FOL-BOS_Industry_Site_Visit_Brief_19-20_Nov.pdf

This Briefing is:

UNCLASSIFIED

Headquarters Air Combat Command

Forward Operating Location

Base Operations Support (FOL-

BOS) Industry Site Visit

19/20 Nov 13

Mr. John Metzger Mr. Ken Popelas

Contract Program Manager 612 TOG/CD

ACC AMIC/PMSF

Mr. James Robinson* Lt Col Steve Reny

Contract Manager FOL Site Commander

ACC AMIC/PKB 429 EOS/CC

Mr. Al Lambert Mr. Michael McDaniel-Hutchins

Logistics (SME) C4I (SME)

ACC AMIC/PLG 12 AF/A6

Mr. Ken Mishkel

Civil Engineering (SME)

ACC AMIC/PCE

*Government Point of Contact

Government Team

Opening Comments

Mr. Ken Popelas

FOL-BOS Mission Brief

Lt Col Reny

Mission

• United States Air Forces Southern (USAFSOUTH), the designated air component of US Southern Command

(USSOUTHCOM), provides base operations support

(BOS) at forward operating locations (FOL) to permanently assigned personnel and equipment, and facilities; to deployed aircraft, personnel and equipment conducting USSOUTHCOM, Department of

Defense (DoD), U.S. State Department, and multi-counterdrug agencies counterdrug surveillance missions in the Caribbean and Central and South

American theaters

Safety and Security

• Provided by 429 EOS Personnel

Rules of Engagement

Mr. James Robinson

Contract Manager

ACC AMIC/PKB

Rules of Engagement

• All items briefed today and discussed at the Site Visit are preliminary and are subject to final acquisition strategy and solicitation approval

• Contracting Office (ACC AMIC/PKB) is the POC for information

• Briefing content & answers to questions are “Unofficial”

• Briefing highlights key areas; not all-inclusive

• RFP, and its attachments, takes precedence over all verbal communications

• All briefings and documents presented at the Site Visit will be posted to FBO

Rules of Engagement, cont.

• Questions

• No questions during the briefing

• Write questions on the paper provided and turn into a Government representative

• In order to receive an official Government answer you must submit your questions in writing

• Proprietary Information

• Clearly identify any questions/information you consider proprietary

• The Government will consolidate all written questions received and post the answers to FBO

• Proprietary question responses will be provided directly to the company

Rules of Engagement, cont.

• Photography on the FOL

• No photographs are to be taken on the FOL without an approved escort monitoring to ensure compliance

• Photography Restrictions

• Aircraft, restricted and controlled areas, and the FOL’s alarm system

• Alarms on the fence, the fence line as a whole, or whole buildings

Project Background, cont.

Notional Project Milestones

Milestones Date

Synopsize (Post Draft Performance Work

Statement (PWS)/Appendices/Small Business

Capabilities Request)

28 Jun 13

Industry Day / One-on-Ones 22 – 26 Jul 13

Final Solicitation Issued 2 Dec 13

Pre-Proposal Conference & Site Visit 19-20 Nov 13

RFP Questions Cut-off 8 Jan 14

Proposals Due ( 30 days allotted to prepare proposals) 15 Jan 14

Award Jul 14

Transition Start 1 Aug 14

Performance Start 1 Oct 14

FOL-BOS

Program Overview

Mr. John Metzger

FOL-BOS Program Manager

ACC AMIC/PMSF

Program Overview

• FOL Sites/Locations

• Program Scope of Work

• Vehicle Acquisition Strategy

• Incentive Approach

FOL Sites/Locations

Curacao FOL, HATO IAP Reina Beatrix IAP Aruba

FOL Curacao FDC

FOL Sites/Locations, cont.

Reina Beatrix IAP Aruba

Program Scope of Work

• Support 6 aircraft and 300 personnel at all times in any combination of:

• USAF: E-3, KC-135, C-17

• USN: P/EP-3

• USCG: HC-130

• Or equivalent aircraft type/size

• Surge, when directed for a limited period

• 7-8 aircraft up to 90 days; 301-400 personnel for 120 days

• 9 aircraft for up to 30 days; 401-450 personnel for 45 days

• Program Management and Quality Management

• Operations Support: Airfield Support, Airfield Servicing

• Mission Support: Logistics, Civil Engineering, C4I, Services, and Postal Service

Vehicle Acquisition Strategy

• FOL-BOS moving towards Contractor Furnished Equipment (CFE) vs.

Government Furnished Equipment (GFE) approach for Vehicles

• Contractor to perform Limited Technical Inspection (LTI) prior to acceptance of GFE

• Transition to contractor owned at GFE life-cycle replacement

• Upon end of the assets current Life Cycle replace with contractor acquired/leased equipment as needed

• Contactor owns vehicles and establishes fleet authorizations based on

PWS requirements and historical utilization

• Implementation of GFE conversion to CFE

• Incorporate Contractor owned General Purpose Vehicles (GPV) and

Special Purpose Vehicles (SPV) into the Maintenance Management work order process

• Important References

• RFP Paragraph L-7.4.1.3 (x) and M-3.1.1.3 (viii)

• PWS Section A Paragraph 4.1.6.5

• CLIN 0X04 - Contractor Furnished Equipment

• Incentive Fee Process

• Fee directly tied to contractor’s performance and effort executed

• Base year will have two 6 month evaluation periods

• Option Year One through Five will have Optional Evaluation Periods

• No Incentive Fee unless optional evaluation period is exercised

(see Appendix F-Incentive Plan)

• Amount of fee awarded each period is the unilateral decision of the government

• Consists of Performance Incentive (PI) and Special Interest Item (SII)

• 6 month pool for PI will be $100K per evaluation period

• 6 month pool for SII will be $25K per evaluation period (if used)

• Annual NTE: $100K + $25K + $100K + $25K= $250K

• Government will conduct mid-term feedback for each period

Incentives

Incentives, cont.

• Performance Incentive: 6 points

• +/- point for each calendar month in evaluation period NTE $10K per month; $60K each evaluation period

• One (+1) point awarded for calendar month of service with no major non-conformances;

• Zero (0) points if a second notice is issued, no CAR

• Minus one (-1) point for each month with one or more major non-conformance

• Example: Ktr receives major nonconformance in October and another one in November. December - March no major nonconformance(s); however, a second notice is issued in February.

The point assignment is -1-1+1+1+0+1=1. The contractor will receive one point out of a possible six and earned PI of $10K

• Customer Satisfaction Survey: 4 Points

• NTE $10K per point; $40K each evaluation period

• Rated by Site AF Commander, Requirements Owner, and PM

• One (1) point award for both the Site AF Commander and

Requirements Owner

• Two (2) point award for the PM

• PI 6 points + Customer Survey 4 points = 10 Points ($100K)

Incentives, cont.

• Special Interest Item(s): Areas of performance that the

Government deems critical and/or require special attention (i.e., Transition)

• When no SII is used, no fee can be earned ($25K)

• SII evaluated by lead functional evaluator who is responsible for providing a coordinated evaluation and recommended rating using

SII rating definition

• Assessment & determination of fee:

• PM will present proposed incentive results to Functional Director who will validate and make final determination

• CO will communicate decision to Ktr within 60 days after the end of evaluation period

Acquisition Strategy /

Solicitation Overview

Mr. James Robinson

Contract Manager

ACC AMIC/PKB

Contracting Overview

• Key Contractual Aspects

• Period of Performance

• CLIN Structure

• Source Selection Methodology

• Bidders Library

• Points of Contact

Key Contractual Aspects

• Solicitation Number: FA4890-13-R-0117

• Total Small Business Set-Aside

• NAICS Code: 561210 – Facilities Support Services

• Small Business Size Standard of $35.5M

• Non-commercial acquisition (FAR Part 15)

• Contract Type

• Firm-Fixed-Price with Cost Reimbursable Line Items

• Incentive Fee

• Offerors are responsible to comply with all Curacao

Labor Laws

Period of Performance

• Projected Contract Award: July 2014

• Contract Length: 1-year base w/ 5 1-year options

Period Duration

Transition 1 Aug 14 – 30 Sep 14

Base Year 1 Oct 14 – 30 Sep 15

Option Year 1 1 Oct 15 – 30 Sep 16

Option Year 2 1 Oct 15 – 30 Sep 17

Option Year 3 1 Oct 17 – 30 Sep 18

Option Year 4 1 Oct 18 – 30 Sep 19

Option Year 5 1 Oct 19 – 30 Sep 20

6-month Extension 1 Oct 20 – 30 Mar 21

CLIN Structure

CLIN # TITLE Type Description

XX01 Civil Engineering Support FFP Civil Engineering Support

XX02 Logistics Support FFP Logistics Support

XX03

C4I / Postal / Airfield

Management Support FFP

C4I / Postal / Airfield Management

Support

XX04

Contractor Furnished

Equipment FFP

Contractor Furnish Equipment that replaces GFE

XX05 Aruba FOL Support FFP Support to Aruba site

XX06 Special Projects FFP Work negotiated as FFP IAW PWS

XX07 Lodging FFP Lodging for the deployed units

XX08

Services/Parts/Freight/Tr avel/Utilities CR

Utilities for the FOL, Services, Freight, Parts, and Travel

XX09 Incentive Fee FFP IAW Appendix F

XX10 Transition FFP Transition Services 1 Aug 14 – 30 Sep 14

Source Selection Methodology

• Best Value: Lowest Price Technically Acceptable

(LPTA) IAW DoD Source Selection Procedures dated 1

July 2011

• Evaluation Criteria Areas

• Factor 1 – Technical

• Ratings: Acceptable, Unacceptable

• Factor 2 - Past Performance

• Ratings: Acceptable, Unacceptable

• Factor 3 – Price

• Balanced and reasonable (Adequate price competition)

• Trade-offs are not permitted

Source Selection Methodology, cont.

• Factor 1: Technical

• Sub-factor A: Program Management

• Aspect I: Management & Integration

• Aspect II: Human Resources

• Aspect III: Transition

• Sub-factor B: Maintenance & Data Management

• Aspect I: Maintenance Management Program

• Aspect II: Data Management System

• Sub-factor C: Airfield Support

• Aspect I: Airfield Operations

• Aspect II: Airfield Infrastructure

• Offeror must meet all subfactor (aspects) requirements to be rated Acceptable

Source Selection Procedures, cont.

• Factor 2: Past Performance

• References must be RECENT

• Minimum of 6 months performance within 3 years of RFP release date

• References must be RELEVANT

• Rated as RELEVANT / NOT RELEVANT

• Relevancy is defined as:

• Provided BOS to include Logistics and Airfield Support on any Federal

Government contract at a CONUS or OCONUS location

• Government will use Contractor Performance Assessment

Reports (CPARS) as primary means to assess quality of performance, with questionnaires/interviews as back-up

• Unknown performance as defined in DoD procedures will be rated Acceptable

• Factor 3: Price

• Price analysis to determine fair and reasonable and balanced

IAW FAR 15.404

Source Selection Procedures, cont.

Technical

RATING DEFINITION

Acceptable Proposal clearly meets the minimum requirements of the solicitation

Unacceptable

Proposal does not clearly meet the minimum requirements of the solicitation

Past Performance

RATING DEFINITION

Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the Offeror will successfully perform the required effort, or the offeror’s performance record is unknown

Unacceptable Based on the offeror’s performance record, the Government has no reasonable expectation that the Offeror will be able to successfully perform the required effort

Note: In the context of acceptability/unacceptability, “unknown” past performance shall be considered “acceptable” ((Ref: FAR 15.305(a)(2)(iv))

Final RFP Important Dates

• 2 December 2013 – Final RFP Issued

• Terms of the solicitation and PWS remain unchanged unless the solicitation is formally amended in writing and issued by the contracting officer.

• 8 January 2014 – Last Day to Submit RFP Questions

• Encourage Industry Feedback and Questions

• 15 January 2014 – Proposals Due

Bidders Library

• Location: ACC AMIC, 11817 Canon Blvd, Suite 510, Newport News, VA 23606

• Available by appointment only from RFP posting date through proposal closing date

• Email ACCAMIC.FOLBOS-02@us.af.mil at least five days in advance to request access; hours of availability will be determined at time of request

• Offerors will not be allowed to remove any documents from the library

• Only one offeror with no more than two representatives may access the library at any given time mailto:ACCAMIC.FOLBOS-02@langley.af.mil mailto:ACCAMIC.FOLBOS-02@langley.af.mil mailto:ACCAMIC.FOLBOS-02@langley.af.mil

Points of Contact

• ACC AMIC/PKB

• Christin Lockhart, Contacting Officer

• (757) 764-9154 or christin.lockhart@us.af.mil

• James Robinson, Contract Manager

• (757) 225-7706 or james.robinson.54@us.af.mil

• FOL-BOS Re-compete Org Box

• ACCAMIC.FOLBOS-02@us.af.mil

• Internet Links

• www.FBO.gov or www.FedBizOpps.gov

(Reference No. FA4890-13-R-0117)

• http://farsite.hill.af.mil (Federal Acquisition Regulation) mailto:christin.lockhart@langley.af.mil mailto:james.robinson.54@us.af.mil mailto:ACCAMIC.FOLBOS-02@us.af.mil mailto:ACCAMIC.FOLBOS-02@us.af.mil mailto:ACCAMIC.FOLBOS-02@us.af.mil http://www.fbo.gov/ http://www.fedbizopps.gov/ http://farsite.hill.af.mil/

Closing Remarks

TURN IN ADITIONAL QUESTIONS