Q_and_A_Posted_15_Jan_14.docx
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- Attached to
- Forward Operating Location - Base Operating Support (FOL-BOS) Curacao Federal contract opportunity
- Solicitation number
- FA4890-13-R-0117
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Questions Answers 15 Jan 14
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SOLICITATION No. FA4890-13-R-0117
FORWARD OPERATING LOCATION – BASE OPERATING SUPPORT (FOL-BOS)
15 Jan 14
| No |
| Question Reference |
(i.e. PWS or RFP Paragraph)
| COMMENT/QUESTION |
| RESPONSE |
| 1 |
| PWS 4.4 |
| Is the contract with the LMR provider Zenetail part of the cost reimbursement plan? Covered under CLIN 8? CLIN 3? |
| The LMR Contract with Zenetail is part of the cost reimbursement plan. LMR and associated service should be priced in CLIN 8. |
| 2 |
| PWS 2.10 |
Encryption at rest: What type PII is expected to be stored? (Personal Identity Information, PII, is sensitive data defined as electronic information that includes an individual's name in combination with a social security number (SSN), ID card numbers, credit card or financial information, medical information etc.)
The use of encryption at rest is not a requirement of the government and will depend on the contractors corporate policy for data storage. The Government does not have a requirement to store PII in the DMS.
| 3 |
| 10 January 2014 Q&As, # 27 and L-8.2 |
| In the 10 January 2014 Q&As the following appeared as Question 27: |
Q: Should bidders send out the PPQs to our contract POCs to fill out and submit directly to the Government- as is traditionally done? Or, is the Government saying that it will send the PPQs to our POCs if a CPAR is unavailable and all we are to do is fill in the top portion and include the documents (otherwise blank) in the Volume?
A:If a CPAR does not exist, offerors should send out the PPQ’s to their POCs. The POCs should then submit the PPQs directly to the Government.
However, the RFP L-8.2 says the following:
L-8.2 Past Performance Questionnaires (PPQ) (Attachment 3). The Government will use the attached PPQ as a tool for conducting Past Performance telephonic or email interviews only on PPI’s that do not have a CPAR. The PPQ is provided as a point of information to offerors and is for Government use only. In the event a PPQ is used, it will be treated as source selection information in accordance with FAR Part 3.104. Offerors shall not complete and submit the PPQ; it shall be submitted directly to the Government POC. Any PPQs submitted by offerors will not be considered as part of the evaluation.
Additionally, neither L-8.2 nor Attachment 3 provide any direction to a customer as to how to our where to submit this document. Further, L-8.2 explicitly says Attachment 3 is for Government use only and for telephonic or email interviews only.
1. Please clarify whether it is the Government’s intention for offerors to send a copy of Attachment 3 to POCs for our past performance citations. If that is the case, please provide instructions for submission that we can send with the form."
We apologize for the incorrect answer, offerors are not required to send out PPQs. Offerors only need to submit PPIs. The Government will take care of sending PPQs as necessary.
| 4 |
| 10 Jan 2014 Q&As, #3 |
| 10 Jan 2014 Q&A, #3 Response states, “…Based on the offeror’s proposed vehicle fleet…” |
Is the proposed fleet to be indicated in the Appendix K that will be submitted as part of the Technical Vol I? If so, how does the government desire offer’s to annotate the appendix? It is unclear from the 7 Jan/10 Jan 2014 Q&A and Amendments 0002/0003 how this will be accomplished. See other questions regarding the GVF to CVF requirement.
Appendix K should be submitted with Technical Vol I, but is not included in the page count. See A004 which updates Sec L-7.4.1.3. para x. for instructions on App K.
| 5 |
| 10 Jan 2014 Q&A, #3 |
| 10 Jan 2014 Q&A, #3 Response states, “…The contractor has wide flexibility in determining their approach from a pricing perspective.” |
If an offeror is to indicate which vehicles will be part of their solution (for pricing purposes), what will become of the vehicles that are not selected from Appx K?
They will be disposed of. (See PWS Section D, para 1.5.3)
| 6 |
| 10 Jan 2014 Q&As, #11 |
| 10 Jan 2014 Q&A, #11 Response states that Appendix K, Column U, has the Equipment Value for the initial purchase prices. This column is blank. Can the Government please provide a revised Appendix K? |
| Please ensure you’re looking at the correct Tab in Appendix K. Tab-1, “GFE”, has the initial purchase prices included in Column U. |
| 7 |
| 10 Jan 2014 Q&As, #15 |
| 10 Jan 2014 Q&A, #15 Response refers to answers to questions 1, 28, and 51. These do not seem to be applicable for this question #15. The responses correlating to the 7 Jan 2014 and 20 Dec 2013 Q&A dot not seem applicable either. Can the Government please clarify? |
| Dependent upon the offerors approach, you will either price replacement/lease of a vehicle, maintenance of the vehicle in a safe and serviceability condition throughout its useful life cycle, alternate/new vehicles proposed or not include it in the price if viewed as excess. |
| 8 |
| 10 Jan 2014 Q&A, #24 |
| 10 Jan 2014 Q&A, #24 Response states that the completed Appendix K should be submitted with Volume I. Specifically, what in Appendix K is to be completed and with what information? The various Q&A responses from 20 Dec, 7 Jan, and 10 Jan do not provide enough detail, and are at times conflicting. Furthermore, the applicable PWS and RFP paragraphs do not seem to have enough detail. So that all offerors have a clear and consistent understanding of the requirements, we suggest that the PWS paragraph 4.1.6.5 and RFP Section L, paragraph L-7.4.1.3.x list the specific requirements for completing Appendix K. |
See response to Question 86.
| 9 |
| 10 Jan 2014 Q&As, #24 |
| 10 Jan 2014 Q&A, #24 Question and 10 Jan 2014 Appx K: The question references Appx K Columns O and P. The revised Appx K does not have these columns identified with a heading. The old versions of Appx did not either. What are the headings of these columns? Without other descriptions in the Q&A, PWS para 4.1.6.5, or RFP para L-7.4.1.3.x, it is difficult to determine what specifically is required. So that all offerors have a clear and consistent understanding of the requirements, we suggest that the PWS para 4.1.6.5 and RFP Section L, para L-7.4.1.3.x list the specific requirement for completing Appx K; and revise Appx K with headings for columns O and P. |
| See response to question 86 |
| 10 |
| 10 Jan 2014 Q&As, #34 |
| 10 Jan 2014 Q&A, #34 Response refers to answers to questions 1, 28, and 51. These do not seem to be applicable for this question #34. The Responses correlating to the 7 Jan 2014 and 20 Dec 2013 Q&A dot not seem applicable either. Can the Government please clarify? |
| The awarded contractor will have the transition period to become compliant. |
| 11 |
| Appendix K “Government Furnished Equipment” includes a spreadsheet with 3 tabs: |
1. GFP
2. GOV VEHICLES
3. CTR VEHICLES
| Some of the vehicles listed on the GOV VEHICLES tab are also listed on the CTR VEHICLES tab. (Ex. A “Bus, 29 Passenger HYUNDAI” with the exact same PLATE and VIN is listed on both sheets.). Will the Government please clarify if the equipment is GOV or CTR owned when listed on both tabs? |
| See updated App K posted to FBO on 15 Jan 14. |
| 12 |
| Re: Answer to Question 11 dated 10 January. |
The Government’s Response states “See App K, Column U, Equipment Value, for the initial purchase prices.” There is no information embedded in column U of the GFE Listing.xlsx spreadsheet provided in App K. In fact, the spreadsheet features information in columns A through N only. Since there is no Column U, please advise as to the exact/correct location of the initial purchase price information or provide an updated spreadsheet with the information included.
See response to Question 88.
To date there have been three amendments. We will acknowledge them on the SF33. Do we also have to sign each of the amendment SF30s as well?
Yes, offerors are required to sign each amendment.
| 14 |
| Section L-9.2.1.2 |
| the solicitation requires the offeror to provide a completed Section K. In my review of the solicitation I could not locate a Section K. Can you provide me with one? |
Section K will be provided in A004 to be issued 1/15/14
| 15 |
| Q&As (10-Jan), Question 11 |
| The answer to Question 11 (“please provide initial purchase price for equipment”) states to reference Appendix K, column U in order to find the initial purchase prices. However, the document provided in Appendix K (dated 10-Jan), GFE Listing, does not have any information in column U. Would the Government please indicate where we can find the initial purchase prices for equipment? |
| See response to Question 88. |
| 16 |
| L-8.2 |
Attachment 3 instructions
| The Governments answer to Questions #27 (Q_and_A_10_Jan_14) contradicts the Instructions on RFP Attachment 3 and Section L-8.2. If it’s the Government’s intention for Offerors to now send the PPQ to our POCs please provide the name of whom the PPQ should be returned to, and the delivery method preferred. If the Government wishes to have the PPQs returned by proposal due date, we request an extension to allow our Customer POCs enough time to respond after the Government clarifies to whom and how PPQs should be submitted. |
| See response to Question 85. |
| L-7.4.1.3(x) |
| RFP Section L-7.4.1.3(x) requests Offerors to provide a GPV/SPV to CFV fleet conversion listing using Appendix K and instructs Offerors to use the columns O & P. Please define what data the government wants the Offerors to provide in columns O & P? |
| See response to question 86. |
| 18 |
| Amendment 0002 |
| Based on the Federal Holiday on January 20, 2014, would the Government consider extending the due date to allow non-local contractors extra time to mail the proposal? The post office is closed the 2 days prior to the proposal due date, limiting the initial extension to evaluate RFP changes from Amendment 0002 to only 2 business days. |
| Yes, A004 will extend the proposal due date to 24 Jan 14, 1000 EST |
| 19 |
| Section L l-3 |
| Will someone be available to receive our proposal shipped by FED EX with a scheduled delivery time of Tuesday / 08:30 at the address specified in Form 33 Item 7 ACC AMIC/PKB |
11817 Canon Blvd. STE. 306 Newport News, VA 23606-4516?
Yes, but please review A004.
| 20 |
| PWS 4.4.7 |
| In PWS release 10 Jan 2014 the Government specifies for the first time in paragraph 4.4.7 REMEDY as the trouble ticketing system. Will the Government provide a 1 week extension to price and build REMEDY into our DMS system design? |
| A004 to be issued on 15 Jan 14 will extend proposal due date to 24 Jan 14, 1000 EST. |
File details come from the government source that posted it. Updated .