that the proposal is non-responsive. A proposal that merely reiterates or promises to accomplish the requirements of the PWS will be considered unacceptable. A proposal that is orderly and sufficiently documented will enable the Government to easily understand the proposal and perform a thorough and fair evaluation of it. The Government may incorporate into the contract by reference or full text portions of the successful offeror’s proposal as revised and supplemented through the Final Proposal Revision submitted in response to the solicitation.

10.2. Proposal Volumes. Proposals shall be prepared in three (3) separate and distinct volumes:

Volume 1 – Past Performance

Volume 2 – Technical

Volume 3 – Price

10.3. Proposal Format. Specific guidance regarding format and content is discussed in the following paragraphs. The Government will only read/evaluate the maximum number of pages allowed. The proposal content shall be formatted as follows:

· Text: Single-spaced and printed on single-sided paper - no duplex

· Font Size: Microsoft Office Word, Times New Roman, 12 font

· Margins: One Inch (1”) left, right, top and bottom

· Paper Size: 8½” x 11” with a background color of white or ivory stock only

· Page Numbering: Sequential (i.e., 1 through 100)

Note: The font size requirement does not apply to charts, (i.e., Workload Manning Charts); however, the font size must be reasonable and easily readable.

10.4. Legal Size Paper/Fold-Outs. Any page within the proposal over the standard 8½” x 11” size paper shall be kept to a minimum, and only used where a table or other graph cannot be accommodated by a single 8½” x 11” page. Any text included in the fold-out shall be directly related to the fold-out contents. Fold-outs will be counted as the appropriate number of pages based on the number of folds (i.e., fold-outs with one fold shall count as one page; each additional fold counts as one additional page). All material shall be contained within the page limit identified for each volume.

10.5. Electronic Copies. Electronic copies shall be submitted on CD-ROM, CD-R or DVD using Microsoft Office 97 through Microsoft Office 2007 or Adobe PDF Version 8 or earlier, except for Volume 3, Price, Section 3 of the RFP. Section 3 shall be submitted in Microsoft Excel format only. Offerors may use JPEG for charts or screen shots. Offerors shall name files using standard naming conventions (i.e., filename.doc for MS Word, filename.xls for MS Excel, filename.PDF for Portable Document Format, etc.). Do NOT submit any documents in PDF format that are copied as “images” or Windows Photo Gallery etc. PDF files shall enable textual search and copy functions. Each volume shall be in a single searchable, editable file and stored in a folder that corresponds to the proposal volume it represents. The files shall be named in an unambiguous manner, using plain language text, which facilitates the evaluator’s ease of accessing the files for evaluation. Offerors shall insert the file name in the header of each document. All disks shall be virus checked prior to submission. Replacement disks will be required to update the final proposal resulting from any discussions should they occur. Electronic copy(s) of all proposal information is required for each volume. Information submitted in the electronic format shall not exceed the page limits stated below for each hard copy volume. If there are variances between the paper copy and the electronic copy, the paper copy will take precedence.

10.6. Copies and Page Limit. Evaluators will only read up to the maximum number of pages specified. All pages provided by the offeror in excess of the stated limitations will be returned to the offeror unread. Copy requirements and page limitations are as follows:

* Past Performance Information (PPI) contract references – See Instructions for Volume 1 – Past Performance

Information, paragraph 12.1.

** Executive Summary shall be included in Vol 2 – Technical – limit is 2 pages.

10.7. One copy of each Volume shall be marked “Original”. Page limitation is subject to exclusions stated in the paragraph titled “Exceptions” below. Further, the Government will not include the following in the page limitation: Cover page(s), title pages or tables of contents, tab/section-divider pages, technical definition page(s), organizational chart, acronym list, cross reference matrix. Note: These pages will be counted if they contain any other information, (i.e., diagrams, extraneous data, etc). Pages marked “This Page Intentionally Left Blank” will also not be counted.

11. EXCEPTIONS

11.1. If the offeror finds it necessary to take exception to any of the requirements specified in this solicitation, clearly indicate such exception(s) in the appropriate volume along with a complete explanation of why the exception was taken and what benefit accrues to the Government. All substantive exceptions to the solicitation requirements and supporting rationale shall be identified as such and consolidated into an overview section of the subject volume. An overview section is only required if the offeror takes exception to any requirement in the solicitation (the overview section will not be included in the proposal page limitation described above). While offerors may propose exceptions to the solicitation requirements, the Government is not obligated to accept or consider such exceptions. Further, exceptions could result in an unacceptable offer. Any change to the requirement as a result of accepting an exception shall be reflected within the resultant contract.

11.2. In the event the offeror takes no exception to the stated requirements, a statement to this effect shall be included at the front of the subject volume.

12. INSTRUCTIONS FOR VOLUME 1 -- PAST PERFORMANCE INFORMATION

12.1. The Past Performance Volume and Past Performance Questionnaires (PPQs) are due on the proposal due date, which is the closing date for receipt of Volume I, Past Performance, Volume II, Technical and Volume III, Price is 22 Jan 2014, 4:00 EDT. It is the responsibility of the offeror to ensure the Contracting Office receives the past performance information. Past performance information shall be provided in a format that facilitates an easy assessment according to the past performance evaluation criteria in Section 7, Evaluation Criteria, of this solicitation. Specific guidelines and requirements about volume content and format are provided in this section.

12.2. Past Performance Information (PPI) Contract References. Offerors may provide information for a maximum of four (4) different contracts and/or task orders for which they served as the prime contractor, a subcontractor, a partner, or a joint venture partner that are recent and relevant as defined in this solicitation. In addition, the offeror may provide past performance information for a maximum of four (4) different contracts and/or task orders for each proposed subcontractor, partner, and/or joint venture that are recent and relevant as defined in this solicitation. To clarify, if an offeror has two subcontractors or partners, the offeror may submit four (4) references on itself as prime, and four (4) for each subcontractor for a total of up to 12 references.

12.3. Recency. For past performance consideration, recency is defined as performance occurring within three (3) years from the date of issuance of this solicitation and shall not have less than six months of performance. References for contracts with less than six months performance will not be considered.

12.4. Relevancy. Offerors shall submit performance information on contracts they consider relevant to this effort. This information should include rationale supporting the assertion of relevance. Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate.

12.5. PPI Contents. The Past Performance Volume shall contain the following sections (at a minimum):

A. Table of Contents

B. Glossary of Abbreviations and Acronyms – Each volume shall contain a glossary of all abbreviations and acronyms used with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

C. Summary – Describe the nature or portion of the work on the proposed effort to be performed by the offeror and any proposed subcontractor, partner, and/or joint venture partner(s). Also, estimate the percentage of the total proposed effort to be performed by each member. Limit this information to one (1) page.

D. Table of Past Performance Information Contract References – To facilitate the evaluation process, offerors shall provide a table of the contract references of government agencies and commercial concerns. References for which there are formal performance documents such as Contractor Performance Assessment Reports (CPARs) are preferred. Please include the following information in the table:

1. For references where the offeror performed as the Prime contractor:

PRIME Contract Number in Reference

Dollar Value / Period of Performance

Company / Organization Name / Full Address / Phone Number

Prime Contractor’s Cage Code and Duns Number

Current Point of Contact (i.e., CO, Technical Program Manager, etc.)

Current Phone Number(s) for listed POCs

2. For references where the offeror performed as a Subcontractor:

PRIME Contract Number in reference/ Dollar Value / Period of Performance

Prime Contractor’s Name / Full Address / Phone Number / Cage Code / Duns Number

Current Point of Contact (preferably the Program Manager or Contract Manager)

Current Phone Number for listed POC(s)

SUBCONTRACT Number / Order Number in reference

Dollar Value / Period of Performance

Subcontractor’s Name / Full Address / Phone Number / Cage Code / Duns Number

Current Point of Contact (i.e., CO, Technical Program Manager, COTR, etc.)

Current Phone Number(s) for listed POC(s)

E. Offeror’s Past and Present Performance Contract References – The offeror shall submit the following under this section:

1. Submit one (1) worksheet for each contract reference to include an overview of the work performed, what capacity they served under the reference (i.e. prime contractor, subcontractor, partner, etc.), offeror’s assessment of how the contract reference is relevant to the Relevancy Criteria, and any additional significant details.

2. Submit completed CPARs or similar reports used to record past performance data. If a CPAR or another evaluation form has been completed for a contractor’s work, but the contracting office for that requirement will not release the information to the offeror, the offeror shall immediately notify the Contracting Officer (CO) and Contract Manager (CM) for this solicitation. The offeror should provide the contract number for the CPAR, and a name and telephone number of the POC from which the past performance information should be obtained. If the offeror does not have government past/present performance references, the offeror shall provide references from commercial/private industry sources. If the offeror is providing information for a contract with a non-governmental organization, the information provided should be the same as that required on the CPAR form. The offeror shall not alter in any way information provided by any other party (including extracting or paraphrasing portions of past performance). Past performance forms and reports shall be provided unaltered in their entirety.

3. Offerors Rebuttal of Adverse Past Performance Information (if applicable) – The offeror is allowed to provide a rebuttal to unfavorable past performance information if it did not do so on the original report or form. The offeror shall limit this rebuttal to addressing the specific negative comments. The offeror shall clearly distinguish between any rebuttal already provided on a form or report and those rebuttals provided specifically for the purpose of this proposal.

F. Offeror’s Proposed Subcontractor, Partner, and/or Joint Venture Partner Past Performance Information (if applicable) – The offeror shall submit the following under this section:

1. Submit one (1) worksheet for each contract reference to include an overview of the work performed, what capacity they served under the reference (i.e. prime contractor, subcontractor, partner, etc.), offeror’s assessment of how the contract reference is relevant to the Relevancy Criteria, and any additional significant details.

2. Submit completed CPARs or similar reports used to record past performance data. If a CPAR or another evaluation form has been completed for a contractor’s work, but the contracting office for that requirement will not release the information to the offeror, the offeror shall immediately notify the Contracting Officer (CO) and Contract Manager (CM) for this solicitation. The offeror should provide the contract number for the CPAR, and a name and telephone number of the POC from which the past performance information should be obtained. If the offeror does not have government past/present performance references, the offeror shall provide references from commercial/private industry sources. If the offeror is providing information for a contract with a non-governmental organization, the information provided should be the same as that required on the CPAR form. The offeror shall not alter in any way information provided by any other party (including extracting or paraphrasing portions of past performance). Past performance forms and reports shall be provided unaltered in their entirety.

3. Offerors Rebuttal of Adverse Past Performance Information (if applicable) – The offeror is allowed to provide a rebuttal to unfavorable past performance information if it did not do so on the original report or form. The offeror shall limit this rebuttal to addressing the specific negative comments. The offeror shall clearly distinguish between any rebuttal already provided on a form or report and those rebuttals provided specifically for the purpose of this proposal.

4. Subcontractor Consent – Past performance information submitted for a subcontractor without the subcontractor’s consent will not be read or evaluated and will be returned to the offeror (See Appendix 1). Offeror shall submit consent letters executed by each subcontractor, partner, and/or joint venture partner authorizing release of past performance information in Volume 1, Past Performance of the proposal.

G. Organization Structure Change History – Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the performance periods of relevant present or past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate the relevancy determination, include in this proposal volume a chart or schedule describing all such changes in the organization of your company. As part of this explanation, show how these changes impact the relevance of any efforts you identify for the past performance evaluation/performance confidence assessment. Since the Government intends to consider present and past performance information provided by other sources as well as information provided by the offeror(s), your chart or schedule should be specifically applicable to the efforts you identify, and general enough to apply to efforts for which the Government receives information from other sources.

12.6. Past Performance Questionnaires (PPQs). When completed CPARS or similar reports are submitted to reflect past performance data, a Past Performance Questionnaire (PPQ) is not required. Offerors without formal documented CPARS shall send a Past Performance Questionnaire (PPQ) to each performance reference cited. The PPQ shall be sent directly to the Government or commercial POC identified in the Past Performance Volume (See Appendix 2).

12.7. Past Performance Information from Other Sources. Past performance information for contracts not listed by the offeror and/or past performance information for contracts of planned subcontractor (s) may also be evaluated. References other than those identified by the offeror may be contacted by the Government and the information obtained may be used in the evaluation of the offeror’s past performance. While the Government may elect to consider data obtained from other sources, the burden of demonstrating relevancy and providing current, accurate, and complete past performance information rests with the offeror.

12.8. The Government may ask questions of, conduct interviews with, and/or request additional performance information from any of the past performance references submitted as part of the offeror’s proposal. Past performance information may be obtained from sources such as the Government’s Past Performance Information Retrieval System (PPIRS), questionnaires tailored for the subject requirement, the Defense Contract Management Agency, interviews with Program Managers, COs, and Award Fee Determining Officials, and other sources known to the Government. Available information from previous source selections or contractor capability assessments may be used if the information is recent and relevant. The recency and relevancy of the past performance information are important in determining the contracts, programs, and efforts that will be reviewed. The Government reserves the right to obtain more past performance data from any source that it deems appropriate. The Government may use all of this information in making its performance confidence assessment.

13. INSTRUCTIONS FOR VOLUME 2 – TECHNICAL

13.1. To facilitate the evaluation, the technical volume should be specific, detailed, and complete to clearly and fully demonstrate that the offeror has a thorough understanding of the requirements for the accomplishment of the effort. Statements that the offeror understands, can, or will comply with the PWS (including Air Force (AF) publications, technical requirements, etc.); statements paraphrasing the PWS or parts thereof; and phrases such as “standard procedures will be employed” or “well known techniques will be used” etc., will be considered unacceptable. Offerors should note that data submitted prior to the proposal submission including data submitted for current contracts and other solicitations will not be considered in the Government’s evaluation. Therefore, such data should not be relied upon nor incorporated in the technical proposal by reference. Offerors shall address the requirements noted in this section by imperative verbs regardless of whether such requirements are preceded by “the offeror shall”. The offeror’s proposal shall at a minimum be prepared in a form consistent with the technical criteria set forth in Section 7, Evaluation Criteria, of this solicitation. All information that the offeror deems appropriate to address for this factor and its subfactors must be included in the proposal in an orderly format. The technical volume shall address all the technical subfactors.

13.2. Technical Contents

A. Table of Contents – A table of contents shall be included and each subfactor/aspect/section shall be clearly marked and tabbed for easy reference. The pages shall be numbered sequentially in a consistent manner as stated under Proposal Preparation Instructions.

B. Glossary of Abbreviations and Acronyms – Each volume shall contain a glossary of all abbreviations and acronyms used with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

C. Executive Summary – Included in this volume is the offeror’s Executive Summary (limit is 2 pages).

D. Cross Reference Matrix – Each volume shall be written on a stand-alone basis so that its contents may be evaluated without cross referencing to other volumes of the proposal. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal. Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity. The offeror shall create a cross reference matrix indicating the proposal reference information as it relates to the RFP, PWS, and CLIN references found therein.

E. Technical Section – The purpose of this section is to allow the offeror to set forth in the most comprehensive manner its understanding of the program requirements and to demonstrate its ability to meet the evaluation requirements of Section 7, Evaluation Criteria; Factor 2, Technical. In this section the offeror shall present a clear and concise description of how it plans to meet contract requirements. The offeror shall describe the performance standards that have been established in each area and explain how performance standards will be met or exceeded. This section shall not contain any pricing data. Each offeror shall complete the manning tables provided in Appendix 3 of this provision.

F. Subfactor A: Management Approach and Manning Workload Analysis – The offeror shall describe their proposed understanding of the program requirements and demonstrate their ability to meet the evaluation requirement of Aspect 1) Management Approach and Aspect 2) Manning Workload Analysis.

Workload Analysis Charts – Offerors are required to provide a workload analysis that depicts the proposed labor categories for both full time and any part time positions with full explanation of the offerors methodology. The analysis must address all direct, non-direct and ancillary work hours. Each offeror shall use the sample charts provided at (Appendix 3) in developing the breakdown to assist the Government in the evaluation process.

G. Subfactor B: Training Management and Approach – The offeror shall describe their proposed understanding of the program requirements and demonstrate their ability to meet the evaluation requirement of Aspect 1) Training Workload Management Plan and Aspect 2) Instructor Training and Certification Plan. The contractor shall submit the required Training Workload Management Plan and Instructor Training and Certification Plan. The plans shall describe the proposed approach to provide for personnel that are qualified, trained and certified to successfully accomplish PWS requirements as described in PWS paragraph 4.8.2 and 4.8.4.

H. Subfactor C: Courseware Development Approach, Instructional Systems Development Management Plan (ISDMP), and Quality Control Plan – The offeror shall describe proposed understanding of the program requirements and demonstrate their ability to meet the evaluation requirements of Aspect 1) Courseware Development Approach and ISDMP, and Aspect 2) Quality Control Plan.

I. Subfactor D: Transition Plan and Contractor Furnished Equipment – The offeror shall describe their proposed understanding of the program requirements and demonstrate their ability to meet the evaluation requirements of Aspect 1) Transition Plan, and Aspect 2) Contractor Furnished Equipment.

14. INSTRUCTIONS FOR VOLUME 3 -- PRICE PROPOSAL

14.1. The offeror shall complete Section 3 of the solicitation (Schedule of Supplies and Services (CLINS)) by inserting the price elements (unit price and extended amount) for all Firm Fixed Price (FFP) contract line item numbers (CLINS) for Phase-In, Base Year and all Option Years. For ease of administration, all extended pricing should be rounded to whole dollar amounts. Cost Reimbursable Travel CLINS: A Not to Exceed (NTE) amount has been pre-established for these CLINS. These pre-established amounts are to be included in the offerors proposal. The price proposal shall also contain the following:

14.2. Complete in its entirety the "Offeror" portion of the Standard Form 1449. An official having authority to legally bind the company contractually must sign and date the Standard Form 1449. One copy of the Standard Form 1449 must bear an original signature and if applicable, all amendments. Failure to acknowledge any amendments to the solicitation can result in an offeror being deemed nonresponsive. Award CANNOT be made to a nonresponsive offeror. Note: Be sure to sign and date where required.

14.3. Representations and Certifications. Complete the required Representations and Certifications or indicate if information is contained in the System for Award Management (SAM) located at https://www.sam.gov.

15. DEBRIEFING OF OFFERORS

15.1. Debriefings are conducted with the goal of identifying to unsuccessful offerors where changes can be made to improve future source selection participation.

15.2. Successful or unsuccessful offerors may request debriefings by providing a written request to the Procuring CO. Debriefings shall be conducted in accordance with FAR 15.505(a) (1) for pre-award debriefings and FAR 15.506(d) for post-award debriefings.

16. DISPOSITION OF UNSUCCESSFUL PROPOSALS

16.1. In compliance with FAR Subpart 4.8, the Government will retain one hard copy of all unsuccessful proposals; all additional copies will be destroyed by the Government.

(Appendix 1 to ADDENDUM TO 52.212-1)

Subcontractor/ Partner Consent Form Letter

Sample

Date:

TO: Department of the Air Force

ACC AMIC/PKB

11817 Canon Blvd., Suite 306

Newport News, VA 23606-4516

Attention: Ms. Susan Dunnigan and Capt Cindy Alexander

FROM: (Company name, address and “current” POC)

REFERENCE: Request for Proposal FA4890-13-R-0122, E-3 Mission Crew Training

SUBJECT: Letter of Consent to Release Past and Present Performance Information to (XX Company)

To whom it may concern, We are currently participating as a (subcontractor/partner) with (prime contractor or name of entity providing proposal) in responding to the Department of the Air Force, (location) Request for Proposal (solicitation number) for the (program title or description of effort).

We understand that the Government is placing increased emphasis on past performance in order to obtain best value in source selections. In order to facilitate the performance confidence assessment process we are signing this consent form to allow you to discuss our past and present performance information with the prime contractor during the source selection process.

Respectfully, (Signature and Title of individual who has the authority to sign for and legally bind the company)

(Appendix 2 to ADDENDUM TO 52.212-1)

Past Performance Questionnaire and Cover Letter

**When completed, this document is Source Selection Sensitive IAW FAR 2.101 AND 3.104**

SECTION i: Contract identification ---- to be completed by offeror

A. Contractor Name:

B. Contractor Cage Code: _______________________________________________________________________

C. Role (check): Prime Subcontractor Partner Joint Venture Partner

Other (specify)

D. If subcontractor, partner or other, who is the Prime? ___________________________________

E. Prime Contract Number (Include Subcontract Number and Order Number if Applicable):

F. Contract Type: FFP Fixed Price Award Fee Fixed Price Incentive Cost/CPAF/CPIF IDIQ

Other (specify) _____________________________________________________________

G. Period of Performance (Base plus all Options):

H. Place(s) of Performance:

I. Multiple locations? Yes No

J. If yes, please specify: CONUS OCONUS BOTH -- Name of Locations: _____________________

K. If other than DoD, please specify: State Federal Other -- Provide details: __________________

L. Total Contract / Order $ Value (including options): ________________________________________________

M. Has a Contractor Performance Assessment Report (CPAR) been completed for this effort?

Yes No

Please provide dates/period covered by CPARs:

FOLLOWING SECTIONS TO BE COMPLETED BY AGENCY

CONTRACTING OFFICE/CUSTOMER/PROGRAM MANAGEMENT OFFICE

** Please have an individual(s) knowledgeable of the contractor’s day-to-day operations and overall condition of supplies/services being rendered complete this survey.

SECTION 2: TO BE COMPLETED BY AGENCY (CONTRACTING OFFICE/CUSTOMER/PROGRAM MANAGEMENT OFFICE)

A. Customer/Agency Name:

B. Customer/Agency Description: ________________________________________________________________

C. Description of service(s) provided. Provide details on type of work, locations worked, and organizations serviced, to include Department of Defense, Government, or commercial work.

SECTION 3: EVALUATOR IDENTIFICATION

A. Name: ________________________________________ B. Title:

C. Phone: ________________________________________ D. E-mail:

E. Years worked on subject contract:

SECTION 4: PERFORMANCE EVALUATION

Please indicate your satisfaction with the contractor’s performance by placing an “X” in the appropriate block using the scale provided to the right of each question. This scale is defined as follows:

In order to assist us in the evaluation, please provide a brief detailed narrative to support your ratings. At a minimum, please discuss each response for which you indicated E (Exceptional), M (Marginal) or U (Unsatisfactory) performance to the questions below (use additional sheets, if necessary).

Ability of contractor to: Conform to contract requirements, provide accurate deliverables/reports; meet service specifications of the contract; provide timely proposals; respond to short notice requirements; provide and adhere to quality control/management plan (when required).

Explanation:

Ability of contractor to: Deliver all required reports, schedules, summaries and proposals on time; implement changes to PWS effectively and timely.

Ability of contractor to: Provide accurate contract costs/estimates; track and control costs; meet and perform within actual negotiated costs/rates; submit, accurate and complete invoices and support documentation for cost type CLINS; submit cost reporting information in a timely manner; maintain adequate budgetary internal controls.

Ability of contractor to: Maintain effective relationship between key contractor personnel and key Government personnel; manage, resolve problems and respond to and/or integrate changes in mission-related requirements.

Ability of contractor to: Attract, recruit, hire, train and retain qualified management and technical personnel to accomplish mission requirements; manage subcontractors to include identification and resolution of subcontractor problems; ensure continuation of services during labor disputes, personnel absences /vacancies; replace/fill vacancies within timeframe specified.

Ability of contractor to: Effectively hire and maintain qualified personnel; ensures all personnel are appropriately trained and certifications are current; ensures each employee meets the standard of qualifications addressed in the PWS.

Ability of contractor to: Obtain appropriate company and personnel security clearances in a timely manner and ensures all employees adhere to 100% of the security requirements and safeguarding of classified materials.

Ability of contractor to: Perform training device/platform instructional events and academic instruction; ensures training device events are performed by qualified instructors; provides training to 100% of all required personnel; accomplishing 100% of scheduled training; exercises flexibility in device scheduling to provide maximum training opportunities.

Ability of contractor to: Develop, revise, review courseware, and effectively convey the objectives of the training; ensures courseware is delivered IAW the timelines required and approved Courseware Development Schedule; responds to 100% of Urgent Action Directives.

SECTION 5: NARRATIVE SUMMARY

A. Was this contract partially or completely terminated for default or convenience or are there any pending terminations? (Place an “X” by all that apply.)

No Yes Default Convenience Pending Terminations

If response is other than No, please explain in detail.

B. Would you have any reservations about having this contractor perform again on one of your critical and demanding programs?

C. In order to facilitate the evaluation process and/or need to discuss any response provided above, the evaluation board may need to contact you. Please indicate the best time to reach you by telephone: ______________________

Thank you for your prompt response and assistance!

Please return this completed questionnaire via email to:

ACC AMIC/PKB

Ms. Susan Dunnigan and Capt Cindy Alexander

11817 Canon Blvd., Suite 306

Newport News, VA 23606-4516

Email: susan.dunnigan@langley.af.mil and cindy.alexander@langley.af.mil Reference: Solicitation FA4890-13-R-0122 Phone: (757) 226-6037

**When completed, this document is Source Selection Information IAW FAR 2.101 AND 3.104**

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS AIR COMBAT COMMAND

ACQUISITION MANAGEMENT AND INTEGRATION CENTER

JOINT BASE LANGLEY-EUSTIS, VIRGINIA

FOR OFFICIAL USE ONLY -- PAST PERFORMANCE QUESTIONNAIRE COVER LETTER

1. The Air Combat Command (ACC) Acquisition Management and Integration Center (AMIC) is in the process of selecting a source for the E-3 Mission Crew Training requirement.

2. One of the considerations in proposal evaluation is the verification of each offeror’s past and present performance on contracts which reflect the offeror's ability to perform on the proposed effort. We depend on information received from agencies such as yours, having had first-hand experience with an offeror, for evaluation of the offeror's performance on those contracts. Specifically, we are looking for past performance information in the following areas:

a) Quality of Product or Service

b) Schedule

c) Cost/Price Control

d) Business Relations

e) Management of Personnel (Including Subcontractors)

f) Maintain Qualified Personnel

g) Security

h) Training Device/Platform and Academic Instruction

i) Courseware Development

3. Your organization has been identified as a source to evaluate the offerors past and present performance and to release of such information to our office. Please have an individual that is knowledgeable of the contractor’s day-to-day operations and overall contract performance complete the attached questionnaire as thoroughly as possible and provide comments wherever applicable. For any rating of Exceptional, Marginal or Unsatisfactory confidence, we request that you provide an explanatory narrative to support the rating. The narratives need not be lengthy, but should be detailed and descriptive. Please return the completed performance questionnaire not later than COB 22 Jan 2014. Please do not send the completed questionnaire to the offeror. Once the questionnaire is completed, it becomes Source Selection Sensitive and should be handled accordingly. Please return the completed questionnaire via email to the following:

ACC AMIC/PKB

Ms. Susan Dunnigan and Capt Cindy Alexander

11817 Canon Blvd., Suite 306

Newport News, VA 23606-4516

Email: susan.dunnigan@langley.af.mil and cindy.alexander@langley.af.mil Reference: Solicitation FA4890-13-R-0122

4. Your time and consideration in returning the completed questionnaire by COB 22 Jan 2014 will be greatly appreciated. If you have any questions or concerns, please contact Ms. Susan Dunnigan (757) 225-6037 or Capt Cindy Alexander at (757) 225-3165. Any relevant information you have will be vital in our assessment of the aforementioned contractor. Thank you for your assistance.

(Appendix 3 to ADDENDUM TO 52.212-1)

Sample Manning Charts

Table 1 – Sample Overall Manning Chart for all contract years by CLIN

The following positions are for reference only; use what is required per the PWS

I/SME – Instructor/Subject Matter Expert

ID – Instructional Developer

ET- Education Technologist

GA- Graphic Artist

IT – Information Technology

The CWD chart (Table 2) is to include the breakdown for Instructor-Led Non-Interactive Courseware (ICW) development.